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Finance and General Purposes meeting 20th August 2012

Wheatley Parish Council

Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE

on Monday  20th August in the Parish Office at 7.30pm

Signed:

Gareth Morris, Clerk to the Parish Council 15th August 2012

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

AGENDA

1.   APOLOGIES FOR ABSENCE had been received from Cllrs Anderson and Bell

2.   DECLARATIONS OF INTEREST

3.  MINUTES OF THE PREVIOUS MEETING HELD 18th JUNE 2012 – circulated previously

4.  UPDATE ON ITEMS FROM THE MINUTES 18th JUNE  2012

(i) Minute 8 – Bollards on north side of High St

(ii) Minute 6 – 2011-12 Final Accounts – Query from External Auditor re Fidelity Guarantee

(iii) Minute 10 – Grass cutting of verges and recreation grounds

5. TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S PROJECT TO PROVIDE TWO EVENINGS YOUTH PROVISION AT THE YOUTH CENTRE

6.   To consider AND REPORT ACTIONS FOLLOWING THE FLOODING IN THE VILLAGE ON FRIDAY 6TH JULY INCLUDING asking OCC to arrange a special clearance of all the village gullies before the onset of winter. This might involve a full survey of the roads to identify those that have been blocked for some time

7.  TO RECEIVE AND CONSIDER THE REPLY FROM OXFORDSHIRE COUNTY COUNCIL ON THE COST OF PROVIDING A FOOTPATH AROUND THE ROUNDHOUSE AT THE JUNCTION OF HOLLOWAY ROAD AND CHURCH ROAD – See enclosed papers.

8.   TO CONSIDER THE EFFECT OF THE NEW FUNDING ARRANGEMENTS FOR LOCALISING SUPPORT FOR COUNCIL TAX

As part of the 2010 Spending Review the Government announced its intention to localise support for Council Tax from 2013-14 and to reduce expenditure on this benefit by 10%.

The existing arrangements for council tax benefit are standardised across the country and are paid for out of national taxation. The new arrangements will be implemented by amending the Local Government Finance Act 1992. The new localised schemes will be implemented in the financial year 2013-2014. The Bill is central to delivering the Government’s commitment to reducing expenditure, increased devolution of services through Localism and cutting benefits with the aim of stimulating economic growth. This Government will only be providing a grant to fund 90% of the council tax benefit liability so the localised schemes have to address how to cope with the 10% shortfall in funding. The potential impact on town and parish councils as precepting authorities could be considerable particularly where there is a high proportion of council tax benefit claimants. The Government expects billing and local precepting authorities to work together to manage the potential impact of the Council Tax reductions on the local precepting authority Band D council tax levels – See enclosed paper.

South Oxfordshire and the Vale of White Horse District Councils will be holding four seminars to explain the implications of the new scheme. All town and parish councils are invited to attend a seminar at either venue (maximum of two attendees from each town/parish).

The seminars will take place at:

South Oxfordshire DC – two sessions, between 12.30 and 13.30 lunchtime and between 18.00 to 19.00 in the evening. Both to be held in the council chamber at Crowmarsh on 19 September

9 TO CONSIDER A RESPONSE TO THE CONSULTATION ON THE ELECTORAL REVIEW OF SOUTH OXFORDSHIRE BEING CARRIED OUT BY THE LOCAL GOVERNMENT BOUNDARY COMMISSION

Referred to F&GP from Parish Council meeting held on 2nd July

10. TO CONSIDER A REQUEST FROM THE WHEATLEY ARCHIVES TO USE WHEATLEY PARISH COUNCIL’S WIFI SYSTEM TO ALLOW THE ARCHIVES TO CONNECT TO THE INTERNET.

11.  CLERK UPDATE

i) Tree work in the village

ii) Consultation – Cheque Signatories Legislative Reform Order – See enclosed paper.

iii) To consider paying the 2012 Society of Local Council Clerks Subscription for the clerk – £175

iv)

12. TO RECEIVE A REPORT ON THE PARISH COUNCILLORS’ VILLAGE WALKABOUTS HELD IN JULY –See enclosed report

13.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Campaign to Protect Rural England (CPRE) 2012 Subscription – £29

ii) Wheatley Park School prize Giving – request for grant aid

14.  FINANCIAL MANAGEMENT

a) Scrutiny of budget to end of July 2012 & signing of completed copy of reconciled bank statement by Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

20th August 2012 will be as follows:                                        Community      £4,409.23

Tracker                         £99,099.55

Treasury           £60,386.02

15.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105534-38

105543-47

GM/SW/JO/OCC/HMR&C June&July sal/wages/pen/PAYE/NICs 7,100.04
105531 Oxford Air Ambulance Grant Aid 100.00
105533 OALC Planning Training 42.00
105539 WPSFMC 2nd Quarterly payment 2,000.00
105540 Thames Water Memorial gardens 7.90
105541 Berinsfield Community Business Verges and rec cutting 1,073.64
105542 Southern electric Electrity 71.21
105548 Lyreco Fax/Answering machine 99.59
Total £10,494.38
Cheques to Pay
105549 Parchment printers Aug/Sept newsletter 1,484.90
105550 J Watson Aug/Sept newsletter 680.00
105551 Acanthus Clews Architects New Holton pavillion 3,000.00
105552 K Ring (Buryhook) Collection & disposal of rubbish 180.00
105553 Swift Digital Services Photocopies 13/4 – 18/7 123.47
105554 C Dalton Travel to planning training 8.70
105555 Berinsfield Community Business Verges+recs – June & July 1,793.28
105556 Clairelogic Esat computer 67.90
GM/SW/JF/OCC/HMR&C Aug sal/wages/pen/PAYE/NICs 3,600.00
Total £10,938.25

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 315.00
Treasury Deposit Interest 42.89
Allotment 10.00
Total £367.89

16.  PUBLICATIONS & CORRESPONDENCE RECEIVED

i)        The Haseleys – Newsletter June 2012*

ii)        Little Milton Newsletter July 2012*

iii)        Great Milton Bulletin July  2012*

iv)        Holton, Waterperry & Waterstock News – July 2012*

v)        Letter from The Howe trustees re allotments.

vi)        Wheatley Neighbourhood Police Team –August newsletter*

vii)        Oxfordshire playing Fields Association Summer Newsletter*

viii) Letter from Church Road resident re condition of north side pavement

ix)        The Oxfordshire University Trust Hospitals TORCH magazine*

x)        SODC –  Modifications of Core Strategy following May & June Examination in Public*

xi)        CPRE – ‘Countryside Voice’ – Summer 2012*

xii)        Clerks and Councils Direct – July 2012 issue*

* On display in Parish Office

17.  DATE OF NEXT MEETING – 17th September 2012 – to be confirmed