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Finance and General Purposes Committee Monday 23rd March 2015

Wheatley Parish Council
Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE
on Monday 23rd March 2015 in the Parish Office at 7.30pm
Signed:
Gareth Morris, Clerk to the Parish Council 18th March 2015
ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

AGENDA
1. APOLOGIES FOR ABSENCE
2 DECLARATIONS OF INTEREST

3. MINUTES OF THE PREVIOUS MEETING HELD 15th FEBRUARY 2015 (Including Minutes of the confidential session) – circulated previously
4. UPDATE ON ITEMS FROM THE MINUTES 15th FEBRUARY 2015
i) Minute114(i) – New entrance in to Church Road Recreation ground
ii) Minute 114(ii) – Faculty for new bench in Memorial gardens
iii) Minute 114(iii) – Handrails at entrance of Memorial Gardens
iv) Minute 114(iv) – Noticeboards for the village
v) Minute 114(v) – new bench by Ambrose Rise bus stop

5. TO FORMULATE A VILLAGE EMERGENCY PLAN
i) To report on the progress on the plan
ii) To report on the purchase of two defibrillators for the Holton Pavilions and the centre of the village

6. CLERK UPDATE
i) Confirmation from SODC of the precept requested (£107,923)
ii) Update of Information Booklet
iii) Request from Fusion to use Church Road Recreation Ground for Church Road Recreation Ground
iv) Land in front of the old toilet block
v) Changes due to Local Government Transparency Code 2014 – minutes
vi) BCB will keep charges unchanged for 2015-16
vii) Payment of 2015-2016 Council Tax.
viii) Trees in the village

7. GRANTS, LICENCES AND SUBSCRIPTIONS
i) Fusion – St George’s Fun Day grant towards inflatables/climbing wall – (£250 last 2 years) (Non 137 section 145 LGA 1972) Will come out of 2015-2016 budget
8. TO AGREE THE FINAL TWO MEMBERS OF THE WHEATLEY PLAYING FIELD TRUST
i) Representative from Wheatley Park School – Mr S Pearson has been put forward
ii) Representative from the Community – Mrs P Willmott has been put forward.
9. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
i) Bell Lane corner, and other matters
ii) Vehicle Activated Devices

10. FINANCIAL MANAGEMENT
a) Signing of completed copy of reconciled bank statement by Chairman & RFO
Budget to the end of February 2015

b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 16th February will be as follows:
Community £2,017.96
Tracker £104,929.56
Treasury £60,680.08

11. SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
d/d Barclays Bank Bank charges 13/01 to 12/02 37.46
d/d Siemens Photcopier lease 403.70
106109 Green Scythe Ltd Strim bank of Am’rse Rise Stream 321.60
106110 D Lamont Refreshments for meeting 9.45
106111 OALC Training Course 78.00
106112 The Post Office 2nd class stamps 106.00
106113 Sue Ryder Hospice Grant Aid 50.00
106114 Thame CAB Grant Aid – non 137 1,000.00
106115 OCC Bell Lane corner 6,056.39
106117-106122 GM/SW/JF/OCC/AR/HMR&C Feb/wages/pen/PAYE/NICs 3,678.37
Total £11,739.57
Cheques to Pay
106123 Sage Ltd Invoices 46.80
106124 D Lamont Travel to Crowmarsh Gifford 15.26
106125 Berinsfield Community Business Verges Feb payment 608.33
106126 Lyreco stationary 47.36
106127 The Merry Bells Hire of hall & coffee room 91.50
106128 Thames Water Memorial Gardens – 16/12-05/03 16.99
106129 SODC 2015-2016 council tax 1,416.00
GM/SW/JF/AR/OCC//HMR&C Feb sal/wages/pen/PAYE/NICs 4,000.00
Total £6,242.24

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 4,796.00
VAT Refund – Nov/Dec/Jan 5,676.60
WPSFMC – contribution to defibrillator 577.50
Newsletter Subscription 12.00
Total £10,786.10

12. PUBLICATIONS & CORRESPONDENCE RECEIVED
i) The Haseleys – March 2015*
ii) Little Milton Newsletter –February 2015*
iii) Great Milton Bulletin – February 2015*
iv) URC Newsletter March 2015*
v) Holton, Waterperry & Waterstock News –February 2014*
vi) Tiddington with Albury and Milton Common newsletter – Feb/March 2015
vii) Oxfordshire Rural Community Council – Policy Bulletin January 2015*
viii) Thames Valley Police – January Crime report*
ix) Thames Valley Police – Neighbourhood Policing newsletter Feb 2015*
x) Thank you for grant aid – Oxfordshire Association for the Blind
xi) Thank you for grant aid – Thame CAB
xii) Open Space – Spring 2015*
xiii) Oxfordshire Playing Fields Association – Newsletter Winter 2015*
xiv) Letter from resident re 2015-2016 precept.
* On display in Parish Office

13. DATE OF NEXT MEETING – 20th April 2015 – to be confirmed

14. RESOLUTION TO EXCLUDE THE PUBLIC
To propose that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters