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FInance and general Purposes Committee meeting 19th November 2012

Wheatley Parish Council

Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE

on Monday  19th November in the Parish Office at 7.30pm

Signed:

Gareth Morris, Clerk to the Parish Council 15th November 2012

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

AGENDA

1.   APOLOGIES FOR ABSENCE

2.   DECLARATIONS OF INTEREST

3.  MINUTES OF THE PREVIOUS MEETING HELD 15th OCTOBER 2012 – circulated previously

4.  UPDATE ON ITEMS FROM THE MINUTES 15TH OCTOBER 2012

(i) Minute 37(iii) –gully clearing

(ii) Minute 37(vi) – Footway around the Roundhouse

(iii) Minute 37(v) – Request from Village Archives to use Parish Council wi-fi

(iv) Minute 53 – Flooding and maintenance of Ambrose Rise/Crown Road ditch

(v) Minute 54 – Cullum Road sandpit

(vi) Minute 55 – New pedestrian access to Church Road Recreation Ground

5. TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S PROJECT TO PROVIDE TWO EVENINGS YOUTH PROVISION AT THE YOUTH CENTRE

6.   TO CONSIDER A REVISED BUDGET FOR 2012-13 AND THE BUDGET 2013-2014

i) To consider revised budget for 2012-13 and 2013-2014 budget – papers to follow or be tabled.

7.  CLERK UPDATE

i) Gate across Muddy Lane

ii) Signs for Memorial Gardens and ex toilet block land.

iii) Request from Biffa for a location for recycling bins

iv) LGBCE– recommended ward changes for South Oxfordshire – see enclosed paper

8.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) South and Vale Carers Centre – 5 carers supported in Wheatley (£150 granted in 2011-12)

9.  TO RESPOND TO A RESIDENT’S REQUEST TO CONSIDER PURSUING ULTRA FAST BROADBAND IN THE VILLAGE PLUS CONSIDERATION OF OCC’S REQUEST TO NOMINATE A BROADBAND CHAMPION FOR THE AREA

10.  FINANCIAL MANAGEMENT

a) Scrutiny of budget to end of October 2012 & signing of completed copy of reconciled bank statement by Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

19TH November 2012 will be as follows:                                   Community       £1,383.26

Tracker             £126,417.19

Treasury           £60,410.64

11.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105592-97 GM/SW/JO/OCC/HMR&C Oct sal/wages/pen/PAYE/NICs 3194.27
d/d BNP Paribas Rental and admin fee 27.10.12 435.94
d/d Barclays Bank Bank Charges 13.09.12-14.10.12 40.72
105598 OCC Payment for grit bins 750.00
105599 ASDA Equipment etc for Youth Centre 987.87
Total £5,408.80
Cheques to Pay
105600 Swift Digital Services Photocopier usage18.07-17.10 182.90
105601 Berinsfield Community Business Verges October 2012 581.88
105602 Lyreco Stationary 71.42
105603 C Dalton Mileage to SODC 07.11.12 15.26
105604 Trinder and Son To fix office plug socket 50.00
105605 AON Insurance Extra for increase in Fid. Guar 83.26
GM/SW/JF/OCC/HMR&C Nov sal/wages/pen/PAYE/NICs 3,600.00
Total £4,584.72

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
SODC precept 2nd instalment 52,304.50
OCC recharge – for verges 3,463.44
Newsletter Advertising 2,215.00
Allotments 30.00
Interest – Treasury Deposit 24.62
Interest – Tracker 13.11
Photocopying 3.60
Total £58,054.27

12.  PUBLICATIONS & CORRESPONDENCE RECEIVED

i)        The Haseleys – Newsletter November  2012*

ii)        Little Milton Newsletter November 2012*

iii)        Great Milton Bulletin November  2012*

iv)        Holton, Waterperry & Waterstock News – November  2012*

v)        URC Newsletter November  2012*

vi)        Oxfordshire Rural Community Council Annual review 2011/2012*

vii)        CPRE ‘Countryside Voice’ Winter 2012-11-05

viii)        TVP Wheatley/Chalgrove Neighbourhood Team November 2012 Newsletter

ix)        Clerk and Councils Direct – November 2012*

x)        CPRE Oxfordshire – Oxfordshire Voice – Autumn 2012*

* On display in Parish Office                    ** Action required

13.  DATE OF NEXT MEETING – 17th December 2012 – to be confirmed