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Finance and General Purposes Monday 17th December 2012

Wheatley Parish Council

Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE

on Monday  17th December in the Parish Office at 7.30pm

Signed:

Gareth Morris, Clerk to the Parish Council 12th December 2012

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

AGENDA

1.   APOLOGIES FOR ABSENCE

2.   DECLARATIONS OF INTEREST

3.  MINUTES OF THE PREVIOUS MEETING HELD 19th NOVEMBER 2012 – circulated previously

4.  UPDATE ON ITEMS FROM THE MINUTES 19th NOVEMBER 2012

(i) Minute 66(i) gully clearing

(ii) Minute 66(ii) Footway around the Roundhouse

(iii) Minute 66(iv) – delivery of Floodsacs

(iv) Minute 66((v) – Cullum Road Sandpit

5. TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S PROJECT TO PROVIDE TWO EVENINGS YOUTH PROVISION AT THE YOUTH CENTRE

6.   TO CONSIDER A REVISED BUDGET FOR 2012-13 AND THE BUDGET 2013-2014

See enclosed papers.

7.   CLERK UPDATE

i) Gate across Muddy Lane

ii) Request from a resident for a defibrillator in the village

iii) Request from Siblings Nursery via OCC for bollards on London Road

iv) Request to fell 4 trees at the western end of the allotments.

v) Meeting with representatives of Arriva re Church Road

8.  TO CONSIDER PRODUCING A COMMUNITY EMERGENCY PLAN (see enclosed pamphlet)

9.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Sue Ryder Care – Nettlebed Hospice (£25 in February 2011)

10. TO CONSIDER OCC’S MID TERM CONSULTATION ON BUS SERVICES 103 & 104

11.  FINANCIAL MANAGEMENT

a) Scrutiny of budget to end of November 2012 & signing of completed copy of reconciled bank statement by Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

17th December 2012 will be as follows:                                    Community       £2,009.16

Tracker             £118,417.19

Treasury           £60,410.64

12.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105610-14 GM/SW/JO/OCC/HMR&C Sept sal/wages/pen/PAYE/NICs 3,418.73
105608 Fusion Youth & Community Quarterly payment for youth cafe 2,285.00
105609 South and Vale Carers Grant Aid 200.00
d/d Barclays Bank Bank Charges – Nov 24.40
d/d Orange Internet Nov 18.37
Total £5,946.50
Cheques to Pay
105615 J Watson Oct/Nov & Dec/Jan newsletters 1,360.00
105616 AB Ingram (The Tree Barn) Christmas Tree 183.00
105617 Parchment printers Dec/Jan newsletter 1,484.90
105618 The Merry Bells Rental 25/9 to 24/12 1,046.01
105618 The Merry Bells Increase in rental for 18/10-24/12 25.01
105618 The Merry Bells Hire of hall Nov & June 54.00
105619 Berinsfield Community Business Verges and recs – cut & collect 1,153.38
105620 Buryhook Countryside M’ment Trees and hedges 900.00
105621 Lyreco Ring binders for Youth Centre 51.60
105622 SODC Dog bins – 1/4 to 30/9 195.19
105623 The Post Office Stamps 192.00
GM/SW/JF/OCC/HMR&C Oct sal/wages/pen/PAYE/NICs 3,600.00
Total £10,245.09

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 1030.00
VAT Refund 210.93
Allotments 20.00
Interest – Treasury Deposit 14.60
Interest – Tracker 13.11
Total

13.  PUBLICATIONS & CORRESPONDENCE RECEIVED

i)        The Haseleys – December 2012*

ii)        Little Milton Newsletter October 2012*

iii)        Great Milton Bulletin October  2012*

iv)        Holton, Waterperry & Waterstock News – December 2012*

v)        Tiddington with Albury & Milton Common – December 2012/January 2012 newsletter*

vi)        URC Newsletter December 2012*

vii)        Shotover Preservation Society – Winter newsletter 2012*

viii)        TVP – Wheatley/Chalgrove Neighbourhood team December newsletter*

* On display in Parish Office                    ** Action required

13.  DATE OF NEXT MEETING – 21st January 2013 – to be confirmed