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Finance and General Purposes Committee – 15th April 2013

Wheatley Parish Council

Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE

on Monday  15th April 2013 in the Parish Office at 7.30pm

Signed:

Gareth Morris, Clerk to the Parish Council 10th April 2013

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

AGENDA

1.   APOLOGIES FOR ABSENCE

2.   DECLARATIONS OF INTEREST

3.  MINUTES OF THE PREVIOUS MEETING HELD 18th MARCH 2013 – circulated with this Agenda

4.  UPDATE ON ITEMS FROM THE MINUTES 18th MARCH 2013

5.  TO CONSIDER APPLYING FOR INFRASTRUCTURE IMPROVEMENTS FUNDING FROM SODC

See enclosed paper

6. TO DECIDE UPON THE FUTURE OF THE SAND PIT IN CULLUM, ROAD RECREATION GROUND FOLLOWING THE RECENT CONSULTATION WITH THE RESIDENTS

7.   TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S PROJECT TO PROVIDE TWO EVENINGS YOUTH PROVISION AT THE YOUTH CENTRE

8.   CLERK UPDATE

i) Gate across Muddy Lane

ii) Meeting with representatives of Arriva & OCC Highways re Church Road

iii) Local Government Boundary Commission – Report on new wards for SODC (See enclosed paper)

9.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) OALC – £738.94 (£615.78 + VAT)

ii) Information Commissioner Office Registration 2013-14 – £35.00

iii) Wheatley Village Archives – Grant Aid 2013-2014 – £1,000

iv) 2013-14 Subscription to LCR (formerly The Local Council Review) – £16.00

10.  FINANCIAL MANAGEMENT

a) Scrutiny of budget to end of February 2013 & signing of completed copy of reconciled bank    statement by Chairman  & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

15th April will be as follows:                                          Community         £2,515.29

Tracker             £96,446.00

Treasury          £60,445.91

11.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105666, 670-72 GM/SW/JO/OCC/HMR&C Mar sal/wages/pen/PAYE/NICs 3,685.97
105664 MBMC Hire of Hall 60.00
105664 MBMC Recharge for gas 124.65
105665 SODC Dog Bin Contract 195.19
105667 Mr I Roberts Electricity for Christmas tree 35.42
105668 Thames Water Memorial gardens 6.06
105669 MBMC 4th Quarter of office rental 1,079.48
105674 Fusion Youth and Community Grant Aid St Georges Funday 250.00
did Barclays Bank Bank charges 13.2-12.3 31.64
d/d Public Works Loan Board Loan repayment 483.47
Total £5,951.88
Cheques to Pay
105675 Lyreco Stationary and office equipment 77.14
105676 Trinder and Sons Socket for Christmas tree 40.00
105678 SODC Non Domestic Rates 1,362.90
105683 OALC 2013-14 subscription 738.94
105679 Information Commissioner’s Office Registration 35.00
105677 Berinsfield Community Business Verge cutting March 2013 581.88
105677 Berinsfield Community Business Cullum Rec and FCR Patio 282.00
105681 Parchment Printers April/May Newsletter 1,484.90
105682 J. Watson April/May Newsletter 680.00
105686 Wheatley Villages Archives Grant Aid 2013-2014 1,000.00
105680 Headley Brothers Ltd (NALC) LCR Subscription 16.00
105684 Buryhook Country Side M’ment Pollarding of willow in FC Rec 510.00
105685 OCC (Maple Tree Centre) Use of building Nov 12 – April 13 1,581.75
105686 Post Office Stamps 220.00
GM/SW/JF/OCC/HMR&C April sal/wages/pen/PAYE/NICs 3,600.00
Total £12,210.51

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 3,725.00
Treasury deposit interest 9.93
Tracker A/c Interest 13.67
Photocopying 7.00
Total £3,755.60

12.  PUBLICATIONS & CORRESPONDENCE RECEIVED

i)        The Haseleys – April 2013*

ii)        Little Milton Newsletter April 2013*

iii)        Great Milton Bulletin March 2103*

iv)        Holton, Waterperry & Waterstock News – March 2013*

v)        URC Newsletter March 2013*

vi)        Clerks and Councils Direct

vii)        Tiddington with Alberry and Milton Common April/May 2013*

viii)        Tree News Spring/Summer 2013*

ix)        Thame CAB – Thank you letter for grant aid.

* On display in Parish Office                    ** Action required

13.  DATE OF NEXT MEETING – 13th MAY 2013 – to be confirmed

14.    RESOLUTION TO EXCLUDE THE PUBLIC

To propose that under Section 100A(4) of the Local Government Act 1972, the

public be excluded on the grounds that it involves the likely disclosure of exempt

information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely

private contractual and employment matters