Wheatley Parish Council

Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE

on Monday  18th February 2013 in the Parish Office at 7.30pm

Signed:

Gareth Morris, Clerk to the Parish Council 13th February 2013

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

AGENDA

1.   APOLOGIES FOR ABSENCE

2.   DECLARATIONS OF INTEREST

3.  MINUTES OF THE PREVIOUS MEETING HELD 21st JANUARY 2013 – circulated with this agenda

4.  UPDATE ON ITEMS FROM THE MINUTES 21st JANUARY 2013

(i)  Minute 66(ii) Footway around the Roundhouse

(ii) Minute 66((v) – Cullum Road Sandpit

5. TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S PROJECT TO PROVIDE TWO EVENINGS YOUTH PROVISION AT THE YOUTH CENTRE

6.   TO CONSIDER A RECOMMENDATION TO FULL COUNCIL THAT THE COUNCIL  CONTACTS THE DISTRICT COUNCIL RE ACCESSING THE FUND FOR THE IMPROVEMENT TO HE CENTRES OF TOWNS AND LARGE VILLAGES.

7.   CLERK UPDATE

i) Gate across Muddy Lane

ii) Request to attend OALC Training Course on VAT and LOCAL COUNCILS – 30th April £35 +VAT

iv) Request to fell 4 trees at the western end of the allotments

v) Meeting with representatives of Arriva re Church Road

8.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Citizens Advice Bureau – Wheatley Outreach (2011-2012 £1,000)

9.  FINANCIAL MANAGEMENT

a) Scrutiny of budget to end of January 2013 & signing of completed copy of reconciled bank   statement by Chairman  & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

18th February will be as follows:                                               Community       £3,665.94

Tracker             £102,432.33

Treasury           £60,435.98

10.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105636-40 GM/SW/JO/OCC/HMR&C Jan sal/wages/pen/PAYE/NICs 3,213.80
105641 Fusion Youth and Community Quarterly payment 2,285.00
105642 Fusion Youth and Community Equipment, games TV Licence 506.28
d/d Barclays Bank Bank charges Dec-Jan 17.15
d/d Orange Internet – Jan 18.37
Total £6,040.67
Cheques to Pay
105643 Berinsfield Community Business Grass cutting verges 581.88
105644 Parchments Oxford Feb/March newsletter 1,484.90
105645 Lyreco Stationary/flies 37.48
GM/SW/JF/OCC/HMR&C Feb sal/wages/pen/PAYE/NICs 3,600.00
Total £5,704.26

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 4,600.00
Newsletter Subscription 6.00
Photocopying 2.90
Interest – Treasury Deposit 10.74
Total £4,619.64

11.  PUBLICATIONS & CORRESPONDENCE RECEIVED

i)        The Haseleys – February 2013*

ii)        Little Milton Newsletter February 2013*

iii)        Great Milton Bulletin January 2103*

iv)        Holton, Waterperry & Waterstock News – February  2012*

v)        Tiddington with Albury & Milton Common – February/March 2013newsletter*

vi)        URC Newsletter February 2013*

vii)        SODC Core Strategy December 2012*

* On display in Parish Office                    ** Action required

12.  DATE OF NEXT MEETING – 18th March 2013 – to be confirmed

13.    RESOLUTION TO EXCLUDE THE PUBLIC

To propose that under Section 100A(4) of the Local Government Act 1972, the

public be excluded on the grounds that it involves the likely disclosure of exempt

information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely

private contractual and employment matters

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD ON WEDNESDAY 9th JANUARY2013

PRESENT: Cllrs J Coveley(in the Chair), Willmott, Reilly, Knapp, Stacey  and Lamont

OFFICER: The clerk

68.  APOLOGIES FOR ABSENCE had been received from Cllrs Dalton & Stephens,

69.  DECLARATIONS OF INTEREST – None

70. MINUTES OF THE PREVIOUS MEETING HELD on 12 December 2012 which had been circulated previously were signed as a correct and accurate record

71. UPDATE ON MEETING HELD ON 12th December 2012

i) Minute 27(iv) – Horspath reservoir – this application has now been withdrawn

72. AMENDMENTS TO PREVIOUS APPLICATIONS  – None

73.  NEW PLANNING APPLICATIONS

i) P12/S3013/HH (Householder)(Other) 32 Elton Cres Demolition of existing garage. Erection of two storey side extension and single storey rear extension Recommend Approval

ii) P12/S3133/HH (Other) The Croft 2 Mulberry Drive New dormer window to first floor bedroom. No Strong Views

74.  PLANNING DECISIONS AND NOTIFICATIONS

i) P12/S2197/FUL (Full Application)(Minor) 15 Leyshon Road Rear  extension to existing dwelling, side extension to existing dwelling to provide 2no apartments and erection of 2no semi detached dwellings. No strong Views – GRANTED 12.12.12

ii) P12/S1147/Ful (Full Application) (Minor) Land adjacent to Horspath reservoir, Old Road, Wheatley (in the Parish of Forest Hill) Construction of new reservoir ‘cell’ on and adjacent to Horspath Reservoir. Erection of sampling kiosk and ICA kiosk, CCTV security camera and pole and provision for associated landscaping, access and associated works – Recommend Refusal Amendment – Recommend  Refusal

WITHDRAWN 22.12.12

iii)  P12/S1844/LB (Listed Building Consent)(Other) Home Farm Shotover Estate 24.08.12 Demolition of 2No redundant and structurally unsafe chimneys. NO STRONG VIEWS – GRANTED 21.12.12

75.  CORRESPONDENCE – None

76. DATE OF NEXT MEETING – Wednesday 13th February 2013 – tbc

The meeting closed at 7.48pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD ON WEDNESDAY 13th FEBRUARY 2013

PRESENT: Cllrs J Coveley(in the Chair), Willmott, Reilly, Knapp,  and Lamont

OFFICER: The clerk

77. APOLOGIES FOR ABSENCE HAD BEEN RECEIVED FROM Cllrs Stacey & Dalton

78. DECLARATIONS OF INTEREST – None

79. MINUTES OF THE PREVIOUS MEETING HELD 9th JANUARY 2013 circulated with the Agenda were signed as a correct and accurate record

80. UPDATE ON MEETING HELD ON 9TH JANUARY 2013

i)

81. AMENDMENTS TO PREVIOUS APPLICATIONS  – None

82.  NEW PLANNING APPLICATIONS

i) P12/S3155/HH (Householder) (Other) 1 Elm Close Demolition of garage  and erection of single storey extension.

Chairman and Officer action Recommend refusal on the grounds that it was overdevelopment of the site – the extension seems to nearly double the footprint of the property.

ii) P12/S3152/HH(Householder)(Other) 47 Ladder Hill Two storey rear extension, single- storey rear extension and alterations,

Chairman and Officer action – No Strong Views

iii) MW.0002/13 Planning application by Thames Water for planning permission for the to install and operate three equipment kiosks, part of an upgrade of Wheatley  Sewage Treatment Works at Sewage Works, London Road

Chairman and Officer action – Recommend Approval

.

iv)  P12/S2854/FUL (Full Application)(Minor) 11 Hillary Way New  dwelling to the rear of existing dwelling.

v) P12/S1948/FUL(Full Application)(Minor) Days Inn Welcome Break Service Area 33 bedroom 2 storey side extension to existing 60 bedroom Days Inn Hotel

vi) P13/S0123/FUL Asda Stores Ltd London Road Installation of Air Handling Unit at ground floor level and roof mounted Chiller Unit.

83.  PLANNING DECISIONS AND NOTIFICATIONS

i) P12/S2649/HH (Householder)(other) 22 Old London Road. Remove dead and dying conifer hedges and existing fences at front and part of west side of property. Replace with high quality wood fencing. Replace existing front gate and posts with similar. Recommend Approval – GRANTED 17.01.13

ii)  P12/S2704/LB (Listed Building Consent)(Other) Shotover House Shotover Estate Wheatley (In the parish of Forest Hill)  Conversion of part of stable block to office use, alterations to dwellings and associated works. Conversion of outbuildings to two dwellings and associated works. Recommend Approval –GRANTED  21.01.13

iii) P12/S2703/Ful (Full Application)(Minor)Shotover House Shotover Estate Wheatley (In the parish of Forest Hill) Conversion of part of stable block to office use, alterations to dwellings and associated works. Conversion of outbuildings to two dwellings and associated works. Recommend Approval – GRANTED  21.01.13

84.  CORRESPONDENCE – None

85. DATE OF NEXT MEETING – Wednesday 13TH March 2013 – noted