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Finance and General Purposes Committee 18th November 2013

Wheatley Parish Council

Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE

on Monday 18th November  2013 in the Parish Office at 7.30pm

Signed:

Gareth Morris, Clerk to the Parish Council 13th November 2013

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

AGENDA

1.   APOLOGIES FOR ABSENCE

2.   DECLARATIONS OF INTEREST

3.  MINUTES OF THE PREVIOUS MEETING HELD 21st October 2013 – circulated previously

4.  UPDATE ON ITEMS FROM THE MINUTES 21st October 2013

(i)  Minute 45(i) – Sandpit at Cullum Road

(ii) Minute 45(ii) – Parish Council leaflet on boundary change

(iii) Minute 48 – SODC Town and Parish Forum – Cllrs Lamont and Willmott attended

6.  TO CONSIDER A REVISED BUDGET FOR 2013-2014 AND THE 2014-15 BUDGET

(i) Revised 2013-2014 budget – see enclosed paper

(ii) 2014-2015 budget – see enclosed paper (Summary to follow)

7.  CLERK UPDATE

i)  Refurbishment of Parish Office

8.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Oxfordshire Association for the Blind – (£200 in 2011)

ii) Royal British Legion – for wreath – £40 last year

9.  FINANCIAL MANAGEMENT

a) Scrutiny of budget to end of October 2013 & signing of completed copy of reconciled bank statement by Chairman  & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

18th November 2013 will be as follows:                                   Community       £2,819.15

Tracker             £139,186.88

Treasury           £60,506.54

10.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105800-06 GM/SW/JO/OCC/HMR&C Oct sal/wages/pen/PAYE/NICs 3,796.46
105799 South and Vale carers Grant Aid 200.00
105807 Post Office Stamps 295.00
d/d Barclays Charges -13/9 -17/10 29.41
Total £4,320.87
Cheques to Pay
105808 Cricks Hessian Bags 40.00
105809 Mainstream Digital Telephone calls 1/10-31/10 5.32
105810 Trinder & Sons PAT Testing 80.00
105811 Berinsfield Community Business Verges Oct + FC Patio 662.40
105812 Lyreco Stationary 61.46
105813 Buryhook Countryside M’ment Tree removal Church Rd rec etc 1,314.00
GM/JB/SW/JF/OCC/HMR&C Nov sal/wages/pen/PAYE/NICs 3,700.00
Total £5,863.18

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 50.00
Allotments 10.00
Photocopying 1.00
Total £61.00

11.  PUBLICATIONS & CORRESPONDENCE RECEIVED

i)        The Haseleys – November  2013*

ii)        Little Milton Newsletter – November 2013*

iii)        Great Milton Bulletin September 2103*

iv)        Holton, Waterperry & Waterstock News – September 2013*

v)        Tiddington with Albury & Milton Common Newsletter October/November 2013*

vi)        URC Newsletter October 2013*

vii)        CPRE – Countryside Voice & Field Work – winter 2013*

viii)        Garsington Newsletter October/November 2013

ix)        South and Vale Carers – Thank you for grant aid

* On display in Parish Office

12.  DATE OF NEXT MEETING – 16th December 2013 – to be confirmed

13 .  RESOLUTION TO EXCLUDE THE PUBLIC

To propose that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters