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Meeting of the Council 6th July 2015

WHEATLEY PARISH COUNCIL

Councillors are summoned to a MEETING OF THE COUNCIL
on Monday 6th July 2015 in The Merry Bells Hall at 7.30pm
Signed:
Gareth Morris Clerk to the Council, 30th June 2015.
ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.
There will be an OPEN SESSION, at approximately 8.30 pm., including reports
from County & District Councillors, when questions may be taken from the floor
1. APOLOGIES FOR ABSENCE
2. DECLARATIONS OF INTEREST
3. UPDATE from the minutes of the meeting held on Monday 18th May 2015
i) Minute 18 – Parish Council Stall at Merry Bells Fayre 4th July

4. MINUTES of the Extra Ordinary meeting of the Parish Council meeting Wednesday 24th June 2015 circulated with this Agenda
5. UPDATE from the minutes of the Extra Ordinary meeting held 24th June 2015
Minute 31 – Resolution from Cllr T. Davies
Minute 32 – First steps regarding the possible adoption of a neighbourhood plan.

6. TO RECEIVE THE MINUTES of the meetings of the Planning Committee held on:
i) Wednesday 20th May 2015 – circulated previously
ii) Wednesday 10th June 2015 – circulated previously

7. TO RECEIVE THE MINUTES of the meetings of the F&GP Committee held on:
i) Monday 15th June 2015– circulated previously

8. TO REPORT PROGRESS ON HOUSING FOR THE EXCEPTION SITE NORTH OF LONDON ROAD
Taylor Wimpey/Wolfe Bond will be attend to speak to their planning application
To consider the planning application for housing on an exception site on the north side of London Road between the Park Hill Roundabout and Fairfax Gate

9. TO NOTE THE RESIGNATION OF CLLR JOYCE COVELEY AND TO DECLARE A VACANCY ON THE PARISH COUNCIL
10. TO REPORT ON PROGRESS OF THE PARISH COUNCIL’S APPLICATION APPLYING FOR VILLAGE GREEN STATUS FOR THE PLAYING FIELDS AT LITTLEWORTH ROAD.
To consider the following resolution:
The Parish Council be free to vary the extent of the area covered by the Village Green Application in order to reach a timely agreement with ODST (Oxford Diocesan Schools Trust) for the partitioning of the Littleworth Road playing field, thus facilitating a manageable and secure boundary for Wheatley Primary Academy whilst at the same time protecting village use, in perpetuity. of part of the field.

The context is that the PC’s representatives discussed partition of the field with Oxford Diocesan Trust at, inter alia, a meeting on 9th January 2015, followed by partition being informally agreed at a meeting between representatives of the Parish Council, ODST and the Primary Academy on 24th April 2015, ODST having made it clear at all meetings that the field was too big for, and not required by, the Primary Academy; also that there was plenty of space available in the field for the above parties to be accommodated.
11. TO RECEIVE AND NOTE THE REPORT OF THE INTERNAL AUDITOR, MR P HOOD (see enclosed paper)
12. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE AND THE WHEATLEY PLAYING FIELD TRUST
i) To receive the audited accounts for of the WPSFMC for 2014/2015 (see enclosed papers) and to agree to pay the balance that the Parish Council has to pay of £2,600.07
ii) Matters concerning the Wheatley Playing Field Trust

13. TO CONSIDER THE WHEATLEY VILLAGE PRODUCE ASSOCIATION’S REQUEST TO PLANT A CHERRY TREE IN THE MEMORIAL GARDENS.
14. TO CONSIDER OXFORDSHIRE COUNTY COUNCIL’S PUBLIC CONSULTATION ON PROPOSED CHANGES TO SUBSIDISED BUS SERVICES AND TO THE DIAL A RIDE SERVICE IN OXFORDSHIRE – Ends 14th September 2015
Public meeting – Weds 8 July in OCC County Hall, Oxford – 19.00pm-20.30pm
www.oxfordshire.gov.uk/stconsultation
15. TO RECEIVE THE RISK ASSESSMENT FOR THE PARISH COUNCIL FOR 2015-2106 (copy in Parish Office) AND TO SIGN THE ACTION PLAN (SEE ENCLOSED PAPER
16. TO CONSIDER THE PARISH COUNCIL’S USE OF SOCIAL MEDIA

17. REPORTS FROM OUTSIDE BODIES
i) The Merry Bells Management Committee
ii) The Howe Trust
iii) Thames Valley Police
iv) Brookes University Resident Associations’ meeting
v) Public Transport Meeting for Parish Council representatives
vi) Wheatley Park School
vii) Wheatley Windmill
18. CALENDAR OF MEETINGS – NOTED
i) Planning Committee – Wednesday 8th July 2015 – 7.30pm
ii) F&GP Committee – Monday 20th July 2015 – 7.30pm
iii) Planning Committee – Wednesday 12 August 2015 – 7.30pm
iv) Parish Council Meeting – Monday 7th September 2015 – 7.30 pm
v) Planning Committee – Wednesday 9th September 2015 – 7.30pm
19. ITEMS FOR INFORMATION