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Finance and General Purposes Committee 16th December 2013

Wheatley Parish Council

Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE

on Monday 16th December  2013 in the Parish Office at the conclusion of the extra ordinary council meeting starting at 7.00pm

Signed:

Gareth Morris, Clerk to the Parish Council 11th December 2013

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

AGENDA

1.   APOLOGIES FOR ABSENCE

2.   DECLARATIONS OF INTEREST

3.  MINUTES OF THE PREVIOUS MEETING HELD 18th November 2013 – circulated previously

4.  UPDATE ON ITEMS FROM THE MINUTES 218th November 2013

(i)    Minute 45(i) – Sandpit at Cullum Road

6.  TO CONSIDER A REVISED BUDGET FOR 2013-2014 AND THE 2014-15 BUDGET

(i) To recommend to full council a revised budget for 2013-2014– see enclosed papers

(ii) To recommend to full council a precept and budget for 2014-2015– see enclosed papers

7.  CLERK UPDATE

i)  Refurbishment of Parish Office

ii) OALC Training i) Roles and Responsibilities – Working with your Local Council

Wednesday 5th March 2014 10.00am – 3pm Didcot Civic Hall (£65)

ii) Getting to Grips with Local Finance – An introduction to procedures and responsibilities – Tuesday 8th April 10.00am – 3pm Didcot Civic Hall (£60)

iii) Village Christmas tree.

8. TO CONSIDER A REQUEST FROM COUNTY COUNCILLOR TURNER AS TO WHETHER THE   PARISH COUNCIL WOULD LIKE TO SEE THE NEIGHBOURHOOD ACTION GROUP RESURRECTED

9.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Open Spaces Society – £45

10.  FINANCIAL MANAGEMENT

a) Scrutiny of budget to end of November 2013 & signing of completed copy of reconciled bank statement by Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

16th December 2013 will be as follows:                                   Community       £5,340.60

Tracker             £134,186.88

Treasury           £60,527.10

11.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105800-06 GM/SW/JB/JO/OCC/HMR&C Nov sal/wages/pen/PAYE/NICs 3,796.46
105826 Open Spaces Society Subscription 45.00
Total £3841.46
Cheques to Pay
Berinsfield Community Business Verges/FC Patio & Cull Rd tidy 806.40
Clairelogic Computer, monitor, Office 2013 1,273.80
Parchment Oxford Dec/Jan newsletter 1,484.90
Cllr D Lamont Travel – Crowmarsh (6.11) 15.26
Cllr D Lamont Map from the Ordnance Survey 64.42
A B Ingram Christmas tree 252.00
J Watson Dec/Jan newsletter 680.00
Gwendolen Birks Getting Greens Registere – OSS 11.00
Mainstream Digital Telephone calls 02/11- 30/11 7.14
GM/JB/SW/JF/OCC/HMR&C Dec sal/wages/pen/PAYE/NICs 3,700.00
Total £8,291.92

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 2,480.00
Treasury Deposit Int Sept-Nov 2013 20.56
Total £2,500.00

12.  PUBLICATIONS & CORRESPONDENCE RECEIVED

i)        The Haseleys – December 2013*

ii)        Little Milton Newsletter – December  2013*

iii)        Great Milton Bulletin December 2103*

iv)        Tiddington with Albury & Milton Common Newsletter December 2013/*January 2014

v)        Oxfordshire Association for the Blind – Thank you for grant aid

* On display in Parish Office

12.  DATE OF NEXT MEETING – 20th January 2014 – to be confirmed