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Parish Council AGM and First Statutory Meeting – Monday 18th May 2015

WHEATLEY PARISH COUNCIL

Councillors are summoned to the 2015 ANNUAL GENERAL MEETING OF THE COUNCIL and also to the following first statutory meeting of the Parish Council this council year 2015-2016 on Monday 18th MAY 2015 in The Merry Bells at 7.30pm

 

 

Signed:

 

 

Gareth Morris Clerk to the Council, 12th May 2015

 

 

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

 

There will be an OPEN SESSION, at approximately 8.30 pm., including reports from County & District Councillors, when questions may be taken from the floor,

 

 

WHEATLEY PARISH COUNCIL ANNUAL GENERAL MEETING 2015

 

 

AGENDA

          

WELCOME & HEALTH & SAFETY ANNOUNCEMENTS

 

 

1          ELECTION of Chairman for 2015– 16 and Acceptance of Office

 

2          APOLOGIES FOR ABSENCE

3          ELECTION of Vice-chairman

 

  1. FORMAL ADOPTION OF STANDING ORDERS (INCLUDING CODE OF

           CONDUCT)

 

  1. APPOINTMENT of Committees;

 

  • ) Standing Committees
  1. Finance & General Purposes Membership and election of Chairman
  2. Planning Committee Membership and election of Chairman

 

The chairman and vice-chairman are ex-officio members of ALL committees

  1. b) Advisory Committees and Working Groups
  2. i) Traffic and Roads Advisory Committee (TRAC)
  3. ii) Recreation Areas Working Group

 

 

  1. CONFIRMATION of representatives to outside bodies: current appointees, 2014 to 2015 are as indicated below and will normally be confirmed unless they wish to resign.

 

i     Merry Bells Management Committee; Cllr A Davis

           

ii Oxfordshire Association of Local Councils; Janet Carr. Ellie Stacey

iii   Wheatley Sports Field Management Committee (to 31.08.15); Messrs Peter Bayliss, Steve Kemp, and, Peter Cudd and Cllrs D Lamont, G Stephens & Paul Willmott

iv Wheatley Playing Field Trust: Mrs M Blake; Mrs P Willmott; Mr R Cosier; Mr S Pearson; Cllr P Willmott; Cllr D Lamont; Cllr G Stephens

iv   Howe Trust; Cllrs Caroline Dalton and Joyce Coveley

v    Wheatley Charities; Mr Mike Lancashire (to 2017), and Mr Graham Colverson (until 2015)

vi   Public Transport Representative:

vii   Wheatley Windmill Preservation Society; Cllr Caroline Dalton

viii. Wheatley Nursery School: Cllr Sarah Coleridge

ix). Neighbourhood Action Group – Cllr A Davies

 

 

FIRST STATUTORY MEETING OF WHEATLEY PARISH COUNCIL

for council year 2015 – 16

 

  1. APOLOGIES FOR ABSENCE

 

  1.  DECLARATIONS OF INTEREST
  2. MINUTES of the meeting of the Parish Council of Monday 2nd March

       2015 circulated previously

 

  1. UPDATE from the meeting held on Monday 2nd March 2015

 

  1. TO RECEIVE THE MINUTES of the meetings of the Planning Committee held on:
  2. i) Wednesday 11th March 2015 – circulated previously
  3. ii) Wednesday 8th April 2015 – circulated previously

 

  1. TO RECEIVE THE MINUTES of the meetings of the F&GP Committee meetings held on:
  2. i) Monday 16th March 2015 – circulated previously
  3. ii)    Monday 20th April 2015 – circulated previously
  4. TO RECEIVE THE of the Traffic and Roads Advisory Committee held on 15th  April – circulated previously
  5. i) Minute 4(ii) – Recommendation to Full Council that concrete planters be purchased and located on the land in front of the old toilet block

     

 

 

  1. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE AND THE WHEATLEY PLAYING FIELD TRUST
  2. i) Composition of the Trustees
  3. ii) Letter of Engagement from Freeths Solicitors – estimated costs £2,000.00

 

  1. TO ADOPT THE WHEATLEY AND HOLTON EMERGENCY PLAN

 

  1. 17. TO AGREE THE SIGNATORIES TO PARISH COUNCIL CHEQUES

 

