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Parish Council Meeting 5th November 2012

WHEATLEY PARISH COUNCIL

Councillors are summoned to a MEETING OF THE COUNCIL

on Monday  5th November  2012 in The Merry Bells at 7.30pm

Signed:

Gareth Morris Clerk to the Council, 31st October 2012

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

There will be an OPEN SESSION, at approximately 8.30 pm., including reports from County & District Councillors, when questions may be taken from the floor.

1.   APOLOGIES FOR ABSENCE

2.   DECLARATIONS OF INTEREST

3.   MINUTES of the meeting of the Parish Council meeting held on Monday 3rd September 2012 circulated previously

4.  UPDATE from the meeting held on Monday 3rd September 2012

i) Minute 50 2011-2012 Final Accounts – Fidelity Guarantee

ii) Minute 52 – Footpath around the Roundhouse

iii) Minute 55 – Bus stops along London Road for the 275 Oxford/High Wycombe bus service

5.  TO RECEIVE THE MINUTES of the meetings of the Planning Committee held on:

i) Wednesday 12th September – circulated previously

ii) Wednesday 10th October – circulated with this Agenda

Minute 55 – Recommended responses to SODC’s Housing distribution methodology for the larger SODC villages (See enclosed paper)

6. TO RECEIVE THE MINUTES of the meetings of the F&GP Committee meeting held on:

i)     Monday 17th September – circulated preciously

ii)     Monday 15th October – circulated with this Agenda

7.   TO CONSIDER THE APPLICATION FOR THE EXTENSION OF HORSPATH RESERVOIR ON OLD ROAD

8. TO APPROVE AND ACCEPT ANNUAL RETURN FOR 2010-2011 FOLLOWING NOTICE OF CONCLUSION OF THE AUDIT FROM THE EXTERNAL AUDITOR

9.    TO CONSIDER ITEMS FOR THE 2012-2013 FINAL ACCOUNTS).

Mr Hood will attend for this item

(i) Letter of Engagement of Internal Auditor (Mr Phillip Hood) 2012-2013 (Enclosed)

(ii) Statement of Internal Control for Wheatley Parish Council (Enclosed)

10.  TO CONSIDER ITEMS RELATING TO THE PROVISION OF 2 SESSIONS PER WEEK AT THE MAPLE TREE CENTRE.

12.  REPRESENTATIVES TO OUTSIDE BODIES.

13.   REPORTS FROM OUTSIDE BODIES

i)        The Merry Bells Management Committee

ii)        The Howe Trust

iii)       The Park Sports Centre Joint User Group

14.  TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

i)       To receive a report of the latest meeting – See enclosed paper

ii)       To consider a new Joint User Agreement – see enclosed paper

iii)       To receive a presentation on the plans for the new pavilion

15.   CALENDAR OF MEETINGS.

i)    Planning Committee  – Wednesday 14th November  2012 – 7.30pm

ii)    F&GP Committee Monday 19th November  2012 – 7.30pm

iii)    Planning Committee – Wednesday 12th December 2012 – 7.30pm

iv)    F&GP Committee –  Monday 17th December  2012 – 7.30pm

v)    Parish Council Meeting – Monday 7th January 2013– 7.30 pm