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Finance and General Purposes Committee 19th March 2012

Wheatley Parish Council

Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE

on Monday  19th March 2012 in the Main Hall of the Merry Bells. at 7.30pm

Signed: G W Morris

Gareth Morris, Clerk to the Parish Council 14th March 2012

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

AGENDA

1.  APOLOGIES FOR ABSENCE

2. DECLARATIONS OF INTEREST

3.  MINUTES OF THE PREVIOUS MEETING HELD 20th FEBRUARY 2012 – circulated previously

4.  UPDATE ON ITEMS FROM THE MINUTES 20TH FEBRUARY 2012

i) Minute 143(i)Sign to toilets in SODC car park

ii) Minute 152(xv) – NALC/CPRE Meeting – 12.03.12 – Cllrs Bell and Stacey attended

iii) Minute 152(vii) – Bollards at bottom of Friday Lane

iv) Minute 152(xviii) – Review of District Councillor numbers – briefing attended by the clerk

5.  TO CONSIDER THE RESOLUTION PASSED AT THE FULL COUNCIL MEETING HELD ON 5TH MARCH 2012 CONCERNING THE PROVISION OF A YOUTH SHELTER IN CHURCH ROAD RECREATION GROUND

The resolution passed at full council was as follows:

Wheatley Parish Council recommends that a full consultation should be carried out throughout the village, including a thorough research into possible alternative sites, before any further action is taken on the provision of a youth shelter.”

6.  TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S BID TO THE OCC BIG SOCIETY FUND FOR YOUTH PROVISION IN THE VILLAGE

Dan Evanhuis will attend for this item. (See enclosed papers)

7.  TO CONSIDER A PARISH COUNCIL INITIATIVE, INCLUDING FUNDING, FOR THE DIAMOND JUBILEE CELEBRATIONS. (See request for Grant Aid)

8.    TO CONSIDER MR DYKES OFFER OF LAND FOR AFFORDABLE HOUSING ON LONDON ROAD.

9.   CLERK UPDATE

i) Farm Close Road patio

ii) Replacement of answer phone/fax machine

10.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Fusion Youth and Community – request for grant aid towards the ‘inflatables’ for St George’s Day

Festival cost £225

ii) Diamond Jubilee Celebrations Committee- request for grant aid towards marquee approx £800

11.  FINANCIAL MANAGEMENT

a) Scrutiny of budget to February 2012 and signing of completed copy of reconciled bank statement   by Chairman & RFO – See enclosed Budget to February 2012

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

19th March  2012 will be as follows:                           Community     £1,030.24

Tracker           £82,768.60

Treasury         £60,252.64

12.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105469-71,73,78 GM/SW/JF/OCC/HMR&C Feb  sal/wages/pen/PAYE/NICs 3,179.52
105475 Wheatley Boys Football Club Grant Aid 150.00
105476 Ox. Educt Business Alliance Grant Aid 160.00
105477 St Mary the Virgin Grant Aid 500.00
d/d Orange Internet charge Feb 18.37
d/d Barclays bank Bank charges Jan/Feb 23.34
d/d Public Works loan Board Loan repayment 483.47
d/d Orange Home Internet – Feb 18.37
Total £4,533.07
Cheques to Pay
105479 Thames Water Memorial gardens 6.34
GM/SW/JF/OCC/HMR&C Mar sal/wages/pen/PAYE/NICs 3,600.00
Total £3,606.34

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 790.00
Tracker Account interest 12.20
VAT repayment 718.02
Total £1,520.22

13.  PUBLICATIONS & CORRESPONDENCE RECEIVED

i)        The Haseleys – Newsletter March 2012*

ii)        Little Milton Newsletter March 2012*

iii)        Great Milton Bulletin March  2012*

iv)        Wheatley URC Newsletter – March   2012*

v)        Holton, Waterperry & Waterstock News – March  2012*

vi)        Thames Valley Police – Wheatley neighbourhood Team March 2012 newsletter*

vii)        Clerk and Councils Direct – March 2012*

viii)        St Mary the Virgin Parish Church – letter of thanks for grant aid.

ix)        Wheatley Boys Football Club – letter of thanks for grant aid

* On display in Parish Office

14.  DATE OF NEXT MEETING – 16 April 2012 – to be confirmed