Wheatley Parish Council
MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 23RD SEPTEMBER 2013 IN THE Parish OFFICE AT 7.30PM
PRESENT: Councillors: RJ Reilly (in the chair) S Coleridge & R Bell
OFFICER THE CLERK: Gareth Morris
MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE
30. APOLOGIES FOR ABSENCE had been received from Cllrs Stacey, Birks, Old & Carr
31. DECLARATIONS OF INTEREST – None
32. MINUTES OF THE PREVIOUS MEETING HELD 15th July 2013 which had been circulated previously were signed as a correct and accurate record
33. UPDATE ON ITEMS FROM THE MINUTES 15th July 2013
(i) Minute 20(i) – Footway around the Roundhouse – £7,000 cheque had been sent and a receipt received. Despite a couple of requests no date had been received for commencement of the work.
(ii) Minute 20(ii) – Sandpit at Cullum Road – Most of the sand had been removed though some had been retained to avoid leaving a huge hole.
Cllr Bell said he would contact Cllr Bailey and a couple of residents with children to see if the recreation Areas Advisory could be re formed to decide on how to utilise the area left by the sandpit..
(iii) Minute 21 – Recommendation on the Youth Centre – The resolution for the full council to ratify the Committee’s decision on closing the Youth Centre had been passed at the Council’s last meeting.
There now remained the issue of the equipment etc at the Maple Tree centre which were owned by the Parish Council. The Clerk to write to Jenny Stoker that the Parish Council would collect all these items once the office was refurbished and to Dan Evanhuis to check what items remained there. The Parish Council could sell, hire or lease the items to Fusion
(iv) Minute 24 – Requests from residents – The bunting had been removed. A gardener had been approached to look after the Memorial Garden’s flowerbeds and the outdoor workers would be asked to tidy up the War memorial. The benches by ‘toilet square had been re-varnished.
The clerk was still to follow up a bus shelter and bins by the Avenue
34. TO CONSIDER A PARISH COUNCIL LEAFLET TO RESIDENTS PUTTING THE CASE FOR BOUNDARY CHANGE.
Cllr Bell’s suggested letter which had been circulated to all Parish councillors was discussed. Councillors were happy that this to be kept on file to be distributed when SODC went ahead with the consultation.
35. TO RECEIVE A REPORT ON THE PARISH COUNCILLORS’ WALKABOUTS IN AUGUST/SEPTEMBER – Noted.
36. CLERK UPDATE
i) Refurbishment of Parish Office – the boxing in of the pipe work had been completed. The clerk did not know when the painting would commence
ii) Training Course OALC – Getting to Grips with Local Council Finance – £60 – Agreed that Assistant Clerk should attend
iii) Tree work in the village – the Clerk reported that SODC had given permission for the sycamore in the NW corner of Church Road recreation ground to be removed but not the two by the cliff in the North East Corner.
The hedge just beyond the Littleworth Bridge would be tidied up. Also the trees along the footpath to Farm Close Lane would be cut back.
iv) SODC Briefings on how precepts are calculated: Wed 16th Oct @ 1pm or 23 Oct @ 6pm. All councillors to be asked if they wished to go.
v) Playground Inspections by Zurich – These had been completed in August. Steve was currently dealing with the points raised. No of them so serious that equipment had to be closed down
37. GRANTS, LICENCES AND SUBSCRIPTIONS
i) Wheatley Park School – Prize Giving (Last year £200) – agreed £200
38. FINANCIAL MANAGEMENT
a) The budget to end of August 2013 was presented and discussed & copy of the reconciled bank statement was signed by the Chairman & RFO
After the cheques below have been paid the balances on the council’s accounts as at 23rd September would be as follows:
39. SCHEDULE OF PAYMENTS AUTHORISED
|Cheque no.||Payee||Payment details||Amount|
|105748||The Post Office||Stamps||220.00|
|105749||Mainstream Digital||Telephone calls July||1.14|
|105750||Fusion Youth and Community||Equipment||28.19|
|105751||SODC||Dog bin emptying||100.46|
|105753||Jim Watson||Aug/Sept newsletter||680.00|
|105755||Berinsfield Community Business||Verge cutting July||596.40|
|105757||Oxon Gardens & DryStone Walls||Repairs to wall in Ch Rd Rec||264.00|
|105758||BDO LLP||External Audit||480.00|
|105759||OCC (Highways)||Footway around Roundhouse||7,000.00|
|105761||HM Revenue and Customs||VAT Repayment||639.46|
|105766||Swift Digital Services||Photocopies 16/4-18/7||88.24|
|105769||WPSFMC||Residual payment for 2012-13||1,821.35|
|d/d||Barclays Bank||Bank charges – 13.06 to 14.07||25.78|
|d/d||Barclays Bank||Bank Charges – 15.07 to 12.08||40.37|
|Cheques to Pay|
|105771||C Jacobs Landmark Chambers||Counsel’s opinion re Sportsfield||1,200.00|
|105773||Green Scythe Ltd||Recs cutting + sand pit removal||2,292.00|
|105774||Claire Logic||Computer health check||84.00|
|105775||WPSMC||3rd Quarterly payment Oct-Dec||2,000.00|
|105776||Mainstream Digital||Telephone calls Aug||1.23|
|105777||Thames Water||Meorial Gardens||6.21|
|105778||Berinsfield Community Business||Verges, FmCl Patio, Cl Rd Rec||806.40|
|105779||Green Scythe Ltd||Rec cutting August||222.00|
INCOME RECEIVED SINCE LAST MEETING
|Interest – Treasury Account||20.21|
40. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED
i) The Haseleys – September 2013*
ii) Little Milton Newsletter – September 2013*
iii) Great Milton Bulletin September 2103*
iv) Holton, Waterperry & Waterstock News – September 2013*
v) URC Newsletter September 2013*
vi) SODC – Town and Parish Forum – Wednesday 6th November (eve)
vii) URC Newsletter September 2013*
viii) Clerks and Council’s Direct – September 2013
ix) Oxfordshire Playing Fields Association – AGM 17th October – 7.25pm Weston-o-t-Green
* On display in Parish Office
41. DATE OF NEXT MEETING – 9th October 2013 – Noted
The meeting closed at 9.10pm