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Finance and General Purposes Committee 21st January 2013

Wheatley Parish Council

Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE

on Monday  21st January 2013 in the Parish Office at 7.30pm

Signed:

Gareth Morris, Clerk to the Parish Council 16th January 2012

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

AGENDA

1.   APOLOGIES FOR ABSENCE

2.   DECLARATIONS OF INTEREST

3.  MINUTES OF THE PREVIOUS MEETING HELD 17th DECEMBER 2012 – circulated previously

4.  UPDATE ON ITEMS FROM THE MINUTES 17TH DECEMBER 2012

(i) Minute 78(ii) Footway around the Roundhouse

(ii) Minute 78((v) – Cullum Road Sandpit

5. TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S PROJECT TO PROVIDE TWO EVENINGS YOUTH PROVISION AT THE YOUTH CENTRE

6.   TO CONSIDER THE TENDER INFORMATION FOR THE CUTTING OF THE GRASS IN THE RECREATION AREAS AND LITTLEWORTH GREEN

.

7.   CLERK UPDATE

i) Highways work within the village – non replacement of missing bollards

ii) To consider Fusion’s request for the use of Church Road Recreation Ground for the ST George’s   Funday on Saturday 20th April 2013

8.  TO CONSIDER PRODUCING A COMMUNITY EMERGENCY PLAN

Deferred from last meeting, please bring papers distributed with last Agenda

9.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Sage Accounts Cover and helpline £180

10. TO CONSIDER A CONTRACT FOR THE REGULAR CLEARING OF THE AMBROSE RISE STREAM

11.  FINANCIAL MANAGEMENT

a) Scrutiny of budget to end of December 2012 & signing of completed copy of reconciled bank statement by Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

17th December 2012 will be as follows:                                    Community       £5,358.60

Tracker             £102,432.33

Treasury           £60,410.64

12.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105624-28 GM/SW/JO/OCC/HMR&C Sept sal/wages/pen/PAYE/NICs 3,155.15
d/d Barclays Bank charges 29.28
d/d Seimens Photocopier lease 367.84
d/d Orange internet 18.37
Total £3,570.64
Cheques to Pay
105629 D Lamont Mileage to SODC Parish Forum 15.26
105630 Berinsfield Community Business Verges +Cullum rd rec 653.88
105631 Southern Electric Oct-Jan electricity 59.95
105632 Thames Water Memorial Gardens 7.83
105633 Sage UK Accounts Cover/helpline 180.00
105634 WPSFMC Quarterly Payment 2,000.00
GM/SW/JF/OCC/HMR&C Oct sal/wages/pen/PAYE/NICs 3,600.00
Total £6,516.92

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 50.00
Interest – Tracker 15.17
Total £65.17

13.  PUBLICATIONS & CORRESPONDENCE RECEIVED

i)        The Haseleys – January 2013*

ii)        Little Milton Newsletter January 2013*

iii)        Great Milton Bulletin January  2013*

iv)        Holton, Waterperry & Waterstock News – December 2012*

v)        URC Newsletter January 2013*

vi)        Clerks and Councils Direct – January 2013*

vii)        Oxford Brookes & residents’ Associations meeting – 21st February 6.30pm

* On display in Parish Office                    ** Action required

13.  DATE OF NEXT MEETING – 18th February 2013 – to be confirmed