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Parish Council 4th November 2013

WHEATLEY PARISH COUNCIL

Councillors are summoned to a MEETING OF THE COUNCIL

on Monday  4th November 2013 in The Merry Bells at 7.30pm

Signed:

Gareth Morris Clerk to the Council, 30th October 2013

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

There will be an OPEN SESSION, at approximately 8.30 pm., including reports

from County & District Councillors, when questions may be taken from the

1.   APOLOGIES FOR ABSENCE

2.   DECLARATIONS OF INTEREST

3.   MINUTES of the meeting of the Parish Council meeting held on Monday 2nd September – circulated previously

4.  UPDATE from the meeting held on Monday 2nd September 2013

i)  Minute 54 – SODC’s Housing allocation plans for Wheatley – Housing Needs Survey

ii) Minute 58 – Flood Alleviation Scheme – formation of subgroup

5 TO RECEIVE THE MINUTES of the meetings of the Planning Committee held on:

i) Wednesday 11th September – previously circulated

ii) Wednesday 9th October – circulated with this Agenda

6. TO RECEIVE THE MINUTES of the meeting of the F&GP Committee meeting held on:

i)     Monday 23rd September 2013 – circulated with this Agenda

ii)     Monday 21st October 2013 – circulated with this Agenda

7.  TO RECEIVE THE MINUTES of the meeting of the TRAC Advisory Committee meeting held on 18th September 2013 previously circulated

8. TO DECIDE MATTERS RELATING TO THE COMPOSITION OF THE PARISH COUNCIL AND ITS COMMITTEES AND WORKING GROUPS

(i) To co-opt a Parish Councillor to replace Cllr Anderson

(ii) To confirm Jane Brandon and Bev Paton as members of the Recreation Areas Working group.

9.  TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE

i)       To receive a report of the latest meeting and use of car park area for a drop-off point for pupils whilst sixth form car park is out of action

ii)       To consider progress on the plans for the new pavilion

10. TO RECEIVE AN UPDATE ON   SOUTH OXFORDSHIRE DISTRICT COUNCIL’S COMMUNITY GOVERNANCE REVIEW

11.   TO CONSIDER ITEMS FOR THE 2012-2013 FINAL ACCOUNTS.

(i) Letter of Engagement of Internal Auditor (Mr Phillip Hood) 2012-2013 (Enclosed)

(ii) Statement of Internal Control for Wheatley Parish Council (Enclosed)

12.   REPORTS FROM OUTSIDE BODIES

i)        The Merry Bells Management Committee

ii)        The Howe Trust

iii)       The Park Sports Centre Joint User Group

iv)       Thames Valley Police

13.   CALENDAR OF MEETINGS.

i)    Planning Committee  – Wednesday 13th November 2013 – 7.30pm

ii)    F&GP Committee Monday 18th November   2013 – 7.30pm

iii)    TRAC Meeting –Wednesday 27th November  2013– 7.30pm

iv)    Planning Committee – Wednesday 11 December  2013  – 7.30pm

v)     F&GP Committee Monday 16 December 2013 – 7.30pm

vi)    Parish Council Meeting – Monday 6th January 2014 – 7.30 pm

14. RESOLUTION TO EXCLUDE THE PUBLIC

To propose that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters