Archive for February, 2014

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 20th JANUARY 2014 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: RJ Reilly (in the chair), S Coleridge, G Birks, A Davies, J Carr, R. Old, E. Stacey & R Bell

OFFICER THE CLERK: Gareth Morris

Also present: Cllrs D Lamont & P Willmott

72. APOLOGIES FOR ABSENCE – NONE

73. DECLARATIONS OF INTEREST – NONE

74. MINUTES OF THE PREVIOUS MEETING HELD 16th December 2013 – which had been circulated previously were signed as a correct and accurate record

75. UPDATE ON ITEMS FROM THE MINUTES 16th December 2013 – NONE

76. TO DECIDE UPON POSSIBLE EQUIPMENT TO REPLACE THE SANDPIT IN CULLUM ROAD RECREATION AREA

Cllr Bell had identified a couple of items of play equipment suitable for young children from a company called ‘Proludic’ whose representative had paid the Parish Office a visit recently.

It was Agreed to ask for another site visit with the representative to talk a little more the equipment and what surface would be suitable. It was hoped something could be brought to the next meeting.

Cllr Dalton had submitted a suggestion about a concrete table tennis table to be installed. The Committee liked the idea and would look for a suitable location.

77. CLERK UPDATE

i) Refurbishment of Parish Office – the new blind had been installed

ii) Village Christmas tree – new lights had been purchased but providing power had taken a little time. The tree had now been removed and disposed of.

78. GRANTS, LICENCES AND SUBSCRIPTIONS

i) Sage Cover – AGREED

ii) Heart of the Wildwood – AGREED – £200 – to be spent on the equipment listed

79. TO DEAL WITH A MATTER FROM THE TRAFFIC AND ROADS COMMITTEE

The overgrowing of Templars Close properties on to Church Road

The clerk would check with OCC Highways as to what the Parish Council was entitled to do in terms cutting the growth back and then ask Gavan Ring to remove/cut back the offending foliage.

80. TO CONSIDER WORK IN THE MEMORIAL GARDENS DURING THE CENTENARY YEAR OF THE OUTBREAK OF THE FIRST WORLD WAR

Cllr Lamont had been in contact with ‘The War Memorials Trust’ and an initial application made for a grant towards cleaning, maintenance etc. We would be informed in March and then a full application could be made. A grant of up to £2,500 could be made. It was Agreed to continue to work with the Trust.

The clerk reported that the person hired to maintain the beds in the Memorial Gardens had recently planted a quantity of bulbs. He (the clerk) would look into improving the path.

81. FINANCIAL MANAGEMENT

a) Scrutiny of budget to end of December 2013 & signing of completed copy of reconciled bank statement by Chairman & RFO – Completed

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

20 January 2014 will be as follows: Community £2,366.23

Tracker £124,186.88

Treasury £60,506.54

82. SCHEDULE OF PAYMENTS AUTHORISED

Cheque no.

Payee

Payment details

Amount

Cheques paid

105837-41

GM/SW/JO/OCC/HMR&C

Dec sal/wages/pen/PAYE/NICs

3,776.83

105836

Interior Fashion Ltd

New blinds for Parish office

258.96

d/d

Bank charges

14.10.13 – 12.12.13

72.09

d/d

Siemens Financial Services

Photocopier lease

463.70

d/d

Orange Home

Internet provider

18.37

Total

£4,589.95

Cheques to Pay

105842

Sage UK

Accounts cover 2014

192.00

105843

Southern Electric

Electricity 01/10/13-07/01/14 est

80.65

105844

Grzegorz Zasuwa

Office window cleaning

8.00

105845

Lyreco

Stationery and equipment

328.87

105846

Mainstream Digital

Line Rental, phone book entry

87.86

105846

Mainstream Digital

Calls 02/12/13-31/12/13

0.78

105847

WPSFMC

4th Quarterly payment

2,000.00

105848

John Heap

Work in Memorial Gardens

74.89

105849

Berinsfield Community Business

Verges December

596.40

105850

Thames Water

Memorial gardens

9.10

105851

BuryHook Countryside M’ment

Instal/remove/dispose Xmas tree

252.00

105852

Green Scythe

Sept cut

222.00

105853

Sage(UK) Ltd

Invoices

78.00

105854

Swift Digital Services

Copies 16.10.13-20.01.14

153.40

105855

Gwendolen Birks

Mileage to Eynsham VG applic

14.67

GM/SW/JO/OCC/HMR&C

Jan sal/wages/pen/PAYE/NICs

3,700.00

Total

£7,798.62

INCOME RECEIVED SINCE LAST MEETING

Income details

Amount

Newsletter Advertising

1,825.00

Photocopying

6.20

Total

£1,831.20

83. PUBLICATIONS & CORRESPONDENCE RECEIVED and NOTED

i) The Haseleys – January 2014*

ii) Little Milton Newsletter – January 2014*

iii) Great Milton Bulletin January 2014*

iv) Tiddington with Albury & Milton Common Newsletter December/January 2014*

v) URC Newsletter January 2014*

vi) Clerks and Councils Direct January 2014*

vii) Shotover Preservation Society – Winter Newsletter 2013*

* On display in Parish Office

84. DATE OF NEXT MEETING – 17th February 2014 – NOTED

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Wheatley Parish Council

Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE

on Monday 17th February 2014 in the Parish Office at 7.30pm

Signed:

Gareth Morris, Clerk to the Parish Council 12th February 2014

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

AGENDA

1. APOLOGIES FOR ABSENCE

2. DECLARATIONS OF INTEREST

3. MINUTES OF THE PREVIOUS MEETING HELD 20th January 2014 – circulated with this Agenda

4. UPDATE ON ITEMS FROM THE MINUTES 20th January 2014

5. TO DECIDE UPON POSSIBLE EQUIPMENT TO REPLACE THE SANDPIT IN CULLUM ROAD RECREATION AREA

6. CLERK UPDATE

i) Renewal of contract of grass cutting in recreation areas

ii) Graffiti in Church Road recreation Ground

iii) Request from Fusion to use Church Road Saint George’s Fun DaySaturday 26th April 2014

iv) Request to use Church Road Recreation Ground for May Day celebrations – Monday 5th May 2014

7. GRANTS, LICENCES AND SUBSCRIPTIONS – None

8 TO DEAL WITH A MATTER FROM THE TRAFFIC AND ROADS COMMITTEE

The overgrowing of Templars Close properties on to Church Road

9. FINANCIAL MANAGEMENT

a) Scrutiny of budget to end of January 2014 & signing of completed copy of reconciled bank statement by Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

20 January 2014 will be as follows: Community £1,962.88

Tracker £117,186.88

Treasury £60,547.00

10. SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no.

Payee

Payment details

Amount

Cheques paid

105857-861

GM/SW/JO/OCC/HMR&C

Dec sal/wages/pen/PAYE/NICs

3,471.17

105856

Heart of the Wildwood

Grant Aid

200.00

Total

£3,671.17

Cheques to Pay

105862

Berinsfield Community Business

Verges Jan 2014

596.40

105863

Parchments

Feb/Mar newsletter

1,484.90

105864

Jim Watson

Feb/Mar newsletter

680.00

105865

Public Law Solicitors

Advice for village green applic

675.92

105866

Lyreco

Stationary

58.31

105867

SODC

Dog bin emptying 1/7-31/12

200.93

105868

Merry Bells

Office rental 25/12/13 – 24/03/14

1,107.55

105869+

Mainstream Digital

Telephone 03/01/14 – 31/01/14

4.45

GM/SW/JO/OCC/HMR&C

Jan sal/wages/pen/PAYE/NICs

3,700.00

Total

£8,508.46

INCOME RECEIVED SINCE LAST MEETING

Income details

Amount

Newsletter Advertising

100.00

Newsletter subscription

6.00

Treasury Interest

19.90

Total

£125.90

11. PUBLICATIONS & CORRESPONDENCE RECEIVED

i) The Haseleys – February 2014*

ii) Little Milton Newsletter – February 2014*

iii) Great Milton Bulletin February 2014*

iv) Tiddington with Albury & Milton Common Newsletter February/March 2014*

v) URC Newsletter February 2014*

vi) John Watson/Wheatley Nursery School – Proposal to Federate

* On display in Parish Office

12. DATE OF NEXT MEETING – 17th March 2014 – to be confirmed

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