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Finance and General Purposes Committee Monday 15th February 2016

Wheatley Parish Council
Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE
on Monday 15th February 2016 in the COFFEE ROOM, Merry Bells at 7.30pm

Signed:

Gareth Morris, Clerk to the Parish Council 9th February 2016
ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

AGENDA
1. APOLOGIES FOR ABSENCE
2. DECLARATIONS OF INTEREST

3. MINUTES OF THE PREVIOUS MEETING HELD 18th JANUARY2016 – circulated previously
4. UPDATE ON ITEMS FROM THE MINUTES 18TH JANUARY 2016
i) Minute101(i) – VPA Cherry tree in the Church Road Recreation Ground
ii) Minute 101(ii) – Vehicle Activated signs (Letter to County Councillor Nimmo-Smith)
iii) Minute 101(iv) – Littleworth Allotments
v) Minute 115 – 3rd bullet point – bus subsidies

5. TO RECOMMEND TO FULL COUNCIL LEASE AND GRANT AGREEMENTS BETWEEN THE PARISH COUNCIL AND THE WHEATLEY PLAYING FIELD TRUST (see enclosed papers)

6. TO CONSIDER THE NUMBER OF ADVERTISING SIGNS IN THE VILLAGE
7. TO CONSIDER THE CONDITION OF THE TREES WITHIN THE VILLAGE AND WHAT ACTIONS ARE NECESSARY
8. TO CONSIDER SUPPORT FOR THE MAPLE TREE CHILDREN’S CENTRE
9. GRANTS, LICENCES AND SUBSCRIPTIONS – None

10. TO CONSIDER THE REPORTS ON THE PARISH COUNCILLORS’ WALKS
AROUND THE VILLAGE
11. TO CONSIDER THE REQUEST FROM THE NEIGHBOURHOOD ACTION GROUP FOR A JOINT PARISH COUNCIL/THAMES VALLEY POLICE ACTION DAY
12. CLERK UPDATE
i) Repair to Nest Swing, Church Road Recreation Ground – repairs should have done on 12th February .
ii) Litter Pick – “Clean for the Queen”
iii) HM Lord-Lieutenant of Oxfordshire, HM the Queen’s 90th Birthday. Celebrations in June 2016
iv) Request from Fusion Youth and Community to use Church Road recreation Ground on Saturday 23rd April for their St George’s Day Funday
v) Request for Wheatley May Day Committee to us Church Road Recreation for the Maypole Celebrations on 2nd May 2016
vi) Request for grants from SODC – noticeboards, benches, cycle sheds (Merry Bells)
13. FINANCIAL MANAGEMENT
a) Budget to the end of January 2016
Signing of completed copy of reconciled bank statement by Chairman & RFO
b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 15th February will be as follows:
Community £3,680.09
Tracker £98,461.78
Treasury £60,887.99

14. SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
106396-402 GM/SW/JF/OCC/AR/HMR&C Jan sals/wages/pen/PAYE/NIC 4,332.21
106421 Arbor – Tree Specialists St Marys/L’worth Green/FCR path 1,480.00
106423 Holton Village Hall Neighbourhood Plan meeting 36.25
d/d Barclays Bank Charges 14/12/15-12/01/16 23.13
Total £5,871.59
Cheques to Pay
106422 Annette Richards Feb/Mar newsletter 680.00
106424 Buryhook (Kavan Ring) Xmas tree/willows Kelly’s Rd. 876.00
106425 Swift Digital services photocopies 50.09
106426 Parchment Printers Feb/Mar newsletter 1,871.30
106427 Mainstream Digital Telephone calls 4/1/16-28/1/16 1.79
106428 J Carr Postal surcharge 1.50
S/O Wheatley Playing Field Trust Monthly standing order 833.33
GM/SW/JF/AR/OCC//HMR&C Feb sals/wages/pen/PAYE/NICs 4,000.00
Total £8,314.01
INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Treasury Bill Interest 37.21
Newsletter Advertising 100.00
WPFT Feb repayments of loan 500.00
Total £637.21

15. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED
i) The Haseleys February 2016*
ii) Little Milton Newsletter – February 2016*
iii) Great Milton Bulletin – January/February 2016*
iv) URC Newsletter – January 2016*
v) Holton, Waterperry & Waterstock News – January 2016*
vi) Tiddington with Albury and Milton Common – February/March 2016*
vii) TVP Neighbourhood Team – Wheatley/Chalgrove January 2016 Newsletter*

* On display in Parish Office
16. DATE OF NEXT MEETING – 21st March 2016 – to be confirmed

17 ITEMS FOR INFORMATION