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Finance and General Purposes Committee 18th June 2012

Wheatley Parish Council

Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE

on Monday  18TH June  2012 in the Main Hall, Merry Bells at 7.30pm

Signed:

Gareth Morris, Clerk to the Parish Council 13th June 2012

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

AGENDA

  1. 1. ELECTION OF CHAIRMAN

  1. 2. ELECTION OF VICE CHAIRMAN

3.   APOLOGIES FOR ABSENCE

4.   DECLARATIONS OF INTEREST

5.  MINUTES OF THE PREVIOUS MEETING HELD 17th April 2012 – circulated previously

6.  UPDATE ON ITEMS FROM THE MINUTES 17th April 2012

(i) Minute 8 – Bollards on north side of High St – Arriva representative can meet after 24th June

(ii) Minute 9 – Footway around the Roundhouse – no reply from Highways

7. TO RECEIVE THE FINAL ACCOUNTS FOR THE FINANCIAL YEAR 2011-2012 prior to their approval at a Extra-Ordinary Council Meeting of the Parish Council to be held at 8.00pm (Papers to follow)

8.  TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S BID TO THE OCC BIG SOCIETY FUND FOR YOUTH PROVISION IN THE VILLAGE

9.  TO RESPOND TO THE CONSULTATION ON THE APPOINTMENT OF BDO LLP AS THE PARISH COUNCIL’S EXTERNAL AUDITOR ROM 2012-2013

10. TO REVIEW THE GRASS CUTTING CONTRACT WITH BERINSFIELD COMMUNITY BUSINESS

11.  CLERK UPDATE

i) Arrangements for cover of the clerk’s leave of absence.

ii) To re-allocate the Grant to the Diamond Jubilee Committee as a Section 145 award not Section 137

iii) Tree work within the village

iv) Wheatley Primary School – task for year 6

12.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Berks/Oxon/Bucks Air Ambulance

13.  FINANCIAL MANAGEMENT

a) Signing of completed copy of reconciled bank statement  by Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

18th June  2012 will be as follows:                              Community      £1,371.62

Tracker           £111,085.25

Treasury         £60,345.68

14.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105520,1&23-26 GM/SW/JF/OCC/HMR&C May  sal/wages/pen/PAYE/NICs 3,281.24
105516 BT April-June 151.32
105517 Merry Bells Management Cttee Office rental 26/3 – 24/6 1,046.01
105518 Berinsfield Community Business Verges and recs 926.70
105519 AON Insurance 2012-2013 3,455.06
d/d Orange Internet charge May 18.37
d/d Barclays Bank Bank charges 13.04 -13.05 43.44
Total £8,922.14
Cheques to Pay
105527 Parchments of Oxford Newsletter June/July 2012 1,484.90
105528 SODC Dog waste bin contract 85.39
105529 J Watson Newsletter June/July 2012 680.00
105530 K Ring (Buryhook0 Allotment tree removal 50.00
GM/SW/JF/OCC/HMR&C Mar sal/wages/pen/PAYE/NICs 3,600.00
Total £5,900.29

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 315.00
Treasury Deposit Interest 42.89
Allotment 10.00
Total £367.89

15.  PUBLICATIONS & CORRESPONDENCE RECEIVED

i)        The Haseleys – Newsletter June 2012*

ii)        Little Milton Newsletter June 2012*

iii)        Great Milton Bulletin May  2012*

iv)        Wheatley URC Newsletter – June   2012*

v)        Holton, Waterperry & Waterstock News – June 2012*

vi)        Oxfordshire Playing Fields Association Magazine  Spring 2012

vii)        International Tree Foundation Supporter Event  – 23rd June 2012 10am -3pm

viii)        CPRE Oxfordshire Branch AGM June 30th 2012 3.00pm

ix)        Tiddington with Albury and Milton Common – June/July 2012

x)        Local Council Review – Summer 2012

xi)        South Oxfordshire Sustainability – ‘Water, Water Everywhere’, Public meeting to discuss water issues in South Oxfordshire. 22nd June 7.30-9.00pm, River and Rowing Museum, Henley on Thames

* On display in Parish Office

16.  DATE OF NEXT MEETING – 20th August – to be confirmed