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Finance and General Purposes Committee 16th February 2015

Wheatley Parish Council
Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE
on Monday 16th February 2015 in the Parish Office at 7.30pm
Signed:
Gareth Morris, Clerk to the Parish Council 11th February 2015
ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

AGENDA

1. APOLOGIES FOR ABSENCE

2 DECLARATIONS OF INTEREST

3. MINUTES OF THE PREVIOUS MEETING HELD 19th January 2015 (Including Minutes of the confidential session) – circulated previously

4. UPDATE ON ITEMS FROM THE MINUTES 19th January 2015
i) Minute 95(i) – New entrance in to Church Road Recreation ground
ii) Minute 95(iii) – Faculty for new bench in Memorial gardens
iii) Minute 95(iv) – Handrails at entrance of Memorial Gardens
iv) Minute 98 – Noticeboards for the village
v) Minute 99 – new bench by Ambrose Rise bus stop
5. TO FORMULATE A VILLAGE EMERGENCY PLAN
i) To report on the progress on the plan
ii) To report on the purchase of two defibrillators for the Holton Pavilions and the centre of the village

6. CLERK UPDATE
i) Tree work in Memorial Gardens – report from Tree Care Associates Ltd
ii) Update of Information Booklet
iii) OALC Training – Roles and Responsibilities – 4th March – £65
7. GRANTS, LICENCES AND SUBSCRIPTIONS
i) CAB – grant application for Wheatley outreach centre – £1,000 (see enclosed paper)
ii) Sue Ryder Hospice Nettlebed (£25 March 2011)

8. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
i) Bell Lane corner, and other matters
ii) Vehicle Activated Devices

9. FINANCIAL MANAGEMENT
a) Signing of completed copy of reconciled bank statement by Chairman & RFO
Budget to the end of January 2015

b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 16th February will be as follows:
Community £2,372.15
Tracker £104,929.56
Treasury £60,680.08

10. SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
d/d Barclays Bank Bank charges 15/12/14-12/01/15 21.14
d/d Orange Internet Jan 15 18.37
106105 The Post Office Stamps Feb 2015 186.00
106093-106098 GM/SW/JF/OCC/AR/HMR&C Jan sal/wages/pen/PAYE/NICs 4,059.05
Total £4,284.56
Cheques to Pay
106102 Arbor Tree Specialists Hedge reduction in Memorial Gardens August 2014 200.00
106101 J Watson Feb-March Newsletter 680.00
106100 Parchment Printers Feb-March Newsletter 1,461.36
106099 Hall Construction Ltd Gate into Church Road recreation ground 3,726.00
106103 Lyreco Paper and envelopes 57.64
106104 Berinsfield Community Business Verges – Jan payment 608.33
106106 Mainstream Digital Ltd Phone calls January 2015 1.27
106107 Tree Care Associates Memorial Gardens inspection 150.00
106108 Grzegorz Zasuwa Office window cleaning 5.00
GM/SW/JF/AR/OCC//HMR&C Feb sal/wages/pen/PAYE/NICs 4,000.00
Total £10,889.60

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 370.00
Treasury Bill Interest 24.08
Wheatley Rugby Club – contribution to defibrillator 600.00
War Memorials Trust 1,900.00
Newsletter subscription 6.00
Total £2,900.08

11. PUBLICATIONS & CORRESPONDENCE RECEIVED
i) The Haseleys – February 2015*
ii) Little Milton Newsletter –February 2015*
iii) Great Milton Bulletin – February 2015*
iv) URC Newsletter February 2015*
v) Holton, Waterperry & Waterstock News –February 2014*
vi) Tiddington with Albury and Milton Common newsletter –Feb/March 2015
vii) Oxfordshire Rural Community Council – Policy Bulleting January 2015*
viii) Thames Valley Police – January Crime report*
ix) Thames Valley Police – Neighbourhood Policing newsletter Feb 2015*
x) Thank you for grant aid – Oxfordshire Association for the Blind
* On display in Parish Office

12. DATE OF NEXT MEETING – 23rd March 2015 – to be confirmed

13. RESOLUTION TO EXCLUDE THE PUBLIC
To propose that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters