Home » Agendas » Finance & General Purposes Committee 18th April 2016

Finance & General Purposes Committee 18th April 2016

Wheatley Parish Council

 

Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE on Monday 18th April 2016 in the COFFEE ROOM, Merry Bells at 7.30pm

 

Signed:

 

Gareth Morris, Clerk to the Parish Council 12th April 2016

 

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

 

AGENDA

 

1. APOLOGIES FOR ABSENCE

 

2. DECLARATIONS OF INTEREST

 

3. MINUTES OF THE PREVIOUS MEETING HELD 21st M ARCH 2016 circulated previously with this Agenda

 

4. UPDATE ON ITEMS FROM THE MINUTES 21ST MARCH 2016

i) Minute 136(i) – VPA Cherry tree in the Church Road Recreation Ground

ii) Minute 138 – Purchase of projector. Credit/debit card for Parish Council

iii) Minute 141(i)– Request from Fusion to hold a church service on the recreation ground on   Sunday 24th

iv) Minute 149 – CAB Outreach office in Wheatley

 

5. TO RECEIVE AN UPDATE ON THE SITUATION REGARDING THE LEASE BETWEEN THE PARISH COUNCIL AND THE WHEATLEY PLAYING FIELD TRUST.

 

6. TO AGREE A LETTER TO COUNTY COUNCILLOR IAN HUDSPETH RE THE COUNTY COUNCIL’S HANDLING OF THE PARISH COUNCIL’S REQUEST PERMISSION TO INSTALL FOUR VEHICLE ACTIVATED SIGNS AT ITS, THE PARISH COUNCIL’S, OWN EXPENSE

 

7. TO AGREE A COURSE OF ACTION RE THE ROCK FALL FROM THE CLIFF IN CHURCH ROAD RECREATION GROUND

 

8. TO CONSIDER THE CONDITION OF THE TREES WITHIN THE VILLAGE AND WHAT ACTIONS ARE NECESSARY

 

9. TO CONSIDER THE GENERAL TIDINESS OF THE VILLAGE

 

10. GRANTS, LICENCES AND SUBSCRIPTIONS

i) Oxfordshire Association of Local Councils – £715.31 inc VAT

ii) Local Council Review – 2016-2017- £17

iii) Oxford Green Belt Network – £15.00

iv) Wheatley Village Archive – Request for Grant Aid (£1,500 in 2015-16)

v) Data Protection Registration – Information Commissioner’s Office – 2016-17 – £35.00

 

11. TO CONSIDER THE QUEENS 90TH BIRTHDAY CELEBRATIONS

i) To hear a report on village celebrations

ii) To consider a request from Fairfax Gate for a financial contribution to their street party

ii) To report on the grant from SODC

12. TO CONSIDER THE REPORTS ON THE PARISH COUNCILLORS’ WALKS AROUND THE VILLAGE

 

13. TO RECEIVE AN UPDATE ON THE SITUATION OF THE MAPLE TREE CHILDREN’S CENTRE

 

14. CLERK UPDATE

i) London Road resurfacing

15. FINANCIAL MANAGEMENT

a) Budget to the end of March 2016

              Signing of completed copy of reconciled bank statement by Chairman & RFO

b) Balances

     After the cheques below have been paid the balances on the council’s   accounts as at 18th April will be as follows:

Community       £6,263.05

Tracker          £134,187.52

Treasury              £60,924.41

SCHEDULE OF PAYMENTS TO BE AUTHORISED

 

Cheque no. Payee Payment details Amount
Cheques paid
106449-064454 GM/SW/JF/OCC/AR/HMR&C Mar sals/wages/pen/PAYE/NIC 4,303.43
106455 The Post Office Stamps 342.00
106456 Buchanan Surveys Ltd Survey of pavillions 1600.00
106457 Fusion Youth and Community Grant for St George’s Funday 324.00
d/d Barclays Bank Charges 15.02.16-13.03.16 26.61
Total £6,907.24
Cheques to Pay
106459 The Merry Bells Office Rental 25.03.16 – 24.06.16 1,140.93
106460 PC World Business Projector and lead 311.97
106461 Inf Commissioner’s Office Data Protection Registration 35.00
106462 The Post Office (Southern Elec) Electricity 08/0/16 – 06/04/16 75.39
106463 J Fox Neighbourhood Plan expenses 20.92
106464 Annette Richards April/May newsletter 680.00
106465 Parchments of Oxford April/May Newsletter 1,871.30
106466 The Post Office (SODC) Business rates 2016-17 1,427.80
106468 R Bell Mileage to Didcot 17.02
106469 Lyreco Paper, sack hoops 109.80
106469 Lyreco Printer ink for John Fox – NP 22.55
S/O Wheatley Playing Field Trust Monthly standing order 833.33
GM/SW/JF/AR/OCC//HMR&C April sals/wages/pen/PAYE/NICs 4,600.00
Total £11,146.01

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
SODC _ 1st half of precept 54,711.50
Newsletter Advertising 3,270.00
WPFT March repayments of loan 500.00
Tracker Interest 07/12/15—06/03/16 14.24
Photocopying 6.90
Treasury Bill Interest  25/01/16-24/03/16 36.42
Total £58,539.06

 

 

16. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED

i) The Haseleys April 2016*

ii) Little Milton Newsletter – April 2016*

iii) Great Milton Bulletin –April 2016*

iv) URC Newsletter – April 2016*

v) Holton, Waterperry & Waterstock News – March 2016*

vi) Tiddington with Albury and Milton Common – April/May 2016*

vii) CPRE – Countryside Voice and Field Work Spring 2016

* On display in Parish Office

17. DATE OF NEXT MEETING – 23rd May 2016 – to be confirmed

 

18. ITEMS FOR INFORMATION

 

19. RESOLUTION TO EXCLUDE THE PUBLIC

To propose that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters

20. SALARY AND WAGE REVIEW FOR PARISH COUNCIL STAFF