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Parish Council 6th January 2014

WHEATLEY PARISH COUNCIL

Councillors are summoned to a MEETING OF THE COUNCIL

on Monday  6th January 2014 in The Merry Bells at 7.30pm

Signed:

Gareth Morris Clerk to the Council, 1st January 2014

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

There will be an OPEN SESSION, at approximately 8.30 pm., including reports

from County & District Councillors, when questions may be taken from the

1.   APOLOGIES FOR ABSENCE

2.   DECLARATIONS OF INTEREST

3.   MINUTES of the meeting of the Parish Council meeting held on Monday 4th November – circulated previously

4.   MINUTES OF THE EXTRA-ORDINARY MEETING HELD ON 16TH DECEMBER 2013 – circulated with this agenda

4.  UPDATE from the meetings held on Monday 4th November 2013 and 16th December

Minute 64 (i) – No official news re the Housing Needs Survey, or the Exhibition held in  November

Minute 64(ii) – Flood Alleviation Scheme – report from first meeting of sub-group

Open Forum – Cty Cllr Anne Purse – bollard at bottom of Friday lane.

5 TO RECEIVE THE MINUTES of the meetings of the Planning Committee held on:

i) Wednesday 13th November – previously circulated

ii) Wednesday 11th December – circulated with this Agenda

6. TO RECEIVE THE MINUTES of the meeting of the F&GP Committee meeting held on:

i)     Monday 18th November 2013  – previously circulated

ii)     Monday 16th December 2013 – circulated with this Agenda

7.  TO RECEIVE THE MINUTES of the meeting of the TRAC Advisory Committee meeting held on 18th September 2013 circulated with this Agenda

i) Minute 22(i) REMOVAL OF TWO PARKING SPACES ON CHURCH ROAD.

RECOMMENDATION FROM THE TRAC TO FULL COUNCIL:

“THAT IN THE LIGHT OF THE COSTS OF REMOVAL BEING MAINLY ADMINISTRATIVE FEES THIS ADVISORY COMMITTEE RECOMMENDS TO PARISH COUNCIL REVIEWS ITS REQUESTED REMOVAL OF TWO PARKING SPACES IN CHURCH ROAD.”

The Parish Council originally decided to request the removal of the spaces at the Parish Council meeting of 13th May 2013

ii) Minute 24 – Recommendation to Full Council that 2 volunteers are trained to operate TVP’s Speed indicator device and that the Parish Council agrees to sign TVP’s £5,000 indemnity form.

8. TO RESOLVE TO APPROVE THE PARISH COUNCIL REVISED BUDGET FOR 2013-2014 AND THE PARISH COUNCIL BUDGET AND PRECEPT FOR 2014-2015 AS RECOMMENDED BY F&GP ON 16TH DECEMBER 2013 (see enclosed papers)

The F&GP Committee has recommended that the precept for 2014-2015 be reduced from £104,609 to £100,792 in order to take into account the amount it expects to receive from SODC under the Council Tax Reduction Scheme (£3,872)

9.  TO REPORT ON PROGRESS ON THE PARISH COUNCIL’S APPLICATION TO REGISTER THE LITTLEWORTH ROAD FIELD AS A VILLAGE GREEN

10. TO DECIDE MATTERS RELATING TO THE COMPOSITION OF THE PARISH COUNCIL AND ITS COMMITTEES AND WORKING GROUPS

(i) To appoint a replacement for Cllr Anderson on the Traffic and Roads Advisory Committee

.

11.  TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

i)       To receive a report of the latest meeting

ii)       To consider progress on the plans for the replacement pavilion

12. TO RECEIVE AN UPDATE ON   SOUTH OXFORDSHIRE DISTRICT COUNCIL’S COMMUNITY GOVERNANCE REVIEW

SODC’s Councillor working group intends to recommend a new boundary between Wheatley and Holton as per Wheatley Parish Council’s suggestion

13.   REPORTS FROM OUTSIDE BODIES

i)        The Merry Bells Management Committee

ii)        The Howe Trust

iii)       The Park Sports Centre Joint User Group

iv)       Thames Valley Police

14.   CALENDAR OF MEETINGS.

i)   Planning Committee  – Wednesday 8th January 2014- 7.30pm

ii)   F&GP Committee Monday 20th December 2014 – 7.30pm

iii)   TRAC Meeting –Wednesday 29th January  2014– 7.30pm

iv)   Planning Committee – Wednesday 12th February 2014  – 7.30pm

v)    F&GP Committee Monday 17th February 2014  – 7.30pm

vi)   Parish Council Meeting – Monday 3rd March 2014 – 7.30 pm

15. RESOLUTION TO EXCLUDE THE PUBLIC

To propose that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters