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Parish Council Meeting Monday 3rd November 2014

WHEATLEY PARISH COUNCIL

Councillors are summoned to a MEETING OF THE COUNCIL

on Monday  3rd November 2014 in The Merry Bells at 7.30pm

Signed:

Gareth Morris Clerk to the Council, 29th October 2014

ANY MEMBER WITH AN INTEREST TO DECLARE IN ANY AGENDA ITEM IS REMINDED TO DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

There will be an OPEN SESSION, at approximately 8.30 pm., including reports

from County & District Councillors, when questions may be taken from the

1.   APOLOGIES FOR ABSENCE

2.   DECLARATIONS OF INTEREST – NONE

3.   MINUTES of the meeting of the Meeting of the Parish Council meeting held on Monday 7th July circulated previously

4.  UPDATE from the meeting held on Monday 1st September 2014

5 TO RECEIVE THE MINUTES of the meetings of the Planning Committee held on:

i) Wednesday 10th September 2014 – circulated previously

ii) Wednesday 8th October 2014 – circulated previously

6. TO RECEIVE THE MINUTES of the meetings of the F&GP Committee held on:

i) Monday 22nd September 2014 – circulated previously

ii) Monday 20th October 2014 – circulated with this Agenda

a) Minute (v) – Civil Parking Enforcement

b) Minute (vi) – Collision between house and HGV in High Street

7. TO RECEIVE THE MINUTES of the meetings of the TRAC Committee held on:

i) Wednesday 3rd September 2014 – circulated previously

ii) Wednesday 15th October 2014 – circulated with this Agenda

Minute 28 – Cost of changes to Bell Lane Corner – £4,759.00

Minute 29 – Decision on extra double yellow lines on Church Road

8. TO RECEIVE AND NOTE THE REPORT OF THE EXTERNAL AUDITOR ON THE 2013-14 ACCOUNTS

9. TO CONSIDER ITEMS FOR THE 2014-15 FINAL ACCOUNTS.

(i) Letter of Engagement of Internal Auditor (Mr Phillip Hood) 2014-2015 (Enclosed)

(ii) Statement of Internal Control for Wheatley Parish Council (Enclosed)

10. CONSIDER THE RECOMMENDATION FROM THE FINANCE AND GENERAL PURPOSES COMMITTEE THAT STANDING ORDER 73 BE REVISED TO READ :

“The Clerk shall afford to the press reasonable facilities for making their report of any proceedings at which they are entitled to be present. A person may not orally report or comment about a meeting as it takes place if he is present at the meeting of a Parish Council or its committees but otherwise may:

a) film photograph or make an audio recording of a meeting

b) use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later

c) report or comment on the proceedings in writing during or after a meeting or orally report or comment afterwards”

11. TO RECEIVE A PRESENTATION FROM TAYLOR WIMPEY ON HOUSING FOR THE EXCEPTION SITE NORTH OF LONDON ROAD

12.  TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD    MANAGEMENT COMMITTEE

i) Resolutions from Cllr Willmott:

1.  The Parish Council resolves to form a charitable trust to manage and  maintain its playing fields at Holton on the termination of the Joint User Agreement with Oxfordshire County Council.

2. The Parish Council also resolves to lease the said playing fields to the charitable trust for 99 years for the peppercorn rent of £10 per annum

ii)  To receive the 2013-2014 Accounts of the Sportsfield management Committee and to agree to pay outstanding balance of £2,600.07

(see enclosed papers)

13. To Receive a paper from the Oxford Diocesan Schools Trust (ODST), the Governors and senior management of the Primary Academy re the Littleworth Playing Field

14.  TO REPORT ON PROGRESS ON THE PARISH COUNCIL’S APPLICATION TO REGISTER THE LITTLEWORTH ROAD FIELD AS A VILLAGE GREEN

15.   TO CONSIDER BEGINNING INVESTIGATION IN TO THE NEED FOR A NEW BURIAL GROUND FOR THE VILLAGE.

.

16. TO APPOINT A REPRESENTATIVE TO THE NEIGHBOURHOOD ACTION GROUP

17.       REPORTS FROM OUTSIDE BODIES

i) The Merry Bells Management Committee

ii) The Howe Trust

iii) Thames Valley Police

iv) Flooding Committee

18.    CALENDAR OF MEETINGS – NOTED

i)   Planning Committee  – Wednesday 12th November 2014  2014 – 7.30pm

ii)   F&GP Committee Monday 24th November 2014 – 7.30pm

iii)   TRAC Committee – Wednesday  26th November 2014 – 7.30pm

iv)   Planning Committee – Wednesday 10th December   2014  – 7.30pm

v)   F&GP Committee – Monday 15th December 2014 – 7.30pm

iv)  Parish Council Meeting – Monday 5th January 2015 – 7.30 pm

19,    RESOLUTION TO EXCLUDE THE PUBLIC

To propose that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters