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Finance and General Purposes Committee 20th October 2014

Wheatley Parish Council

Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE

on Monday 20th October 2014 in the Parish Office at 7.30pm

Signed:

Gareth Morris, Clerk to the Parish Council 15th October 2014

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

AGENDA

1.  APOLOGIES FOR ABSENCE

2 DECLARATIONS OF INTEREST

3.  MINUTES OF THE PREVIOUS MEETING HELD 22nd SEPTEMBER 2014

circulated previously

4. UPDATE ON ITEMS FROM THE MINUTES 22ND SEPTEMBER 2014

i) Minute 6(i) New entrance in to Church Road Recreation ground

ii) Minute 22(vii) Refurbishment of War Memorial and Memorial Gardens

iii) Minute 22(ix) Playground Inspection

iv) Minute 24 Replacement Equipment in Cullum Road Recreation Ground.

v) Minute 28 State of the Gutters across the village

5.   TO CONSIDER A REVISED BUDGET FOR 2014-15 AND THE 2015-2016 BUDGET

(i) Revised 2014-15 budget – see enclosed paper

(ii) 2015-2016 budget – see enclosed paper

6 TO FORMULATE A VILLAGE EMERGENCY PLAN

7.  TO CONSIDER THE AUDIO/VIDEO RECORDING OF PARISH COUNCIL MEETINGS

8. TO CONSIDER THE NEXT STEPS IN THE VILLAGE GREEN APPLICATION

9.  CLERK UPDATE

i) Christmas Tree and Lights

ii) OALC Training – “Being Good Employer” – 12th November 2014 – £65

iii) Oxford Brookes and the Residents’ Associations Meeting – 21st Oct – 6.30pm

iv) SODC Town and Parish Forum – Wednesday 12th Nov @ 6.00pm – Crowmarsh

10. To seek approval for the establishment of a joint working party to include the PC and the Wheatley British Legion to monitor and recommend improvements to the maintenance of the memorial gardenS

11.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Royal British Legion – Wreath

ii) South and Vale Carers – request for grant (£200 213-14) – (supports 8 carers from the village)

12. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE

i) Bell Lane corner

ii) Vehicle Activated Devices

iii) Pedestrian Crossing outside Morland House, London Road.

iv) Extra double yellow lines along Church Road.

v) SODC – Civil Parking Enforcement – response by 31st October.

14.  FINANCIAL MANAGEMENT

a) Signing of completed copy of reconciled bank statement by Chairman  & RFO

Budget to the end of September 2014

b) Balances

After the cheques below have been paid the balances on the council’s   accounts as at

20th October 2014 will be as follows:              Community      £2,047.29

Tracker             £161,891.93

Treasury           £60,651.31

15.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105993 OALC Training Course 84.00
105997 CPRE 2014-2015 Subscription 36.00
105998 Wheatley Park School Grant Aid Prizegiving 200.00
105999 The Post Office Stamps 292.00
106016 OALC Training Course 78.00
106000 St Mary’s Church Grant Aid 500.00
d/d Barclays Bank Bank Charges 13/8 – 14/9 40.13
105992-6001-05 GM/SW/JF/OCC/AR/HMR&C Sept sal/wages/pen/PAYE/NICs 3,736.77
Total £4,888.90
Cheques to Pay
106007 Berinsfield Community Business Verges – September 608.33
106008 Anker International Black rubbish bags 124.80
106009 Online Playgrounds Shackles for swings 30.20
106010 The Merry Bells Office Rent 25/9 -24/12 1,107.55
106011 J Watson Oct/Nov newsletter 680.00
106012 Lyreco Copier paper etc 48.84
106013 Mainstream Digital Ltd Phone book entry/linerental/calls 76.72
106014 Parchment Printers Ltd Oct/Nov Newsletter 1,484.90
106015 Southern Electric Electricity 05.07-06.10 78.85
106017 Swift Digital Services Copies(14/7-13/10)Support 14-15 213.04
106018 Clair Logic Support for computer 84.00
106019 C Sprent Tags for newsletter bags 3.00
106020 Green Scythe Oct cut of recs 228.00
GM/SW/JF/AR/OCC//HMR&C Sept sal/wages/pen/PAYE/NICs 3,800.00
Total £8,568.23

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 4,408.29
Treasury Bill Interest 23.68
VAT refund 323.99
Allotment’s 120.00
Newsletter Subscriptions 30.00
Total £4,905.96

17. PUBLICATIONS & CORRESPONDENCE RECEIVED

i)        The Haseleys – October 2014*

ii)        Little Milton Newsletter – October 2014*

iii)        Great Milton Bulletin – October 2014*

iv)        URC Newsletter October 2014*

v)        Holton, Waterperry & Waterstock News – September & October 2014*

vi)        Tiddington with Albury &Milton Common –Oct/Nov 2014*

vii)        Wheatley/Chalgrove Neighbourhood Policing August 2014*

viii)        TVP Neighbourhood Newsletter September 2014*

ix)        Tree  Council’s ‘Tree News’ Autumn/Winter 2014*

* On display in Parish Office

18.  DATE OF NEXT MEETING – 24th November – to be confirmed

19. RESOLUTION TO EXCLUDE THE PUBLIC

To propose that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters