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Finance and General Purposes meeting 15th October 2012

Wheatley Parish Council

Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE

on Monday  15th October in the Parish Office at 7.30pm

Signed:

Gareth Morris, Clerk to the Parish Council 10th October 2012

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

AGENDA

1.   APOLOGIES FOR ABSENCE

2.   DECLARATIONS OF INTEREST

3.  MINUTES OF THE PREVIOUS MEETING HELD 17th SEPTEMBER 2012 – circulated previously

4.  UPDATE ON ITEMS FROM THE MINUTES 17TH SEPTEMBER 2012

(i) Minute 37(iii) –gully clearing

(ii) Minute 37(vi) – Footway around the Roundhouse

(iii) Minute 37(v) – Request from Village Archives to use Parish Council wi-fi

5. TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S PROJECT TO PROVIDE TWO EVENINGS YOUTH PROVISION AT THE YOUTH CENTRE

6.   TO CONSIDER A REVISED BUDGET FOR 2012-13 AND THE BUDGET 2013-2014

See enclosed paper from Cllr Bell

i) To receive a report on the briefing meeting held at SODC offices and the changes to the way Council Tax benefit is funded

ii) To consider revised budget for 2012-13 and 2013-2014 budget.

7.  TO CONSIDER THE RECENT FLOODING IN THE VILLAGE AND THE MAINTENANCE OF THE AMBROSE RISE/CROWN ROAD DITCH

8.   TO BEGIN PLANNING FOR THE REPLACEMENT OF THE SAND PIT IN CULLUM ROAD  RECREATION GROUND

9. TO AGREE THE NEXT STAGE IN CREATING THE NEW PEDESTRIAN ACCESS INTO CHURCH ROAD RECREATION GROUND

10.  CLERK UPDATE

i) Gate across Muddy Lane

ii)  To consider providing a Christmas tree for the village. Cost approx £163

iii) OCC Consultation on providing a Disabled persons parking Place (DPPP) outside 3 Bell Lane

iv) Reply from Chief Fire Officer

v) Request from Wheatley Park School for tasks for years’ 12/13 Community Day – 25th October

11.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Ordnance Survey licence £65.70

ii) Royal British Legion – wreath  (£40 last year)

12.  TO RESPOND TO A RESIDENT’S REQUEST TO CONSIDER PURSUING ULTRA FAST BROADBAND IN THE VILLAGE

13.  FINANCIAL MANAGEMENT

a) Scrutiny of budget to end of September 2012 & signing of completed copy of reconciled bank statement by Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

15th October 2012 will be as follows:                                        Community       £3,207.49

Tracker             £130,417.19

Treasury           £60,410.64

14.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105575-80 GM/SW/JO/OCC/HMR&C Sept sal/wages/pen/PAYE/NICs 3,306.35
d/d Barclays bank Bank charges 13.8 to 12.9 33.10
105572 WPSFMC Additional payment for 2012-13 2,092.86
105573 OCC Highways Footway round the Roundhouse 7,000.00
105574 Thames Water Memorial Gardens 6.14
d/d Orange Internet connection 18.37
Total £12,456.82
Cheques to Pay
105582 WPSFMC 2nd Quarterly payment 2,000.00
105583 D Lamont Mileage to SODC – 20/9 17.02
105584 Parchments Oct/Nov newsletter 1,484.90
105585 K Watts Allotment clearance 720.00
105586 Lyreco Ltd Photocopier paper 51.48
105587 Ordnance Survey Map copying licence 65.70
105588 Berinsfield Community Business Verges & recs grass cutting Sept 863.64
105589 Acanthus Clews Holton Sports pavillion 3,600.00
GM/SW/JF/OCC/HMR&C Oct sal/wages/pen/PAYE/NICs 3,600.00
Total £12,402.74

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
SODC precept 2nd instalment 52,304.50
OCC recharge – for verges 3,463.44
Newsletter Advertising 2,215.00
Allotments 30.00
Interest – Treasury Deposit 24.62
Interest – Tracker 13.11
Photocopying 3.60
Total £58,054.27

15.  PUBLICATIONS & CORRESPONDENCE RECEIVED

i)        The Haseleys – Newsletter October 2012*

ii)        Little Milton Newsletter October 2012*

iii)        Great Milton Bulletin October  2012*

iv)        Holton, Waterperry & Waterstock News – October 2012*

v)        Tiddington with Albury & Milton Common – October/November newsletter*

vi)        URC Newsletter October 2012*

vii)        Tree News – Autumn/Winter 2012*

viii)        TVP Wheatley Neighbourhood Team newsletter October 2012*

ix)        Oxfordshire playing Fields Association – ‘The Playing Field’ Autumn 2012

* On display in Parish Office                    ** Action required

16.  DATE OF NEXT MEETING – 19th November 2012 – to be confirmed