Wheatley Parish Council

DRAFT – SUBJECT TO CONFIRMATION

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 19th OCTOBER 2015 IN THE MERRY BELLS COFFEE ROOM AT 7.30PM
PRESENT: Councillors P Gregory (Chairman), J Carr, A Davies, T Davies, P Hood, R J Reilly, P Willmott, G Stephens and T Newman (until 8.20pm)

OFFICER: THE CLERK: Gareth Morris

Also present: Cllr A Walkey and one member of the public

54. APOLOGIES FOR ABSENCE had been received from Cllr Birks

55. DECLARATIONS OF INTEREST – none

56. MINUTES OF THE PREVIOUS MEETING HELD 21st SEPTEMBER 2015 which had been circulated previously were signed as a correct and accurate record

57. UPDATE ON ITEMS FROM THE MINUTES 21st SEPTEMBER 2015
i) Minute 38 – Vehicle Activated Signs – Cllr Gregory and the Clerk had met with a representative of MDMessagemaker who would inspect the sites and give a quote for the 4 signs and installation costs. The clerk would contact OCC Highways to find out their requirements.
ii) Minute 45 – Safety Inspection of Playgrounds. – work was continuing on implementing the recommendations from the Playground Inspector. The Clerk and Cllrs Gregory and Hood and visited Church Road recreation ground and were all perplexed as to what the Inspector was concerned about entrapment at the gates. One of the gates had been in use for decades and the Clerk knew of no incidents. The clerk would go back to the Inspector and ask for clarification.
iii) Minute 53 – Tender for tree work within the village – the work should start in November
iv) Minute 46(v) – Land Registry details – some addresses for the Parish Council were incorrect and would have to be changed. Also some of parcels of land were not registered at the Land Registry. This would have to done.

58. TO BEGIN THE BUDGET PROCESS FOR THE FINANCIAL YEAR 2016-2017
A Draft (1) Revised Budget 2015-2016 & Draft (1) Budget 2016-2017 had been circulated with the Agenda
The clerk explained that the Parish Council agrees its budget and precept at the January council meeting ready for submission to SODC
The clerk explained that he had added £1,000 for this year for expenditure on the Neighbourhood Plan. Councillors could suggest areas for expenditure (e.g. for the development of Farm Close Road recreation ground).or changes in the amounts proposed. It was pointed out that running down reserves each year was not desirable. Cllrs Newman and T Davies offered their assistance. The clerk agreed to allow for a ‘comments’ column on the budget papers and to circulate the budget summary that was agreed at the January 2014 meeting.
As far as expenditure/income for the neighbourhood plan, it was felt that this would have a neutral effect on the overall budget i.e. the same amount for income and for expenditure.

59. TO CONSIDER THE USE OF DOUBLE DECKER BUSES FOR SCHOOL TRANSPORT THROUGH THE VILLAGE – Cllr Gregory’s paper that expressed his concern that Walters Coaches had used double-decker buses going through the village for their school transport .had been circulated with the Agenda. These buses were not suited to the roads (Ladder Hill/Station Road/High Street/the Sun corner) and the speed through the village was also a cause for concern.
Agreed – Cllr Newman would take the concerns back to Wheatley Park School and the clerk to write to the OCC Schools Transport section and ask for a risk assessment on the use of double-deckers through Wheatley
8.20pm Cllr Newman left the meeting

60. TO CONSIDER THE CONDITION OF THE TREES WITHIN THE VILLAGE AND WHAT ACTIONS ARE NECESSARY
The Clerk had written to OCC Highways re overhangs at Howe Close/Ladder Hill junction, Crown Road to Orchard Close, Holloway Road and Crown Square

Trees along the footpath from Farm Close Road to Farm Close Lane. The clerk had received a reply from Shortlift Ltd who owns the land to the north who asked for local contractors who could deal with the trees. The householder to the south had admitted to ownership of those trees. But said he could not afford to deal with them.
It was suggested that the local contractor who dealt with trees on the north might be able to do something to those on the south

61. TO CONSIDER MATTERS RELATING TO THE LITTLEWORTH ALLOTMENTS
Cllr Gregory’s report on his inspection on the condition of the allotments had been circulated with the Agenda
Agreed to carry out Cllr Gregory’s recommendations and that the land by signed as Parish Council owned land. This should be considered for all the Council’s land.

62. TO CONSIDER THE REPORTS ON THE PARISH COUNCILLORS’ WALKS AROUND THE VILLAGE
Ambrose ditch – the clerk had asked Green Scythe to cut down and remove the cuttings. It would cost £875. It was Agreed that the clerk ask Green Scythe to do regular maintenance to that path and bank.
Cllr T Davies reported that the Flood group was thinking of calling a meeting of those residents who had been affected by flooding in the past to point out what the Parish Council had done in the past to try and alleviate the problem and that volunteers could be called on to clear the ditch etc.

Cherry tree replacement on Crown Road/Roman Rd junction. The clerk had received the OCC conditions that had to be adhered to for planting. The clerk was asked to find out. If these conditions applied to replacement planting.

63. CLERK UPDATE
i) Closure of Wheatley Branch, Barclays – the clerk reported that as the Post Office would not accept work from business that bank with Barclays it means that all monies that the council needs to pay in would have to be taken to Barclays branches in Thame/Cowley/Headington. Councillors suggested that they could help with this.

64. GRANTS, LICENCES AND SUBSCRIPTIONS
i) South and Vale Carers – 2014-216 5 carers and their families supported £200 in £2014-15. £200 AGREED
ii) Sue Ryder Nettlebed Hospice – £50 in 2014/15 – deferred until more information received
iii) Royal British Legion – wreath – £40 – AGREED
iv) Oxfordshire playing Fields Association (OPFA) 2015 Subscription – £50.00 AGREED
v) Oxfordshire Association for the Blind- £250 in 2014/15 -19 Wheatley residents helped £250 AGREED

65 FINANCIAL MANAGEMENT
a) Budget to the end of September 2015 was noted
A completed copy of reconciled bank statement was signed by Chairman & RFO

b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 19th October 2015 will be as follows:
Community £1,307.17
Tracker £138,428.32
Treasury £60,774.98

66. SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
106265-106270 GM/SW/JF/OCC/AR/HMR&C Sept sal/wages/NIC/Pension/exps 4333.58
Total £4,333.58
Cheques to Pay
106271 Sage UK Ltd Invoices/credit notes 102.96
106272 The Merry Bells Office rental 25.09.15-24.12.15 1,133.02
106273 Lyreco Envelopes & box files 50.58
106274 Mainstream Digital Calls,phone book entry, line rental 75.66
106275 Parchments Oct/Nov Newsletter 1,871.30
106276 Annette Richards Oct/Nov Newsletter 680.00
106277 Arbor Tree Specialists Trim hedge in Memorial Gardens 150.00
106278 Grzegorz Zasuwa Office window cleaning 5.00
105279 Green Scythe Recs cutting August 233.17
106281 Merry Bells Gas recharge April-Sept 35.15
106282 Southern Electric Electricity July – October 76.11
106280 Berinsfield Community Business Verges – Sept cut 608.33
106283 Ordnance survey Map Copying Licence 54.75
GM/SW/JF/AR/OCC/HMR&C Oct sal/wages/NIC/Pension/exps 4,500.00
Total £9,621.03
INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Treasury Bill Interest 38.20
Tracker Account Interest 15.58
Photocopying 13.20
Newsletter Advertising 230.00
Newsletter subscription 37.50
Allotments 60.00
Wheatley Plying Field Trust – repayment 500.00

Total £894.48

67. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED
i) The Haseleys – October 2015*
ii) Little Milton Newsletters –October 2015*
iii) Great Milton Bulletin – August 2015*
iv) URC Newsletter – October 2015*
v) Tiddington with Albury and Milton Common Newsletter Oct/Nov 2015
vi) TVP Neighbourhood Team October newsletter
vii) Oxford Brookes – Lectures, Exhibitions, Debates – What’s on at Brookes 2015/16
viii) International Tree Foundation –‘trees’ – Journal of ITF –Oct 2015*
ix) Local Council Review – Autumn 2015*
x) Holton, Waterperry & Waterstock News- October 2105

* On display in Parish Office

68. DATE OF NEXT MEETING – 16th November 2015 – NOTED

69. ITEMS FOR INFORMATION

• Cllr Davies – as Green Belt review included the primary school playing fields he felt that it would seem unlikely that the County Council would want to grant Village Green Status

Meeting closed at 8.58pm

Wheatley Parish Council

DRAFT – SUBJECT TO CONFIRMATION
MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF THE COUNCIL HELD IN THE PARISH OFFICE ON WEDNESDAY 14th OCTOBER 2015

PRESENT: Cllrs R Bell (Chairman), J Carr, S Coleridge (Vice-Chairman), G Stephens, A Walkey
OFFICER: The Assistant Clerk
ALSO PRESENT: District Cllr T Newman (reporting about 1 Coopers Close only), 3 members of the public (applicant M Jones from 35 Crown Rd, R Chadbone and P Ellis from 33 Crown Rd).

52. APOLOGIES FOR ABSENCE – Cllr P Bignell (holiday).

53. DECLARATIONS OF INTEREST – NONE

54. MINUTES OF THE PREVIOUS MEETING HELD ON 9th SEPTEMBER 2015 which had been circulated previously were signed as a correct and accurate record.

55. UPDATE ON MEETING HELD ON 9th SEPTEMBER 2015

P15/S1546/FUL 1 Coopers Close:
Cllr Newman reported that there has been clearance of the ground using excavators which the SODC Planning Officer had been unaware of. The Planning Officer was concerned that this may be classed as ‘Engineering Works’ which requires planning permission. There is also concern about the impact of the clearance on the insect food source for bats in the area. The Planning Officer will carry out a site visit.
Highways England Historical Railway Estate have contacted SODC Planning with concerns about access to the bridge and are investigating the matter further.
The application will be going to the SODC Planning Committee on 21st October. Cllr Bell will attend. (Notified next day that it has been withdrawn from SODC on 21st October).

56. AMENDMENTS TO PREVIOUS APPLICATIONS
i) P15/S2877/HH 19 Old Road Wheatley OX33 1NU. Amendment No.1 – Demolition of the existing Sun room with a new extension to the Kitchen and Living Room. Replacement of the dormer windows with a full width Dormer in Brick. (As amended by drawings 012-(PL) 005 Rev 01, 012-(PL) 006 Rev 01, 012-(PL) 007 Rev 02 altering the material for the walls of the extension). Recommend Approval.

57. NEW PLANNING APPLICATIONS
i) P15/S3048/HH 95 High Street Wheatley OX33 1XP. Erection of bike store and mezzanine to provide shed storage. Recommend Approval.

ii) P15/S3104/HH 35 Crown Road Wheatley OX33 1UJ. Two storey rear extension to form kitchen/family room on the ground floor and bedroom with en-suite to the first floor.
The members noted the concerns expressed by the residents of 33 Crown Road, regarding their belief that there will be a reduction in natural light to the velux windows in their garden room, however, after discussion the members decided that there were not enough grounds to recommend refusal. No Strong views.

iii) P15/S3193/HH 60 Crown Road Wheatley OX33 1UL. Single storey side extension. Recommend Approval.

58. PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i) P15/S2231/HH 38 Ladder Hill Wheatley OX33 1SX. Proposed first floor extension and new bay window to existing single storey front extension. Recommend Approval GRANTED 09.09.15

ii) P15/S2387/HH 65 Littleworth Road Wheatley OX33 1NW. Demolition of porch and erection of conservatory. Recommend Approval GRANTED 17.09.15

iii) P15/S2172/HH 48 London Road Wheatley OX33 1YA. Erection of a first floor extension and link from box dormer to proposed extension. Recommend Approval GRANTED 26.08.15

iv) P15/S1384/FUL Part of Castle Hill Farm Wheatley OXON OX33 1JQ General purpose farm building Recommend Approval WITHDRAWN 17.09.15

v) P15/S2204/HH 36 Westfield Road Wheatley OX33 1NG. Single story kitchen extension to front of building. 3.5 m x 2m flat roof at existing roof eves height materials to match existing. Windows to front elevation with door to side. Recommend Approval GRANTED 21.09.15

vi) P15/S2347/FUL Colletts Garage 134 London Road Wheatley OX33 1JH. Demolition of existing office building and erection of replacement office building. Installation of a portacabin for temporary office use during construction and future use as staff mess facilities. Recommend Approval GRANTED 21.09.15

vii) P15/S2732/HH 61 Kelham Hall Drive Wheatley OX33 1SL Erect single storey rear extension in place of existing conservatory. Recommend Approval GRANTED 29.09.15

viii) P15/S2686/FUL 7 Leyshon Road Wheatley OX33 1XF. Conversion of retained dwelling house into 2No. Studio flats (In addition to those approved under application P14/S1284/FUL). No Strong Views GRANTED 29.09.15

ix) P15/S2757/HH Fairview 50 Littleworth Littleworth OX33 1TR. Single storey rear extension. Recommend Approval GRANTED 01.10.15

59. CORRESPONDENCE
1 Coopers Close – email and letter from Christine Telford acting on behalf of Highways England Historical Railway Estate regarding concerns about access (dealt with under minute 55).

60. DATE OF NEXT MEETING – WEDNESDAY 11TH NOVEMBER 2015 – NOTED

61. ITEMS FOR INFORMATION
London Road Development – copies of the letter from the developer listing proposed amendments given to members.

The Meeting closed 8.30pm

WHEATLEY PARISH COUNCIL

 

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 7th SEPTEMBER 2015 IN THE MERRY BELLS HALL AT 7.30PM

 

 

PRESENT: Councillors: G Stephens (Chairman), R Bell, P Hood, A Davies,

                 T Davies, A Walkey, P Gregory, P Bignell, J Carr, G Birks (until 8.00pm),

R Reilly, I Roberts and T Newman

 

OFFICERS: Gareth Morris, Clerk to the Parish Council

 

Also present: County Councillor Anne Purse and 4 members of the public

 

 

  1. APOLOGIES FOR ABSENCE had been received from Cllrs Coleridge and Willmott

 

 

  1. DECLARATIONS OF INTEREST

       Cllr Hood, as Treasurer of the Cool Kids Club, declared an interest in item 5 (the Village Green application)

Cllr Stephens, as a Trustee of the Wheatley Playing Field Trust, declared an interest in item 14(ii) (Matters concerning Wheatley Playing Trust)

 

 

  1. CLLR IAN ROBERTS WAS WELCOMED ON TO THE COUNCIL AND SIGNED THE DECLARATION OF ACCEPTANCE. He stated he would rather wait a while before he joined one of the standing committees

 

 

  1. RESOLUTION TO EXCLUDE THE PUBLIC (ITEM 5 ONLY)

       Cllr Birks proposed and Cllr Carr seconded “that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”

     This was AGREED

 

 

  1. 59. TO REPORT ON PROGRESS OF THE PARISH COUNCIL’S APPLICATION   APPLYING FOR VILLAGE GREEN STATUS FOR THE PLAYING FIELDS AT LITTLEWORTH ROAD AND DECIDE ON A STRATEGY FOR THE PROPOSED ENQUIRY

 

Following an update from Cllr Birks, Cllr Carr proposed and Cllr Walkey seconded that “the Parish Council asks our solicitor to request an adjournment of the hearing and to continue talking to the Diocese. This was AGREED by 8 votes in favour with 1 against and 3 abstentions.

 

8.00pm Cllr Birks left the meeting

 

 

 

  1. MINUTES of the meeting of the Parish Council meeting held on 6th July 2015 which had been circulated previously were signed as a correct and accurate recordafter the following amendment had been made:

       Page 17, Minute 47(ii), line 6 after ‘and’ delete ‘also’ and add ‘that any decision concerning use, development and using the land as collateral for a loan must be referred back to the Parish Council. He also raised concern….’

 

 

  1. 61. UPDATE from the minutes of the Parish Council meeting held on Monday 6th July 2015
  2. i) Minute 48 – Cherry tree planting in Memorial Gardens. The Clerk had been told by the diocese that a Faculty had to be obtained before the tree was planted. He had downloaded the form and had sent it off to the Village Produce Association for the details of the tree to be filled in.
  3. ii) Minute 51 – Use of Social Media – the clerk reported that a ‘Twitter Account’ has been set up for the Parish Council. Name: WheatleyPcouncil@WheatleyPC

 

 

  1. THE MINUTES of the meetings of the Planning Committee held on the following dates were received
  2. i) Wednesday 8th July 2105 – circulated previously
  3.    ii) Wednesday 12 August 2015 – circulated previously

 

 

  1. THE MINUTES of the meeting of the F&GP Committee held on the following date were received:
  2.   i) Monday 20th July 2015

 

  1. TO RECEIVE AND NOTE THE REPORT OF THE EXTERNAL AUDITOR ON THE 2014-2015 ACCOUNTS

       The report of the External Auditor on the 2014-15 Accounts had been received.

In their opinion “ the information in the annual return is in accordance with proper practices and no matters have come to our attention giving cause for concern that relevant legislation and regulatory requirements have not been met.”

Cllr Gregory proposed and Cllr Reilly seconded that the External Auditor’s report be received and noted.

 

  1. TO REPORT PROGRESS ON HOUSING FOR THE EXCEPTION SITE NORTH OF LONDON ROAD

       Reported that the SODC Planning officer had informed him that they (SODC) and the developers would be in talks over possible SODC amendments to the scheme

        e.g. continuing the road to the north of the site the whole length of the site.

Cllr Newman said he would inform the Parish Council if any amendments were

proposed.

 

 

  1. TO DECIDE WHETHER OR NOT TO PROCEED WITH A NEIGHBOURHOOD PLAN

‘The chairman reminded the meeting that although the PC was the proper body to initiate a Neighbourhood Plan, the plan actually belonged to wider community and that proper engagement with, and active involvement of the community was critical to the success of the project.’

 

       Following a discussion on the merits of a Neighbourhood Plan Cllr Bell proposed and Cllr Newman seconded that “This Parish Council undertakes a Neighbourhood Plan”

This AGREED with ten votes in favour, none against and two abstentions

 

A named vote had been called for:

Those in favour: Cllrs Stephens, A Davies, Bell, Gregory, Walkey, T Davies,

J Reilly, Hood, Bignall and Newman

Those against: None

       Those abstaining: Cllrs Roberts and Carr

       Cllr Davies proposed and Cllr Newman seconded that a working group be set up and to report back to the next full Parish Council meeting. This was AGREED

       Cllrs A Davies, Bell, Walkey, T Davies, Hood and Newman volunteered to serve on the group

 

 

8.47pm The Chairman declared the council out of session

 

 

County Councillor Anne Purse

  • OCC Bus Review – whilst the 103/104 were considered low risk she was worried about bus services for Cuddesdon
  • OCC Consultation on Recycling Centres –at the moment OCC were not allowed to charge for visiting site. She believed OCC would write to the Government to try and get the rules changed
  • Local Transport Plan – she was concerned that the idea of a link road from the A34 near Abingdon to the M40 at junction 8a seemed to have been resurrected.
  • Children centres – 40 out of the 43 were threatened with closure. If the Maple Leaf Centre in Wheatley closed she was concerned about what would happen to the building

 

Cllr Carr asked for the Youth Centre be put on the next Agenda.

 

District Councillor Toby Newman

  • SODC was starting a consultation on parks.
  • They were seeking views on the relaxation of Sunday trading laws
  • 12th October – there would be a ‘double’ collection of garden waste
  • Young Achievers Awards – 2 X £250 were available.

 

 

9.07pm the Chairman declared the Council back in session

 

With the agreement of the meeting the Chairman proposed that item 16(ii) be taken now. This was agreed

 

 

  1. REPORT FROM THE DRAINAGE AND FLOOD GROUP

       Mr Roger Bettess was asked to address the meeting.

Mr Bettess reported that Monson Engineering (SODC) was still in discussion with Shotover Estate over a holding pond near Westfield.

He was in discussions with Thames Water & the Environment Agency over the storm discharge of untreated sewage in to the Wheatley Ditch

Discussions were also taking place with the Environment Agency over the Wheatley Flood map

Clearing out road gullies – he was chasing up the County Council on the matter.

The group would like the support of the Parish Council to put an article in the newsletter, flyers and letters to riparian owners as to their responsibilities for water course maintenance

Thames Water were beginning to ‘tanker’ away the effluent to another treatment works so there would be no discharge in to the Wheatley ditch, 24/7. Thames Water have given the assurance that these tankers should not be going through the village.

There was a danger if there was very wet weather and the storm tanks became full there would be a discharge into Wheatley ditch.

Mr Bettess was thanked for his report and for the work he undertook in the Flood and Drainage Group

 

Cllr T Davies pointed out that SODC had earmarked money for the work in Westfield in this financial year and it shouldn’t be lost through not reaching an agreement with the Estate. He suggested that the District Councillor take this up.

Cllr Carr proposed and Cllr T Davies seconded that the Parish Council request

the Flood and Drainage group to take action to make riparian owners aware of their obligations. This was Agreed.

 

Cllr Davies expressed an interest in joining this group

 

 

  1. TO CONSIDER THE LETTER FROM THE REVEREND NIGEL HAWKES RE THE CLOSURE OF THE CHURCHYARD TO FURTHER BURIALS.

The clerk had circulated a letter from the Reverend Nigel Hawkes (Vicar at St Mary’s) stating that the space for burials was running out with, perhaps 5 years of usable space. With extension of the burial ground and the re-use of areas ruled out the Parochial Church Council had resolved to close the churchyard when it is full. It was AGREED that this should be considered by the Working Group on the Neighbourhood Plan

 

 

 

  1. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD   MANAGEMENT COMMITTEE AND THE WHEATLEY PLAYING FIELD TRUST
  2. i) Wheatley Park Sportsfield Management Committee – the report submitted by Cllr Willmott was noted. In answer to a question from Cllr Bell the clerk replied that he believed that the redundancy pay to the two employees had been paid out the Sportsfield management account.
  3. ii) Matters concerning the Wheatley Playing Field Trust – the report was noted
  4. a) To consider the requested loan from the Parish Council for £5,000 to be repaid over 10 months. Cllr Reilly proposed and Cllr Davies seconded that the loan be made. This was AGREED
  5. b) To consider setting up a standing order to pay the Parish Council’s £10,000 annual contribution in 12 equal instalments (£833.33).Cllr Davies proposed and Cllr Newman seconded that the standing order be set up for One year only. This was AGREED

 

 

 

  1. TO CONSIDER OXFORDSHIRE COUNTY COUNCIL’S HOUSEHOLD WASTE RECYCLING CENTRES STRATEGY IN OXFORDSHIRE

       The consultation document from the County Council had been circulated to each councillor. Following discussion Cllr Roberts proposed and Cllr Reilly seconded that

      The Parish Council write to the County Council requesting that all the recycling centres be kept open.

 

 

  1. TO CONSIDER THE SETTING UP OF WORKING GROUPS
  2. i) Parking within the village – It was Agreed that this would be discussed by the Neighbourhood Plan working group.
  3. ii) Drainage within the village Thames Water discussed under minute 67

 

 

 

  1. TO APPOINT TWO PARISH COUNCIL REPRESENTATIVES TO THE HOWE TRUST TO REPLACE CLLRS DALTON AND COVELEY

It was AGREED that Cllrs Gregory and Newman be Parish Council representatives on the Howe Trust

 

 

  1. TO AGREE THE PARISH COUNCIL’S REPRESENTATIVES TO A MEETING AT COUNTY HALL CALLED BY OCC TO “LOOK AT WAYS TO DELIVER PUBLIC SERVICES DIFFERENTLY” (September 21st 18.00-21.00 County Hall)

      Cllrs Walkey and Bell agreed to go to this meeting.

 

 

  1. TO CONSIDER THE REPORTS ON THE PARISH COUNCILLORS’ WALKS AROUND THE VILLAGE

      Cllr Hood proposed and Cllr Reilly seconded that these reports be sent to the F&GP Committee. This was AGREED

 

 

  1. TO CONSIDER AN ACTION PLAN FOR THE IMPROVEMENT OF THE AREA IN FRONT OF AND INCLUDING THE OLD TOILET BLOCK IN THE HIGH STREET.

      It was AGREED that this be item be considered by the Neighbourhood Plan Working Group

 

 

  1. REPORTS FROM OUTSIDE BODIES
  2. i) The Merry Bells Management Committee – Cllr Gregory reported that building works had been recently been carried out and further refurbishment would start soon.
  3. ii) The Howe Trust – no report

iii) Thames Valley Police – In August Wheatley had 6 incidents of ASB and 2 burglaries (non-dwelling)

  1. iv) Wheatley Windmill Preservation Society – Cllr Stephens reported the Society was looking for ways to increase their cash flow eg they had recently been a venue for wedding photos.
  2. v) Flood Group meeting – 26th August 2015 – dealt with under minute 67
  3. vi) Reception and Sounding of Retreat – Oxfordshire (The Rifles) Battalion – Army Cadet Force – Cllr Carr had attended in the place of the Chairman who was away. She said she felt it was important to accept such invitations and the evening had been most enjoyable.

 

 

  1. CALENDAR OF MEETINGS – NOTED
  2. i) Planning Committee – Wednesday 9th September 2015 – 7.30pm (Cllr Stephens sends his apologies)
  3. ii) F&GP Committee – Monday 21st September 2015 – 7.30pm
  • iii) Planning Committee – Wednesday 14th October 2015 – 7.30pm (Cllr Bignell sends her apologies)
  1. iv) F&GP Committee – Monday 19th October 2015
  2. v) Parish Council Meeting – Monday 2nd November 2015 – 7.30 pm (Cllr Stephens sends his apologies)

 

 

  1. ITEMS FOR INFORMATION

 

  • Cllr Carr reported that she had had a number favourable comments over the new seat at the Ambrose Rise bus stop
  • In reply to a question from Cllr Hood on vehicle activated signs the clerk said that there would be a report going to the Finance and General Purposes Committee

 

 

The meeting closed at 10.15pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 21ST SEPTEMBER 2015 IN THE MERRY BELLS COFFEE ROOM AT 7.30PM

PRESENT: Councillors P Gregory (Chairman) A Davies, G Birks (until 9.55pm), T Davies, P Hood, R J Reilly, P Willmott, G Stephens and T Newman.

OFFICER: THE CLERK: Gareth Morris

33. APOLOGIES FOR ABSENCE had been received from Cllr Carr

34. DECLARATIONS OF INTEREST
• Cllrs Stephens and Gregory declared an interest in item 21 (Tender for tree work) because they had used one of the contractors who had tendered
• Cllr Willmott declared an interest in item 8 as he knew the resident in question

35. MINUTES OF THE PREVIOUS MEETING HELD 20th July 2015 which had been
circulated previously were signed as a correct and accurate record after the
following amendments had been made:
Minute 24 (page 11) 5th line – Change ‘Lanes’ to ‘Lane’
Minute 24 (page12) – add further bullet point – “Parking in the village should be looked at in a holistic way rather than in a piecemeal manner”
Minute 25(ii) – delete ‘70 litres’ replace with ‘430 bags of 70 litres’ each

36. UPDATE ON ITEMS FROM THE MINUTES 20th July 2015
i) Minute 25 – Repairs to Cullum Road Recreation ground –The nest swing leg had been replaced. The bags of bark for the safety surfaces had been spread by a team of councillors, residents and children
Ii) Minute 27(iv) – VPA Cherry tree in the Memorial Gardens – A reply was awaited from the VPA
iii) Minute 27 (v) Bench for Ambrose Rise bus stop – This had now been installed and was appreciated by residents.

37. TO CONSIDER OALC TRAINING COURSES
i) Planning – 3rd November – £35 -3 people have expressed an interest in attending
NOTED & AGREED

38. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
i) Vehicle Activated signs
The Chairman spoke to his paper on the cost of Vehicle Activated Signs, which had been circulated with the Agenda. Following a discussion on the merits or otherwise of going with the OCC solar powered signs with the 30 year commuted sum for maintenance and installation which was far the most expensive option Cllr Newman proposed and Cllr Reilly seconded that the parish Council purchase 4 solar powered signs from MD Message Maker at £2,685, £10,740.00 in total (plus VAT and installation)
This was AGREED unanimously.

39. TO CONSIDER THE CONDITION OF THE TREES WITHIN THE VILLAGE AND WHAT ACTIONS ARE NECESSARY
• Cllr Stephens reported a large branch had fallen from the plane tree on Littleworth Road
• The hedge at 1 Crown Road had been cut back but still posed an obstruction to those on the pavement – clerk to report
• Footpath between Orchard Close and Crown Road – tree overhanging clerk to report
• Holloway Road (between gate to surgery and scout hut. The upper part of Holloway Road had been cut back the lower part still needed to be done. Clerk to report.
• Hedge at junction of Howe Close and ladder Hill. Clerk to re-report.

40. TO CONSIDER THE REQUEST FROM A RESIDENT OF LITTLEWORTH TO PURCHASE A PORTION OF THE LITTLEWORTH ALLOTMENT LAND
As the provision of allotments was one duty of a Parish Council disposal of such land would be difficult and controversial. There the committee was not prepared
agree to the resident’s request. They had no objection to the resident erecting a 6ft on their property

41. TO BEGIN THE BUDGET PROCESS FOR THE FINANCIAL YEAR 2016-2017
The Clerk reminded the committee that the budget process for 2016-2017 would begin at the next meeting with the intention of recommending the budget and precept at the January 2017 Council meeting

42. TO REVIEW THE CHARGES MADE BY WHEATLEY PARISH COUNCIL FOR SERVICES PROVIDED

• Allotments – charges raised in September 2012 from £6.00 to £10 per plot. Recommend – No Change – AGREED
• Advertisements in Wheatley Newsletter – these charges had only recently increased in January 2011 – Recommend No change for the moment unless 4 pages of colour are agreed – AGREED that this would be looked at further
• Charges for information.- Recommend to keep the existing charges 5p/10p per sheet photocopying – AGREED
• Newsletter subscription – has been £6.00 per annum (6 copies) for a number of years. Printing cost is 89p per newsletter and postage (2nd class) is £1.19 = £12.48 for 6 copies. Recommend £12.50 per annum.
AGREED

43. GRANTS, LICENCES AND SUBSCRIPTIONS
i) South and Vale Carers – £200 in 2014-15 – deferred until next meeting
ii) International Tree Foundation – 2015/16 subscription – £50 – AGREED
iii) Wheatley Park School prize giving – £250 in 2014-15 – AGREED
iv) Sue Ryder Nettlebed Hospice – £50 in 2014/15 – deferred until next meeting

44. TO CONSIDER THE REPORTS ON THE PARISH COUNCILLORS’ WALKS AROUND THE VILLAGE
The reports on the two walks had been circulated to all councillors.
The outside workers would be asked to sweep the ally between High Street and Farm Close Road and to strim along the footpath to Kelham Hall Drive and Ladder Hill. The exposed cable mentioned had been reported via the OCC web site,’Fix-My Street’. The trees along the footpath to Station Road were subject to the Tenders to be discussed under item 21. The clerk had contacted both the resident and Shortlift Limited re the trees alongside the footpath to Farm Close Lane.
The clerk would contact Green Scythe re work on the banks of the Ambrose Rise ditch
The Parish Council might consider adopting the path from Cooper’s Close to Littleworth Road
Consideration should be given to better footpath signs.
Cllr Gregory was willing to inspect the allotments.
It was suggested that signs be erected on the Parish Council’s allotment land to prevent against ‘adverse possession’.
The committee thanked Cllr Bell for organising the walks which had been extremely informative and useful

45. TO CONSIDER THE SAFETY REPORT ON THE PLAY EQUIPMENT IN THE RECREATION GROUNDS CARRIED OUT BY ZURICH ENGINEERING LTD
The clerk took the committee through the process of playground inspection. An outdoor worker checked the recreation areas each week for defects etc and each inspection was noted in a log book. Every month or so these log books are checked and signed by the clerk and defects chased up. Every year, in September, the areas are inspected by a specialist, in Wheatley’s case this is Zurich Insurance. This September’s inspection had resulted in no major safety defects but had highlighted issues with the hinges on the gates in Church Road Recreation ground and the possibility of entrapment. Cllrs Gregory and Hood would investigate.

46. CLERK UPDATE
i) Garden waste bin for the Parish Council – was now kept in the Memorial Gardens
ii) VPA Request to plant a cherry tree in the Memorial Gardens.- see minute 36(ii)
iii) Bench for Ambrose Rise bus stop – see minute 36(iii)
iv) Village Christmas tree – Agreed to purchase as in previous years
v) Report on SLCC ‘Roadshow’ in Kettering – the clerk gave a verbal report. One area that needed to be checked was to make sure that the details of Parish Council land registered at the Land Registry was correct eg the Parish Council’s address

47. FINANCIAL MANAGEMENT
a) Budget to the end of August 2015 was discussed
A completed copy of reconciled bank statement was signed by the Chairman & RFO

b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 21st September 2015 will be as follows:
Community £570.65
Tracker £148,428.32
Treasury £60,774.98

48. SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
106241-41,43-47 GM/SW/JF/OCC/AR/HMR&C June/Aug sals/wages/ 8,178.51
d/d Siemens Financial Services Photocopier lease 426.33
d/d Barclays Bank Bank charges 13/7-12/8 43.12
106221 CPRE 2015/16 Subscription 36.00
106222 OALC Councillor Training 390.00
106223 St Mary the Virgin Parish Church Grant Aid for graveyard 500.00
106228 WPSFMC Balance for 20141/5 1,667.81
106229 BDO LLP External Audit fee 480.00
106230 Lyreco Paper and office supplies 37.49
106231 Gregorz Zasuwa Office window cleaning 5.00
106232 Parchment Printers Aug/Sept Newsletter 1,871.30
106233 Safe and Sound Playgrounds Wobble log repair 361.20
106234 Kingdom Signs Brackets for sign 18.41
106236 SLCC Roadshow in Kettering 85.80
106237 Berinsfield Community Business Verges and Farm Close Patio 674.33
106238 Broxap Ltd Seat for Ambrose Rise 808.80
106239 Annette Richards Aug/Sept Newsletter 680.00
106242 HMRC VAT Repayment 157.76
106243 Post Office Stamps 243.00
106249 Freeths LLP Advice on Playing Field trust 1,980.00
106250 Wheatley Playing Field Trust 10 month loan 5,000.00
Total £23,644.86
Cheques to Pay
106251 Thames Water Memorial Gardens June-Sept 4.88
106252 S Whittingham Cooper’s Close Repair of fence 54.00
106253 NALC Subscription to ‘LCR’ 17.00
106254 Green Scythe Ltd Recs cut July 233.17
106255 SODC Uncontested election charge 85.00
106256 R Taylor landscapes Fixing of seat at Ambrose Rise bs 360.00
106257 SLCC Ref. book 13.45
106258 Lyreco Uk Ltd Paper and office supplies 84.41
106259 Safe and Sound Playgrounds Bark and repair to nest swing 4,011.60
106260 Mainstream Digital Ltd Telephone calls 04/08 to 01/09 1.40
106261 Berinsfield Community Business Verges – August 608.33
GM/SW/JF/AR/OCC//HMR&C Sept sal/wages/pen/PAYE/NICs 4,300.00
Total £9,773.24

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Treasury Bill Interest 36.33
Photocopying 13.20
Newsletter Advertising 2,212.00
Newsletter payments 9.00
Allotments 30.00
2nd half precept 53,961.50
Total £55,562.26

49. PUBLICATIONS & CORRESPONDENCE RECEIVED – NOTED
i) The Haseleys – September 2015*
ii) Little Milton Newsletters –August & September 2015*
iii) Great Milton Bulletin – August 2015*
iv) URC Newsletter – September 2015*
v) Local Council Review (LCR) Summer 2015*
vi) Tiddington with Albury and Milton Common Newsletter Aug/Sept 2015
vii) CPRE ‘Countryside Voice’ & ‘Field Work’ – Summer 2015
viii) Garsington August/September 2015 newsletter*
ix) Oxfordshire Playing Fields Association – AGM 2.00pm Thursday 15th
October 2015 Middle Barton
x) Request from resident to ‘brighten up’ the High Street in the summer
months The clerk read out an e-mail from a resident suggesting that the High Street could be brightened up with hanging baskets possibly sponsored by the Parish Council and/or businesses. Agreed that this be passed on to the Neighbourhood Plan working group to incorporate it in to their request for volunteers.
xI) Letter from resident requesting a zebra crossing across Church Road opposite the Roundhouse. Cllrs were in agreement that a crossing was needed at this point but accepted that the County Council should be responsible but had refused to fund crossings elsewhere in the village. It was pointed out that this was a route to school. It was AGREED that the Parish Council should ask the County Council to provide a crossing. It was also suggested that users of the playground and those with children at the secondary school get involved in the request. It was pointed out that there might be Traffic Regulations governing the siting of crossings in the vicinity of junctions

* On display in Parish Office
9.35pm – Cllr Newman proposed and Cllr Willmott seconded that Standing orders be suspended for 20 minutes – this was AGREED

50. DATE OF NEXT MEETING – 19th October 2015 – NOTED

51. ITEMS FOR INFORMATION

• Cllr Birks – Informed the committee that the hearing into our Village Green application had been postponed until late January 2016. The council needed to decide a course of action. Following a discussion Cllr Willmott was asked to arrange a meeting with the Diocese and to circulate a copy of the lease between the County Council and the Diocese. The Clerk would contact our solicitor and ask for his opinion on and the cost of, our application in light of the two legal cases he had circulated.
Wednesday 14th October at 8.00pm, following the Planning Committee meeting, was pencilled in for an extra ordinary parish council meeting to decide the council’s next steps in light of the advice received and the meeting with the Diocese

9.55pm – Cllr Birks left the meeting
9.56pm – Cllr Newman proposed and Cllr Davies seconded that Standing Orders be suspended for a further 20 mins. This was AGREED

52. RESOLUTION TO EXCLUDE THE PUBLIC
Cllr Reilly proposed and Cllr Newman seconded “that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”
This was AGREED

53. TO CONSIDER THE TENDERS RECEIVED FOR WORK ON THE TREES ALONG FARM CLOSE ROAD, ST MARY’S CLOSE AND LITTLEWORTH
GREEN.

The details of the 4 tenders had been circulated (as Tenders A, B, C and D)
After some discussion Cllr Hood proposed and Cllr Willmott seconded that Tender B for £1,480 be accepted. This was AGREED

Wheatley Parish Council
MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 20th JULY 2015 IN THE MERRY BELLS HALL AT 7.30PM

PRESENT: Councillors P Gregory (Chairman) A Davies, T Davies, P Hood, R J Reilly,
P Willmott, J Carr, G Stephens and T Newman.

OFFICER: THE CLERK: Gareth Morris

Also present: Nine members of the public

17. APOLOGIES FOR ABSENCE – None

18. DECLARATIONS OF INTEREST – None

19. MINUTES OF THE PREVIOUS MEETING HELD 15th June 2015, which had been circulated previously, were signed as a correct and accurate record with the following amendment:
Minute 16 –Second paragraph, second line replace ‘Primary School’ with
‘ODST’

20. UPDATE ON ITEMS FROM THE MINUTES 15th June 2015
i) Minute 114(iii) – Handrails at entrance of Memorial Gardens These had now been installed.

21. TO CONSIDER OALC TRAINING COURSES
i) Role and Responsibilities – Tuesday 8th September – Didcot Civic Hall -10.00am to 3.00pm – £65 – 3 places booked – Cllrs Hood, Gregory & T Davies to attend £234 – noted
ii) Chairmanship – Wednesday 2nd September – Didcot Civic Hall 10.00am to 3.00pm – £65 – Cllr Stephens to attend – booked – £78 – noted
iii) Getting to Grips with Finance – Wednesday 30th September – Didcot Civic Hall- 10.00pm to 3.00pm – Asst Clerk Annette Richards to attend – booked – £78 – noted
iv) SLCC Regional Roadshow – Kettering – £69 – for the clerk – Agreed

22. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
i) Vehicle Activated signs
Cllrs Hood and A Davies had made enquiries from private companies about
vehicle activated signs and would pass their information to the clerk. It was
Agreed that the Chairman of F&GP and the Clerk should investigate the
possibilities with a view making a decision to report to the next council meeting.
The clerks of Garsington and Tiddington to be contacted for information re their
signs.
ii) OCC consultation on extra double yellow lines along Church Road
The Clerk explained that there had been many suggestions over the years for trying to alleviate the traffic congestion along Church Road. The current OCC Consultation on three extra lengths of double yellow lines along the south side of Church Road between Friday Lane and Holloway Road arose from a meeting between Parish Councillors, Mark Frances (OCC Highways) and a representative from the Arriva Bus Company (Oxford Bus Company did not send a representative). The OCC Engineer suggested that a low impact, low cost solution
would be to put three short lengths of double yellow lines along the south side of Church Road to allow vehicles, especially buses, to pull in to allow vehicles travelling east to pass without having to mount the pavement on the north side. The Arriva Bus Company Representative thought this would be a solution to the
problem. It was suggested that before the Parish Council requested these extra
lines, on which OCC would consult, they (the Parish Council) undertake their own
informal consultation of residents along this stretch of London Road.
The Clerk wrote to 15 residences outlining the scheme with a plan and received 4 replies, only one of which was an out and out objection. These responses having been reported.to the Parish Council were sent to OCC Highways with the request that the extra yellow lines be installed if they (OCC) felt that the formal consultation stood a chance being favourable.
He reminded the meeting that one of the three stretches of extra lines would be in front of the Merry Bells car park entrance and would not remove any parking.

The Chairman said that at the moment we were in a period of consultation and that the Parish Council would just have to wait for the outcome.

23. TO CONSIDER THE CONDITION OF THE TREES WITHIN THE VILLAGE AND WHAT ACTIONS ARE NECESSARY
The clerk reported that the Area Steward (OCC Highways) had said that the Parish Council did not have any powers in relation trees/hedges in private ownership but that OCC did.
The clerk had reported, either directly to an OCC Inspector or via the Fix my street’
Website, a number of locations:.
• 1 Crown Road – a notice had been posted that the hedge was being taken down and replaced by a fence.
• Hedge at the northern junction between Howe Close and Ladder Hill
• The overgrown area on Holloway Road above the bottom exit from Morland House Surgery. The clerk understood that OCC Highways had said that there was no safety hazard her. However Cllr Carr had received a letter of concern from a Health Visitor and this had been passed on to OCC Highways.
• Pedestrians using the extremely narrow and uneven pavement over the bridge over the River Thame were being impeded by overhanging foliage.
• Parking in the village should be looked at in a holistic way rather than in a piecemeal manner

The clerk was about to put out to tender work on the trees in the following areas:
The horse Chestnut in St Mary’s Close; the Horse Chestnut on Littleworth Green and the tree along the Farm Close Road footpath

24. TO CONSIDER THE RELATIONSHIP BETWEEN THE PARISH COUNCIL AND THE POLICE
The Chairman began by giving a synopsis of the Thames Valley Police organisation for the area.
This item had resulted from the bad feeling caused by the ticketing of motorists along the double yellow lines outside the United Reformed Church. Following the reopening of Friday Lane there had been complaints from some lorry drivers that they couldn’t complete their 450 degree circle to turn up Friday Lane. The police had also begun to issue tickets for those over staying the two hour parking along the High Street.

8.36pm The Chairman asked for comments from the public present.
Some of the comments made were as follows:

• It was already difficult to park in the village and removing more parking spaces would just add to the problem. Businesses, their employees and their clients were inconvenienced by not being able to park near their premises.
• Some had been surprised by the consultation on the extra double yellow lines and that the Parish Council’s consultation and not been extensive enough.
• The ‘old practice’ of not ticketing worked well and why couldn’t that continue?
• There was a question re weight restrictions in the village.
• The effect on hearses and wedding cars in front of the church was queried.
• When asked directly by the Chairman whether or not they were in favour of parking enforcement a number answered ‘No’

8.55pm – the Chairman declared the Committee back in session

In answer to the ‘weight restriction’ in the village the answer was that, yes, it was in existence, but the clerk had been told by OCC Trading Standards that they did not have enough staffing to come out to the village. Also it was likely that a number of ‘over weight’ lorries were legitimately travelling through the village.

The Chairman replied to the question on hearses and wedding cars, that there could be liaison with the PCSOs for traffic control.

Some councillors felt that they should have been informed that the Police had been asked to ‘increase’ their clampdown on illegally parked vehicles by the Parish Council. Others said that the Parish Council did not have the power to demand that police take action on any matter and that the police could be trusted to use their own initiative.

The Chairman brought the discussion to an end.

25. REPAIRS TO CULLUM ROAD RECREATION GROUND
i) Repair to wooden support of nest swing £635.00 – Agreed
ii) Bark surfacing – 430 bags of 70 litres – £2,708.00 – Agreed
iii) Installation of bark surfacing – £1,862.00 – It was Agreed that councillors themselves would undertake the installation

26. GRANTS, LICENCES AND SUBSCRIPTIONS
i) CPRE 2015 Subscription – £36 – Agreed
ii) Grant to St Mary’s – Maintenance of graveyard – Section 214(6) LGA 1972
£500 – Agreed

27 CLERK UPDATE
i) Update of Information Booklet – the updated edition was now being distributed around the village by councillors
ii) Garden waste bin for the Parish Council – payment authorised this meeting
iii) Defibrillator training – Sat 18th July – this had been very well received by the participants
iv) VPA Request to plant a cherry tree in the Memorial Gardens. – following the granting of permission by the Parish Council the clerk had contacted the Diocese who had said a Faculty would be needed. He had forwarded the form to the VPA for details of the tree. He would then send that on to the Parochial Church Council at St Mary’s for their permission and then it would be sent to the Diocese in order for a Faculty to be granted.
v) Bench for Ambrose Rise bus stop – it was hoped that this would be installed towards the end of August

28. FINANCIAL MANAGEMENT
a) Budget to the end of June 2015 had been circulated and noted
A completed copy of reconciled bank statement was signed by the by Chairman & RFO

b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 20th July 2015 will be as follows:
Community £3,232.21
Tracker £125,466.82
Treasury £60,738.65

29. SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
106196-201 GM/SW/JF/OCC/AR/HMR&C June sals/wages/pen/PAYE/NICs 4,068.21
d/d Barclays Bank Bank charges and interest 185.47
Total £4,253.68
Cheques to Pay
106202 Green Scythe Recs May cuts X2 466.34
106203 Arrow Accounting Internal Audit 2014/2015 607.04
106204 Claire Logic ESET Smart Security 3 years 67.90
106206 Kingdom Signs Feather Flag 195.60
106207 Berinsfield Community Business Verges cut June 608.33
106208 Parchments of Oxford Information booklet 797.18
106209 Taylors Services Handrails at Memorial Gardens 1,320.00
106210 Thames Water Memorial Gardens 6.35
106211 R Bell Travel SODC Planning Committee 19.96
106212 Vale of White Horse Garden Waste Bin 33.30
106213 Merry Bells Management C’ttee Office rental – 25.06.15-24.09.15 1,133.02
106213 Merry Bells Management C’ttee Hall Hire April-July 2015 117.00
106214 Southern Electric Electricity 14.04-15-06.07-15 68.74
106217 Green Scythe Recs June cut x 2 466.34
106219 Irwin Mitchell Legal Fees – Village Green Application 360.00
106220 Swift Digital Photo copies May- Jun 2015 22.18
GM/SW/JF/AR/OCC//HMR&C July sal/wages/pen/PAYE/NICs 4,000.00
Total £10,289.28

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Tracker Interest 18.07
Newsletter Advertising 3,770.00
Total £3,788.07

30. PUBLICATIONS & CORRESPONDENCE RECEIVED – noted
i) The Haseleys – June 2015*
ii) Little Milton Newsletter –July 2015*
iii) Great Milton Bulletin – July2015*
iv) URC Newsletter – June 2015*
v) Local Council Review (LCR) Summer 2015*
vi) Shotover Preservation Society 2015 Summer Newsletter
vii) Letter from resident re cycle event
A resident had first of all visited the office and had then written with safety concerns about a cycle event through the village held one Saturday. She felt that the Parish Council should have been informed and they in turn should have informed the residents. The clerk had told her that he had not been informed but if she sent him the telephone number on the signs that had been posted he would contact the organisers and report the matter to the Parish Council.
Cllr Newman said that he had also been contacted by the resident and had learnt from the organisers that they had informed OCC Highways and the Police. They had also positioned marshals at road junctions to ensure safety.
The committee was satisfied with Cllr Newman’s summary. The clerk would reply to the resident.

* On display in Parish Office

31. DATE OF NEXT MEETING – 21st September 2015 – noted

32. ITEMS FOR INFORMATION

• Cllr Stephens – the Ramblers Association had set up a scheme called ‘The Big Path Watch’ whereby the public are encouraged to walk the footpaths and report what they find. He had joined the scheme and he encouraged fellow councillors to do the same
• Cllr Newman – the Shotover Preservation Society’s AGM was taking place at the Horspath Hub the following evening (21st July)
• Cllr Hood – reported a conversation with Mr Bendor-Samuel (Primary School Governor) where he had said the Primary School would fight the Village Green application.
• Cllr Willmott – The first meeting of the Playing Field Trust would take place on 22nd July 2015.
A new agreement with Wheatley Park School was close to being finalized.
The playing fields would be handed over to the Parish Council on 31st August 2015 and then they would have to be handed over to the Trust.
As the Trust, when it starts in September, would have no funds a request would have to be made for a loan from the Parish Council.

The meeting closed at 9.36pm