Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 20th JANUARY 2014 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: RJ Reilly (in the chair), S Coleridge, G Birks, A Davies, J Carr, R. Old, E. Stacey & R Bell

OFFICER THE CLERK: Gareth Morris

Also present: Cllrs D Lamont & P Willmott

72. APOLOGIES FOR ABSENCE – NONE

73. DECLARATIONS OF INTEREST – NONE

74. MINUTES OF THE PREVIOUS MEETING HELD 16th December 2013 – which had been circulated previously were signed as a correct and accurate record

75. UPDATE ON ITEMS FROM THE MINUTES 16th December 2013 – NONE

76. TO DECIDE UPON POSSIBLE EQUIPMENT TO REPLACE THE SANDPIT IN CULLUM ROAD RECREATION AREA

Cllr Bell had identified a couple of items of play equipment suitable for young children from a company called ‘Proludic’ whose representative had paid the Parish Office a visit recently.

It was Agreed to ask for another site visit with the representative to talk a little more the equipment and what surface would be suitable. It was hoped something could be brought to the next meeting.

Cllr Dalton had submitted a suggestion about a concrete table tennis table to be installed. The Committee liked the idea and would look for a suitable location.

77. CLERK UPDATE

i) Refurbishment of Parish Office – the new blind had been installed

ii) Village Christmas tree – new lights had been purchased but providing power had taken a little time. The tree had now been removed and disposed of.

78. GRANTS, LICENCES AND SUBSCRIPTIONS

i) Sage Cover – AGREED

ii) Heart of the Wildwood – AGREED – £200 – to be spent on the equipment listed

79. TO DEAL WITH A MATTER FROM THE TRAFFIC AND ROADS COMMITTEE

The overgrowing of Templars Close properties on to Church Road

The clerk would check with OCC Highways as to what the Parish Council was entitled to do in terms cutting the growth back and then ask Gavan Ring to remove/cut back the offending foliage.

80. TO CONSIDER WORK IN THE MEMORIAL GARDENS DURING THE CENTENARY YEAR OF THE OUTBREAK OF THE FIRST WORLD WAR

Cllr Lamont had been in contact with ‘The War Memorials Trust’ and an initial application made for a grant towards cleaning, maintenance etc. We would be informed in March and then a full application could be made. A grant of up to £2,500 could be made. It was Agreed to continue to work with the Trust.

The clerk reported that the person hired to maintain the beds in the Memorial Gardens had recently planted a quantity of bulbs. He (the clerk) would look into improving the path.

81. FINANCIAL MANAGEMENT

a) Scrutiny of budget to end of December 2013 & signing of completed copy of reconciled bank statement by Chairman & RFO – Completed

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

20 January 2014 will be as follows: Community £2,366.23

Tracker £124,186.88

Treasury £60,506.54

82. SCHEDULE OF PAYMENTS AUTHORISED

Cheque no.

Payee

Payment details

Amount

Cheques paid

105837-41

GM/SW/JO/OCC/HMR&C

Dec sal/wages/pen/PAYE/NICs

3,776.83

105836

Interior Fashion Ltd

New blinds for Parish office

258.96

d/d

Bank charges

14.10.13 – 12.12.13

72.09

d/d

Siemens Financial Services

Photocopier lease

463.70

d/d

Orange Home

Internet provider

18.37

Total

£4,589.95

Cheques to Pay

105842

Sage UK

Accounts cover 2014

192.00

105843

Southern Electric

Electricity 01/10/13-07/01/14 est

80.65

105844

Grzegorz Zasuwa

Office window cleaning

8.00

105845

Lyreco

Stationery and equipment

328.87

105846

Mainstream Digital

Line Rental, phone book entry

87.86

105846

Mainstream Digital

Calls 02/12/13-31/12/13

0.78

105847

WPSFMC

4th Quarterly payment

2,000.00

105848

John Heap

Work in Memorial Gardens

74.89

105849

Berinsfield Community Business

Verges December

596.40

105850

Thames Water

Memorial gardens

9.10

105851

BuryHook Countryside M’ment

Instal/remove/dispose Xmas tree

252.00

105852

Green Scythe

Sept cut

222.00

105853

Sage(UK) Ltd

Invoices

78.00

105854

Swift Digital Services

Copies 16.10.13-20.01.14

153.40

105855

Gwendolen Birks

Mileage to Eynsham VG applic

14.67

GM/SW/JO/OCC/HMR&C

Jan sal/wages/pen/PAYE/NICs

3,700.00

Total

£7,798.62

INCOME RECEIVED SINCE LAST MEETING

Income details

Amount

Newsletter Advertising

1,825.00

Photocopying

6.20

Total

£1,831.20

83. PUBLICATIONS & CORRESPONDENCE RECEIVED and NOTED

i) The Haseleys – January 2014*

ii) Little Milton Newsletter – January 2014*

iii) Great Milton Bulletin January 2014*

iv) Tiddington with Albury & Milton Common Newsletter December/January 2014*

v) URC Newsletter January 2014*

vi) Clerks and Councils Direct January 2014*

vii) Shotover Preservation Society – Winter Newsletter 2013*

* On display in Parish Office

84. DATE OF NEXT MEETING – 17th February 2014 – NOTED

WHEATLEY PARISH COUNCIL

Councillors are summoned to a MEETING OF THE COUNCIL

on Monday  3rd March 2014 in The Merry Bells at 7.30pm

Signed:

Gareth Morris Clerk to the Council, 26th February 2014

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

There will be an OPEN SESSION, at approximately 8.30 pm., including reports

from County & District Councillors, when questions may be taken from the

1.   APOLOGIES FOR ABSENCE

2.   DECLARATIONS OF INTEREST

3.   MINUTES of the meeting of the Parish Council meeting held on Monday 6th January 2014 circulated with this agenda

4.  UPDATE from the meeting held on Monday 6th January

Minute 90 (i) –the Housing Needs Survey, had now been received.

Minute 90(ii) – Flood Alleviation Scheme – report from the second meeting of sub-group

Minute 90 – Open Forum – No news on the bollard at bottom of Friday lane.

Minute 93(i) – Removal of two parking spaces on Church Road.

Minute 93(ii) – Use of the Speed Indicator Device

Minute 98 – SODC’s Community Governance Review

5 TO RECEIVE THE MINUTES of the meetings of the Planning Committee held on:

ii Wednesday 12th February 2014 – circulated with this Agenda

6. TO RECEIVE THE MINUTES of the meeting of the F&GP Committee meeting held on:

i)     Monday 20th January 2014 – previously circulated

ii)     Monday 17th February 2014 – circulated with this Agenda

7.  TO RECEIVE THE MINUTES of the meeting of the TRAC Advisory Committee meeting held on 18th September 2013 circulated with this Agenda

Minute 32 – Report from the Wheatley Traffic & Safety Action Group

“This committee asks the Parish Council to consider the Category 1 proposals from the Wheatley Traffic and Safety Action Group report as presented to the Parish Council on 6th January 2014; also the proposed pedestrian crossing near the Co-operative store on Station Road”

8.  TO CONSIDER THE RISK ASSESSMENT PLAN 2014-15

9.  TO REPORT ON PROGRESS ON THE PARISH COUNCIL’S APPLICATION TO REGISTER THE LITTLEWORTH ROAD FIELD AS A VILLAGE GREEN

i) To decide a budget for further legal fees etc associated with the application

10.  TO CONSIDER A COMMUNITY EMERGENCY PLAN FOR THE VILLAGE

.

11.  TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE

i)       To receive a report of the latest meeting

ii)       To consider progress on the plans for the replacement pavilion

12. TO CONSIDER RADIO OXFORD’S BIG TOUR VISIT TO WHEATLEY

13. TO RECEIVE AN INVITATION FROM WHEATLEY PRIMARY SCHOOL TO A SERVICE OF CELEBRATION FOR Wheatley CE PRIMARY ACADEMY ON CONVERSION

Monday 10th March 9.30am at the school.

14. TO RECEIVE AN UPDATE ON THE APPLICATION FOR A GRANT TOWARDS THE CLEANING UP ETC OF THE WAR MEMORIAL

15.   REPORTS FROM OUTSIDE BODIES

i)        The Merry Bells Management Committee

ii)        The Howe Trust

iii)       The Park Sports Centre Joint User Group

iv)       Thames Valley Police

16.   CALENDAR OF MEETINGS.

i)   Planning Committee  – Wednesday 12th March  2014- 7.30pm

ii)   F&GP Committee Monday 217th March 2014 – 7.30pm

iii)   Planning Committee – Wednesday 9th April 2014  – 7.30pm

iv)    F&GP Committee Monday 28th April 2014  – 7.30pm

v)   Parish Council Meeting – Monday 12th May 2014 – 7.30 pm

17. RESOLUTION TO EXCLUDE THE PUBLIC

To propose that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters

Wheatley Parish Council

Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE

on Monday 17th February 2014 in the Parish Office at 7.30pm

Signed:

Gareth Morris, Clerk to the Parish Council 12th February 2014

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

AGENDA

1. APOLOGIES FOR ABSENCE

2. DECLARATIONS OF INTEREST

3. MINUTES OF THE PREVIOUS MEETING HELD 20th January 2014 – circulated with this Agenda

4. UPDATE ON ITEMS FROM THE MINUTES 20th January 2014

5. TO DECIDE UPON POSSIBLE EQUIPMENT TO REPLACE THE SANDPIT IN CULLUM ROAD RECREATION AREA

6. CLERK UPDATE

i) Renewal of contract of grass cutting in recreation areas

ii) Graffiti in Church Road recreation Ground

iii) Request from Fusion to use Church Road Saint George’s Fun DaySaturday 26th April 2014

iv) Request to use Church Road Recreation Ground for May Day celebrations – Monday 5th May 2014

7. GRANTS, LICENCES AND SUBSCRIPTIONS – None

8 TO DEAL WITH A MATTER FROM THE TRAFFIC AND ROADS COMMITTEE

The overgrowing of Templars Close properties on to Church Road

9. FINANCIAL MANAGEMENT

a) Scrutiny of budget to end of January 2014 & signing of completed copy of reconciled bank statement by Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

20 January 2014 will be as follows: Community £1,962.88

Tracker £117,186.88

Treasury £60,547.00

10. SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no.

Payee

Payment details

Amount

Cheques paid

105857-861

GM/SW/JO/OCC/HMR&C

Dec sal/wages/pen/PAYE/NICs

3,471.17

105856

Heart of the Wildwood

Grant Aid

200.00

Total

£3,671.17

Cheques to Pay

105862

Berinsfield Community Business

Verges Jan 2014

596.40

105863

Parchments

Feb/Mar newsletter

1,484.90

105864

Jim Watson

Feb/Mar newsletter

680.00

105865

Public Law Solicitors

Advice for village green applic

675.92

105866

Lyreco

Stationary

58.31

105867

SODC

Dog bin emptying 1/7-31/12

200.93

105868

Merry Bells

Office rental 25/12/13 – 24/03/14

1,107.55

105869+

Mainstream Digital

Telephone 03/01/14 – 31/01/14

4.45

GM/SW/JO/OCC/HMR&C

Jan sal/wages/pen/PAYE/NICs

3,700.00

Total

£8,508.46

INCOME RECEIVED SINCE LAST MEETING

Income details

Amount

Newsletter Advertising

100.00

Newsletter subscription

6.00

Treasury Interest

19.90

Total

£125.90

11. PUBLICATIONS & CORRESPONDENCE RECEIVED

i) The Haseleys – February 2014*

ii) Little Milton Newsletter – February 2014*

iii) Great Milton Bulletin February 2014*

iv) Tiddington with Albury & Milton Common Newsletter February/March 2014*

v) URC Newsletter February 2014*

vi) John Watson/Wheatley Nursery School – Proposal to Federate

* On display in Parish Office

12. DATE OF NEXT MEETING – 17th March 2014 – to be confirmed

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD ON WEDNESDAY 11th DECEMBER 2013

PRESENT: Cllrs Coveley (in the Chair), Bailey, Willmott, Stephens & Reilly

OFFICER: The clerk

70. APOLOGIES FOR ABSENCE

71. DECLARATIONS OF INTEREST – NONE

72. MINUTES OF THE PREVIOUS MEETING HELD ON 13th NOVEMBER which had been circulated with the Agenda were signed as a correct and accurate record

73. UPDATE ON MEETING HELD ON 13th NOVEMBER 2013.

i) Minute 58 SODC’s Housing allocation for larger villages. A second exhibition had been held

74. AMENDMENTS TO PREVIOUS APPLICATIONS -NONE

75. NEW PLANNING APPLICATIONS

i) P13/S3559/HH (Householder)(Other) 21 Windmill Lane Part demolition; removal of roof; raise roof level, two storey front extension / single storey rear extension plus internal & external alterations Recommend Approval

ii) P13/S3619/FUL (Full Application)(Other) The Old Bank 4 Station Road Change of use from B1 office use to A1 use. No Strong Views

iii) P13/S2961/HH (Householder) 21B Church Road Replacement roof tiles, windows and entrance door. Recommend Approval This building is in Wheatley’s conservation area so materials and style should be fitting for such an area

iv) P13/S3690/LB(Listed Building consent) & P13/S3689/HH(Housholder) 37 High Street Wheatley Erection of a rear conservatory. Recommend Approval

76. PLANNING DECISIONS AND NOTIFICATIONS

i) P13/S2666/FUL (Full Application) (Minor) 79 & 81 High Street Erection of detached building at rear of nos 79/81 High Street for business B1 use. Recommend REFUSAL Amendment – No Strong Views – GRANTED 30.10.13

ii) P13/S2831/HH (Householder)(Other) 106 London Road. Single storey rear extension and build over existing ground floor utility and bathroom to form a first floor side extension No Strong Views GRANTED 11.11.13

iii) P13/S3200/HH (Householder) (Other) 94 Kelham Hall Drive. Erection of single 2storey extension to form kitchen, dining and family area. Replacement of two rear facing pitched roof dormer with flat roofed dormers. Recommend Approval GRANTED 25.11.13

77. CORRESPONDENCE

Department of Transport –Proposed stopping up of Highway at 14 Crown Road, Wheatley – comments/objections by 30th December – NOTED

78. DATE OF NEXT MEETING – Wednesday 8th January 2014 NOTED