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Finance and General Purposes Committee 17th June 2013

Wheatley Parish Council

Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE

on Monday  17TH June 2013 in the Parish Office at 7.30pm

Signed:

Gareth Morris, Clerk to the Parish Council 12th June 2013

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

AGENDA

  1. 1. ELECTION OF CHAIRMAN

  1. 2. ELECTION OF VICE CHAIRMAN

3.   APOLOGIES FOR ABSENCE

4.   DECLARATIONS OF INTEREST

5.  MINUTES OF THE PREVIOUS MEETING HELD 15thAPRIL 2013 – circulated previously

6.  UPDATE ON ITEMS FROM THE MINUTES 15th APRIL 2013

(i)  Minute 136 Footway around the Roundhouse

(ii) Minute 138 Sandpit at Cullum Road

7 TO RECEIVE THE FINAL ACCOUNTS FOR THE FINANCIAL YEAR 2011-2012 prior to their approval   at the Extra-Ordinary Council Meeting of the Parish Council to be held at 8.00pm (see enclosed papers)

8.  TO CONSIDER PROJECTS FOR SODC’S “TOWN AND LARGER VILLAGES INFRASTRUCTURE FUND 2013/2015 (See enclosed papers)

9.  TO AGREE TO SET UP A SUBCOMMITTEE TO OVERSEE THE APPOINTMENT OF AN ASSISTANT CLERK

10.  TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S PROJECT TO PROVIDE TWO EVENINGS YOUTH PROVISION AT THE YOUTH CENTRE

11.   CLERK UPDATE

i) Refurbishment of Parish Office

ii) To request a financial contribution towards spectacles specifically for use with the computer (Health and Safety Regulations (Display Screen Equipment) 1992)

iii) Purchase of ‘Arnold Baker’ 9th Edition – £60

iv) Refurbishment of Parish Office

12.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) St Mary the Virgin – 2011-2012 request for Grant Aid – Section 216(4) LGA 1972 (£500 last year)

13.  FINANCIAL MANAGEMENT

a) Signing of completed copy of reconciled bank statement by Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

18th March will be as follows:                                                   Community       £2,330.24

Tracker             £139,849.41

Treasury           £60,468.78

14.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105708,10-13 GM/SW/JO/OCC/HMR&C May sal/wages/pen/PAYE/NICs 3,458.85
105709 HM Revenue and Customs VAT Repayment 530.96
105714 AON Annual insurance subscription 3,460.87
105715 Post Office Stamps 170.00
105716 BT Telephone charges 215.04
d/d Barclays Bank Bank charges 39.61
Total £7,875.33
Cheques to Pay
105717 Berinsfield Community Business Verges – April 596.40
105718 Lyreco Office supplies 80.83
105719 Parchments June/July Newsletter 1,484.90
105720 J Watson June/July Newsletter 680.00
105721 Berinsfield Community Business Verges – May 596.40
GM/SW/JF/OCC/HMR&C June sal/wages/pen/PAYE/NICs 3,600.00
Total £7,037.53

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
OCC verges recharge 3,472.09
Newsletter advertising 395.00
Interest – Tracker 19.87
Total £3,886.96

15.  PUBLICATIONS & CORRESPONDENCE RECEIVED+

i)        The Haseleys – June2013*

ii)        Little Milton Newsletter June 2013*

iii)        Great Milton Bulletin June 2103*

iv)        Holton, Waterperry & Waterstock News – June  2013*

v)        URC Newsletter June 2013*

vi)        Clerks and Councils Direct

vii)        SODC – Town and Parish Forum  – Wednesday 6th November (eve)

viii) Oxford Brookes/Wheatley Park – Invitation to presentation detailing the approved scheme the  new access road. Thursday 4th July at 6pm, Wheatley Park 6th Form Centre followed by a public reception from 7.00pm**

* On display in Parish Office                    ** Action required

16.  DATE OF NEXT MEETING – 15th July 2013 – to be confirmed