Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 21st JULY 2014 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: P Willmott (Chair), J Carr, G Stephens, R Bell & R J Reilly

OFFICER THE CLERK: Gareth Morris

1.  APOLOGIES FOR ABSENCE had been received from Cllrs Lamont, Old and Birks

2  DECLARATIONS OF INTEREST – NONE

3.  MINUTES OF THE PREVIOUS MEETING HELD 16th June 2014 which had been circulated previously were signed as a correct and accurate record after Cllr Carr had been removed from those present.

4. UPDATE ON ITEMS FROM THE MINUTES 16th June 2014

i) Minute 6(i) New entrance in to Church Road Recreation ground. The clerk was to send tenders to a further 3 or 4 companies.

ii) Minute 6(iii) Sand pit in Cullum Road Recreation Ground – the sand pit had been filled in and grassed. The clerk to contact Proludic for information re the equipment that had been chosen before the sandpit was removed.

iii) Minute 12 – Formulation of a village emergency plan – no progress reported.

5. TO CONSIDER A BUDGET FOR WORK ON THE BELL LANE/STATION ROAD JUNCTION – AGREED a maximum budget of £5,000

6 TO RECEIVE A REPORT ON THE SITE MEETING BETWEEN COUNCILLORS AND OCC OFFICERS AT THE PARK ROUNDABOUT

A site meeting had been held with Anthony Kirkwood of OCC who agreed that the crossing by Morland House was in the wrong place. He suggested some measures that could be taken but OCC did not have the funds to carry them out.

Cllr Carr proposed and Cllr Stephens seconded the following motion:” This committee recommends to full council that the pedestrian crossing outside Morland House is moved to east of Morland House. The Parish Council to pay for it if necessary. OCC and Oxford Brooks be urged to fund this as part of their review of the overall scheme”.

AGREED unanimously

7. TO REPORT THAT THE COUNCIL HAD BEEN GRANTED £1,900 FROM THE WAR MEMORIAL TRUST FOR REFURBISHMENT OF THE WAR MEMORIAL

TRUST

Cllr Stephens proposed and Cllr Reilly seconded that up to £3,500 be spent on refurbishment of the War Memorial (£1,900 matching the grant). AGREED

8.  CLERK UPDATE

i) Advertisement for Assistant Clerk – two candidates were to be interviewed 21st July

ii) Repairs to mower – the mower was still not working. Cllr Willmott suggested we contact Peter Farrell Mechanical Engineering, Lawn Mower Services, on 07881897701

iii)  Clearance of Ambrose Rise stream and path. – Green Scythe had carried out the clearance

9. TO CONSIDER THE NEXT STEPS IN THE VILLAGE GREEN APPLICATION

The County Council had still not replied to the Parish Council’s last letter.

10.  GRANTS, LICENCES AND SUBSCRIPTIONS – NONE

11.  FINANCIAL MANAGEMENT

a) A completed copy of reconciled bank statement was signed by the Chairman & RFO.

Income and Expenditure sheet to the end of June was tabled and discussed.

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at 16th June 2014 will be as follows:  Community       £1,612.67

Tracker             £131,500.93

Treasury           £60,588.79

12.                            SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
d/d Barclays Bank Bank charges13.05.14-12.06.14 34.06
d/d Orange Home Internet 18.37
105960 LCR Subscription 17.00
105961 International Tree Foundation Subscription 50.00
105962 John Watson School Grant towards Summer Ball 200.00
105943–47 GM/SW/JO/OCC/HMR&C June sal/wages/pen/PAYE/NICs 3,803.71
Total £4,159.14
Cheques to Pay
105950 Thames Water Memorial gardens 6.71
105951 Grzegorz Zasuwa Office window cleaning 5.00
105952 SLCC Clerks manual 32.50
105953 Southern Electric Electricity 08.04.14 – 04.06.14 74.56
105954 Acanthus Clews Architect fees Holton Pavillion 960.00
105955 Mainstream Digital Calls, line rental and phone book 84.59
105956 The Merry Bells Office Rent 25.06.14 – 24.09.14 1,107.55
105957 Berinsfield Community Business Verges, FC Patio, Crd beds 818.33
105958 Green Scythe Recs,Paths,OBG,Ambose stream 2,565.60
105959 Swift Digital Services Photocopying 14.4-14.7 108.83
GM/SW/JO/OCC/HMR&C July sal/wages/pen/PAYE/NICs 3,600.00
Total £9,363.67

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 240.00
Tracker A/c Interest 18.17
Total £258.17

13. PUBLICATIONS & CORRESPONDENCE RECEIVED and NOTED

i)        The Haseleys – July 2014*

ii)        Little Milton Newsletter – June 2014*

iii)        Great Milton Bulletin – July 2014*

iv)        URC Newsletter July 2014

v)        Holton, Waterperry & Waterstock News April 2014*

vi)        Clerks and Councils Direct July 2014

vii)        Neighbourhood Policing June 2014 Newsletter*

* On display in Parish Office

14.  DATE OF NEXT MEETING – 22nd September 2014 – NOTED

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD ON WEDNESDAY 20th AUGUST 2014

PRESENT: Cllrs G Stephens (Chairman), J Coveley, C Dalton, A Davies, E Bailey

OFFICER: The clerk and assistant clerk

ALSO PRESENT: Two members of the Public

18.  APOLOGIES FOR ABSENCE had been received from Cllr A Knapp, D Lamont & E Stacey

19.  DECLARATIONS OF INTEREST – None

20.   MINUTES OF THE PREVIOUS MEETING HELD ON 9th JULY 2014 which had been circulated previously were signed as a correct and accurate record.

21.  UPDATE ON MEETING HELD ON 9TH JULY 2014

22.  AMENDMENTS TO PREVIOUS APPLICATIONS

i) P14/S2049/FUL (Full Application)(Minor) 73 Church Road Amendment No. 1

dated 14th August 2014 Demolition of existing three bedroomed dwelling. Erection

of 3no two and one half storey three bedroomed terraced townhouses.. Provision of

6 no. off street parking spaces. Provision of 6 no. enclosed bin stores. (As amended

by revised floor and elevation plans received on 14 August 2014 showing pitched

roof dormers to front and rear elevations and a reduction in the size of the Unit Recommend Approval

23.  NEW PLANNING APPLICATIONS

i) P14/S2049/FUL 73 Church Road Demolition of existing three bedroomed dwelling. Erection of 3no two and one half storey three bedroomed terraced townhouses. Provision of 6 no. off street parking spaces. Provision of 6 no. enclosed bin stores.

County Archaeological Services – no objections

Conservation Officer – Re-consult when amended plans have been submitted

OCC Highways – No objections

Recommend Approval

ii) P14/S2209/HH 21 Windmill Lane Application seeking planning permission for part demolition and removal of roof; raising of roof level with two storey front and single storey rear extensions together with internal and external alterations. No strong views

iii) P14/S2228/LDP 20 Ladder Hill Certificate of lawfulness for proposed single storey side extension and front porch. Noted. Understand houses north of the property had drainage issues since the last development of 20 Ladder Hill

Iv)  P14/S2346/A (Advertisement Consent) Asda Stores Ltd London Road Other Car park signage. OCC Highways – No objections No strong views

24.  PLANNING DECISIONS AND NOTIFICATIONS – noted

i) P14/S1616/FUL (Full Application) (Minor) 112 Church Road Proposed alterations to front entrance porch and removal of existing flat roofed canopy and replacement with a hipped roof canopy. Recommend Approval GRANTED 18.7.14

ii) P14/S1392/HH (Householder) (Other) 24 Elton Crescent Demolition of existing garage and erection of single-storey extension to side of house. No Strong Views

GRANTED 18.07.14

iii) P14/S1284/FUL(Full Application)(Minor) 7 Leyshon Road Proposed two storey side and rear extensions and single storey extension to existing dwelling to form two additional 1-bed dwellings. Recommend Refusal – GRANTED 16.07.14

iv) P14/S1744/FUL(Full Application)(Other) 55 Roman Road Demolition of existing

lean-to conservatory to rear of dwelling. Conversion of existing dwelling to provide

No. two bed flats. Provision of 4 no. off street parking spaces with new highway    access, secure cycle storage and bin enclosures. No Strong Views – GRANTED 24.07.14

v) P14/S1724/HH (Householder)(Other) 14 Elm Close Extensions and alterations and erection of detached double garage. No Strong Views GRANTED 29.07.14

vi) P14/S1898/HH (Other) 23 Littleworth Road Conversion of integral garage to study    and erection of new detached single garage. Recommend Approval GRANTED 12.08.14

vii) P14/S1418/HH (Householder)(Other) 38 Elton Crescent) Proposed two storey 28.05.14 side extension No Strong Views GRANTED 12.08.14

vii) P14/S1610/HH (Householder)(Other) 21 Kellys Road Single storey conservatory.

Recommend Approval – GRANTED 16.06.14

ix) P14/S1323/HH (Householder)(Other) 2 Anson Close Demolition of existing garage

and erection of side extension to replace. Erection of single storey rear extension.

Conversion of loft space and creation of rear dormer structure to provide enlarged living space. Inclusion of roof windows to front roof elevation. Recommend Refusal

GRANTED 27.06.14

25. CORRESPONDENCE None

26. DATE OF NEXT MEETING – Wednesday 10TH SEPTEMBER

Apologies from Cllrs A Knapp, J Coveley, A Davies, G Stephens

Meeting ended 8.20pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 7th JULY 2014 IN THE MERRY BELLS HAL AT 7.30PM

PRESENT: Councillors: D Lamont (Chairman), J Reilly, R Bell, G Birks, G Stephens,

P Willmott, S Coleridge, J Carr, C Dalton, A Davies, R Old, J Coveley and E Stacey (until 9.25pm)

OFFICER: Gareth Morris, Clerk to the Parish Council

Also present: County Councillor Purse and 9 members of the public

25.   APOLOGIES FOR ABSENCE had been received from Cllrs Bailey and Knapp

26.   DECLARATIONS OF INTEREST – none

27.   MINUTES of the meeting of the Extraordinary Meeting of the Parish Council meeting held on Wednesday 18th June 2014 circulated previously

28.  UPDATE from the meeting held on Monday 12th May 2014

29. UPDATE from the meeting of 28th June 2014

i) Minute 22 – Neighbourhood Plan

30 THE MINUTES of the meetings of the Planning Committee held on the dates below were received:

i) Wednesday 14th May 2014 – circulated previously

ii) Wednesday 11th June – circulated previously – Minute 5 2 Anson Close – despite the objections of the Parish Council the application has been granted permission

31. THE MINUTES of the meeting of the F&GP Committee meeting held on the date below  were received

i) Monday 16th June 2014 – circulated previously

32.  TO RECEIVE THE MINUTES of the meeting of the TRAC Advisory Committee meeting held on 1st July were received:

i) Minute 6 – request to Thames Valley Police for speed checks throughout the village

ii) Minute 7 – write to OCC Highways informing them that the Parish Council requires a pedestrian crossing across Ladder Hill/Station Road in the vicinity of the Co-operative store the grounds of safety – The Clerk had written to Mark Francis

iii) Minute 8 – Area known as ‘the old toilet block’. Write to OCC highways for advice on how this area might be used as a loading area/ disabled/parking. The clerk would contact the OCC Highways Area Steward.

iv) Minute 9 – Bell Lane/Station Road/ Junction. Request the cost of the plans from OCC or the alterations being suggested. The clerk had written to Mark Francis who despite wishing to wait for speed monitoring in Bell Lane he would prepare plans for the Parish Council at no cost. Cllrs Lamont, Davies and Bell would meet on site to draft what the

the Council would like to see at that point.

33.  TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE

i) Lease to the Wheatley Rugby Club. Cllr Carr proposed and Cllr Lamont seconded that the Parish Council seeks legal advice

ii) New Plans for the pavilion would be presented at the next SFMC meeting.

8.28pm The Chairman declared the Council out of session

Paul Gregory – said that Watlington had had three operations this year – general road/traffic enforcement eg speeding, weight limits, seat belt use and use of mobile phones.

Neil MacCormack – wanted to know if, when planning permission was given to the new Co-op store, there was any conditions put on the size of delivery vehicles. The clerk said he would investigate and informed the meeting that he had contacted the Co-op head office about the matter of their vehicles not using Friday Lane.

District Cllr Bell –emphasised the need for people to respond to the SODC Local plan 2031.

Both Biffa and the Sports Centres franchise had been extended to 2014

9.47pm – The Chairman declared the council back in session

34.  TO REPORT ON PROGRESS ON THE PARISH COUNCIL’S APPLICATION TO REGISTER THE LITTLEWORTH ROAD FIELD AS A VILLAGE GREEN

Cllr Birks related the story so far. It was felt that the County Council was being unreasonable in their request for so much information. Having talked to both our solicitor and the County Council’s a further letter had been sent to the County on 21st June saying that the Parish Council believes the request are unreasonable and asking them to proceed the Village green Application. So far the County had not replied

35.  TO CONSIDER A RESPONSE TO SODC’S ‘LOCAL PLAN 2031 – ISSUES AND SCOPE’

The Chairman asked each councillor to express their views on the options given in SODC’s Local Plan 2031

When each councillor had expressed their views the Chairman said it seemed that the majority of the councillors where in favour of the new settlement options rather than dispersal.

Cllr Stephens proposed and Cllr Birks seconded that “based on the information available Wheatley Parish Council preference is for a new settlement rather than any of the dispersal options”

Cllr Carr called for a named vote.

FOR: Cllrs Lamont; Davies; Willmott; Stephens; Coveley; Birks; Stacey; Old; Reilly

AGAINST: Cllrs Bell; Carr; Dalton

.9.25pm – Cllr Stacey left the meeting

9.25pm – The Chairman declared the Council out of session to allow County Cllr Anne Purse to make her report.

She urged the Parish Council to attend one of the County Council’s consultation meetings (15th July in Didcot) prior to the Local Transport 4. Spending on roads in the future is likely to come only from development. So smaller villages without development would not receive

funding for traffic relief

Oxford City – Plans to expand had been published. There seemed to be a threat to land in and around Wheatley

36.  TO CONSIDER A RESPONSE TO SODC’S COMMUNITY GOVERNANCE WORKING GROUP

At its meeting on 11 June the Community Governance Working Group agreed to recommend Council extend the boundary of Wheatley parish to align with the A40, incorporating land currently in Holton parish.

The purpose of this email is to seek your councils view regarding possible warding arrangements and parish councillor numbers in the event Council agrees this recommendation.

I would therefore welcome your council’s views on the following:

1. Whether your council would like to see warding arrangements put in place (e.g  current parish as ward and the area between the district ward boundary and the A40 as another ward).

2. Whether your council would be content with the current 14 councillors (Sic) ? The current electorate for Wheatley is 3,209. If Council agrees the above proposal a further 151 electors will be included in the parish of Wheatley. This council has used the National Association of Local Councils recommendations on the numbers of councillors appropriate for parishes of different population sizes during this review. NALC suggest 11 councillors for a population of 3,500.  Using this guidance suggests no increase would be justified

Cllr Birks proposed and Cllr Willmott seconded that the Parish Council does not wish to see any warding arrangements in the Parish and that the Parish Council should remain at 15 councillors.

AGREED unanimously.

37.       TO CONSIDER THE SAFETY CONCERNS FOR PEDESTRIANS AT THE PARK HILL/LONDON ROAD PEDESTRIAN CROSSINGS

Cllr Carr expressed great concern about the number of ‘near misses on the zebra crossings at the Park Hill/London Road roundabout. She had arranged a site meeting with the County Councillor and a Traffic Safety Officer from the County Council for the Wednesday afternoon.

38.       REPORTS FROM OUTSIDE BODIES

i) The Merry Bells Management Committee – Cllr Davies reported that wifi would be available in the Merry Bells and that they were moving towards online booking

ii) The Howe Trust  – Cllr Dalton reported on the picnic that had been recently held

iii) Thames Valley Police – Between 1/5/2014-1/7/2014 Thames Valley Police received 143 calls from residents of Wheatley. The calls consisted of:

Traffic related                                 52

Criminal damage                              4

Shoplifting                                         5

Miscellaneous                                 78

Theft from Vehicle                            3

Anti-Social Behavior                         1

39.   CALENDAR OF MEETINGS – NOTED

i)   Planning Committee  – Wednesday 9th July 2014  2014- 7.30pm

ii)   F&GP Committee Monday 21st July 2014 – 7.30pm

iii)   Planning Committee – Wednesday 20th August  2014  – 7.30pm

iv)  Parish Council Meeting – Monday 1st September 2014 – 7.30 pm

v) Traffic and Roads Advisory Committee – Wednesday 3rd September 2014 -7.30pm

40.  For Information – The chairman announced that the Parish Council had been awarded £1,900 towards refurbishment of the Wheatley War Memorial costing £3,800

The meeting closed at 9.50pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE TRAFFIC AND ROADS ADVISORY COMMITTEE (TRAC) OF THE PARISH COUNCIL HELD ON TUESDAY 1ST JULY 2014 IN THE MERRY BELLS HALL AT 7.30 PM

PRESENT: Councillors: G Birks (Chairman for Item 1), R J Reilly (Chairman item 2 onwards), J Carr, E Bailey, A Davies, D Lamont, C Dalton, G Stephens & R Bell,

Officer: The Clerk

Also present: County Councillor Anne Purse and 6 members of the public

  1. 1. ELECTION OF CHAIRMAN

Cllr Davies – proposed by Cllr Dalton and seconded by Cllr Birks

Cllr Reilly – proposed by Cllr Stephens and seconded by Cllr Carr

In the vote that followed Cllr Davies received 2 votes and Cllr Reilly received 6 votes

Cllr Reilly was therefore declared Chairman of the Committee.

He paid tribute to the work that Cllr Birks had done in her time as Chairman of the Committee

  1. 2. ELECTION OF VICE-CHAIRMAN

Cllr Davies – proposed by Cllr Stephens and seconded by Cllr Lamont

There being no further nominations Cllr Davies was declared Vice-Chairman of the Committee.

  1. 3. APOLOGIES FOR ABSENCE HAD BEEN RECEIVED FROM Cllrs Stacey and Coveley

  1. 4. DECLARATIONS OF INTEREST – None

  1. 5. MINUTES OF THE MEETING OF 29TH JANUARY 2014 which had been  circulated previously were signed as a correct and accurate record

  1. 6. UPDATE ON MINUTES

i)        Minute 31(ii) – Footway around the Roundhouse

SODC had promised that the yellow lines would be reinstated

None of the 3 companies asked to tender to provide the new entrance had replied by the deadline given

ii)        Minute 31iii) Vehicle speed and Volume measurement

Following a further request from the Clerk, the Area Steward said that arrangements would be put in place for September when the schools and Brookes University had returned.

iii)        Minute 31(iv) – Use of TVP’s Speed Indicator Device.

Cllr Lamont reported that the SID was now repaired and he was looking for volunteers for the new dates

It was agreed that TVP be asked to undertake a high visibility speed check operation across the village.

iv)     Minute 31(v) – Clerk to contact Gavan Ring re the hedge on Church Rd.

v)     Minute 33 – SODC Civil Parking enforcement – Cllr Carr to contact the officers concerned

7.  TO CONSIDER THE PROBLEM OF SPEEDING VEHICLES IN THE VILLAGE

Vehicle Activated DevicesCllrs Reilly and Davies would investigate suitable locations.

8. PEDESTRIAN CROSSING ON LADDER HILL BY THE CO-OP.

Following discussion it was Agreed to write to OCC Highway stating that the Parish   council requires a pedestrian crossing, on the grounds of safety. In the vicinity of the

Co-op store on Station Road/Ladder Hill

9.  TO CONSIDER THE RESOLUTION FROM CLLR LAMONT (referred from Parish Council meeting 12th May 2014)

to consider changing the use of the area known as “ the old Toilet  block” from its current state to create a delivery and additional parking area for the shops and customers and to seek OCC highways advice as to how this could best be achieved.

Following discussion it was agreed to approach OCC Highways and ask for their advice on what might be allowed on the land

10. TO CONSIDER ALTERATIONS TO THE BELL LANE /STATION ROAD JUNCTION

In response to a request from the clerk for a more specific plan on what was being suggested Mr Francis had replied that he “wasn’t prepared to spend too much time on this as there was not confirmation of funding”.

It was agreed that the clerk ask for the cost of preparing plans for the proposed scheme.

11.  DATE OF NEXT MEETING – Wednesday 3rd September 2014