  1. TO CONSIDER THAT THE PARISH COUNCIL TAKE AN OUTSIDE STALL, STAFFED BY PARISH COUNCILLORS AT THE MERRY BELLS FAIR ON 4TH JULY 2015

 

  1. GRANTS, LICENCES AND SUBSCRIPTIONS – None

 

  1. FINANCIAL MANAGEMENT
  2. a) Signing of completed copy of reconciled bank statement by Chairman &   RFO
  3. b) Balances

After the cheques below have been paid the balances on the council’s accounts as at 18th May 2015 will be as follows:

:                                                                           Community     £1,427.70

Tracker         £137,448.75

Treasury         £60,567.55

 

 

                    SCHEDULE OF PAYMENTS TO BE AUTHORISED

 

Payee Payment details Amount
Cheques paid
106164-106169 GM/SW/JF/OCC/HMR&C April sal/wages/pen/PAYE/NICs 4,065.61
d/d Orange internet Internet for April 18.37
106158 Green Scythe Recs etc 233.17
106159 Oxon Assoc of Local Councils 2015- 2016 subscription 746.34
106161 Oxfordshire Rural Cty Council 2015- 2016 subscription 65.00
106162 Wheatley Village Archives Grant for 2015-2016 1,500.00
106163 The Information Commissioner 2015-2016 subscription 35.00
Total £6,663.49
Cheques to Pay
106170 Oxford Conservation (Simon Shew) Final fees for new entrance into Church Road Recreation Ground 104.00
106171 Berkshire ALC ‘Good Councillor Guide’ Booklets 51.20
106172 Berinsfield Community Business Verge cutting April 2015 608.33
106073 AON Insurance 2015-2016 3,590.72
106074 Public Law Solicitors Village Green Application 2,176.80
GM/SW/JF/OCC/HMR&C May sal/wages/pen/PAYE/NICs 4,500.00
Total    £11,031.05

 

 

INCOME RECEIVED SINCE LAST MEETING

                                                                              

Income details Amount
Newsletter advertising 100.00
OCC Recharge for verge cutting 1,775.02
Total £1,875.02

 

 

  1. REPORTS FROM OUTSIDE BODIES
  2. i) The Merry Bells Management Committee
  3. ii) The Howe Trust
  • iii) Neighbourhood Action Group
  1. iv) Thames Valley Police

 

 

  1. CORRESPONDENCE
  2. i) The Hasleys newsletter May 2015*
  3. ii) Wheatley URC Newsletter – May 2015*

iii) Little Milton Newsletter – May 2015*

  1. iv) Clerks and Councils Direct May 2015*
  2. v) Holton, Waterperry& Waterstock news – April 2015*
  3. vi) Wheatley Village Archives – Thank-you for Grant Aid

vii) OCC Traffic Regulation Order – closure of slip road of A40 on to A 418 on 29th May between 8.00pm and 6.00am. Diversion from Holton turn along Church Road.

  1. ix) TVP – Neighbourhood Policing April 2015 newsletter*
  2. x) Great Milton Bulletin May 2015*
  3. xi) Letter from resident re Merry Bells polling station.

 

* On display in the Parish Office

 

  1. CALENDAR OF MEETINGS.

 

  1. i)  Planning Committee – Wednesday 20th May 2015 – 7.30pm
  2. ii)   OALC AGM – Worton Park, Cassington- Monday June 2nd 2015 – 7.30pm

iii) CPRE (Oxon Branch) AGM St Edmund Hall -Saturday 6th June 2.30pm

  1.     iv) Planning Committee – Wednesday 10th June 12015 – 7.30pm
  2. v)  F&GP Committee – Monday 15th June 2015 – 7.30pm
  3. vi) Parish Council Meeting – Monday 6th July 2015– 7.30 pm

 

 

  1. RESOLUTION TO EXCLUDE THE PUBLIC

To propose that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters

 

Parish Council – Confidential Agenda Monday 20th April 2015

 

 

 

  1. UPDATE ON PROGRESS OF THE PARISH COUNCIL’S VILLAGE GREEN APPLICATION
  2. i) To agree to transfer solicitors – see enclosed letter.

 

  1. STAFFING OF SPORTSFIELD MANAGEMENT COMMITTEE AND THE WHEATLEY PLAYING FIELD TRUST