WHEATLEY PARISH COUNCIL
MINUTES OF THE MEETING OF THE TRAFFIC AND ROADS ADVISORY COMMITTEE (TRAC) OF THE PARISH COUNCIL HELD ON WEDNESDAY 7th JANUARY 2015 IN THE MERRY BELLS HALL AT 7.30 PM
PRESENT: Councillors: R J Reilly (Chairman), Carr, Dalton, Birks, Lamont, Stephens, Coveley and
Bell

Officer: The Clerk

Also present: 2 members of the public
47. APOLOGIES FOR ABSENCE had been received from Cllrs Davies and Stacey and Cty Cllr Purse
48. DECLARATIONS OF INTEREST – None
49. MINUTES OF THE MEETING OF 27th November 2014 which had been circulated previously were signed as a correct and accurate record
50. UPDATE ON MINUTES OF 27th November 2014
i) Minute 24(i) – Footway around the Roundhouse and new entrance in to recreation ground – the gate was due to be put in place and the yellow lines were due to be re-instated in January
ii) Minute 24 (ii) – Vehicle speed and Volume measurement (See minute 51 below)
iii) Minute 15(iv) – Land by old toilet block – following OCC’s response that their footway was not wide enough for the corner to be altered it was suggested that further search be made to attempt to find out the ownership of the land between the old SODC toilet block and the highway’s land

51. TO CONSIDER THE PROBLEM OF SPEEDING VEHICLES IN THE VILLAGE
Location and cost of Vehicle Activated Signs
OCC Highways have no objection to the suggested signs on London Road and at the top of Ladder Hill but had said it was unusual to have a sign for vehicles travelling uphill along a heavily traffic calmed road which would apply to a sign at the bottom of Ladder Hill, facing north.
The F&GP Committee on 15th December had agreed that ‘ three vehicle activated devices be purchased. Two for London Road… One for Ladder Hill to be located near the Plant centre for vehicles travelling north’.
Cllr Birks proposed and Cllr Lamont seconded that the F&GP decision be rescinded. This was Agreed by 7 votes in favour and none against with one abstention
The clerk reminded the committee that this could only be done at full council and in accordance with the procedure laid out in Standing Order 39
52. PEDESTRIAN CROSSING AT JUNCTION OF STATION ROAD AND HIGH STREET. No response from Oxfordshire Highways as yet
53. TO CONSIDER THE SAFETY CONCERNS FOR PEDESTRIANS AT THE PARK HILL/LONDON ROAD PEDESTRIAN CROSSINGS. No news of the proposed safety audit as yet
54. TO REPORT ON PROGRESS IN THE ALTERATIONS TO THE BELL LANE/ STATION ROAD JUNCTION
The clerk would contact OCC about starting the work.
55. TO REPORT ON PROGRESS ON THE EXTENSION OF YELLOW LINES ON SOUTH SIDE OF CHURCH ROAD BETWEEN FRIDAY LANE AND HOLLOWAY ROAD. The clerk to speak to Mark Francis (OCC)
56. TO NOTE THE CLOSURE OF FRIDAY LANE FOR UP TO FIVE MONTHS – Noted
Cllr Carr requested that the County Council place a sign on Crown Road warning of the lack of a footpath along Crown Road.
57. TO CONSIDER REQUESTING DROPPED KERBS AT THE TRIANGLE JUNCTION
An e-mail had been received from relatives of a resident in the Triangle Nursing Home about the lack of ‘dropped kerbs’ along London Road and Old London Road. The County Council would charge £2,500 for a ‘pair’. The Clerk to write to the business in the vicinity to see if they would pay for dropped kerbs at their entrances.
58. REQUEST FOR DISABLED PARKING OUTSIDE THE CHEMIST
The committee re-iterated its decision not to request a disabled parking space outside the chemist
59. DATE OF NEXT MEETING – Wednesday 18th February 2015

Wheatley Parish Council
MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 19th JANUARY 2015 IN THE PARISH OFFICE AT 7.30PM
PRESENT: Councillors: R J Reilly (Chair), R Bell, D Lamont, R. Old, J Carr & G Birks

OFFICER: THE CLERK: Gareth Morris

92. APOLOGIES FOR ABSENCE had been received from Cllrs Willmott & Coleridge
93. DECLARATIONS OF INTEREST – None

94. MINUTES OF THE PREVIOUS MEETING HELD 15th December 2014 which had been circulated previously were signed as a correct and accurate record
95. UPDATE ON ITEMS FROM THE MINUTES 15th December 2014
i) Minute 75(i) – New entrance in to Church Road Recreation ground – the new gate had now been installed. A user of the recreation had complained that as the gate did not have a latch and was dangerous for children running on to the road.
ii) Minute 75(ii) – report from sub-committee – The new trust agreement had been agreed at full council
iii) Minute 80(i) – Faculty for new bench in Memorial gardens – no news had been heard back from the Diocese
iv) Minute 80(ii) – handrails at entrance – suitable handrails to be investigated.
v) Minute 82 – New editor for Newsletter – Annette Richards, the Assistant Clerk, would be taking up the role

96. TO FORMULATE A VILLAGE EMERGENCY PLAN
i) To report on the progress on the plan – no further news
ii) To report on the purchase of two defibrillators for the Holton Pavilions and the centre of the village.
The one at the pavilions had been ‘officially’ inaugurated. The Rugby Club had paid their contribution.
The clerk was still to write officially to the Merry Bells Committee for their funding and permission to place on the front wall for the one for the centre of the village

97. TO CONSIDER THE NEXT STEPS IN THE VILLAGE GREEN APPLICATION
To be discussed at item 19 on the Confidential Agenda

98. TO CONSIDER THE PURCHASE OF NEW NOTICEBOARDS FOR THE VILLAGE
Examples of types and costs of suggested noticeboards had been circulated.
The one at the Parish Office and the ones at the vets on Roman Road and at Littleworth Green to be replaced. A new lockable one to be located on the old SODC toilet block land and at the western junction of London Road and Old London Road.
The clerk to look again at prices though it was hoped that up to 50% of the cost would come from a grant from SODC..
99. TO CONSIDER RE-SITING OF SEAT AT AMBROSE RISE WEST BOUND BUS STOP –
It was Agreed to purchase a new seat to be installed to the east of the bus shelter
100. CLERK UPDATE
i) SODC – 2015 election costs – SODC had published a list of costs which showed that the cost for Wheatley could be £4,000. The deadline for nominations to be at SODC by 4pm on 9th April. The Parish Council AGM would be Monday18th May
ii) Tree work in Memorial Gardens and St Mary’s Close – permission had been granted by SODC for work to take place
iii) Future of Oxford Brooke Wheatley Campus – Brookes University had announced that operations at the Wheatley Campus would cease by 2020/2021.The next Residents’ Association meeting will be on Tuesday 3rd March which would include a presentation on and discussion of the University’s estate investment plan
iv) Update of Information Booklet – it was Agreed to ask Tim Blightman, the Merry Bells Treasurer, to see if he would take the lead. Cllr Lamont would be willing to help.

101. GRANTS, LICENCES AND SUBSCRIPTIONS – Sage Cover – £199.20 Agreed

102. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
i) Bell Lane corner, and other matters – see correspondence from OCC Highways. A new figure for the work at Bell Lane corner had been received from OCC. It would now cost £5,046.99 (ex VAT) as opposed to the previous estimate of £4,759.00.
ii) Vehicle Activated Devices – to consider increasing the number of signs to 4
Cllr Birks proposed and Cllr Lamont seconded that a fourth Vehicle Activated Device be purchased (cost £2,824.70 ex VAT) to be located at the bottom of Ladder Hill facing north. This was Agreed unanimously.
103. FINANCIAL MANAGEMENT
a) Signing of completed copy of reconciled bank statement by Chairman & RFO
Budget to the end of December 2014 – Noted

b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 19th January will be as follows:
Community £7,710.16
Tracker £106,929.56
Treasury £60,656.00

104. SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
d/d Barclays Bank Bank charges 12/11- 14/12 32.18
106087 Thomas Cakebread War Memorial refurbishment 4,560.00
106071-76 GM/SW/JF/OCC/AR/HMR&C Dec sal/wages/pen/PAYE/NICs 3,951.35
Total £8,543.53
Cheques to Pay
106077 Thames Water Memorial gardens 05/09-15/12 21.40
106078 Berinsfield Community Business Verges December payment 608.33
106079 Lyreco Stationery 57.67
106080 WPSFMC 4th Quarterly payment 2014/15 2,000.00
106081 Mainstream Digital Calls, linerental, phone book entry 75.40
106082 Merry Bells Gas recharge 08.02.14 – 05.01.15 144.37
106082 Merry Bells Quarter’s rent 25.12.14 – 24.03.15 1,133.02
106083 Southern Electric Electricity 24.10.14 – 08.01.15 11.95
106084 Grzegorz Zasuwa Window cleaning 17.12.14 5.00
106085 D Lamont Meeting refreshments 10.05
106086 I Roberts Electricity for Christmas tree 25.00
106087 Oxon Association for the Blind Grant Aid 250.00
106088 Ordnance Survey Map copying licence 65.70
106089 Open Spaces Society 2015 Subscription 45.00
106090 WEL Medical Ltd Defrrillator for Holton pavilions 1,386.00
106092 Swift Digital Services Photocopier count 125.44
GM/SW/JF/AR/OCC//HMR&C Jan sal/wages/pen/PAYE/NICs 4,000.00
Total £9,964.33

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 50.00
Tracker Account Interest 19.01
Total £69.01
105.. PUBLICATIONS & CORRESPONDENCE RECEIVED and noted
i) The Haseleys – January 2015*
ii) Little Milton Newsletter –January 2015 2014*
iii) Great Milton Bulletin – January2014*
iv) URC Newsletter January 2015*
v) Holton, Waterperry & Waterstock News – December 2014*
vi) Clerks and Councils Direct – January 2015
* On display in Parish Office

106. DATE OF NEXT MEETING – 16th February 2015 – Noted
107. RESOLUTION TO EXCLUDE THE PUBLIC
Cllr Lamont proposed and Cllr Carr seconded “that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”
Agreed unanimously

As part of the Better Broadband for Oxfordshire programme, a fibre-enabled cabinet is now live and ready to take orders in the Wheatley.

In Wheatley this will mean that:

• 218 residents and businesses will be enabled for Wheatley Cabinet 2
• 96 residents and businesses will be enabled for Wheatley Cabinet 3

The residents and businesses will be able to request upgrades to fibre-enabled broadband from a range of Internet Service Providers (ISPs). In most cases this means that residents can select a product offering download speeds above 24Mb/s following infrastructure upgrades made via Better Broadband for Oxfordshire.

The aim of the £30m programme, funded by Oxfordshire County Council, South Oxford District Council, Broadband Delivery UK (BDUK) and BT, is to provide access to fibre-enabled broadband where this is not commercially viable without public sector investment.

The cabinet in the following location is now sporting a large sticker declaring “Fibre broadband is here”. This indicates that the cabinet is live and ready to take customer orders:
Wheatley Cabinet 2 is located at the High Street Junction, Friday Lane, Oxfordshire and will serve the following postcodes:

• OX331UN
• OX331US
• OX331UT
• OX331UU
• OX331XJ
• OX331XL
• OX331JQ
• OX331XP
• OX331LU
• OX331LZ
• OX331NB
• OX331PR
• OX331UD
• OX331UE
• OX331UF
• OX331UG
• OX331UL

Wheatley Cabinet 3 is located on Ladder Hill junction of Windmill Lane, Wheatley, Oxfordshire and will serve the following postcodes:

• OX331TE
• OX331TX
• OX449ES
• OX331HY
• OX331JB
• OX331SX
• OX331SY
• OX331SZ
• OX331TA
• OX331TB
• OX331TD

Please note that improved broadband services are not turned on automatically. To access fibre-enabled broadband, please contact your chosen ISP or use comparison sites to find available packages. There is a list of ISPs on the Better Broadband for Oxfordshire website: http://www.betterbroadbandoxfordshire.org.uk/home

If you contact an ISP, state that you wish to order ‘fibre-enabled / superfast broadband’ otherwise they may offer you a slower broadband service. Your chosen ISP should be able to offer any technical assistance necessary to access fibre-enabled/superfast broadband.

It is important to note that not all premises within a postcode area will necessarily be able to order superfast speeds (above 24Mb/s). Premises will be able to access a range of speeds – some will get superfast broadband and others will be able to get anywhere between 2Mb/s and 24Mb/s, depending on distance from the cabinet.