Home » Agendas » Finance General Purposes Committee 15th November 2010

Finance General Purposes Committee 15th November 2010

Wheatley Parish Council

Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE

on Monday  15TH November  2010 in the parish Office at 7.30pm

Signed:

Gareth Morris, Clerk to the Parish Council 10th November 2010

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

AGENDA

1. APOLOGIES FOR ABSENCE

2. MINUTES OF THE MEETING OF 27TH SEPTEMBER – These minutes were tabled at the last meeting but not signed

3.    MINUTES OF THE PREVIOUS MEETING – 18th October 2010 – tabled at Parish Council meeting

4. MATTERS ARISING FROM THE MINUTES  18th October  2010

i. Minute 63(i) – Grit Bins in the Village

ii. Minute 63(ii) – Wheatley Information Booklet – Quote for printing 2100 – £801

iii. Minute 63(iii) – Oxford City’s Management of Shotover Park

iv. Minute 69(iv) – Christmas tree – 14’ Norway spruce £112 + £35 transport (12’/13’ is £80.00)

5. TO CONSIDER A REVISED BUDGET FOR 2010-2011 AND A DRAFT BUDGET FOR 2011– 2012 WITH A VIEW TO MAKING A RECOMMENDATION TO FULL COUNCIL ON 10th JANUARY 2011

i.      Revised budget 2010-2011 – see enclosed papers

ii.     Budget for 2011-2010 – see enclosed papers

iii.    Parish Council charges for 2011-12 – see enclosed paper on Newsletter advertising prices

6. TO CONSIDER THE RENEWAL OF THE EDITORSHIP OF THE NEWSLETTER FROM JANUARY

2011

7. TO REPORT PROGRESS RE REFURBISHMENT OF CULLUM ROAD RECREATION GROUND

8. TO CONSIDER THE PROPOSED YOUTH SHELTER IN CHURCH ROAD RECREATION GROUND

9. TO CONSIDER A REQUEST FOR A DOG WASTE BIN ALONG CULLUM ROAD

10. CLERK UPDATE

i)        Parish Councils exempt from freeze on Council Tax

ii)        In 2011 it is the intention that payment methods for Parish Councils will be reformed ie freedom to use modern banking methods such as electronic banking

iii)        To consider quotes received for the hatching on the Littleworth industrial apron

11. GRANTS, LICENCES AND SUBSCRIPTIONS

i) Thame CAB – see enclosed letter – in past years the Parish Council have given £1,000

12. FINANCIAL MANAGEMENT

i)   Scrutiny of budget to October 2010 (see enclosed paper) and signing of completed copy of reconciled bank statement by Chairman & RFO

ii) Balances

After the cheques below have been paid the balances on the council’s accounts as at

15th November 2010 will be as follows:       Community        £1,756.15

Tracker           £56,103.18

Treasury         £60,009.00

SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105207-211 GM/SW/JF/OCC/HMR&C Oct wages/pen/PAYE/NICs 3506.37
105200 The Post Office Stamps 185.00
105201 Southern Electric Electricity July – Sept 2010 3.40
105202 Royal British Legion Wreath 40.00
105203 M Hogan 4 years antivirus subscription 169.95
105204 Oxfordshire Assoc. or the Blind Grant Aid 200.00
105205 Society for local Council Clerks 2010-2011 subscription 168.00
105206 Berinsfield Community Business September verges and recs 804.87
d/d BNP Paribas Quarterly lease for photocopier 360.18
Total £5,437.77
Cheques to Pay
105212 MBMC Office rental Sept-Dec 2010 949.69
105212 MBMC Hire of hall 75.00
105213 Berinsfield Business Community Verges/Recs/Patio/Greens 981.22
105214 Swift Business services Ltd Final excess copies on old copier 95.72
105215 Anthony Stiff Associates Defects Inspection and report 500.00
105216 Active Installations Cullum Rd 5% retainer 4,775.60
GM/SW/JF/OCC/HMR&C Nov wages/pen/PAYE/NICs 3,500.00
Total £10,877.23

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Allotments 20.00
Photocopying 1.10
Total £21.10

13. PUBLICATIONS & CORRESPONDENCE RECEIVED

i)        The Haseleys – Newsletter November  2010*

ii)        Wheatley URC Newsletter October 2010*

iii)        Little Milton Newsletter November  2010*

iv)        Great Milton Bulletin November  2010*

v)        Holton, Waterstock and Waterperry News – October 2010*

vi)        CPRE Oxfordshire Bulletin Autumn 2010*

vii) The Wheatley Society – Letter re centre of the village and footpaths**

*On display in Parish Office        ** Decision needed

13.  DATE OF NEXT MEETING – 13th December 2010– to be confirmed

14.    RESOLUTION TO EXCLUDE THE PUBLIC

“Under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that   it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”

15.  TO CONSIDER MATTERS RELATING TO THE LEAVE ENTITLEMENT FOR HOURLY PAID

STAFF