Home » Agendas » Finance and General Purposes Committee Monday 18th January 2016

Finance and General Purposes Committee Monday 18th January 2016

Wheatley Parish Council

 

 

Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE

on Monday 18th January 2016 in the COFFEE ROOM, Merry Bells at 7.30pm

 

 

 

Signed:

 

 

 

Gareth Morris, Clerk to the Parish Council 12th January 2015

 

 

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

 

 

 

AGENDA

 

 

  1. APOLOGIES FOR ABSENCE

 

 

  1. DECLARATIONS OF INTEREST

  

 

  1. MINUTES OF THE PREVIOUS MEETING HELD 21st December 2015 – circulated previously

 

 

  1. UPDATE ON ITEMS FROM THE MINUTES 21st December 2015
  2. i) Minute 73(i) – VPA Cherry tree in the Church Road Recreation Ground
  3. ii) Minute 73(ii) – Vehicle Activated signs

     iii) Minute 73(iv) – Littleworth Allotments

  1. iv) Minute 94 – Bollards at Friday Lane Corner

    

 

    

  1. TO RECOMMEND TO FULL COUNCIL WHETHER OR NOT TO OPT IN OR OUT TO THE Smaller Authorities’ Audit Appointments Ltd.

Following the demise of the Audit Commission the above company has been formed.to take over the appointment of external auditors and the setting of audit fees for smaller authorities from 2017. The Parish Council has to decide whether to stay with the new company or choose their own External Auditor. (See enclosed paper)

 

 

 

  1. TO CONSIDER THE REPLY FROM THE SOLICITOR ON A LEASE BETWEEN THE PARISH COUNCIL AND THE WHEATLEY PLAYING FIELD TRUST (see enclosed paper

 

 

  1. OALC TRAINING FOR CLERK AND ASSISTANT CLERK
  2. i) Preparing for Audit and end of year procedures 2 x £35 (27/01/16)
  3. ii) Meeting Internal Audit Requirements 2 x 35 (10/02/16)

 

 

  1. TO CONSIDER THE CONDITION OF THE TREES WITHIN THE VILLAGE AND WHAT ACTIONS ARE NECESSARY

 

 

  1. TO CONSIDER SUPPORT FOR THE MAPLE TREE CHILDREN’S CENTRE

 

 

  1. GRANTS, LICENCES AND SUBSCRIPTIONS

 

 

  1. TO CONSIDER THE REPORTS ON THE PARISH COUNCILLORS’ WALKS

       AROUND THE VILLAGE

Please could Councillors walk the footpath behind Barlows Close to Coopers Close

 

 

  1. TO CONSIDER THE REQUEST FROM THE NEIGHBOURHOOD ACTION GROUP FOR A JOINT PARISH COUNCIL/THAMES VALLEY POLICE ACTION DAY

 

 

  1. CLERK UPDATE    
  2. i) Repair to Nest Swing, Church Road Recreation Ground – £765 plus VAT .
  3. ii) Litter Pick – “Clean for the Queen”

iii) HM Lord-Lieutenant of Oxfordshire, HM the Queen’s 90th Birthday. Celebrations in June 2016

  1. iv) Repairs to garage caused by parish council tree – £168.00

 

 

  1. FINANCIAL MANAGEMENT
  2. a) Budget to the end of December 2015

Signing of completed copy of reconciled bank statement by Chairman & RFO

 

  1. b) Balances

After the cheques below have been paid the balances on the council’s   accounts as at 18th January will be as follows:

Community     £1,760.82

Tracker         £112,443.90

Treasury           £60,850.78

 

 

  1.                    SCHEDULE OF PAYMENTS TO BE AUTHORISED
Cheque no. Payee Payment details Amount
Cheques paid
106396-402 GM/SW/JF/OCC/AR/HMR&C Dec sals/wages/pen/PAYE/NIC 4,032.69
103395 Open Spaces Society 2016 subscription 45.00
d/d Bank Charges 35.15
Total £4,112.84
Cheques to Pay
106403 Irwin Mitchell (POA) Legal fees VGA 500.00
106404 Berinsfield Community Business Verges Dec 2015 608.33
106405 MBMC Office Rent 25/12/15-24/3/16 1,140.93
106405 MBMC Gas recharge -16/9/15-7/12/15 13.25
106405 MBMC Hall rental for meetings 36.00
106405 MBMC Hall rental for NP meetings 60.00
106406 Mainstream Digital Line rental/call charges/phone book entry – 10/12/15-09/03/16 79.00
106407 Southern Electric Est Electricity 14.10.15 – 07.01.16 66.86
106408 Thames Water Memorial Gardens 4.69
106409 M Aitken Flower beds – Memorial Gardens 79.00
S/O Wheatley Playing Field Trust Monthly standing order 833.33
GM/SW/JF/AR/OCC//HMR&C Jan sals/wages/pen/PAYE/NICs 4,500.00
Total            £7,921.39

 

 

INCOME RECEIVED SINCE LAST MEETING

 

Income details Amount
Tracker Account Interest 17.88
Newsletter Advertising 345.00
WPFT Jan repayments of loan 500.00
Total £862.88

 

 

 

  1. PUBLICATIONS & CORRESPONDENCE RECEIVED
  2. i) The Haseleys January 2016*
  3. ii) Little Milton Newsletter – January 2016*
  • iii) Great Milton Bulletin – December 2015*
  1. iv) URC Newsletter – January 2016*
  2. v) Holton, Waterperry & Waterstock News – December 2015*
  3. vi) Clerks and Councils Direct – January 2016*

 

* On display in Parish Office

 

 

 

  1. 17. DATE OF NEXT MEETING – 15th February 2016 – to be confirmed

 

 

 

  1.  ITEMS FOR INFORMATION