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Parish Council Meeting 7th September 2015

WHEATLEY PARISH COUNCIL

 

Councillors are summoned to a MEETING OF THE COUNCIL
on Monday 7th September 2015 in The Merry Bells Hall at 7.30pm

 
Signed: G W Morris

 
Gareth Morris, Clerk to the Council, 2nd September 2015.

 
ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

 
There will be an OPEN SESSION, at approximately 8.30 pm., including reports
from County & District Councillors, when questions may be taken from the floor

 
1. APOLOGIES FOR ABSENCE

 
2. DECLARATIONS OF INTEREST

 
3. TO WELCOME IAN ROBERTS AS A NEW COUNCILLOR AND TO ALLOCATE HIM TO A STANDING COMMITTEE (He replaces Cllr Coveley who was a member of the Planning Committee)

 
4. RESOLUTION TO EXCLUDE THE PUBLIC (ITEM 5 ONLY)
To propose that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters

 
5. TO REPORT ON PROGRESS OF THE PARISH COUNCIL’S APPLICATION APPLYING FOR VILLAGE GREEN STATUS FOR THE PLAYING FIELDS AT LITTLEWORTH ROAD AND DECIDE ON A STRATEGY FOR THE PROPOSED ENQUIRY

 
6. MINUTES of the meeting of the Parish Council meeting held on 6th July 2015 which have been circulated previously

 
7. UPDATE from the minutes of the Parish Council meeting held on Monday 6th July 2015
i) Minute 48 – Cherry tree planting in Memorial Gardens
ii) Minute 51 – Use of Social Media – to report that a ‘Twitter Account’ has been set up for the Parish Council

 

8. TO RECEIVE THE MINUTES of the meetings of the Planning Committee held on:
i) Wednesday 8th July 2105 – circulated previously
ii) Wednesday 12 August 2015 – circulated previously

 
9. TO RECEIVE THE MINUTES of the meetings of the F&GP Committee held on:
i) Monday 20th July 2015– circulated previously

 
10. TO RECEIVE AND NOTE THE REPORT OF THE EXTERNAL AUDITOR ON THE 2014-2015 ACCOUNTS

11. TO REPORT PROGRESS ON HOUSING FOR THE EXCEPTION SITE NORTH OF LONDON ROAD

 
12. TO DECIDE WHETHER OR NOT TO PROCEED WITH A NEIGHBOURHOOD PLAN

 
13. TO CONSIDER THE LETTER FROM THE REVEREND NIGEL HAWKES RE THE CLOSURE OF THE CHURCHYARD TO FURTHER BURIALS. (See enclosed letter)

 
14. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE AND THE WHEATLEY PLAYING FIELD TRUST
i) Wheatley Park Sportsfield Management Committee – see enclosed report
ii) Matters concerning the Wheatley Playing Field Trust – see enclosed report
a) To consider the requested loan from the Parish Council for £5,000
b) To consider setting up a standing order to pay the Parish Council’s £10,000 annual contribution in 12 equal instalments (£833.33) per annum

 
15. TO CONSIDER OXFORDSHIRE COUNTY COUNCIL’S HOUSEHOLD WASTE RECYCLING CENTRES STRATEGY IN OXFORDSHIRE (see enclosed paper)

 

16 TO CONSIDER THE SETTING UP OF WORKING GROUPS
i) Parking within the village
ii) Drainage within the village Thames Water

 
17. TO APPOINT TWO PARISH COUNCIL REPRESENTATIVES TO THE HOWE TRUST TO REPLACE CLLRS DALTON AND COVELEY

 
18. TO AGREE THE PARISH COUNCIL’S REPRESENTATIVES TO A MEETING AT COUNTY HALL CALLED BY OCC TO “LOOK AT WAYS TO DELIVER PUBLIC SERVICES DIFFERENTLY” (September 21st 18.00-21.00 County Hall)

 
19. TO CONSIDER THE REPORTS ON THE PARISH COUNCILLORS’ WALKS AROUND THE VILLAGE
20. TO CONSIDER AN ACTION PLAN FOR THE IMPROVEMENT OF THE AREA IN FRONT OF AND INCLUDING THE OLD TOILET BLOCK IN THE HIGH STREET.

 

20. REPORTS FROM OUTSIDE BODIES
i) The Merry Bells Management Committee
ii) The Howe Trust
iii) Thames Valley Police
iv) Wheatley Windmill Preservation Society
v) Flood Group meeting – 26th August 2015
vi) Reception and Sounding of Retreat – Oxfordshire (The Rifles) Battalion – Army Cadet Force

 
21. CALENDAR OF MEETINGS – NOTED
i) Planning Committee – Wednesday 9th September 2015 – 7.30pm
ii) F&GP Committee – Monday 21st September 2015 – 7.30pm
iii) Planning Committee – Wednesday 14th October 2015 – 7.30pm
iv) F&GP Committee – Monday 19th October 2015
v) Parish Council Meeting – Monday 2nd November 2015 – 7.30 pm

 
22. ITEMS FOR INFORMATION