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Finance and General Purposes Committee Monday 20th April 2015

Wheatley Parish Council

Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE
on Monday 20th April 2015 in the Parish Office at 7.30pm
Signed: G W Morris
Gareth Morris, Clerk to the Parish Council 15th April 2015
ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

AGENDA
1. APOLOGIES FOR ABSENCE
2 DECLARATIONS OF INTEREST

3. MINUTES OF THE PREVIOUS MEETING HELD 23rd MARCH 2015 (Including Minutes of the confidential session) – circulated previously
4. UPDATE ON ITEMS FROM THE MINUTES 23RD MARCH 2015
i) Minute114(i) – New entrance in to Church Road Recreation ground
ii) Minute 114(ii) – Faculty for new bench in Memorial gardens
iii) Minute 114(iii) – Handrails at entrance of Memorial Gardens
iv) Minute 114(iv) – Noticeboards for the village
v) Minute 114(v) – new bench by Ambrose Rise bus stop

5. TO FORMULATE A VILLAGE EMERGENCY PLAN
i) TO RECOMMEND TO FULL COUNCIL ON 18TH MAY THE ’ PARISHES OF WHEATLEY & HOLTON EMERGENCY PLAN’ as presented to F&GP committee
ii) To report on the purchase of two defibrillators for the Holton Pavilions and the centre of the village

6. CLERK UPDATE
i) Newsletter on website?
ii) Update of Information Booklet
iii) Land in front of the old toilet block
vi) Trees in the village
v) Fence at Coopers Close public open space.

7. GRANTS, LICENCES AND SUBSCRIPTIONS
i) OALC 2015 -16 subscription – £746.34
ii) Oxford Green Belt network 2015-2016 subscription – £15
iii) Oxfordshire Rural Community Council (ORCC) 2015-2016 subscription – £65
iv) Wheatley Village Archives – Request for Grant Aid 2015-2016 – £1,000
v) Information Commissioner’s Office – Data Protection renewal 2015-2016 – £35
8. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
i) Bell Lane corner, and other matters
ii) Vehicle Activated Devices

9. FINANCIAL MANAGEMENT
a) Signing of completed copy of reconciled bank statement by Chairman & RFO
Budget to the end of March 2015

b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 20th April will be as follows:
Community £3,968.80
Tracker £152,448.75
Treasury £60,700.93

10. SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
130,131,136-140 GM/SW/JF/OCC/AR/HMR&C March/wages/pen/PAYE/NICs 3,930.95
106134 C Sprent Mileage for delivering newsletters 42.46
106135 SODC Dog bins Oct -Mar 200.93
106142 Fusion UK Grant Aid – St Georges FunDay 275.00
106143 WPSFMC 1st Quarterly payment 2,000.00
106144 The Post Office Stamps 189.00
Total £6,638.34
Cheques to Pay
106146 A Richards April/May 2015 Newsletter 680.00
106147 Mainstream Digital Calls, rental, directory entry 03-06 79.41
106148 Lyreco USB drives, waste bins 57.78
106148 MBMC Office rental 25.03.15-24.06.15 1,133.20
106148 MBMC Gas recharge 05.01.15-31.03.15 77.41
106146 Arbor Tree Specialists Hedge along Church Road 250.00
106147 Grzegorz Zasuwa Window cleaning April 5.00
106147 Berinsfield Community Business Verges, FCPatio CulRd March 818.33
106148 Swift Digital Services Copies 15.01-13.04 132.43
GM/SW/JF/AR/OCC//HMR&C April sal/wages/pen/PAYE/NICs 4,000.00
Total £7,233.56

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Precept 2015-2016 – Ist half 53,961.50
Council Tax Reduction Scheme – 2015-16 3,544.00
Treasury bonds interest 20.85
Tracker Account Interest 13.69
Newsletter Advertising 2,176.87
Photocopies 14.70
Allotments 10.00
Grant from MBMC for defribrillator 840.87
Total £60,582.48

11. PUBLICATIONS & CORRESPONDENCE RECEIVED
i) The Haseleys – April 2015*
ii) Little Milton Newsletter –April 2015*
iii) Great Milton Bulletin – April 2015*
iv) URC Newsletter – April 2015*
v) Holton, Waterperry & Waterstock News – March 2014*
vi) Tiddington with Albury and Milton Common newsletter – April/May 2015
vii) Letter from resident
viii) CPRE ‘Oxfordshire Voice’ Spring 2014
ix) Civic Voice – War Memorials’ survey
* On display in Parish Office

12. DATE OF NEXT MEETING – 15th June 2015 – to be confirmed

13. RESOLUTION TO EXCLUDE THE PUBLIC
To propose that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters

WHEATLEY PARISH COUNCIL

Finance and General Purposes Committee – Confidential Agenda Monday 20th April 2015
14. UPDATE ON PROGRESS OF THE PARISH COUNCIL’S VILLAGE GREEN APPLICATION

15. QUOTATION FOR HANDRAILS IN ENTRANCE TO MEMORIAL GARDENS

16. SALARY AND WAGE REVIEW FOR PARISH COUNCIL STAFF

17. STAFFING OF SPORTSFIELD MANAGEMENT COMMITTEE AND THE WHEATLEY PLAYING FIELD TRUST