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Finance and General Purposes meeting 17th September 2012

Wheatley Parish Council

Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE

on Monday  17th September in the Parish Office at 7.30pm

Signed:

Gareth Morris, Clerk to the Parish Council 12th September 2012

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

AGENDA

1.   APOLOGIES FOR ABSENCE

2.   DECLARATIONS OF INTEREST

3.  MINUTES OF THE PREVIOUS MEETING HELD 20th August 2012 – circulated previously

4.  UPDATE ON ITEMS FROM THE MINUTES 20th August  2012

(i) Minute 20(i) – Bollards on north side of Church Road

(ii) Minute 20(ii) – 2011-12 Final Accounts – External Audit by BDO now complete

(iii) Minute 22 – reply from OCC Highways re gully clearing

(iv) Minute 23 – Footway around the Roundhouse

(v) Minute 26 – Request from Village Archives to use Parish Council wi-fi

5. TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S PROJECT TO PROVIDE TWO EVENINGS YOUTH PROVISION AT THE YOUTH CENTRE

Invitation to attend Maple Tree Children’s Centre Advisory Group – 9.30am on Friday 5th October.

6.   CONSIDERATION OF DISTRIBUTION OF THE 1,154, UNDER THE SODC’S CORE STRATEGY

Meeting at SODC’s offices on Thursday 20th September at 6pm – three representatives invited

See enclosed invitation.

7.  TO BEGIN THE PROCESS OF PREPARING THE 2012-2013 BUDGET.

8.  CLERK UPDATE

i) The Audit Commission have appointed BDO LLP as External Auditor for 2012-2013

ii)  OCC Highways Open Day 15th September + salt bags

9.  GRANTS, LICENCES AND SUBSCRIPTIONS – NONE

10.  FINANCIAL MANAGEMENT

a) Scrutiny of budget to end of August 2012 & signing of completed copy of reconciled bank statement by Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

17th September 2012 will be as follows:                                 Community        £2,555.01

Tracker              £87,099.55

Treasury           £60,386.02

11.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105561-65 GM/SW/JO/OCC/HMR&C Aug sal/wages/pen/PAYE/NICs 3,300.12
105558 Wheatley Park School Prize giving 200.00
105559 CPRE 2012/13 subscription 29.00
105560 Society of Local Council Clerks Clerk’s 2012-2013 subscription 175.00
105567 K Ring Church Rd pollarding 1,200.00
Total £1,934.12
Cheques to Pay
105568 BDO LLP External Audit 2011- 2012 660.00
105569 The Merry Bells Office Rental  25/06/12-24/09/12 1,046.01
105569 The Merry Bells Hire of Hall May-Sept  2012 150.00
105570 Berinsfield Community Business Verges &rec cutting Aug 2012 1,007.64
105571 Sam Trinder Office PAT safety test 80.00
Oxfordshire County Council Footway around the Lock-Up 7,000.00
d/d Public Works Loan Board Loan repayment 483.47
GM/SW/JF/OCC/HMR&C Sept sal/wages/pen/PAYE/NICs 3,600.00
Total £14,027.12

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 635.00
Total £635.00

12.  PUBLICATIONS & CORRESPONDENCE RECEIVED

i)        The Haseleys – Newsletter September 2012*

ii)        Little Milton Newsletter September 2012*

iii)        Great Milton Bulletin September  2012*

iv)        Holton, Waterperry & Waterstock News – August 2012*

v)        URC Newsletter September 2012*

vi)        Clerks and Councils Direct September 2012*

vii)        Oxford Rural Housing Partnership – Affordable Rural Housing Conference

Wednesday 26th September 2012 – Marcham – 9.30am-12.15pm

viii) E-mail from resident re installation of gate across Muddy Lane**

* On display in Parish Office                    ** Action required

13.  DATE OF NEXT MEETING – 17th October 2012 – to be confirmed