WHEATLEY PARISH COUNCIL

MINUTES OF THE EXTRA ORDINARY MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 18TH OCTOBER 2010 IN THE MERRY BELLS AT 7.30 pm

PRESENT: Councillors: R J Reilly (Chairman), J. M. Carr, G. Birks, R. T .Bell,

C Sprent, N Messenger, S Coleridge, A Knapp, C Dalton, P Willmott &

R Old

OFFICER: Gareth Morris, Clerk to the Parish Council

61.  APOLOGIES FOR ABSENCE had been received from Cllrs Devlin, Coveley & Fyffe

62. TO CONSIDER A RESPONSE TO SOUTHOXFORDSHIRE’S PROPOSED CHANGES TO THE CORE STRATEGY – Consultation ends 29th October 2010

The consultation document from SODC, with four questions asking for a response had been circulated with the Agenda

Overall the feeling of the meeting was that it should reiterate the comments made by the Parish Council in its response to “South Oxfordshire Core Strategy preferred Options Consultation” in March 2009

Q1 What do you think about us working to the South east Plan numbers?

“This Council believes the South East Plan’s figures are too high and were undemocratically decided and need to be adjusted downwards.”

Proposed by Cllr Birks and Seconded by Cllr Stacey. Agreed by 10 votes in favour  with one vote against and one abstention

Q2  What do you think about our approach to growth, dividing the district into just two areas and making it proportional to the size of each market town and village?

“It is possible that the dividing of the district into two areas may be acceptable.

Proportionality is not acceptable because in reality it has an unbalanced effect on villages. In any event Green Belt considerations are particularly relevant to villages including the larger villages especially Wheatley.”

Proposed by Cllr Birks, seconded by Cllr Willmott.  Agreed by 11 votes in favour with one abstention

Q3 What do you feel about us including a windfall allowance when we work  out how many homes we need to identify land for?

Windfalls should be included in the calculation” – This was Agreed

Q4  On sites for more than 5 houses where housing development is acceptable in principle, a density of 25 to 35 dwellings per hectare (net) and in town centres locations, of 35 to 40 dwellings per hectare (net) will be required, unless such densities would have an adverse effect on the character of the area

“Acceptable”

Proposed by Cllr Reilly and seconded by Cllr Bell and Agreed by 11 votes in favour with one abstention

63. Cllr Birks asked permission of the meeting to report on the draft of the letter she had been asked to prepare at the last Parish Council meeting, to Mr Bowler, OCC Highways, concerning his e-mail stating that due to lack of finance the Church Road experimental Traffic Order would not now be implemented. Cllr Birks was given permission to outline her draft reply.

Overall the Council approved the reply but wished to say that both parts of the scheme, “No Entry” except for buses at the Kings Arms junction into Church Road and the No Waiting restrictions, should continue to be our demands.

64.    DATE OF NEXT MEETING – MONDAY 1st NOVEMBER 2010 – Noted

The meeting closed at 8.15pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE ORDINARY MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 6th SEPTEMBER 2010 IN THE MERRY BELLS AT 7.30 pm

PRESENT: Councillors: R J Reilly (Chairman), J. M. Carr, G. Birks, R. T .Bell,

C Sprent, N Messenger, S Coleridge, A Knapp, C Dalton, M Fyffe (until 9.00 pm), J Coveley, E Stacey (until 9.30pm) & R Old

OFFICER: Gareth Morris, Clerk to the Parish Council

ALSO PRESENT: County Councillor Anne Purse and 5 members of the public

46. APOLOGIES FOR ABSENCE had been received from Cllrs Devlin and Willmott

47. MINUTES OF THE PARISH COUNCIL MEETING HELD ON 5th JULY 2010 which had been circulated previously were signed as a correct and accurate record.

48. MATTERS ARISING FROM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 5th JULY 2010

a) Minute 32(i) Traffic measures in Bell Lane – A letter had been sent to all Bell Lane

residents outlining the parish Council’s thinking. A number of replies have been received. This matter to be discussed at the next Trac meeting

b) Minute 41 – Tree in St Mary’s Close – This tree has now been attended to. The Parish  Council needs to keep the area tidy and all leaves beneath it and along the path from St Mary’s Close to Church Road need to be cleared up.

c) Minute 42 – Refurbishment of Cullum Road Recreation Area – Cllr Fife would contact  a Roger Davies re fencing and look into cat deterrents

49. THE MINUTES of the meetings of the Planning Committee held on the following dates

were received:

a) Wednesday 14th July, circulated previously

b) Wednesday 11th August, circulated with this Agenda

50. THE MINUTES of the meeting of the F&GP Committee meeting held on Monday 19th July 2010, previously circulated, were received.

a) Minute 35(iv) + (v)  – Cullum Road recreation ground (See above, Minute 48c)

b) Minute 37 – Traffic on Ladder Hill – a letter had been sent to Thames Valley Police. It

was agreed that the Council look to see if TVP runs a scheme whereby residents can

be trained to use ‘speed guns’

c) Minute 39 – Provision of a replacement Youth Shelter in Church Road recreation Area

The Chairman and Clerk had met with Jayne Bolton Grants Officer SODC to talk through the Community Investment Fund Grant Aid. The application form would now be filled in. Cllrs Fyffe and Stacey would look at the form.

51. TO APPROVE AN AMENDMENT TO THE ANNUAL STATEMENT OF ACCOUNTS  2009-2010

The Clerk explained that the fixed assets of the Council had been under-recorded in Box 9 of the Annual return. This had been picked up by the external auditor and the Annual return had been returned for alteration.  Therefore Box 9 (year ending 31 March 2010) needed to be increased by £28,392 to £217,656. The alteration to be initialled by the clerk and the amendment approved by the Council. Cllr Dalton proposed and Cllr Bell seconded that the alteration of Box 9 to read £217,656 be approved by the Council. This was AGREED unanimously.

52. TO CONSIDER THE TRANSFER OF LAND (FORMERLEY TOILET BLOCK LAND)  FROM SODC TO THE PARISH COUNCIL – PURCHASE PRICE £1.

Having now received the Land Transfer Agreement from SODC Council it was proposed by Cllr Reilly and seconded by Cllr Carr that the Parish Council proceeds with the purchase of the land for the sum of £1. This was Agreed unanimously

53. TO APPROVE THE REVIEW OF THE VILLAGE PLAN

A report from the Sub-group of Councillors had been circulated before the meeting and a slightly amended one had been tabled. There had been a number of meetings of the working/subgroups, including one attended by Jim Watson of the Wheatley Society. The draft report had been provided to the Wheatley Society.

Cllr Bell had also tabled a list of points.

After a full discussion the following resolutions were put to the meeting:

  • Adopt the summary of progress at Part A. Proposed by Cllr Birks and seconded by Cllr Carr – Agreed by 12 votes in favour, with none against and one abstention
  • Adopt Part B as the forward proposal of the Parish Plan. Proposed by Cllr Fyffe and seconded by Cllr Carr – Agreed by 12 votes in favour with one against, no abstentions.
  • To review the forward plan annually against priorities, resources and achievements. Proposed by Cllr Carr and seconded by Cllr Dalton – Agreed nem con.
  • The review would be publicised in the newsletter and on the Parish Council’s website.

8.43 The Chairman declared the Council out of session and asked the County and District

Councillors to make their reports and for members of the public to speak.

County Councillor Anne Purse – There had been changes to the strategic planning process in the country which might mean anomalies arising between the Districts and the County Council.

Speed Cameras – these had been switched off as part of the County Council’s expenditure cuts.

The new A40 road surface on the west bound carriageway does seem a lot quieter.

She was meeting County officers to see whether the solar panel by the Church Road bus shelter could be made less obtrusive, this following a complaint from a Church Road resident.

District Councillor Janet Carr – work on the stream east of Crown Square to try and prevent flooding had now been completed. Recycling figures had increased from 64.44% to 71.52%. Work on the refurbishment of the gym and reception area of the Park Sports Centre was about to begin.

8.59 The Chairman declared the Council back in session.

54. The Chairman proposed a vote of thanks to Cllrs Birks, Fyffe, Coleridge and Carr for their work on the review of the village plan. This was Agreed.

9.00pm Cllr Fyffe left the meeting

55. TO CONSIDER THE CONSULTATION DOCUMENT ‘PROVISION FOR REFERENDUMS TO VETO EXCESSIVE COUNCIL TAX INCREASES – consultation ends 10th September 2010. Responses to the Consultation Document were Agreed.

