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Finance and General Purposes Meeting – Monday 18th October 2010

Wheatley Parish Council

Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE

on Monday  18th October 2010 in the Parish Office at 8.00pm

Signed:

Gareth Morris, Clerk to the Parish Council 13th October 2010

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

AGENDA

1. APOLOGIES FOR ABSENCE

2.    MINUTES OF THE PREVIOUS MEETING – 27th September 2010 – to follow

3. MATTERS ARISING FROM THE MINUTES  27th September 2010

i. Minute 49 – Grit Bins in the Village

ii. Minute 50 – Wheatley Information Booklet – Quote for printing £765.98

iii. Minute 52 – Oxford City’s Management of Shotover Park

iv. Minute 54 – Meeting with Brookes University and Westwaddy – next meeting is at 6.00pm on Tuesday November 2nd at Gipsy Lane

v. Minute 57(ii) ­Grant aid for Didcot CAB

4. TO REPORT PROGRESS RE REFURBISHMENT OF CULLUM ROAD RECREATION GROUND

5. TO CONSIDER MATTERS RELATING TO TREES WITHIN THE VILLAGE

i) Holloway Road – between old fire station and doctor’s surgery

6. TO CONSIDER THE PROPOSED YOUTH SHELTER IN CHURCH ROAD RECREATION GROUND

7. OXFORDSHIRE COUNTY COUNCIL’S AREA REVIEW OF SUBSIDIZED BUS SERVICES, WHEATLEY, THAME AND WATLINGTON

8. OXFORDSHIRE COUNTY COUNCIL LOCAL TRANSPORT PLAN 3 –  CONSULTATION ENDS 29TH JANUARY 2011

See enclosed Executive Summary and OCC website http://myconsultations.oxfordshire.gov.uk/inovem/consult.ti/transport_ltp3_2011/listdocuments

9. CLERK UPDATE

i)        Home Page for Wheatley Parish Council website

ii)        SLCC Subscription for the Clerk  – £168 – (see enclosed letter)

10. GRANTS, LICENCES AND SUBSCRIPTIONS

i) Oxfordshire Association for the Blind – deferred from last meeting

11. FINANCIAL MANAGEMENT

i)   Scrutiny of budget to September 2010 (see enclosed papers) and signing of completed copy of reconciled bank statement by Chairman & RFO

ii) Balances

After the cheques below have been paid the balances on the council’s accounts as at

18th October 2010 will be as follows:      Community      £7,260.29

Tracker           £64,103.18

Treasury         £60,009.00

SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105190-94 GM/SW/JF/OCC/HMR&C Sept wages/pen/PAYE/NICs 3,234.63
105187 Kavan Ring Table/benches Cullum Rd Rec 400.00
105189 Safe and Sound Playgrounds Repairs to cradle swing 91.65
105195 WPSFMC 3rd Quarter payment 2010-2011 2,000.00
105200 Post Office Stamps 185.00
d/d Siemens Ltd Lease on photocopier 328.07
Total £6,239.35
Cheques to Pay
105196 J Watson Oct/Nov newsletter 480.00
105197 Lyreco Ltd Paper and files 57.54
105198 Parchment Oct/Nov newsletter 1,484.90
105199 Tree Care Associates Ltd Site visit – St Mary’s Close 160.00
GM/SW/JF/OCC/HMR&C Oct wages/pen/PAYE/NICs 3,500.00
Total £5,682.44

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 510.00
Interest 28.64
SODC 2nd half 2010-2011 precept 47,309.50
Total £47,848.14

12. PUBLICATIONS & CORRESPONDENCE RECEIVED

i)        The Haseleys – Newsletter October  2010*

ii)        Wheatley URC Newsletter October 2010*

iii)        Little Milton Newsletter October  2010*

iv)        Great Milton Bulletin July 2010*

v)        Holton, Waterstock and Waterperry News – September  2010*

vi)        Tiddington With Albury and Milton Common Newsletter October/November 2010*

vii)        The Tree Council – Tree News Autumn/Winter 2010*

viii)        Oxford Brookes University Magazine ‘Observe’ Autumn 2010*

ix)        Thank-you letter from Wheatley Village Produce Association

x) Oxford Brookes and the Residents’ Associations Meeting – Thursday 21st October 6.30m

xi)        The Local Government Boundary Commission for England – Electoral Review of Oxfordshire (see enclosed papers)

*On display in Parish Office        ** Decision needed

13.    DATE OF NEXT MEETING – 15th November 2010– to be confirmed