Home » Agendas » Finance & General Purposes Committee 21st December 2015

Finance & General Purposes Committee 21st December 2015

Wheatley Parish Council
Councillors are summoned to a meeting of the FINANCE & GENERAL PURPOSES COMMITTEE
on Monday 21st December 2015 in the COFFEE ROOM, Merry Bells at 7.30pm

Signed:

Gareth Morris, Clerk to the Parish Council 16th December 2015
ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

AGENDA
1. APOLOGIES FOR ABSENCE

2. DECLARATIONS OF INTEREST

3. MINUTES OF THE PREVIOUS MEETING HELD 16th November 2015 – circulated previously

4. UPDATE ON ITEMS FROM THE MINUTES 16th November 2015
i) Minute 73(i) – VPA Cherry tree in the Church Road Recreation Ground
ii) Minute 73(ii) – Vehicle Activated signs
iii) Minute 73(iii) – Double decker buses for school transport
iv) Minute 73(iv) – Littleworth Allotments
v) Minute 79 – Loan of hand tools for hedge trimming

5. TO RECOMMEND TO FULL COUNCIL ON 4TH JANUARY 2016
i) Revised budget for 205-2016
ii) Budget for 2016-17
iii) Precept for 2016-17
(see enclosed papers)

6. TO CONSIDER SUPPORT FOR THE MAPLE TREE CHILDREN’S CENTRE
(See enclosed paper re numbers)

7. TO RECOMMEND TO FULL COUNCIL CHANGES TO THE PARISH COUNCIL’S FINANCIAL REGULATIONS (see enclosed papers)
Given the recent relaxation in the rules allowing Parish Councils to use internet banking etc. and with the closure of the Barclays’ branch in Wheatley, the Parish Council’s Financial Regulations need to be brought up to date.

8. TO CONSIDER THE CONDITION OF THE TREES WITHIN THE VILLAGE AND WHAT ACTIONS ARE NECESSARY

9. CONSIDERATION OF THE FUNDING OF BELL BOLLARD/S AT FRIDAY LANE.

10. GRANTS, LICENCES AND SUBSCRIPTIONS
i) Sage cover for 2016 – £168
ii) Open Spaces Society – 2016 subscription – £45.00

11. TO CONSIDER THE REPORTS ON THE PARISH COUNCILLORS’ WALKS AROUND THE VILLAGE

12. TO REPORT ON PROGRESS IN ORDERING NEW NOTICEBOARDS

13. TO CONSIDER THE REQUEST FROM THE NEIGHBOURHOOD ACTION GROUP FOR A JOINT PARISH COUNCIL/THAMES VALLEY POLICE ACTION DAY

14. CLERK UPDATE
i) Grade II Listed Building Status for Wheatley’s War Memorial .
ii) 2 x Dog waste bins for Windmill Road (£179 each) – one paid for by The Howe Trust
iii) HM Lord-Lieutenant of Oxfordshire, HM the Queen’s 90th Birthday. Celebrations in June 2016
iv) Village Christmas tree

15. FINANCIAL MANAGEMENT
a) Budget to the end of November 2015
Signing of completed copy of reconciled bank statement by Chairman & RFO

b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 21st September 2015 will be as follows:
Community £2,609.15
Tracker £120,443.90
Treasury £60,850.78

16. SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
106371-376 GM/SW/JF/OCC/AR/HMR&C Nov sals/wages/pen/PAYE/NIC 3,995.54
106369 SODC Uncontested election costs 95.00
106370 Sue Ryder Hospice Nettlebed Grant Aid 50.00
106377 Mark Aitken Work in Memorial Gardens 99.00
106388 WPSFMC Amount needed to clear the overdraft 2,488.32
d/d Barclays Bank Bank charges 13/10 to 12/11 44.73
Total £6,772.59
Cheques to Pay
106378 Arrow Accounting Visit of Internal Auditor 122.50
106380 The Merry Bells Hire of hall and coffee room April – December 196.50
106380 The Merry Bells Rental increase 18/10-24/12 5.91
106381 Annette Richards Dec/Jan newsletter 680.00
106382 Parchment of Oxford Dec/Jan newsletter 1,592.63
106383 Briants of Risborough Hand tools for loan 51.16
106384 Mainstream Digital Phone book entries, line rental 10/6-9/9,call charges 10/6-29/6 76.60
106384 Mainstream Digital Call charges 2/07 – 28/07 3.85
106384 Mainstream Digital Call charges 01/05 – 29/05 3.83
106384 Mainstream Digital Call charges 05/11-27/11 1.14
106385 The Tree Barn Christmas tree 204.00
106386 Lyreco Paper and labels 59.82
106387 Trinder and Son PAT Test 80.00
106389 P Gregory Mileage to Didcot 04.11.15 21.13
106370 M Aitken Clearance of planter and beds 79.00
106371 Trinder and Son Chritmas tree electrics 35.00
S/O Wheatley Playing Field Trust Monthly standing order 833.33
SODC May election costs 2,867.04
GM/SW/JF/AR/OCC//HMR&C Sept Dec/wages/pen/PAYE/NICs 4,300.00
Total £11,213.44

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Treasury Bill Interest 37.60
Newsletter Advertising 1,675.00
VAT Repayment 715.93
WPFT Oct,Nov,Dec repayments of loan 1,500.00
Total £3,928.53

17. PUBLICATIONS & CORRESPONDENCE RECEIVED
i) The Haseleys December 2015*
ii) Little Milton Newsletter –December 2015*
iii) Great Milton Bulletin – December 2015*
iv) URC Newsletter – December 2015*
v) Tiddington with Albury and Milton Common Newsletter December 2015/January 2016*
vi) Holton, Waterperry & Waterstock News – December 2015*
vii) CPRE ‘Countryside Voice’ & ‘Field Work’ – Winter 2015
viii) Open Spaces Society – “Open Space” Autumn 2015
ix) Sue Ryder Nettlebed Hospice – Thank you for grant aid
x) South and Vale Carers – Thank-you for grant aid.
xi) OALC – November 2015 Update

* On display in Parish Office
18. DATE OF NEXT MEETING – 18th January 2016 – to be confirmed

19. ITEMS FOR INFORMATION