56. REPORTS FROM OUTSIDE BODIES

a) Neighbourhood Action Group – Cllr Reilly said he would raise the issue of the

training of residents to use ‘speed guns’ and the issue of the spate of graffiti that had

appeared around the village

b) The Howe Trust – Steps from Howe Close on to the Howe were about to be installed

and the 400 free saplings had been ordered from the Woodland Trust to be planted

during 2011.

c) Merry Bells Management Committee – Cllr Carr reported that the groundworks

outside the Merry Bells were now complete. Two new trees, with a life expectancy of

25 years would be installed in October/November and two new benches had been ordered. The steps and alleyway between the Merry Bells and Barclays Bank, the Coffee Room and the corridor would be the next projects undertaken.

The Chairman proposed that a letter be sent to the Merry Bells Committee saying how much the parish Council likes the new forecourt especially as it relates to the Parish Council office. This was Agreed nem con.

9.30pm Cllr Stacey left the meeting

57. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

Cllr bell reported that no response had been received from the SODC Planning Department concerning the proposed new pavilion.

58. TO CONSIDER REQUESTS FOR GRANT AID FROM:

a) Wheatley Park School – prizes for awards evening – Agreed £180

b) Wheatley Village produce Association – Agreed £100 contribution to printing

costs of photographic booklet of the Associations activities

59. CORRESPONDENCE – noted

i) OCC Local Transport Plan 3 – Newsletter – Issue 4 – July 2010*

ii) CPRE – ‘Countryside Voice’ – Summer 2010*

iii) ORCC – Invitation to 90th birthday AGM – 333 Banbury Road – Friday 8th October 2010 – 11.30am to 3.30pm

iv) Oxfordshire Playing Fields Association – Newsletter – Summer 2010

v) OCC – Revised 280 bus service – every 20 minutes from Sept 12th*

vi) ORCC – Celebrating 90 Years of Community Life in Rural Oxfordshire*

vii) Thames Valley Local Resilience Forum – “Preparing for Emergencies”*

viii) NHS Oxfordshire – Health news July 2010*

ix) SODC – Minutes of Standards Committee meeting – 15th July 2010*

x) OCC – E-mail from Malcolm Bowler re Church Road traffic order. This Order is unlikely to be implemented due to County Council Expenditure cuts – Agreed Cllr Birks to draft a reply

xi) OCC – ‘Big Debate’ public meetings – 7th September 7.30pm County Hall

xii) Clerks and Council’s Direct September 2010*

* on display in Parish Council

60. CALENDAR OF MEETINGS – Noted

a)    Planning Committee – Wednesday 15th September 2010 – 7.30pm

b)    F&GP Committee – Monday 27th September 2010 – 7.30pm

c)    Planning Committee  – Wednesday 13th October 2010 – 7.30pm

d)    F&GP Committee – Monday 18th October 2010 – 7.30pm

e)    Parish Council – Monday 1st November 2010 – 7.30pm

The meeting closed at 9.45pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 13th OCTOBER

PRESENT: Cllrs C Dalton (Chairman), C Sprent, A Knapp, J Coveley, J Reilly & P Willmott

Officer: the Clerk – G Morris

Also present: 4 members of the public

MEMBERS HAD BEEN ADVISED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

THERE WERE NO SUCH DECLARATIONS

43. APOLOGIES FOR ABSENCE had been received from Cllrs Carr and Messenger

44. MINUTES OF THE PREVIOUS MEETING HELD ON 15th September 2010 which had been circulated previously were signed as a correct and accurate record

45. MATTERS ARISING FROM MEETING HELD ON 15th September 2010

(i)  Minute 37(i) Land behind Wheatley Windmill – nothing more had been heard   from  SODC since the last meeting

46. AMENDMENTS TO PREVIOUS APPLICATIONS

i.)        P10/W1311 (Other) 30 Hillary Way Amendment : No. 1 Proposed side and rear 01.10.10 extensions, raised roof and alterations to form improved accommodation. (As 14.10.10 amended by Drawing Nos. 179010 1A, 2A, 5A and 6A accompanying letter from Agent dated 28 September 2010)

The committee welcomed the provision of privacy screening..

No Strong Views

ii.)        P10/W1212(Other) 16 Littleworth. Demolition of existing single storey extension and erection of single storey extension and small 1½ storey attached link with pitched roof – Recommend Refusal – Amendment (as amended by drawing numbers 1a, 2a & 3a received 24th September 2010). Mr Shrimpton, an objector to the original plans was allowed to address the meeting. He said he felt that the amendments had gone a long way to meeting his original objections.

The committee still felt, however, that the scale and bulk of the development would still lead to a loss of light and therefore agreed again to Recommend Refusal.

47. NEW PLANNING APPLICATIONS

i)        P10/W1419 (Other) 82 Church Road Raise roof of existing dwelling to provide three bedrooms and a bathroom. Demolish existing rear porch and provide a single storey extension. 2 letters of objection from neighbours on High Street were read out. That afternoon the architect had delivered amendments to the office which were considered by the committee. The applicant, who was present was given permission to address the meeting. The committee felt that the amendments met the complaints of the neighbours and therefore agreed No Strong Views. The committee hoped that the conservation officer would be closely involved in the choice of finish for the timber cladding on the exterior walls.

ii)        P10/W1485 (Other) 85 Old Road. Proposed alterations and extension including raising of roof to provide additional first floor accommodation – Recommend Approval

48. PLANNING DECISIONS AND NOTIFICATIONS – Noted

i)        P10/1068 (Minor)+Amendment No 1 – 1 & 3 Farm Close Lane Demolition of existing 2 dwellings (one with annexe) and build 2 new 4 bedroom houses and one two bedroom house. Form new access. (As amended by drawing numbers 782-035F & 033E accompanying letter from Agent dated 19 August 2010) – Recommend Refusal – REFUSED 22.09.10

ii)        P10/W0631 (Minor) 112 London Road. Proposed conversion and minor extension of existing dwelling house to allow the business of childminding for up to nine children. Construction of new vehicular access from the London Road – Recommend Refusal – Amendment – revised plan and as clarified by applicant’s e-mail dated 16 July 2010) – Recommend Refusal – GRANTED 22.09.10

iii) P10/W0977/LD (Lawful Development) 70 Farm Close Road Use of building as 08.07.10 single dwelling house. See Comments sheet – lawful Development – GRANTED 29.09.10

49.  CORRESPONDENCE

i) Copy of letter from resident to SODC re new build on Westfield Road was read out – noted

50.  DATE OF NEXT MEETING –– 10th November 2010 – noted

The meeting closed at 8. 20pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 15 SEPTEMBER  2010

PRESENT: Cllrs C Dalton (Chairman), C Sprent, N Messenger, A Knapp, J Coveley & J Carr (from 8.02)

Officer: the Clerk – G Morris

Also Present: three members of the public

MEMBERS HAD BEEN ADVISED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

Cllr Sprent declared a personal interest Agenda item 4(i) (Minute 39) and took no part in the discussion or decision making

Before the meeting started the Chairman, Cllr Dalton, apologised to the Committee for her absence at the previous meeting and thanked Cllr Coveley for Chairing the meeting

35.  APOLOGIES FOR ABSENCE had been received from Cllr Reilly

36.  MINUTES OF THE PREVIOUS MEETING HELD ON 11th August 2010,

which had been circulated with the Agenda, were signed as a correct and accurate record

37. MATTERS ARISING FROM MEETING HELD ON 11h August 2010

i) Minute 29(i) Land by Wheatley Windmill – District Cllr carr reported that this land is very high on agreed priority list with Planning Enforcement and the legal officer concerned aims to have these three enforcement notices finalised and issued by the end of October at the latest.

ii) Minute 30(i) 112 London Road – this application will be going to SODC

Planning Committee on 22nd September with a recommendation that the

application is granted. Unfortunately no-on from the parish Planning

Committee is able to attend. Councillor carr will ask District Councillor Hodgson to remind the Committee of our views

38. AMENDMENTS TO PREVIOUS APPLICATIONS

i) P10/1068 (Minor) Amendment No 1 – 1 & 3 Farm Close Lane Demolition of existing 2 dwellings (one with annexe) and build 2 new 4 bedroom houses and one two bedroom house. Form new access. (As amended by drawing numbers 782-035F & 033E accompanying letter from Agent dated 19 August 2010)

Three letters of objection and one of support were read out. Mr Tims was allowed to address the meeting and said that whilst the alterations were welcomed they did not address concerns over the bulk and dominating effect the development would have on the nearby conservation area.

Agreed to recommend Refusal. While the council welcomes the vehicular access from Farm Close Lane, we are concerned that there is insufficient space for large vehicles to park without protruding into the lane.  This point could be addressed by moving the footprint of the proposed two bedroomed house one metre further south.

The 4 bedroom house south of the two bedroomed one would still be too dominating in relation to the neighbouring conservation area. The problem of overshadowing could be lessened if the footprint of this property were shifted slightly closer to the eastern boundary.’

The Planning Committee also understand that the walls to the rear of the development are in the conservation area.

8.03 Cllr Carr joined the meeting

39.  NEW PLANNING APPLICATIONS

i) P10/W1159 (Major) Chilworth House School Thame Road. Erection of replacement  buildings as additional school accommodation in connection with special day  school.

This application could not be considered because the wrong plans had been attached.

ii)        P10/W1212(Other) 16 Littleworth. Demolition of existing single storey extension and erection of single storey extension and small 1½ storey attached link with pitched roof.

A letter of objection had been received from a neighbour, Mr Shrimpton, who was allowed to address the meeting. Agreed to Recommend Refusal on the grounds that it was overdevelopment of the site and unneighbourly because it would lead to the loss of light to No 14 Littleworth.

iii)        P10/W1253/LB (Listed Building Consent)(Other) 23 Crown Road

Amendment to listed approval P08/W1262/LB to include two additional

conservation rooflight to east elevation of 1987 extension. Retain existing high level windows to west elevation in lieu of enlarged windows. Agreed to recommend Approval.

iv)          P10/W1298 (Minor) 1B Windmill Lane Proposed new dwelling and garage to rear garden of existing dwelling including vehicular access onto Ladder Hill. The applicant, Mr Hogan, was allowed to address the meeting.

Agreed to Recommend Approval. The committee are pleased that the attractive stone boundary wall along Ladder Hill will be retained.  Also please say ‘ The council recommends that vehicular access should be long enough for a driver to park off the road, while opening or shutting the gate

v)        P10/W1311(Other) 30 Hillary Way Proposed side and rear extensions, raised roof and alterations to form improved accommodation. Agreed No Strong Views

vi)        P10/W1338/LD (Lawful Development) 10 Jackies Lane Erection of residential outbuilding. The Committee was unhappy because it felt that this was a step towards the development of a further dwelling on this site.

40. PLANNING DECISIONS AND NOTIFICATIONS – Noted

i) P10/W0696 (Minor) CO-OP Station Rd Variation of Condition 4 (Opening hours) of 22.05.10 planning permission P04/W1203 to allow extended hours of trading to the public from 7 am  to 10 pm – Recommend Refusal – GRANTED 28.07.10

ii)        P10/W0794/LD 10 Jackies Lane Erection of outbuilding – No Representations See Comments Sheet – WITHDRAWN 16.08.10

iii)        P10/W0923 (Minor) 3 Littleworth Rd proposed new dwelling – Formerly land attached to 4 High St. ref P07/W0999 – approval won on appeal on 08.05.08. No Strong Views – WITHDRAWN 17.08.10

iv) P10/W1008 19 Templars Close Single storey extension. No Strong Views

GRANTED 18.08.10

v) P10/W0938/LB (Listed Building consent) (Other) College farm 117 High Street Erection of studio room to rear of house. (Re-submission of P08/W0937/LB to include substitution of approved tiled roof with a glass roof) – Recommend Approval – GRANTED 19.08.10

vi) P10/W0878/RET (Retrospective) (Minor) Sun Inn Church Road Change of use of land from commercial garden (formerly part of the pub garden at the Sun Inn) to domestic garden – Recommend Approval – GRANTED 12.08.10

vii) P10/W0908 Millwinds Windmill Lane (Other) Extension to dwelling to form new first floor bedroom and en-suite, increase size of existing dormer. New garden room and study to ground floor. Demolish garage and re-build as games room/store. Replace existing swimming pool and provide new garage. Recommend Approval GRANTED 26.08.10

viii) P10/W1039 (Other) 25 London Road Conversion of attic space to form additional 21.07.10 bedroom. Addition of window to existing ground floor bathroom – No Strong Views – GRANTED 07.09.10

41.  CORRESPONDENCE – None

42.  DATE OF NEXT MEETING –– 13th October   2010 – noted

The meeting closed at 8.40pm