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Parish Council Meeting 3rd September 2012

WHEATLEY PARISH COUNCIL

Councillors are summoned to a MEETING OF THE COUNCIL

on Monday  3rd September 2012 in The Merry Bells at 7.30pm

Signed:

Gareth Morris Clerk to the Council, 29th August 2012

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

There will be an OPEN SESSION, at approximately 8.30 pm., including reports from County & District Councillors, when questions may be taken from the floor.

1.   APOLOGIES FOR ABSENCE

2.   DECLARATIONS OF INTEREST

3.   MINUTES of the meeting of the Parish Council meeting held on Monday 2nd July 2012 circulated with this Agenda

4.  UPDATE from the meeting held on Monday 2nd July

i) Minute 37 – 2011-2012 Final Accounts

5.  TO RECEIVE THE MINUTES of the meetings of the Planning Committee held on:

i) Wednesday 11th July – circulated previously

ii) Wednesday 15th August – circulated with this Agenda

6. TO RECEIVE THE MINUTES of the meetings of the F&GP Committee meeting held on Monday 20th August – circulated with this Agenda

i)       Minute 23 – Footway around the Roundhouse.

F&GP committee recommends that the Parish Council requests the County Council proceed with providing a footway around the Roundhouse from Holloway Road to the bus stop pole on Church Road for a cost of £7,000.

7.   TO CONSIDER THE APPLICATION FOR THE EXTENSION OF HORSPATH RESERVOIR ON OLD ROAD

P12/S1147/FUL Land Adjacent to Horspath Reservoir Old Road Wheatley (in the parish of Forest Hill) Construction of new reservoir ‘cell’ on land adjacent to existing Horspath reservoir. Erection of sampling kiosk and ICA kiosk, new fencing, CCTV security camera, and pole and provision of associated landscaping, access and associated works.

As of 29th August no further amendments had been received for this application.

Parish Council may like to consider a Section 278 award to cover the cost of the new footway in 3(i) above.

8TO CONSIDER ITEMS RELATING TO THE PROVISION OF 2 SESSIONS PER WEEK AT THE MAPLE TREE CENTRE.

i)To sign the Memorandum of Understanding for the multiple-use of the building, Littleworth Road, OX33 1PH, currently managed by the Maple Tree Children’s Centre, Wheatley Parish Council and Wheatley Nursery School. (enclosed)

ii) To receive the proposed costings for the use of the Centre (enclosed)

iii)  To receive documentation re Safeguarding

iv)  To appoint 3 Parish Councillors to the ‘Youth Facilities Advisory Committee’ set up under Minute 27(iii), Parish Council Meeting 18th June 2012, acting as the monitoring committee  for the youth club activities as required under Section 3 of Schedule 3 of the Service Agreement with the County Council

9.  TO RESPOND TO OCC TO THE PROPOSAL THAT THE 275 OXFORD/HIGH WYCOMBE BUS SERVICE ONLY USES LONDON ROAD AS ITS ROUTE THROUGH THE VILLAGE

10.   TO AGREE TO INVITE THE INTERNAL AUDITOR, MR PHILLIP HOOD TO THE NOVEMBER PARISH COUNCIL

11.  REPRESENTATIVES TO OUTSIDE BODIES

i) Wheatley Sportsfield Management Committee – representative to replace Mr P    Edson.

12. TO CONSIDER AT THE REQUEST OF SODC THE NAMING OF THE DEVELOPMENT AT 64 CHURCH ROAD (The Highfield motors site). The developers (Vanderbuilt Homes) have suggested ‘Deer Park’

13.   REPORTS FROM OUTSIDE BODIES

i)        The Merry Bells Management Committee

ii)        The Howe Trust

iii)       The Park Sports Centre Joint User Group

14.  TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

i) To receive a report of the latest meeting(s)

ii) To Receive the accounts for 2011-2012.

15.   CALENDAR OF MEETINGS.

i)    Planning Committee  – Wednesday 12th September 2012 – 7.30pm

ii)    F&GP Committee Monday 17th September 2012 – 7.30pm at Cullum Road Recreation Ground.

iii)    Planning Committee – Wednesday 10th October 2012 – 7.30pm

iv)    F&GP Committee –  Monday 15th October 2012 – 7.30pm

v)    Parish Council Meeting – Monday 5th November 2012– 7.30 pm