Home » Agendas » Parish Council Meeting Monday 2nd July 2012

Parish Council Meeting Monday 2nd July 2012

WHEATLEY PARISH COUNCIL

Councillors are summoned to a MEETING OF THE COUNCIL

on Monday  2nd July 2012 in The Merry Bells at 7.30pm

Signed:

Gareth Morris Clerk to the Council, 27th June 2012

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

There will be an OPEN SESSION, at approximately 8.30 pm., including reports from County & District Councillors, when questions may be taken from the floor.

1.   APOLOGIES FOR ABSENCE

2.   DECLARATIONS OF INTEREST

3.   MINUTES of the meeting of the Extra Ordinary Parish Council of Monday 18th June 2012 circulated with this Agenda

4.  UPDATE from the meeting held on Monday 14th May 2012

i) Minute 13(iib) page 4 Offer of affordable housing land

5.  UPDATE from the Extra Ordinary Meeting held on Monday 18th June 2012

i) Minute 26 – Code of Conduct – please find enclosed with this Agenda ‘A guide to the standards regime effective from 1st July 2012’

ii) Minute 27(i),(ii) & (iii) – Provision 2 nights per week at the Youth Centre

6. TO RECEIVE THE MINUTES of the meetings of the Planning Committee held on:

Wednesday 13th June 2012 – circulated with this agenda

i) Minute 15(ii) – Site meeting on Windmill Lane

7. TO RECEIVE THE MINUTES of the meetings of the F&GP Committee meetings held on:

i)    Monday 18th June 2012 – circulated with this Agenda

a) Minute 8 – Bollards along Church – site meeting

b) Minute 9Footway around the Roundhouse

8.         REPRESENTATIVES TO OUTSIDE BODIES

i) Wheatley Sportsfield Management Committee

ii) Wheatley Charities

9.     TO RECEIVE AND NOTE THE REPORT OF THE INTERNAL AUDITOR, MR  PHILLIP HOOD (see enclosed papers)

10.  TO CONSIDER A RESPONSE TO THE CONSULTATION ON THE ELECTORAL REVIEW OF SOUTH OXFORDSHIRE BEING CARRIED OUT BY THE LOCAL GOVERNMENT BOUNDARY COMMISSION

The proposal is to reduce the number of SODC Councillors to 36, twelve fewer than at present. They are asking for evidence about the local area to help decide the pattern of wards for the whole district (See enclosed papers).

11.  TO CONSIDER THE APPLICATION FOR THE EXTENSION OF HORSPATH RESERVOIR ON OLD ROAD

P12/S1147/FUL Land Adjacent to Horspath Reservoir Old Road Wheatley (in the parish of Forest Hill) Construction of new reservoir ‘cell’ on land adjacent to existing Horspath reservoir. Erection of sampling kiosk and ICA kiosk, new fencing, CCTV security camera, and pole and provision of associated landscaping, access and associated works.

–       See enclosed traffic management plan

As yet the Parish Council has not received official notification of the application but according to the SODC website the end of consultation date is stated as the 18th June and the decision date is stated as 13th August

The Parish Council may like to consider requesting a Section 278 Agreement for a footway to be provided around the Roundhouse at the junction of Holloway Road and Church Road

Reply from OCC re possible cost of footway around the Roundhouse – They are unable to supply a priced design for this meeting but are suggesting that a ‘ball park figure’ may be £15k for the short section to the bus stop pole (which is used) and 25K for the stretch to the keep clear markings

12. TO CONSIDER A REQUEST FROM FUSION YOUTH AND COMMUNITY TO USE CHURCH ROAD RECREATION GROUND ON 31ST JULY (7PM -9PM), 1ST AUGUST, (7PM -9PM) AND 2ND AUGUST (3PM -9PM) AND CULLUM ROAD RECREATION GROUND 31ST JULY (1PM-4PM) AND 1ST AUGUST (1PM-4PM)

13.   REPORTS FROM OUTSIDE BODIES

i)        The Merry Bells Management Committee

ii)        The Howe Trust

iii)       The Park Sports Centre Joint User Group

14.  TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

i) To receive a report of the latest meeting(s)

15.  FINANCIAL MANAGEMENT

a) Signing of completed copy of reconciled bank statement by Chairman &   RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at 2nd July will be as follows:

:                                                                              Community     £3,731.25

Tracker          £106,085.25

Treasury         £60,345.68

16.

SCHEDULE OF PAYMENTS  TO BE AUTHORISED

Payee Payment details Amount
Cheques paid
105531 Thames Valley Air Ambulance Grant Aid 100.00
105533 OALC Planning Training 42.00
d/d Orange Internet June 18.37
Total £160.37
Cheques to Pay
d/d Barclays Bank Ltd Charges 14/05-12/06 23.35
105539 WPSFMC 2nd Quarterly Payment 2,000.00
105540 Thames Water Memorial Gardens -07.03-18.06 7.90
105541 Berinsfield Community Business Verges and recs May2012 1,073.64
105534-538 GM/SW/JF/OCC/HMR&C June sal/wages/pen/PAYE/NICs 3,600.00
Total £6,704.89

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter advertising 167.00
Total £167.00

17.  CORRESPONDENCE

(i) Shotover Preservation Society – Summer Newsletter 2012

(ii) Wheatley URC Newsletter – July August 2012*

18.   CALENDAR OF MEETINGS.

i)    Planning Committee  – Wednesday 11th July 2012 – 7.30pm

ii)    Planning Committee – Wednesday 15th August 2012 – 7.30pm

iii)    F&GP Committee –  Monday 20th August 2012 – 7.30pm

iv)    Parish Council Meeting – Monday 3rd September 2011– 7.30 pm

v)    Date for a Councillor ‘walkabout’