Home » Agendas » Finance and General Purposes Committee – Monday 21st September 2015

Finance and General Purposes Committee – Monday 21st September 2015

Wheatley Parish Council

 

 

Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE

on Monday 21st September 2015 in the COFFEE ROOM, Merry Bells at 7.30pm

 

 

 

Signed:

 

 

 

Gareth Morris, Clerk to the Parish Council 16th September 2015

 

 

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

 

 

 

AGENDA

 

 

  1. APOLOGIES FOR ABSENCE

 

 

  1. DECLARATIONS OF INTEREST

  

 

  1. MINUTES OF THE PREVIOUS MEETING HELD 20th July 2015 – circulated previously

 

 

  1. UPDATE ON ITEMS FROM THE MINUTES 20th July 2015
  2. i) Minute 25 – Repairs to Cullum Road Recreation ground

   Ii) Minute 27(iv) – VPA Cherry tree in the Memorial Gardens

   iii) Minute 27 (v) Bench for Ambrose Rise bus stop

 

 

  1. TO CONSIDER OALC TRAINING COURSES
  2. i) Planning – 3rd November – £35 -3 people have expressed an interest in attending

 

    

  1. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
  2. i) Vehicle Activated signs – see enclosed paper

 

 

  1. TO CONSIDER THE CONDITION OF THE TREES WITHIN THE VILLAGE AND WHAT ACTIONS ARE NECESSARY

 

 

  1. TO CONSIDER THE REQUEST FROM A RESIDENT OF LITTLEWORTH TO PURCHASE A PORTION OF THE LITTLEWORTH ALLOTMENT LAND

 

 

  1. TO BEGIN THE BUDGET PROCESS FOR THE FINANCIAL YEAR 2016-2017

 

 

 

  1. TO REVIEW THE CHARGES MADE BY WHEATLEY PARISH COUNCIL FOR SERVICES PROVIDED

 

  • Allotments – charges raised in September 20112 from £6.00 to £10 per plot. Recommend – No Change
  • Advertisements in Wheatley Newsletter – these charges had only recently increased in January 2011 – Recommed No change for the moment unless 4 pages of colour are agreed
  • Charges for information.- Recommend to keep the existing charges 5p/10p per sheet photocopying
  • Newsletter subscription – has been £6.00 per annum (6 copies) for a number of years. Printing cost is 89p per newsletter and postage (2nd class) is £1.19 = £12.48 for 6 copies. Recommend £12.50 per annum.

 

 

 

  1. GRANTS, LICENCES AND SUBSCRIPTIONS
  2. i) South and Vale Carers – £200 in £2014-15
  3. ii) International Tree Foundation – 2015/16 subscription – £50

iii) Wheatley Park School prize giving – £250 in 2014-15

  1. iv) Sue Ryder Nettlebed Hospice – £50 in 2014/15

 

 

  1. TO CONSIDER THE REPORTS ON THE PARISH COUNCILLORS’ WALKS AROUND THE VILLAGE – see enclosed paper

 

 

  1. 13. TO CONSIDER THE SAFETY REPORT ON THE PLAY EQUIPMENT IN THE RECREATION GROUNDS CARRIED OUT BY ZURICH ENGINEERING LTD

 

 

  1. CLERK UPDATE    
  2. i) Garden waste bin for the Parish Council
  3. ii) VPA Request to plant a cherry tree in the Memorial Gardens.

iii) Bench for Ambrose Rise bus stop

  1. iv) Village Christmas tree
  2. v) Report on SLCC ‘Roadshow’ in Kettering

 

 

 

  1. FINANCIAL MANAGEMENT
  2. a) Budget to the end of August 2015

Signing of completed copy of reconciled bank statement by Chairman & RFO

 

  1. b) Balances

After the cheques below have been paid the balances on the council’s   accounts as at 21st September 2015 will be as follows:

Community          £570.65

Tracker         £148,428.32

Treasury           £60,774.98

 

 

 

 

 

 

 

  1.  SCHEDULE OF PAYMENTS TO BE AUTHORISED

 

Cheque no. Payee Payment details Amount
Cheques paid
106241-41,43-47 GM/SW/JF/OCC/AR/HMR&C June/Aug sals/wages/ 8,178.51
d/d Siemens Financial Services Photocopier lease 426.33
d/d Barclays Bank Bank charges 13/7-12/8 43.12
106221 CPRE 2015/16 Subscription 36.00
106222 OALC Councillor Training 390.00
106223 St Mary the Virgin Parish Church Grant Aid for graveyard 500.00
106228 WPSFMC Balance for 20141/5 1,667.81
106229 BDO LLP External Audit fee 480.00
106230 Lyreco Paper and office supplies 37.49
106231 Gregorz Zasuwa Office window cleaning 5.00
106232 Parchment Printers Aug/Sept Newsletter 1,871.30
106233 Safe and Sound Playgrounds Wobble log repair 361.20
106234 Kingdom Signs Brackets for sign 18.41
106236 SLCC Roadshow in Kettering 85.80
106237 Berinsfield Community Business Verges and Farm Close Patio 674.33
106238 Broxap Ltd Seat for Ambrose Rise 808.80
106239 Annette Richards Aug/Sept Newsletter 680.00
106242 HMRC VAT Repayment 157.76
106243 Post Office Stamps 243.00
106249 Freeths LLP Advice on Playing Field trust 1,980.00
106250 Wheatley Playing Field Trust 10 month loan 5,000.00
Total £23,644.86
Cheques to Pay
106251 Thames Water Memorial Gardens June-Sept 4.88
106252 S Whittingham Cooper’s Close Repair of fence 54.00
106253 NALC Subscription to ‘LCR’ 17.00
106254 Green Scythe Ltd Recs cut July 233.17
106255 SODC Uncontested election charge 85.00
106256 R Taylor landscapes Fixing of seat at Ambrose Rise bs 360.00
106257 SLCC Ref. book 13.45
106258 Lyreco Uk Ltd Paper and office supplies 84.41
106259 Safe and Sound Playgrounds Bark and repair to nest swing 4,011.60
106260 Mainstream Digital Ltd Telephone calls 04/08 to 01/09 1.40
106261 Berinsfield Community Business Verges – August 608.33
GM/SW/JF/AR/OCC//HMR&C Sept sal/wages/pen/PAYE/NICs 4,300.00
Total                £9,773.24

 

 

 

INCOME RECEIVED SINCE LAST MEETING

 

Income details Amount
Treasury Bill Interest 36.33
Photocopying 13.20
Newsletter Advertising 2,212.00
Newsletter payments 9.00
Allotments 30.00
2nd half precept 53,961.50
Total £53,262.03

 

 

  1. PUBLICATIONS & CORRESPONDENCE RECEIVED
  2. i) The Haseleys – September 2015*
  3. ii) Little Milton Newsletters –August & September 2015*
  • iii) Great Milton Bulletin – August 2015*
  1. iv) URC Newsletter – September 2015*
  2. v) Local Council Review (LCR) Summer 2015*
  3. vi) Tiddington with Albury and Milton Common Newsletter Aug/Sept 2015
  • vii) CPRE ‘Countryside Voice’ & ‘Field Work’ – Summer 2015
  • viii) Garsington August/September 2015 newsletter*

* On display in Parish Office

  1. ix)     Oxfordshire Playing Fields Association – AGM 2.00pm Thursday 15th

October 2015 Middle Barton

  1. x)     Request from resident to ‘brighten up’ the High Street in the summer

months

  1. x)   Letter from resident requesting a zebra crossing across Church Road opposite the Roundhouse

 

 

  1. 18. DATE OF NEXT MEETING – 19th October 2015 – to be confirmed

 

 

  1.  ITEMS FOR INFORMATION

 

 

  1. RESOLUTION TO EXCLUDE THE PUBLIC (ITEM 5 ONLY)

       To propose that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”

 

 

  1. TO CONSIDER THE TENDERS RECEIVED FOR WORK ON THE TREES ALONG FARM CLOSE ROAD, ST MARY’S CLOSE AND LITTLEWORTH GREEN (To be forwarded)