Home » Agendas » Finance and General Purposes Committee Monday 24th November 2014

Finance and General Purposes Committee Monday 24th November 2014

Wheatley Parish Council

Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE

on Monday 24th November 2014 in the Merry Bells Coffee Room at 7.30pm

Signed:

Gareth Morris, Clerk to the Parish Council 19th November 2014

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

AGENDA

1.  APOLOGIES FOR ABSENCE

2 DECLARATIONS OF INTEREST

3.  MINUTES OF THE PREVIOUS MEETING HELD 20th OCTOBER 2014 (Including Minutes of the confidential session) – circulated previously

4. UPDATE ON ITEMS FROM THE MINUTES 20TH OCTOBER 2014

i) Minute 38(i) New entrance in to Church Road Recreation ground

ii) Minute 38(ii) Refurbishment of War Memorial and Memorial Gardens

iii) Minute 38(iv) Replacement Equipment in Cullum Road Recreation Ground.

iv) Minute 38(v) State of the Gutters across the village

v) Minute 43(v) – Closure of lower part of Holloway Road

5.   TO CONSIDER A REVISED BUDGET FOR 2014-15 AND THE 2015-2016 BUDGET

(i) Revised 2014-15 budget – see enclosed paper

(ii) 2015-2016 budget – see enclosed paper

6 TO FORMULATE A VILLAGE EMERGENCY PLAN

To purchase a defibrillator

7.  TO CONSIDER THE AUDIO/VIDEO RECORDING OF PARISH COUNCIL MEETINGS

8. TO CONSIDER THE NEXT STEPS IN THE VILLAGE GREEN APPLICATION

9.  CLERK UPDATE

i) Christmas Tree and Lights

ii) Farm Close Patio

iii) SODC Town and Parish Forum – Wednesday 12th Nov @ 6.00pm – Crowmarsh

iv) Dog Bin request Windmill Lane

v) ‘No Ball Games’ Notice

vi) Tree work in Memorial Gardens and St Mary’s Close

10. i)TO REQUEST A FACULTY FROM THE CHURCH DIOCESE TO PLACE A SEAT IN THE MEMORIAL GARDENS AT THE REQUEST OF THE WHEATLEY SOCIETY/ROYAL BRITISH LEGION

ii) TO CONSIDER A REQUEST FOR A HANDRAIL ON THE STEPS FROM THE HIGH STREET

11. TO CONSIDER THE REQUEST FOR STREET TRADING CONSENT FROM MR MAHDY TAVAKKOLY TO SELL KEBABS AND PIZZA FROM A CATERING VAN LOCATED IN THE SODC CAR PARK, WHEATLEY, TRADING BETWEEN 1700 AND MIDNIGHT ON EVERY WEDNESDAY, THURSDAY, FRIDAY AND SATURDAY

12.  TO SET UP A SUB-COMMITTEE TO DECIDE UPON THE DETAILED PROPOSALS FOR THE FORMATION OF A TRUST TO LOOK AFTER THE SPORTSFIELD (to be presented to the  Council meeting in January) (see enclosed paper)

13.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Sue Ryder Nettlebed Hospice

ii) Oxford Association for the Blind

14. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE

i) Bell Lane corner

ii) Vehicle Activated Devices

iii) Pedestrian Crossing outside Morland House, London Road.

iv) Extra double yellow lines along Church Road.

v) Weight Restriction in the village

15.  FINANCIAL MANAGEMENT

a) Signing of completed copy of reconciled bank statement by Chairman & RFO

Budget to the end of October 2014

b) Balances

After the cheques below have been paid the balances on the council’s   accounts as at 24th November 2014 will be as follows:

Community      £3,401.02

Tracker         £149,910.55

Treasury           £60,632.69

16.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
106040 Playdale Playgrounds 50% deposit – Cullum Rd rec 2,881.56
106045 I Roberts Electricity for 2013 Xmas Tree 20.00
105992-6001-05 GM/SW/JF/OCC/AR/HMR&C Oct sal/wages/pen/PAYE/NICs 3,755.20
Total £6,656.76
Cheques to Pay
106032 AW Mobbs & Co Limited Shingle for Memorial Garden path 154.50
106033 Fenland Leisure Products Swing Shackles 11.60
106034 Grzegorz Zasuwa Window Cleaning 5.00
106035 Trinder & Son Safety Test Appliances 80.00
106036 D. Lamont Refreshments for WPS pupils 11.20
106037 R. Taylor Landscapes Rebuilt damaged wall FCR patio 270.00
106038 The Merry Bells Hall Hire 360.00
106039 WPSFMC Outstanding balance 2013/14 2,600.07
106041 Mainstream Digital Tel charges Oct 1.52
106042 Lyreco UK Ltd Stationery, office equipment 106.90
106043 Green Scythe Ltd Recs. Oct Cut 228.00
106044 Berinsfield Community Business Verges October 608.33
106046 Berinsfield Community Business FCR Patio, weeding Cullum Rd 210.00
106047 Playdale Playgrounds Cullum Rd Rec final amount 2,881.56
106048 SLCC Clerk’s manual 82.80
GM/SW/JF/AR/OCC//HMR&C Sept sal/wages/pen/PAYE/NICs 3,900.00
Total £11,511.48

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 3,930.00
Treasury Bill Interest 23.68
Tracker Interest 18.62
Total £3,972.30

17. PUBLICATIONS & CORRESPONDENCE RECEIVED

i)        The Haseleys – October 2014*

ii)        Little Milton Newsletter – October 2014*

iii)        Great Milton Bulletin – November 2014*

iv)        URC Newsletter November 2014*

v)        Holton, Waterperry & Waterstock News – November 2014*

vi)        Thank You from South and Vale Carers for grant aid

vii)        ORCC – Annual Review 2013-2014

viii)        Clerks and Councils Direct  – November 2014

ix)        CPRE –  ‘Countryside Voice’ & ’Fieldwork’ – Winter 2014

x)        CPRE, Oxfordshire – ‘Oxfordshire Voice’ – Autumn 2014

xi)        Open Spaces Society – ‘Open Space’ – Autumn 2014

xii)        Oxford Brookes Residents’ meeting – 21.10.14 – minutes

* On display in Parish Office

19.  DATE OF NEXT MEETING – 15th December – to be confirmed