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Finance and General Puposes Committee 18th March 2013

Wheatley Parish Council

Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE

on Monday  18th March 2013 in the Parish Office at 7.30pm

Signed:

Gareth Morris, Clerk to the Parish Council 13th March 2013

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

AGENDA

1.   APOLOGIES FOR ABSENCE

2.   DECLARATIONS OF INTEREST

3.  MINUTES OF THE PREVIOUS MEETING HELD 18thFEBRUARY 2013 – circulated previously

4.  UPDATE ON ITEMS FROM THE MINUTES 18th FEBRUARY 2013

(i)  Minute 66(ii) Footway around the Roundhouse

5.  TO IDENTIFY AND IF APPROPRIATE RING FENCE THE PARISH COUNCIL’S BALANCES

6. TO DECIDE UPON THE FUTURE OF THE SAND PIT IN CULLUM, ROAD RECREATION GROUND FOLLOWING THE RECENT CONSULTATION WITH THE RESIDENTS

7.   TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S PROJECT TO PROVIDE TWO EVENINGS YOUTH PROVISION AT THE YOUTH CENTRE

8.   CLERK UPDATE

i) Gate across Muddy Lane

ii) Meeting with representatives of Arriva & OCC Highways re Church Road

iii) Extra Grit Bins

9.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Fusion Youth and Community – Grant for St George’s Day Funday – 21st April (£225 last year)

10. TO CONSIDER A REQUEST FROM WHEATLEY MAYDAY COMMITTEE TO HOLD WHEATLEY’S MAYDAY CELEBRATIONS ON CHURCH ROAD RECREATION GROUND ON MONDAY 6TH MAY

11.  FINANCIAL MANAGEMENT

a) Scrutiny of budget to end of February 2013 & signing of completed copy of reconciled bank   statement by Chairman  & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

18th March will be as follows:                                                   Community       £6,306.33

Tracker             £102,432.33

Treasury           £60,435.98

11.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105651-55 GM/SW/JO/OCC/HMR&C Feb sal/wages/pen/PAYE/NICs 3,244.77
105649 OALC Training day on VAT 42.00
105650 Thame CAB Grant Aid 1,000.00
105656 J Watson Feb/Mar newsletter 680.00
105657 Post Office Stamps 215.00
105658 HM Revenue & Customs VAT repayment 382.16
d/d Barclays Bank Charges Jan-Feb 44.75
Total £5,608.68
Cheques to Pay
105659 Lyreco Ltd Paper and files 49.73
105660 Berinsfield Community Business Grass verge cutting 581.88
105661 Arrow Accounting (P Hood) Internal Audit 2012-2013 474.60
105662 Performing Rights Society Background music – Youth club 72.20
105663 C Sprent Mileage for newsletter delivery 35.22
GM/SW/JF/OCC/HMR&C Marchsal/wages/pen/PAYE/NICs 3,600.00
Total £4,813.63

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 3,870.00
Repayment from OCC 7,000.00
Refund from BNP Paribas 399.04
Total £11,269.04

12.  PUBLICATIONS & CORRESPONDENCE RECEIVED

i)        The Haseleys – March 2013*

ii)        Little Milton Newsletter March 2013*

iii)        Great Milton Bulletin March 2103*

iv)        Holton, Waterperry & Waterstock News – February  2012*

v)        URC Newsletter March 2013*

vi)        Clerks and Councils Direct

* On display in Parish Office                    ** Action required

13.  DATE OF NEXT MEETING – 15th April 2013 – to be confirmed

14.    RESOLUTION TO EXCLUDE THE PUBLIC

To propose that under Section 100A(4) of the Local Government Act 1972, the

public be excluded on the grounds that it involves the likely disclosure of exempt

information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely

private contractual and employment matters