Home » Agendas » Finance and General Purposes Committee Monday 22nd September 2014

Finance and General Purposes Committee Monday 22nd September 2014

Wheatley Parish Council

Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE

on Monday 22nd September 2014 in the Parish Office at 7.30pm

Signed:

Gareth Morris, Clerk to the Parish Council 17th September 2014

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

AGENDA

1.  APOLOGIES FOR ABSENCE

2 DECLARATIONS OF INTEREST

3.  MINUTES OF THE PREVIOUS MEETING HELD 21st JULY 2014 – circulated    previously

4. UPDATE ON ITEMS FROM THE MINUTES 21st JULY 2014

i) Minute 6(i) New entrance in to Church Road Recreation ground

5.  TO RECEIVE THE REPORT FROM EXTERNAL AUDITOR ON 2013-2014 ACCOUNTS

6 FORMULATION OF A VILLAGE EMERGENCY PLAN

Salt requirement (if any) for winter 2014

7. TO RECOMMEND TO FULL COUNCIL THAT STANDING ORDER 73 IS REVISED TO READ:

“The Clerk shall afford to the press reasonable facilities for making their report of any proceedings at which they are entitled to be present. A person may not orally report or comment about a meeting as it takes place if he is present at the meeting of a Parish Council or its committees but otherwise may:

a) film photograph or make an audio recording of a meeting

b) use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later

c) report or comment on the proceedings in writing during or after a meeting or orally report or comment afterwards”

8.  CLERK UPDATE

i) Appointment of Assistant Clerk

ii) Repairs to mower

iii)  Farm Close Road patio wall

iv) The Openness of Local Government Bodies Regulations 2014

OALC Training 2nd October Didcot – £35

v) OCC Traffic Order London Road Headington – 20.09.14

vi) Request from Royal British Legion/Wheatley Society? for permission to put a commemorative plaque on the War Memorial.

vii) Refurbishment of the War Memorial

viii) Budget for 2014-2015

ix)  Playground Inspection

9. TO CONSIDER THE NEXT STEPS IN THE VILLAGE GREEN APPLICATION

10. TO CONSIDER REPLACEMENT EQUIPMENT FOR THE SANDPIT IN CULLUM ROAD RECREATION GROUND

11.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) St Mary’s Church – grant for maintaining church and graveyard Section  214(6) LGA 1972 (2013-14 £500)

ii) Wheatley Park School Prize Giving (2013-14 £200)

iii) CPRE £36 (2013-14 £36)

iv) Wheatley Rugby Club – request for grant to refurbish toilets at the pavilion – £5,000

12. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE

i) Bell Lane corner

ii) Vehicle Activated Devices

iii) Pedestrian Crossing outside Morland House, London Road.

iv) Extra double yellow lines along Church Road.

v) SODC – Civil Parking Enforcement – response by 31st October.

13. TO CONSIDER AND MAKE COMMENTS ON THE REVIEW OF POLLING  DISTRICTS AND POLLING PLACES BEING UNDERTAKEN BY SODC.

14.  TO REVIEW THE STATE OF THE GUTTERS ACROSS THE VILLAGE

15.  FINANCIAL MANAGEMENT

a) Signing of completed copy of reconciled bank statement by Chairman  & RFO

Budget to the end of August 2014

b) Balances

After the cheques below have been paid the balances on the council’s  accounts as at

22nd September 2014 will be as follows:        Community      £2,527.65

Tracker            £120,500.93

Treasury           £60,609.01

16.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
d/d Bank charges 13.6.14 to13.07.14 17.88
105968 The Post Office Stamps 347.00
105969 SODC Dog bin emptying April-Sept 200.92
105963-967

105970-975

GM/SW/JF/OCC/AR/HMR&C Aug&July sal/wages/pen/PAYE/NICs 3,560.68

3,921.32

Total £8,047.80
Cheques to Pay
105977 Grzegorz Zasuwa Window cleaning 5.00
105978 Kantara Ltd Domain name,email 2013-2016 556.80
105979 J Watson Aug-Sept newsletter 680.00
105980 Parchment Aug-Sept newsletter 1,484.90
105981 Mainstream Digital Tel calls July 2014 2.34
105982 Lyreco Paper and diary & calendar 44.32
105983 P Farrell, Abby Farm Repairs to mower 86.20
105984 Green Scythe Ltd Rec cutting July 2014 x 2 456.00
105984 Green Scythe Ltd Cullum Rd sandpit etc 1,656.00
105985 D Lamont Milage 2 trips to Sodc 30.52
105986 Berinsfield Community Business Verges cut July 608.33
105987 Lyreco Telephone, multiblock, wrist rest 99.00
105988 Berinsfield Community Business Aug cut verges + FCR Patio 674.33
105989 Stanton Hope Ltd Round Up weed killer 327.54
105990 BDO Ltd External Audit 480.00
105991 Thames Water Memorial Gardens 6.47
GM/SW/JF/AR/OCC//HMR&C Sept sal/wages/pen/PAYE/NICs 3,700.00
Total £10,897.75

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 6,015.00
Treasury Bill Interest 20.22
Allotment’s 10.00
Total £6,045.22

17. PUBLICATIONS & CORRESPONDENCE RECEIVED

i)        The Haseleys – September 2014*

ii)        Little Milton Newsletter – August + September 2014*

iii)        Great Milton Bulletin – July & August 2014*

iv)        URC Newsletter September 2014*

v)        Holton, Waterperry & Waterstock News  August 2014*

vi)        Tiddington with Albury &Milton Common – Aug/Sept 2014*

vii)        Wheatley/Chalgrove Neighbourhood Policing August 2014*

viii)        Oxfordshire Playing Fields Association Summer 2014 newsletter*

ix)        CPRE Countryside Voice and Field Work Summer 2014*

x)        LCR (Local Council Review) Summer 2014*

xi)        TVP Neighbourhood Newsletter September 2014*

xii)        “trees” – Journal of the International Tree Foundation Sept. 2014*

* On display in Parish Office

18.  DATE OF NEXT MEETING – 20th October 2014 – to be confirmed

19. RESOLUTION TO EXCLUDE THE PUBLIC

To propose that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters