Wheatley Parish Council

DRAFT – Subject to confirmation
MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 16TH NOVEMBER 2015 IN THE MERRY BELLS COFFEE ROOM AT 7.30PM
PRESENT: Councillors J Carr (Chairman), A Davies, P Hood, R J Reilly, P Willmott, G Stephens and T Newman

OFFICER: THE CLERK: Gareth Morris

Also present: Cllr R Bell and one member of the public
In the absence of the Chairman and Vice-Chairman of the Committee it was agreed that Cllr J Carr should chair the meeting

70. APOLOGIES FOR ABSENCE had been received from Cllrs Gregory, G Birks and T Davies

71. DECLARATIONS OF INTEREST – None

72. MINUTES OF THE PREVIOUS MEETING HELD 19th OCTOBER 2015 which had been circulated previously were signed as a correct and accurate record.

73. UPDATE ON ITEMS FROM THE MINUTES 19TH OCTOBER 2015
i) Minute 27(iv) – Village Produce Association Cherry tree in the Memorial Gardens – the VPA had changed its request to planting a tree in Church Road Recreation Ground. The committee has no objection to this. The clerk to facilitate
ii) Minute 57(i) – Vehicle Activated signs – MDMessagemaker had sent a quotation of £15,120, including installation. The clerk had informed OCC of the Parish Council’s intentions and had received this reply: “The original signs were to be placed on lamp columns so the locations will be different for those originally agreed, new positions will therefore need to be agreed. The design of the proposed signage will need to comply with the Department for Transport guidelines as the proposed signs are to be located on the public highway, details of this can be found at http://tsrgd.co.uk/pdf/tal/2003/tal-1-03.pdf. The installation procedure will require Oxfordshire County Council agreement.”
The clerk be will contacting MD Messagemaker and OCC further.
iii) Minute 59 – Double decker buses for school transport. The clerk was yet to contact OCC. Cllr Newman had contacted Wheatley Park School and they would be putting the matter on their next Transport Plan meeting
iv) Minute 61 – Littleworth Allotments A letter had been sent out to all allotment holders saying that the parish Council was a little worried about the untidy state of some of the allotments, asking for their future intentions and if they had any views for the future. Two replies had been received and two allotment holders had been in to the office. A common view expressed was the desire to purchase their allotment. It was also clear that there is confusion over boundaries between the householders land and the allotment land. Site visits would be held.

74. TO CONTINUE THE BUDGET PROCESS FOR THE FINANCIAL YEAR 2016-2017
The budgets were presented in landscape form as requested with a comments column.
2015-2016 budget – at the moment it looks as if there would be a draw down from reserves of £33,000. This had been planned for in last year’s budget process. £1,000 had been added to expenditure for expenditure on the Neighbourhood Plan.
2016-2017 budget – SODC would be withdrawing the Council Tax Support Grant from Parishes. For 2015-16 this amounted to £3,500 for Wheatley. This would mean a reduction in income for 2016-17. £18,500 expenditure on the Neighbourhood Plan had been allowed for, offset by an expected £18,500 of grant income.
It was also felt that the Parish should assume no money from the County Council to help with grass verge cutting. An income loss of around £1,000.
The tax base figures for 2016-2017 had just been received which showed an extremely small increase for Wheatley. Every £1,000 increase in the precept would add 58p per year to a band ‘D’ property.
Cllr Newman informed the committee that the development on London Road could result in the Parish Council receiving a share in the Section 106 payments of around £200,000. This could go towards the sports pavilions and pitches, open spaces and play equipment and other infrastructure. This payment was not yet confirmed.
It was agreed that an amount should be earmarked for the refurbishment of Farm Close Recreation Ground.
All councillors are requested to consider items for next year’s budget.

75. TO CONSIDER SUPPORT FOR THE MAPLE TREE CHILDREN’S CENTRE
This item had been referred to F&GP by the full Parish Council meeting.
The Centres had been told that if they could raise between £30,000 and £40,000 each, then the centre could stay open.
Councillors felt that the centre should be supported but that the parish couldn’t afford that kind of sum for what would be an ongoing commitment especially given the other pressures on the budget following withdrawal of other county and district financial support.
The committee asked Ms Job, who had attended on behalf of the centre to try and give the Parish Council the number of people from Wheatley who had used the centre. Once in possession of those numbers the committee would be in a position to agree the amount of support they were prepared to give either as a one off amount or ongoing. This was AGREED

76. TO CONSIDER THE CONDITION OF THE TREES WITHIN THE VILLAGE AND WHAT ACTIONS ARE NECESSARY
The trees along the footpath from Farm Close Road to Farm Close Lane (north
side) – Shortlift Ltd (the owners of the land) had asked for the name of local contractors to carry out the work, which was a positive step but now required a further letter from the Parish council requesting the work be carried out. This he would do.

77. GRANTS, LICENCES AND SUBSCRIPTIONS
i) Sue Ryder Nettlebed Hospice – £50 in 2014/15 – AGREED £50.00
78. TO CONSIDER THE REPORTS ON THE PARISH COUNCILLORS’ WALKS
AROUND THE VILLAGE
Footpath along the rear of Barlow’s Close – it was Agreed that the adoption of
this footpath should be brought to the next full council meeting but in the
meantime advice should be sought as to the process.
It was also AGREED that the Council should pursue its claim to ownership of
the strip of land from Coopers Close to the concrete apron in front of the
industrial units.

79. TO CONSIDER THE LOAN OF HAND TOOLS FOR HEDGE TRIMMING
Cllr Stephens felt that perhaps the reason for overhanging hedges was that
home owners did not have the right tools to do the job. He proposed that the Parish
Council buy some hand tools to loan out to residents so they could undertake
the job. This was AGREED. Cllr Stephens would advertise this service in the Newsletter in the Spring.

80. CLERK UPDATE
i) VPA Request to plant a cherry tree in Church Road Recreation Ground. See
minute 73(i)
ii) Gardener for the Memorial Gardens – The clerk had employed gardener from
Wheatley to tidy up the Memorial Gardens prior to Remembrance Sunday. He would also tend to the planter outside Costcutter and continue to look after the Memorial Gardens.
iii) Historic England were considering giving listed status to the Wheatley War Memorial

81. FINANCIAL MANAGEMENT
a) The Budget to the end of October 2015 had been circulated
The Signing of completed copy of the reconciled bank statement was undertaken by the Chairman & RFO

b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 21st September 2015 will be as follows:
Community £2,532.48
Tracker £132,443.90
Treasury £60,774.98
82. SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
106289-95,98 GM/SW/JF/OCC/AR/HMR&C Oct sals/wages/pen/PAYE/NIC 4,423.10
102844 South and Vale Carers Grant Aid 200.00
106285 Royal British Legion Wreath 40.00
106286 Oxon Playing Fields Association 2015 -02016 Subscription 50.00
106287 Oxfordshire Assoc. for the Blind Grant Aid 250.00
106290 Wheatley Primary School Hire of Hall 63.75
106296 Post Office Stamps 243.00
106297 Lynx dpm Ltd Neighbourhood Plan Flyer 325.00
Total £5,594.85
Cheques to Pay
106299 Taylor Landscapes Removal of damaged bollard 42.00
106300 SODC Dog bin emptying 1/4/15-30/9/15 200.93
106301 Irwin Mitchell Solicitors Fees Village Green Application 1,015.20
106302 Swift Digital Services Photocopying 21/07/15-20/10/15 22.42
106303 Green Scythe Ltd Rec cutting Sept x 2 466.34
106303 Green Scythe Ltd Recs Oct + Ambrose Rise ditch 1,283.17
106304 Lyreco Desk Calendar 10.67
106305 Mainstream Digital Ltd Phone calls Oct 2015 0.67
106306 A Walkey Travel to Witney –Training 18.19
106307 Grzegorz Zasuwa Office window cleaning 5.00
106308 Berinsfield Community Business Verges Oct payment 608.33
GM/SW/JF/AR/OCC//HMR&C Sept sal/wages/pen/PAYE/NICs 4,300.00
Total £7,972.92

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Treasury Bill Interest 38.20
Newsletter Advertising 4,722.00
Newsletter Payments 12.50
Total £4,772.70

83. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED
i) The Haseleys – November 2015*
ii) Little Milton Newsletters –November 2015*
iii) Great Milton Bulletin – October 2015*
iv) URC Newsletter – November 2015*
v) Local Council Review (LCR) Summer 2015*
vi) Tiddington with Albury and Milton Common Newsletter October/November 2015
vii) CPRE ‘Countryside Voice’ & ‘Field Work’ – Summer 2015
viii) Oxfordshire Association of the Blind – Thank You for Grant Aid
ix) TVP Neighbourhood Policing – November 2015 newsletter*
* On display in Parish Office

84. DATE OF NEXT MEETING – 21st DECEMBER 2015 – NOTED
Cllr A Davies sends her apologies

85. ITEMS FOR INFORMATION

• The Clerk apologised that he hadn’t put the suggestion from the Neighbourhood Action to hold a joint TVP/Parish Council Action Day on the Agenda
• Cllr Newman requested a ‘No Dogs Allowed’ sign be put on the new gate in to Church Road Recreation ground.
• The new owner of “Miss Tomb’s Field” as registered with the Land Registry is a Swiss Company.
• Cllr Willmott said that the final accounts of the now defunct Wheatley Park Sportsfield Management Committee were about to be audited, it showed that the Parish Council was liable to pay around £2,500
• Cllr Carr would like the purchase of the new noticeboards to be put on the agenda

Wheatley Parish Council

DRAFT – SUBJECT TO CONFIRMATION

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 19th OCTOBER 2015 IN THE MERRY BELLS COFFEE ROOM AT 7.30PM
PRESENT: Councillors P Gregory (Chairman), J Carr, A Davies, T Davies, P Hood, R J Reilly, P Willmott, G Stephens and T Newman (until 8.20pm)

OFFICER: THE CLERK: Gareth Morris

Also present: Cllr A Walkey and one member of the public

54. APOLOGIES FOR ABSENCE had been received from Cllr Birks

55. DECLARATIONS OF INTEREST – none

56. MINUTES OF THE PREVIOUS MEETING HELD 21st SEPTEMBER 2015 which had been circulated previously were signed as a correct and accurate record

57. UPDATE ON ITEMS FROM THE MINUTES 21st SEPTEMBER 2015
i) Minute 38 – Vehicle Activated Signs – Cllr Gregory and the Clerk had met with a representative of MDMessagemaker who would inspect the sites and give a quote for the 4 signs and installation costs. The clerk would contact OCC Highways to find out their requirements.
ii) Minute 45 – Safety Inspection of Playgrounds. – work was continuing on implementing the recommendations from the Playground Inspector. The Clerk and Cllrs Gregory and Hood and visited Church Road recreation ground and were all perplexed as to what the Inspector was concerned about entrapment at the gates. One of the gates had been in use for decades and the Clerk knew of no incidents. The clerk would go back to the Inspector and ask for clarification.
iii) Minute 53 – Tender for tree work within the village – the work should start in November
iv) Minute 46(v) – Land Registry details – some addresses for the Parish Council were incorrect and would have to be changed. Also some of parcels of land were not registered at the Land Registry. This would have to done.

58. TO BEGIN THE BUDGET PROCESS FOR THE FINANCIAL YEAR 2016-2017
A Draft (1) Revised Budget 2015-2016 & Draft (1) Budget 2016-2017 had been circulated with the Agenda
The clerk explained that the Parish Council agrees its budget and precept at the January council meeting ready for submission to SODC
The clerk explained that he had added £1,000 for this year for expenditure on the Neighbourhood Plan. Councillors could suggest areas for expenditure (e.g. for the development of Farm Close Road recreation ground).or changes in the amounts proposed. It was pointed out that running down reserves each year was not desirable. Cllrs Newman and T Davies offered their assistance. The clerk agreed to allow for a ‘comments’ column on the budget papers and to circulate the budget summary that was agreed at the January 2014 meeting.
As far as expenditure/income for the neighbourhood plan, it was felt that this would have a neutral effect on the overall budget i.e. the same amount for income and for expenditure.

59. TO CONSIDER THE USE OF DOUBLE DECKER BUSES FOR SCHOOL TRANSPORT THROUGH THE VILLAGE – Cllr Gregory’s paper that expressed his concern that Walters Coaches had used double-decker buses going through the village for their school transport .had been circulated with the Agenda. These buses were not suited to the roads (Ladder Hill/Station Road/High Street/the Sun corner) and the speed through the village was also a cause for concern.
Agreed – Cllr Newman would take the concerns back to Wheatley Park School and the clerk to write to the OCC Schools Transport section and ask for a risk assessment on the use of double-deckers through Wheatley
8.20pm Cllr Newman left the meeting

60. TO CONSIDER THE CONDITION OF THE TREES WITHIN THE VILLAGE AND WHAT ACTIONS ARE NECESSARY
The Clerk had written to OCC Highways re overhangs at Howe Close/Ladder Hill junction, Crown Road to Orchard Close, Holloway Road and Crown Square

Trees along the footpath from Farm Close Road to Farm Close Lane. The clerk had received a reply from Shortlift Ltd who owns the land to the north who asked for local contractors who could deal with the trees. The householder to the south had admitted to ownership of those trees. But said he could not afford to deal with them.
It was suggested that the local contractor who dealt with trees on the north might be able to do something to those on the south

61. TO CONSIDER MATTERS RELATING TO THE LITTLEWORTH ALLOTMENTS
Cllr Gregory’s report on his inspection on the condition of the allotments had been circulated with the Agenda
Agreed to carry out Cllr Gregory’s recommendations and that the land by signed as Parish Council owned land. This should be considered for all the Council’s land.

62. TO CONSIDER THE REPORTS ON THE PARISH COUNCILLORS’ WALKS AROUND THE VILLAGE
Ambrose ditch – the clerk had asked Green Scythe to cut down and remove the cuttings. It would cost £875. It was Agreed that the clerk ask Green Scythe to do regular maintenance to that path and bank.
Cllr T Davies reported that the Flood group was thinking of calling a meeting of those residents who had been affected by flooding in the past to point out what the Parish Council had done in the past to try and alleviate the problem and that volunteers could be called on to clear the ditch etc.

Cherry tree replacement on Crown Road/Roman Rd junction. The clerk had received the OCC conditions that had to be adhered to for planting. The clerk was asked to find out. If these conditions applied to replacement planting.

63. CLERK UPDATE
i) Closure of Wheatley Branch, Barclays – the clerk reported that as the Post Office would not accept work from business that bank with Barclays it means that all monies that the council needs to pay in would have to be taken to Barclays branches in Thame/Cowley/Headington. Councillors suggested that they could help with this.

64. GRANTS, LICENCES AND SUBSCRIPTIONS
i) South and Vale Carers – 2014-216 5 carers and their families supported £200 in £2014-15. £200 AGREED
ii) Sue Ryder Nettlebed Hospice – £50 in 2014/15 – deferred until more information received
iii) Royal British Legion – wreath – £40 – AGREED
iv) Oxfordshire playing Fields Association (OPFA) 2015 Subscription – £50.00 AGREED
v) Oxfordshire Association for the Blind- £250 in 2014/15 -19 Wheatley residents helped £250 AGREED

65 FINANCIAL MANAGEMENT
a) Budget to the end of September 2015 was noted
A completed copy of reconciled bank statement was signed by Chairman & RFO

b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 19th October 2015 will be as follows:
Community £1,307.17
Tracker £138,428.32
Treasury £60,774.98

66. SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
106265-106270 GM/SW/JF/OCC/AR/HMR&C Sept sal/wages/NIC/Pension/exps 4333.58
Total £4,333.58
Cheques to Pay
106271 Sage UK Ltd Invoices/credit notes 102.96
106272 The Merry Bells Office rental 25.09.15-24.12.15 1,133.02
106273 Lyreco Envelopes & box files 50.58
106274 Mainstream Digital Calls,phone book entry, line rental 75.66
106275 Parchments Oct/Nov Newsletter 1,871.30
106276 Annette Richards Oct/Nov Newsletter 680.00
106277 Arbor Tree Specialists Trim hedge in Memorial Gardens 150.00
106278 Grzegorz Zasuwa Office window cleaning 5.00
105279 Green Scythe Recs cutting August 233.17
106281 Merry Bells Gas recharge April-Sept 35.15
106282 Southern Electric Electricity July – October 76.11
106280 Berinsfield Community Business Verges – Sept cut 608.33
106283 Ordnance survey Map Copying Licence 54.75
GM/SW/JF/AR/OCC/HMR&C Oct sal/wages/NIC/Pension/exps 4,500.00
Total £9,621.03
INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Treasury Bill Interest 38.20
Tracker Account Interest 15.58
Photocopying 13.20
Newsletter Advertising 230.00
Newsletter subscription 37.50
Allotments 60.00
Wheatley Plying Field Trust – repayment 500.00

Total £894.48

67. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED
i) The Haseleys – October 2015*
ii) Little Milton Newsletters –October 2015*
iii) Great Milton Bulletin – August 2015*
iv) URC Newsletter – October 2015*
v) Tiddington with Albury and Milton Common Newsletter Oct/Nov 2015
vi) TVP Neighbourhood Team October newsletter
vii) Oxford Brookes – Lectures, Exhibitions, Debates – What’s on at Brookes 2015/16
viii) International Tree Foundation –‘trees’ – Journal of ITF –Oct 2015*
ix) Local Council Review – Autumn 2015*
x) Holton, Waterperry & Waterstock News- October 2105

* On display in Parish Office

68. DATE OF NEXT MEETING – 16th November 2015 – NOTED

69. ITEMS FOR INFORMATION

• Cllr Davies – as Green Belt review included the primary school playing fields he felt that it would seem unlikely that the County Council would want to grant Village Green Status

Meeting closed at 8.58pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 21ST SEPTEMBER 2015 IN THE MERRY BELLS COFFEE ROOM AT 7.30PM

PRESENT: Councillors P Gregory (Chairman) A Davies, G Birks (until 9.55pm), T Davies, P Hood, R J Reilly, P Willmott, G Stephens and T Newman.

OFFICER: THE CLERK: Gareth Morris

33. APOLOGIES FOR ABSENCE had been received from Cllr Carr

34. DECLARATIONS OF INTEREST
• Cllrs Stephens and Gregory declared an interest in item 21 (Tender for tree work) because they had used one of the contractors who had tendered
• Cllr Willmott declared an interest in item 8 as he knew the resident in question

35. MINUTES OF THE PREVIOUS MEETING HELD 20th July 2015 which had been
circulated previously were signed as a correct and accurate record after the
following amendments had been made:
Minute 24 (page 11) 5th line – Change ‘Lanes’ to ‘Lane’
Minute 24 (page12) – add further bullet point – “Parking in the village should be looked at in a holistic way rather than in a piecemeal manner”
Minute 25(ii) – delete ‘70 litres’ replace with ‘430 bags of 70 litres’ each

36. UPDATE ON ITEMS FROM THE MINUTES 20th July 2015
i) Minute 25 – Repairs to Cullum Road Recreation ground –The nest swing leg had been replaced. The bags of bark for the safety surfaces had been spread by a team of councillors, residents and children
Ii) Minute 27(iv) – VPA Cherry tree in the Memorial Gardens – A reply was awaited from the VPA
iii) Minute 27 (v) Bench for Ambrose Rise bus stop – This had now been installed and was appreciated by residents.

37. TO CONSIDER OALC TRAINING COURSES
i) Planning – 3rd November – £35 -3 people have expressed an interest in attending
NOTED & AGREED

38. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
i) Vehicle Activated signs
The Chairman spoke to his paper on the cost of Vehicle Activated Signs, which had been circulated with the Agenda. Following a discussion on the merits or otherwise of going with the OCC solar powered signs with the 30 year commuted sum for maintenance and installation which was far the most expensive option Cllr Newman proposed and Cllr Reilly seconded that the parish Council purchase 4 solar powered signs from MD Message Maker at £2,685, £10,740.00 in total (plus VAT and installation)
This was AGREED unanimously.

39. TO CONSIDER THE CONDITION OF THE TREES WITHIN THE VILLAGE AND WHAT ACTIONS ARE NECESSARY
• Cllr Stephens reported a large branch had fallen from the plane tree on Littleworth Road
• The hedge at 1 Crown Road had been cut back but still posed an obstruction to those on the pavement – clerk to report
• Footpath between Orchard Close and Crown Road – tree overhanging clerk to report
• Holloway Road (between gate to surgery and scout hut. The upper part of Holloway Road had been cut back the lower part still needed to be done. Clerk to report.
• Hedge at junction of Howe Close and ladder Hill. Clerk to re-report.

40. TO CONSIDER THE REQUEST FROM A RESIDENT OF LITTLEWORTH TO PURCHASE A PORTION OF THE LITTLEWORTH ALLOTMENT LAND
As the provision of allotments was one duty of a Parish Council disposal of such land would be difficult and controversial. There the committee was not prepared
agree to the resident’s request. They had no objection to the resident erecting a 6ft on their property

41. TO BEGIN THE BUDGET PROCESS FOR THE FINANCIAL YEAR 2016-2017
The Clerk reminded the committee that the budget process for 2016-2017 would begin at the next meeting with the intention of recommending the budget and precept at the January 2017 Council meeting

42. TO REVIEW THE CHARGES MADE BY WHEATLEY PARISH COUNCIL FOR SERVICES PROVIDED

• Allotments – charges raised in September 2012 from £6.00 to £10 per plot. Recommend – No Change – AGREED
• Advertisements in Wheatley Newsletter – these charges had only recently increased in January 2011 – Recommend No change for the moment unless 4 pages of colour are agreed – AGREED that this would be looked at further
• Charges for information.- Recommend to keep the existing charges 5p/10p per sheet photocopying – AGREED
• Newsletter subscription – has been £6.00 per annum (6 copies) for a number of years. Printing cost is 89p per newsletter and postage (2nd class) is £1.19 = £12.48 for 6 copies. Recommend £12.50 per annum.
AGREED

43. GRANTS, LICENCES AND SUBSCRIPTIONS
i) South and Vale Carers – £200 in 2014-15 – deferred until next meeting
ii) International Tree Foundation – 2015/16 subscription – £50 – AGREED
iii) Wheatley Park School prize giving – £250 in 2014-15 – AGREED
iv) Sue Ryder Nettlebed Hospice – £50 in 2014/15 – deferred until next meeting

44. TO CONSIDER THE REPORTS ON THE PARISH COUNCILLORS’ WALKS AROUND THE VILLAGE
The reports on the two walks had been circulated to all councillors.
The outside workers would be asked to sweep the ally between High Street and Farm Close Road and to strim along the footpath to Kelham Hall Drive and Ladder Hill. The exposed cable mentioned had been reported via the OCC web site,’Fix-My Street’. The trees along the footpath to Station Road were subject to the Tenders to be discussed under item 21. The clerk had contacted both the resident and Shortlift Limited re the trees alongside the footpath to Farm Close Lane.
The clerk would contact Green Scythe re work on the banks of the Ambrose Rise ditch
The Parish Council might consider adopting the path from Cooper’s Close to Littleworth Road
Consideration should be given to better footpath signs.
Cllr Gregory was willing to inspect the allotments.
It was suggested that signs be erected on the Parish Council’s allotment land to prevent against ‘adverse possession’.
The committee thanked Cllr Bell for organising the walks which had been extremely informative and useful

45. TO CONSIDER THE SAFETY REPORT ON THE PLAY EQUIPMENT IN THE RECREATION GROUNDS CARRIED OUT BY ZURICH ENGINEERING LTD
The clerk took the committee through the process of playground inspection. An outdoor worker checked the recreation areas each week for defects etc and each inspection was noted in a log book. Every month or so these log books are checked and signed by the clerk and defects chased up. Every year, in September, the areas are inspected by a specialist, in Wheatley’s case this is Zurich Insurance. This September’s inspection had resulted in no major safety defects but had highlighted issues with the hinges on the gates in Church Road Recreation ground and the possibility of entrapment. Cllrs Gregory and Hood would investigate.

46. CLERK UPDATE
i) Garden waste bin for the Parish Council – was now kept in the Memorial Gardens
ii) VPA Request to plant a cherry tree in the Memorial Gardens.- see minute 36(ii)
iii) Bench for Ambrose Rise bus stop – see minute 36(iii)
iv) Village Christmas tree – Agreed to purchase as in previous years
v) Report on SLCC ‘Roadshow’ in Kettering – the clerk gave a verbal report. One area that needed to be checked was to make sure that the details of Parish Council land registered at the Land Registry was correct eg the Parish Council’s address

47. FINANCIAL MANAGEMENT
a) Budget to the end of August 2015 was discussed
A completed copy of reconciled bank statement was signed by the Chairman & RFO

b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 21st September 2015 will be as follows:
Community £570.65
Tracker £148,428.32
Treasury £60,774.98

48. SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
106241-41,43-47 GM/SW/JF/OCC/AR/HMR&C June/Aug sals/wages/ 8,178.51
d/d Siemens Financial Services Photocopier lease 426.33
d/d Barclays Bank Bank charges 13/7-12/8 43.12
106221 CPRE 2015/16 Subscription 36.00
106222 OALC Councillor Training 390.00
106223 St Mary the Virgin Parish Church Grant Aid for graveyard 500.00
106228 WPSFMC Balance for 20141/5 1,667.81
106229 BDO LLP External Audit fee 480.00
106230 Lyreco Paper and office supplies 37.49
106231 Gregorz Zasuwa Office window cleaning 5.00
106232 Parchment Printers Aug/Sept Newsletter 1,871.30
106233 Safe and Sound Playgrounds Wobble log repair 361.20
106234 Kingdom Signs Brackets for sign 18.41
106236 SLCC Roadshow in Kettering 85.80
106237 Berinsfield Community Business Verges and Farm Close Patio 674.33
106238 Broxap Ltd Seat for Ambrose Rise 808.80
106239 Annette Richards Aug/Sept Newsletter 680.00
106242 HMRC VAT Repayment 157.76
106243 Post Office Stamps 243.00
106249 Freeths LLP Advice on Playing Field trust 1,980.00
106250 Wheatley Playing Field Trust 10 month loan 5,000.00
Total £23,644.86
Cheques to Pay
106251 Thames Water Memorial Gardens June-Sept 4.88
106252 S Whittingham Cooper’s Close Repair of fence 54.00
106253 NALC Subscription to ‘LCR’ 17.00
106254 Green Scythe Ltd Recs cut July 233.17
106255 SODC Uncontested election charge 85.00
106256 R Taylor landscapes Fixing of seat at Ambrose Rise bs 360.00
106257 SLCC Ref. book 13.45
106258 Lyreco Uk Ltd Paper and office supplies 84.41
106259 Safe and Sound Playgrounds Bark and repair to nest swing 4,011.60
106260 Mainstream Digital Ltd Telephone calls 04/08 to 01/09 1.40
106261 Berinsfield Community Business Verges – August 608.33
GM/SW/JF/AR/OCC//HMR&C Sept sal/wages/pen/PAYE/NICs 4,300.00
Total £9,773.24

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Treasury Bill Interest 36.33
Photocopying 13.20
Newsletter Advertising 2,212.00
Newsletter payments 9.00
Allotments 30.00
2nd half precept 53,961.50
Total £55,562.26

49. PUBLICATIONS & CORRESPONDENCE RECEIVED – NOTED
i) The Haseleys – September 2015*
ii) Little Milton Newsletters –August & September 2015*
iii) Great Milton Bulletin – August 2015*
iv) URC Newsletter – September 2015*
v) Local Council Review (LCR) Summer 2015*
vi) Tiddington with Albury and Milton Common Newsletter Aug/Sept 2015
vii) CPRE ‘Countryside Voice’ & ‘Field Work’ – Summer 2015
viii) Garsington August/September 2015 newsletter*
ix) Oxfordshire Playing Fields Association – AGM 2.00pm Thursday 15th
October 2015 Middle Barton
x) Request from resident to ‘brighten up’ the High Street in the summer
months The clerk read out an e-mail from a resident suggesting that the High Street could be brightened up with hanging baskets possibly sponsored by the Parish Council and/or businesses. Agreed that this be passed on to the Neighbourhood Plan working group to incorporate it in to their request for volunteers.
xI) Letter from resident requesting a zebra crossing across Church Road opposite the Roundhouse. Cllrs were in agreement that a crossing was needed at this point but accepted that the County Council should be responsible but had refused to fund crossings elsewhere in the village. It was pointed out that this was a route to school. It was AGREED that the Parish Council should ask the County Council to provide a crossing. It was also suggested that users of the playground and those with children at the secondary school get involved in the request. It was pointed out that there might be Traffic Regulations governing the siting of crossings in the vicinity of junctions

* On display in Parish Office
9.35pm – Cllr Newman proposed and Cllr Willmott seconded that Standing orders be suspended for 20 minutes – this was AGREED

50. DATE OF NEXT MEETING – 19th October 2015 – NOTED

51. ITEMS FOR INFORMATION

• Cllr Birks – Informed the committee that the hearing into our Village Green application had been postponed until late January 2016. The council needed to decide a course of action. Following a discussion Cllr Willmott was asked to arrange a meeting with the Diocese and to circulate a copy of the lease between the County Council and the Diocese. The Clerk would contact our solicitor and ask for his opinion on and the cost of, our application in light of the two legal cases he had circulated.
Wednesday 14th October at 8.00pm, following the Planning Committee meeting, was pencilled in for an extra ordinary parish council meeting to decide the council’s next steps in light of the advice received and the meeting with the Diocese

9.55pm – Cllr Birks left the meeting
9.56pm – Cllr Newman proposed and Cllr Davies seconded that Standing Orders be suspended for a further 20 mins. This was AGREED

52. RESOLUTION TO EXCLUDE THE PUBLIC
Cllr Reilly proposed and Cllr Newman seconded “that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”
This was AGREED

53. TO CONSIDER THE TENDERS RECEIVED FOR WORK ON THE TREES ALONG FARM CLOSE ROAD, ST MARY’S CLOSE AND LITTLEWORTH
GREEN.

The details of the 4 tenders had been circulated (as Tenders A, B, C and D)
After some discussion Cllr Hood proposed and Cllr Willmott seconded that Tender B for £1,480 be accepted. This was AGREED

Wheatley Parish Council
MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 20th JULY 2015 IN THE MERRY BELLS HALL AT 7.30PM

PRESENT: Councillors P Gregory (Chairman) A Davies, T Davies, P Hood, R J Reilly,
P Willmott, J Carr, G Stephens and T Newman.

OFFICER: THE CLERK: Gareth Morris

Also present: Nine members of the public

17. APOLOGIES FOR ABSENCE – None

18. DECLARATIONS OF INTEREST – None

19. MINUTES OF THE PREVIOUS MEETING HELD 15th June 2015, which had been circulated previously, were signed as a correct and accurate record with the following amendment:
Minute 16 –Second paragraph, second line replace ‘Primary School’ with
‘ODST’

20. UPDATE ON ITEMS FROM THE MINUTES 15th June 2015
i) Minute 114(iii) – Handrails at entrance of Memorial Gardens These had now been installed.

21. TO CONSIDER OALC TRAINING COURSES
i) Role and Responsibilities – Tuesday 8th September – Didcot Civic Hall -10.00am to 3.00pm – £65 – 3 places booked – Cllrs Hood, Gregory & T Davies to attend £234 – noted
ii) Chairmanship – Wednesday 2nd September – Didcot Civic Hall 10.00am to 3.00pm – £65 – Cllr Stephens to attend – booked – £78 – noted
iii) Getting to Grips with Finance – Wednesday 30th September – Didcot Civic Hall- 10.00pm to 3.00pm – Asst Clerk Annette Richards to attend – booked – £78 – noted
iv) SLCC Regional Roadshow – Kettering – £69 – for the clerk – Agreed

22. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
i) Vehicle Activated signs
Cllrs Hood and A Davies had made enquiries from private companies about
vehicle activated signs and would pass their information to the clerk. It was
Agreed that the Chairman of F&GP and the Clerk should investigate the
possibilities with a view making a decision to report to the next council meeting.
The clerks of Garsington and Tiddington to be contacted for information re their
signs.
ii) OCC consultation on extra double yellow lines along Church Road
The Clerk explained that there had been many suggestions over the years for trying to alleviate the traffic congestion along Church Road. The current OCC Consultation on three extra lengths of double yellow lines along the south side of Church Road between Friday Lane and Holloway Road arose from a meeting between Parish Councillors, Mark Frances (OCC Highways) and a representative from the Arriva Bus Company (Oxford Bus Company did not send a representative). The OCC Engineer suggested that a low impact, low cost solution
would be to put three short lengths of double yellow lines along the south side of Church Road to allow vehicles, especially buses, to pull in to allow vehicles travelling east to pass without having to mount the pavement on the north side. The Arriva Bus Company Representative thought this would be a solution to the
problem. It was suggested that before the Parish Council requested these extra
lines, on which OCC would consult, they (the Parish Council) undertake their own
informal consultation of residents along this stretch of London Road.
The Clerk wrote to 15 residences outlining the scheme with a plan and received 4 replies, only one of which was an out and out objection. These responses having been reported.to the Parish Council were sent to OCC Highways with the request that the extra yellow lines be installed if they (OCC) felt that the formal consultation stood a chance being favourable.
He reminded the meeting that one of the three stretches of extra lines would be in front of the Merry Bells car park entrance and would not remove any parking.

The Chairman said that at the moment we were in a period of consultation and that the Parish Council would just have to wait for the outcome.

23. TO CONSIDER THE CONDITION OF THE TREES WITHIN THE VILLAGE AND WHAT ACTIONS ARE NECESSARY
The clerk reported that the Area Steward (OCC Highways) had said that the Parish Council did not have any powers in relation trees/hedges in private ownership but that OCC did.
The clerk had reported, either directly to an OCC Inspector or via the Fix my street’
Website, a number of locations:.
• 1 Crown Road – a notice had been posted that the hedge was being taken down and replaced by a fence.
• Hedge at the northern junction between Howe Close and Ladder Hill
• The overgrown area on Holloway Road above the bottom exit from Morland House Surgery. The clerk understood that OCC Highways had said that there was no safety hazard her. However Cllr Carr had received a letter of concern from a Health Visitor and this had been passed on to OCC Highways.
• Pedestrians using the extremely narrow and uneven pavement over the bridge over the River Thame were being impeded by overhanging foliage.
• Parking in the village should be looked at in a holistic way rather than in a piecemeal manner

The clerk was about to put out to tender work on the trees in the following areas:
The horse Chestnut in St Mary’s Close; the Horse Chestnut on Littleworth Green and the tree along the Farm Close Road footpath

24. TO CONSIDER THE RELATIONSHIP BETWEEN THE PARISH COUNCIL AND THE POLICE
The Chairman began by giving a synopsis of the Thames Valley Police organisation for the area.
This item had resulted from the bad feeling caused by the ticketing of motorists along the double yellow lines outside the United Reformed Church. Following the reopening of Friday Lane there had been complaints from some lorry drivers that they couldn’t complete their 450 degree circle to turn up Friday Lane. The police had also begun to issue tickets for those over staying the two hour parking along the High Street.

8.36pm The Chairman asked for comments from the public present.
Some of the comments made were as follows:

• It was already difficult to park in the village and removing more parking spaces would just add to the problem. Businesses, their employees and their clients were inconvenienced by not being able to park near their premises.
• Some had been surprised by the consultation on the extra double yellow lines and that the Parish Council’s consultation and not been extensive enough.
• The ‘old practice’ of not ticketing worked well and why couldn’t that continue?
• There was a question re weight restrictions in the village.
• The effect on hearses and wedding cars in front of the church was queried.
• When asked directly by the Chairman whether or not they were in favour of parking enforcement a number answered ‘No’

8.55pm – the Chairman declared the Committee back in session

In answer to the ‘weight restriction’ in the village the answer was that, yes, it was in existence, but the clerk had been told by OCC Trading Standards that they did not have enough staffing to come out to the village. Also it was likely that a number of ‘over weight’ lorries were legitimately travelling through the village.

The Chairman replied to the question on hearses and wedding cars, that there could be liaison with the PCSOs for traffic control.

Some councillors felt that they should have been informed that the Police had been asked to ‘increase’ their clampdown on illegally parked vehicles by the Parish Council. Others said that the Parish Council did not have the power to demand that police take action on any matter and that the police could be trusted to use their own initiative.

The Chairman brought the discussion to an end.

25. REPAIRS TO CULLUM ROAD RECREATION GROUND
i) Repair to wooden support of nest swing £635.00 – Agreed
ii) Bark surfacing – 430 bags of 70 litres – £2,708.00 – Agreed
iii) Installation of bark surfacing – £1,862.00 – It was Agreed that councillors themselves would undertake the installation

26. GRANTS, LICENCES AND SUBSCRIPTIONS
i) CPRE 2015 Subscription – £36 – Agreed
ii) Grant to St Mary’s – Maintenance of graveyard – Section 214(6) LGA 1972
£500 – Agreed

27 CLERK UPDATE
i) Update of Information Booklet – the updated edition was now being distributed around the village by councillors
ii) Garden waste bin for the Parish Council – payment authorised this meeting
iii) Defibrillator training – Sat 18th July – this had been very well received by the participants
iv) VPA Request to plant a cherry tree in the Memorial Gardens. – following the granting of permission by the Parish Council the clerk had contacted the Diocese who had said a Faculty would be needed. He had forwarded the form to the VPA for details of the tree. He would then send that on to the Parochial Church Council at St Mary’s for their permission and then it would be sent to the Diocese in order for a Faculty to be granted.
v) Bench for Ambrose Rise bus stop – it was hoped that this would be installed towards the end of August

28. FINANCIAL MANAGEMENT
a) Budget to the end of June 2015 had been circulated and noted
A completed copy of reconciled bank statement was signed by the by Chairman & RFO

b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 20th July 2015 will be as follows:
Community £3,232.21
Tracker £125,466.82
Treasury £60,738.65

29. SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
106196-201 GM/SW/JF/OCC/AR/HMR&C June sals/wages/pen/PAYE/NICs 4,068.21
d/d Barclays Bank Bank charges and interest 185.47
Total £4,253.68
Cheques to Pay
106202 Green Scythe Recs May cuts X2 466.34
106203 Arrow Accounting Internal Audit 2014/2015 607.04
106204 Claire Logic ESET Smart Security 3 years 67.90
106206 Kingdom Signs Feather Flag 195.60
106207 Berinsfield Community Business Verges cut June 608.33
106208 Parchments of Oxford Information booklet 797.18
106209 Taylors Services Handrails at Memorial Gardens 1,320.00
106210 Thames Water Memorial Gardens 6.35
106211 R Bell Travel SODC Planning Committee 19.96
106212 Vale of White Horse Garden Waste Bin 33.30
106213 Merry Bells Management C’ttee Office rental – 25.06.15-24.09.15 1,133.02
106213 Merry Bells Management C’ttee Hall Hire April-July 2015 117.00
106214 Southern Electric Electricity 14.04-15-06.07-15 68.74
106217 Green Scythe Recs June cut x 2 466.34
106219 Irwin Mitchell Legal Fees – Village Green Application 360.00
106220 Swift Digital Photo copies May- Jun 2015 22.18
GM/SW/JF/AR/OCC//HMR&C July sal/wages/pen/PAYE/NICs 4,000.00
Total £10,289.28

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Tracker Interest 18.07
Newsletter Advertising 3,770.00
Total £3,788.07

30. PUBLICATIONS & CORRESPONDENCE RECEIVED – noted
i) The Haseleys – June 2015*
ii) Little Milton Newsletter –July 2015*
iii) Great Milton Bulletin – July2015*
iv) URC Newsletter – June 2015*
v) Local Council Review (LCR) Summer 2015*
vi) Shotover Preservation Society 2015 Summer Newsletter
vii) Letter from resident re cycle event
A resident had first of all visited the office and had then written with safety concerns about a cycle event through the village held one Saturday. She felt that the Parish Council should have been informed and they in turn should have informed the residents. The clerk had told her that he had not been informed but if she sent him the telephone number on the signs that had been posted he would contact the organisers and report the matter to the Parish Council.
Cllr Newman said that he had also been contacted by the resident and had learnt from the organisers that they had informed OCC Highways and the Police. They had also positioned marshals at road junctions to ensure safety.
The committee was satisfied with Cllr Newman’s summary. The clerk would reply to the resident.

* On display in Parish Office

31. DATE OF NEXT MEETING – 21st September 2015 – noted

32. ITEMS FOR INFORMATION

• Cllr Stephens – the Ramblers Association had set up a scheme called ‘The Big Path Watch’ whereby the public are encouraged to walk the footpaths and report what they find. He had joined the scheme and he encouraged fellow councillors to do the same
• Cllr Newman – the Shotover Preservation Society’s AGM was taking place at the Horspath Hub the following evening (21st July)
• Cllr Hood – reported a conversation with Mr Bendor-Samuel (Primary School Governor) where he had said the Primary School would fight the Village Green application.
• Cllr Willmott – The first meeting of the Playing Field Trust would take place on 22nd July 2015.
A new agreement with Wheatley Park School was close to being finalized.
The playing fields would be handed over to the Parish Council on 31st August 2015 and then they would have to be handed over to the Trust.
As the Trust, when it starts in September, would have no funds a request would have to be made for a loan from the Parish Council.

The meeting closed at 9.36pm

Wheatley Parish Council
MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 15th June 2015 IN THE PARISH OFFICE AT 7.30PM
PRESENT: Councillors P Willmott (Chair for item 1), P Gregory (Chair from item 2 onwards) A Davies, T Davies, P Hood, R J Reilly from 7.45pm) and T Newman.

OFFICER: THE CLERK: Gareth Morris

Also present: Parish Councillor P Bignall

Councillor Willmott as the outgoing Chairman of the Committee took the chair for item 1, and called for nominations for Chairman
1. ELECTION OF CHAIRMAN
Cllr T Davies – proposed by Cllr A Davies, seconded by Cllr Newman
Cllr P Gregory – proposed by Cllr Hood and seconded by Cllr Willmott
The vote was as follows – Cllr T Davies – 1 vote
Cllr P Gregory – 4 votes
Cllr Gregory was declared Chairman of the Finance and General Purposes
Committee and took the Chair for the remainder of the meeting
2. ELECTION OF VICE CHAIRMAN
Cllr T Davies – proposed by Cllr Newman, Seconded by Cllr A Davies
As there were no further nominations Cllr T Davies declared elected.
3. APOLOGIES FOR ABSENCE had been received from Cllrs Carr, Birks and Stephens
4. DECLARATIONS OF INTEREST – None

5. MINUTES OF THE PREVIOUS MEETING HELD 20th April 2015 which had been circulated previously were signed as a correct and accurate record with the following amendment:
Minute 132(i) – delete ‘the put on’ after ‘available on’ in the second line
6. UPDATE ON ITEMS FROM THE MINUTES 20th April 2015
i) Minute 114(iii) – Handrails at entrance of Memorial Gardens. The handrails had now been ordered from Taylor Services Ltd. Cllr Newman mentioned that he had seen measurements being taken at the entrance approximately 2 weeks ago.

7.45pm – Cllr Reilly joined the meeting
7. TO RECEIVE THE FINAL ACCOUNTS FOR THE FINANCIAL YEAR 2014-2015 prior to their approval at the Extra-Ordinary Council Meeting of the Parish Council to be held on Wednesday 24th June

The clerk explained that the Parish Council has to have two Auditors, an Internal one and an External one. The Internal Auditor was due to come to the office on Friday 19th June. As the Internal Auditor had not yet seen the accounts. they were still entitled ‘Draft’
The clerk took the committee through the Annual Return, the Notes to the Accounts, the Income and Expenditure Accounts and the Balance Sheet.
The Accounts were received.
8. TO CONSIDER OALC TRAINING COURSES
i) Role and Responsibilities – Wednesday 29th July – Didcot Civic Hall -10.00am to 3.00pm – £65 – Cllrs Gregory, Hood and T Davies wished to attend
ii) Chairmanship – Wednesday 2nd September – Didcot Civic Hall 10.00am to 3.00pm – £65 – Cllr Stephens wishes to attend
iii) Getting to Grips with Finance – Wednesday 30th September – Didcot Civic Hall- 10.00pm to 3.00pm – Annette Richards (Assistant Clerk) wishes to attend

There will be a Planning Course on how local councils fit into the planning system and effective responses to planning applications.

9. TO CONSIDER THE DETAILS OF THE PARISH COUNCIL’S ‘TABLE’ AT THE MERRY BELLS FAIR ON 4TH JULY 2015
Cllrs A Davies and Hood agreed to organise a rota of Parish Councillors to staff the table from between1pm to 5pm and boards. Cllr Willmott would supply large plans of the suggested new pavilion at Holton and the clerk would try and obtain large plans for the development on London Road. Cllr Gregory agreed to research the price of a ‘Parish Council’ banner.
One suggestion was that the Parish Council asks for volunteers to help with jobs around the village.
[ Cllr Gregory has contacted one firm and has passed details on to the clerk who will liaise with the Chairman of the Council – Clerk]

10. CLERK UPDATE
i) Newsletter on website. – the latest newsletter is now on the website
ii) Update of Information Booklet – this would be ready for printing shortly
iii) Land in front of the old toilet block – it was noted that at the full council meeting on 18th May the proposal to put planters on the land was defeated.
vi) Trees in the village – The clerk had received complaints from residents in Farm Close Road about the trees along the Station Rd to Farm Close Road footpath over hanging their parked cars. It was Agreed that tenders be obtained for those trees to be cut back and crowns reduced. It was further Agreed that ‘Trees’ be a standing item on the F&GP Agenda
v) Fence at Coopers Close public open space. – The householder had now repaired the fence. The clerk to contact to offer half the cost.
vi) ASDA’s ‘Big Lunch’ on Church Road Recreation Ground – Sat 6th June – The clerk (after consultation with the Chairman of the Council) had given permission, (ASDA did provide public liability insurance). This event had not been well attended and ASDA will give thought about better publicity next year.
vii) Replacement photocopier – a smaller, more reliable one had been provided.
viii) Gardener for Memorial Gardens and planter by old toilet block – The clerk was meeting a possible gardener to look after the Memorial Gardens and the planter
ix) Garden waste bin for the Parish Council – SODC would provide a garden waste (brown bin) for the Parish Council) – to be kept at the top end of the Memorial Gardens.
x) Defibrillator training – Sat 18th July – two sessions of 90 minutes was to be provided free of charge by the South Central Ambulance service. If councillors wish to be included please contact the clerk (places are limited to 28 – all the shops and offices in the vicinity of the Merry Bells are to be invited)

10. GRANTS, LICENCES AND SUBSCRIPTIONS – None
11. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
i) Vehicle Activated Signs – Quote from OCC for 4 signs is £23,252.72 (£17,439 for three). The provisional quote on 13th November 2014 was £11,298.80 for 4.
When the clerk had pointed out the doubling of cost to the County Council who had replied ‘Unfortunately there was an internal error with our commuted sum spreadsheet which I must apologise for. This commuted sum covers the price of a new unit, 30 years energy and maintenance costs. The sum for this £3,167.04 extra per unit and not the £414 originally quoted”.
The committee was aware that this issue should be expedited as soon as possible but given this increase in cost further research is required.
The clerk was asked to contact Cty Cllr Anne Purse and Chislehampton and Horspath Parish Council Councils.to ask for the costs of their signs. Also the cost of solar powered signs should be revisited.

12. FINANCIAL MANAGEMENT
a) A completed copy of reconciled bank statement was signed by the RFO

b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 15th June 2015will be as follows:
Community £2,371.91
Tracker £140,448.75
Treasury £60,738.65
13. SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
106176-181 GM/SW/JF/OCC/AR/HMR&C May/wages/pen/PAYE/NICs 4,327.06
106182 J J Bark Motor lawn mower 379.00
d/d Orange Internet 18.37
106183 Post Office Stamps 189.00
Total £4,913.43
Cheques to Pay
106185 Green Scythe Ltd Recreation cuts x 2 April 466.34
106186 Grzegorz Zasuwa Window cleaning 5.00
106187 Lyreco New Chair and stationary 256.72
106188 Swift Digital Services Copies 13/04/15 – 29/05/15 126.80

106189 Annette Richards June/July newsletter 680.00
106190 Parchments of Oxford June/July newsletter 1,484.90
106191 WPSFMC 2nd Quarterly payment 2,000.00
106193 Berinsfield Community Business Verges -May 608.33
GM/SW/JF/AR/OCC//HMR&C June sal/wages/pen/PAYE/NICs 4,000.00
Total £9,628.09
INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Treasurer Bill Interest 37.72
VAT Refund 579.15
Newsletter Advertising 120.00
Total £736.87

14. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED
i) The Haseleys – June 2015*
ii) Little Milton Newsletter –June 2015*
iii) Great Milton Bulletin – April 2015*
iv) URC Newsletter – June 2015*
v) Holton, Waterperry & Waterstock News – March 2014*
vi) Tiddington with Albury and Milton Common newsletter – April/May 2015
vii) Letter from resident re Parking along The Avenue – The clerk read out a letter from a resident of the Avenue complaining about the vehicle parking along the Avenue. The committee, whilst sympathising with the resident, pointed out that the Parish Council did not have any powers in the area of introducing and enforcing parking restrictions. As far as pothole and damaged kerbs were concerned the resident could always report them on the OCC ‘Fix-My-Street’ website,
viii) Letter re dropped kerbs around Triangle Care Home.- The Clerk read a letter from a relative of a resident in the Triangle Care Home re the lack of dropped kerbs in its vicinity. Given the cost that OCC would be likely to charge the clerk was asked to try and find another contactor and also ask The Triangle Care Home, the Wheatley Business Park, Jordell and Siblings Nursery if they would be willing to contribute towards the cost of providing dropped kerbs by their businesses.
ix) Wheatley Park School – School Travel Plan 2015* – Cllr Newman had attending a meeting at Wheatley Park School re the plan. Cllr Bell had also attended. One issue raised was that of schoolchildren waiting up to 40 minutes for a bus on Park Hill. The school had requested that a service bus might pull in to the school coach park at home time and pick up students. The bus companies did not seem keen on this. However there was a possibility a Park and Ride bus might take students from the school to the Thornhill car park. Cllr T Davies asked for details so that he could raise the issue at the Public Transport User Group meeting the following week.
x) Wheatley Park School – Summer afternoon at the Museum and Archive – Saturday 27th June 2015 2pm – 5pm
xi) International Tree Foundation – Impact Report 2014
xii) Oxfordshire (The Rifles) Battalion – Army Cadet Force – Annual Camp Visitors’ Day 20th August 2015 – Tenby, Pembrokeshire
xiii) Open Spaces Summer 2015 magazine + invite to AGM- Thursday 9th July 2015 at 11.00am, Friends’ House, Euston Road
* On display in Parish Office

15. DATE OF NEXT MEETING – 20th July 2015 – Noted

16. UPDATE ON PROGRESS OF THE PARISH COUNCIL’S VILLAGE GREEN APPLICATION
Cllr Willmott gave a brief summary of meetings with the Diocese. There had been an informal meeting with Mr Joiner, of the Diocese in January and then a second meeting in March which he and Ms Joan Morters, (Head Teacher) and Mrs Liz Wickens (Community Governor) had also attended. This had been followed by a site meeting. It was thought that the school had indicated which area of the playing field that they required.
Cllr Willmott pointed out that the Parish Council could not withdraw the application but if an agreement could be reached with the Diocese an amendment could be made.
Cllr Hood proposed and Cllr A Davies seconded that a further meeting with Mr Joiner be arranged. This was AGREED.
Meeting closed at 9.45pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 20th April 2015 IN THE PARISH OFFICE AT 7.30PM
PRESENT: Councillors P Willmott (Chair), R Bell, G Birks, D Lamont, R J Reilly, R Old and S Coleridge,

OFFICER: THE CLERK: Gareth Morris
127. APOLOGIES FOR ABSENCE had been received from Cllr Carr
128. DECLARATIONS OF INTEREST – None

129. MINUTES OF THE PREVIOUS MEETING HELD 23rd MARCH 2015 (Including Minutes of the confidential session) which had been circulated previously were signed as a correct and accurate record with the following amendments:
• Add Cllr R Old to those present
• Minute 115(i) – line 5 – change ‘gat’ to ‘gate’
• Minute 123 (xiv) –change second sentence to read ‘The clerk read out an e-mail from a resident complaining the Parish Council had raised the precept.
130. UPDATE ON ITEMS FROM THE MINUTES 23RD MARCH 2015
i) Minute114(i) – New entrance in to Church Road Recreation ground
The double yellow lines had been reinstated and the mortar repaired at the top of the wall
ii) Minute 114(ii) – Faculty for new bench in Memorial gardens. This was still to be progressed
iii) Minute 114(iii) – Handrails at entrance of Memorial Gardens – see minute 141
iv) Minute 114(iv) – Noticeboards for the village – the application for grant aid from SODC will be made later in the week
v) Minute 114(v) – new bench by Ambrose Rise bus stop. Taylor Landscapes had agreed to install the bench which could be delivered to Mobbs’ yard
131. TO FORMULATE A VILLAGE EMERGENCY PLAN
i) TO RECOMMEND TO FULL COUNCIL ON 18TH MAY THE ’PARISHES OF WHEATLEY & HOLTON EMERGENCY PLAN’ as presented to F&GP committee
Cllr Stephens proposed and Cllr Bell seconded that the Parish Council adopt the Wheatley and Holton Emergency Plan subject to the changes suggested by Cllr Dalton and the addition of ‘useful names’. This was AGREED

ii) To report on the purchase of two defibrillators for the Holton Pavilions and the centre of the village. The one for the Holton Pavilions was up and running. The second one for the Merry Bells had been delivered and would be installed shortly. Training for interested parties would be provided
132. CLERK UPDATE
i) Newsletter on website. Cllr Lamont proposed and Cllr Stephens seconded that the newsletter should be available on the Parish Council’s website. Agreed unanimously
ii) Update of Information Booklet – the deadline for information from contributors was April 29th
iii) Land in front of the old toilet block – The Traffic and Roads Committee had recommended to full council that 3 or so concrete tubs be installed around the area in front of the old toilet block area. It was also suggested that the council insure against ‘non-ownership’
vi) Trees in the village – The hedge on Church Road that backed on to the houses in Templars Close had now been cut back
v) Fence at Coopers Close public open space. Resident of Coopers Close had reported that the fence between his property and the open space was falling down. The responsibility for the fence was unclear. It was agreed that the Parish Council should share the cost of repair.
133. GRANTS, LICENCES AND SUBSCRIPTIONS
i) OALC 2015 -16 subscription – £746.34 – Agreed
ii) Oxford Green Belt network 2015-2016 subscription – £15 – Agreed
iii) Oxfordshire Rural Community Council (ORCC) 2015-2016 subscription – £65 – Agreed
iv) Wheatley Village Archives – Request for Grant Aid 2015-2016 – £1,500 – Agreed
v) Information Commissioner’s Office – Data Protection renewal 2015-2016 – £35 – Agreed
134. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
i) Bell Lane corner, and other matters – The alterations to Bell Lane Corner had been completed except for the reinstating of the yellow lines which should be done in May. Cllr Lamont had painted the bell bollards.
ii) Vehicle Activated Devices – it was agreed that the VAS for London Road west be put on hold until the development on the north side was completed. The other three signs should go ahead.

135. FINANCIAL MANAGEMENT
a) A completed copy of reconciled bank statement was signed by by Chairman & RFO
The Budget to the end of March 2015 was discussed.

b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 20th April would be as follows:
Community £2,162.79
Tracker £152,448.75
Treasury £60,700.93
136. SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
130,131,136-140 GM/SW/JF/OCC/AR/HMR&C March/wages/pen/PAYE/NICs 3,930.95
106134 C Sprent Mileage for delivering newsletters 42.46
106135 SODC Dog bins Oct -Mar 200.93
106142 Fusion UK Grant Aid – St Georges FunDay 275.00
106143 WPSFMC 1st Quarterly payment 2,000.00
106144 The Post Office Stamps 189.00
Total £6,638.34
Cheques to Pay
106146 A Richards April/May 2015 Newsletter 680.00
106147 Mainstream Digital Calls, rental, directory entry 03-06 79.41
106148 Lyreco USB drives, waste bins 57.78
106149 MBMC Office rental 25.03.15-24.06.15 1,133.20
106149 MBMC Gas recharge 05.01.15-31.03.15 77.41
106150 Arbor Tree Specialists Hedge along Church Road 250.00
106151 Grzegorz Zasuwa Window cleaning April 5.00
106152 Berinsfield Community Business Verges, FCPatio CulRd March 818.33
106153 Swift Digital Services Copies 15.01-13.04 132.43
106154 Parchments of Oxford April/May newsletter 1,484.90
106155 Southern Electricity Electricity 8/1/15-13/4/15 87.94
106156 Green Scythe Ltd Recs and greens 233.17
GM/SW/JF/AR/OCC//HMR&C April sal/wages/pen/PAYE/NICs 4,000.00
Total £9,039.57
INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Precept 2015-2016 – Ist half 53,961.50
Council Tax Reduction Scheme 2015-16 3,544.00
Treasury bonds interest 20.85
Tracker Account Interest 13.69
Newsletter Advertising 2,176.87
Photocopies 14.70
Allotments 10.00
Grant from MBMC for defribrillator 840.87
Total £60,582.48

137. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED
i) The Haseleys – April 2015*
ii) Little Milton Newsletter –April 2015*
iii) Great Milton Bulletin – April 2015*
iv) URC Newsletter – April 2015*
v) Holton, Waterperry & Waterstock News – March 2015*
vi) Tiddington with Albury and Milton Common newsletter – April/May 2015
vii) Letter from resident
viii) CPRE ‘Oxfordshire Voice’ Spring 2014
ix) Civic Voice – War Memorials’ survey
* On display in Parish Office

138 DATE OF NEXT MEETING – 15th June 2015 – NOTED

139. RESOLUTION TO EXCLUDE THE PUBLIC
Cllr Reilly proposed and Cllr Birks seconded that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters
Agreed unanimously

Confidential Agenda Monday 20th April 2015

140. UPDATE ON PROGRESS OF THE PARISH COUNCIL’S VILLAGE GREEN APPLICATION
Oxfordshire County Council has put the Parish Council ‘on notice’ that as the registration authority it intends to convene a public inquiry into the Application for Registration of a village green.

A further meeting with the Oxford Diocesan Schools Trust on the issue was to be held.
141. QUOTATION FOR HANDRAILS IN ENTRANCE TO MEMORIAL GARDENS
It was Agreed nem con with one abstention to accept the quote from Taylor Services for the manufacture and installation of mild steel handrails to the steps at the High Street entrance to the Memorial gardens. Cost £1,100 ex VAT
142. SALARY AND WAGE REVIEW FOR PARISH COUNCIL STAFF
The clerk had circulated a paper giving recommendations for the pay of the Parish Council employees. It was Agreed to:
• Award the Parish clerk his increment for 2015-16
• Following the completion of a satisfactory probationary period the Assistant Clerk would be paid an increased hourly rate in line with the national pay award 2014-16, backdated to January 1st 2015
• The two outdoor workers to have their hourly rate increased in line with ‘the living wage’.
143. STAFFING OF SPORTSFIELD MANAGEMENT COMMITTEE AND THE WHEATLEY PLAYING FIELD TRUST
Negotiations were ongoing with the employees of the Sportsfield Management Committee on their situation when the Sportsfield Management Committee ceases to exist at the end of August 2015.

The meeting closed at 9.25pm

Wheatley Parish Council

 

 

 

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 23rd MARCH 2015 IN THE PARISH OFFICE AT 7.30PM

 

 

PRESENT: Councillors P Willmott (Chair), R Bell, J Carr, D Lamont, R J Reilly, R Old and S Coleridge,

 

OFFICER: THE CLERK: Gareth Morris

 

 

  1. APOLOGIES FOR ABSENCE had been received from Cllr Stephens.

 

 

  1. DECLARATIONS OF INTEREST – none

  

 

  1. MINUTES OF THE PREVIOUS MEETING HELD 15th FEBRUARY 2015 (Including Minutes of the confidential session) – which had been circulated previously were signed as a correct and accurate record

 

 

  1. UPDATE ON ITEMS FROM THE MINUTES 15th FEBRUARY 2015
  2.  i) Minute114(i) – New entrance in to Church Road Recreation ground – Halls Construction had been back to re-do the mortar on the top of the wall.

A 2nd resident had complained to the office that the new gate was not ‘child- proof’. The clerk had replied that the complaint would be reported to the council. The committee was not minded to alter the gate at this moment in time.

  1.     ii) Minute 114(ii) – Faculty for new bench in Memorial gardens – a new position, diagonally opposite to the existing bench was chosen. The clerk will check with the Diocese

    iii) Minute 114(iii) – Handrails at entrance of Memorial Gardens – the Clerk will contact Taylor Services for ideas

  1.     iv) Minute 114(iv) – Noticeboards for the village – the infrastructure fund will operate in the financial year 2015-16
  2.     v) Minute 114(v) – new bench by Ambrose Rise bus stop – Richard Taylor will install the new bench

    

  1. TO FORMULATE A VILLAGE EMERGENCY PLAN
  2.  i) To report on the progress on the plan – The clerk will contact Cllr Davies and ask if she is happy for the plan to go to committee and full council for approval.
  3.   ii) To report on the purchase of two defibrillators for the Holton Pavilions and the centre of the village – The Holton Pavilions one was up and running. The one for the front of the Merry Bells had been ordered.

       

 

  1. CLERK UPDATE    
  2.        i) Confirmation from SODC of the precept requested (£107,923) – noted
  3.      ii) Update of Information Booklet – noted

iii) Request from Fusion to use Church Road Recreation Ground St George’s Fun Day- GRANTED

  1.       iv) Land in front of the old toilet block – the clerk had been advised that the land may still belong to Pye’s of Kidlington. The clerk to check.
  2.      v) Changes due to Local Government Transparency Code 2014 – The clerk had been advised by the OALC newsletter that “ there are no confidential minutes for parish councils. All minutes are available for public inspection” – Noted
  3.      vi) BCB will keep charges unchanged for 2015-16 – noted

vii) Payment of 2015-2016 Council Tax.- it would not be possible to pay the council tax bill at the bank.The clerk would pay the bill at the Post Office

viii) Trees in the village

  • The cherry tree that the County Council had felled at the top of the Ambrose Rise stream had been diseased. It was AGREED that a replacement cherry tree should be purchased to replace it .
  • The clerk would ask Steve Wensley to cut back the trees on the short path from Farm Close Lane to Farm Close Road. The leaseholding company for the properties on Farm Close Road should be asked to cut the trees back.
  • Also the trees by the side of the footpath to Station Road should be cut back
  • Cllr Carr would ask SODC if it was possible for the Parish Council to have a garden waste brown bin..

 

 

  1.  GRANTS, LICENCES AND SUBSCRIPTIONS
  2. i) Fusion – St George’s Fun Day grant towards inflatables/climbing wall – (£250 last 2 years) (Non 137 section 145 LGA 1972) Will come out of 2015-2016 budget – AGREED £275

 

 

  1. TO AGREE THE FINAL TWO MEMBERS OF THE WHEATLEY PLAYING FIELD TRUST
  2.       i) Representative from Wheatley Park School – Mr S Pearson has been put forward – AGREED
  3.     ii) Representative from the Community – Mrs P Willmott has been put forward.

AGREED

 

  1. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
  2.   i) Bell Lane corner – this was being altered this week.
  3.   ii) Vehicle Activated Devices – given the proposed development on London Road councillors wondered if they signs could be moved to other posts.

 

 

  1. FINANCIAL MANAGEMENT
  2. a) A completed copy of reconciled bank statement was signed by the Chairman & RFO

Budget to the end of February 2015 was presented and discussed

 

  1. b) Balances

After the cheques below have been paid the balances on the council’s accounts as at 16th February will be as follows:

Community     £2,017.96

Tracker         £104,929.56

Treasury           £60,680.08

 

 

 

 

 

 

 

 

 

  1. SCHEDULE OF PAYMENTS AUTHORISED

 

Cheque no. Payee Payment details Amount
Cheques paid
d/d Barclays Bank Bank charges 13/01 to 12/02 37.46
d/d Siemens Photcopier lease 403.70
106109 Green Scythe Ltd Strim bank of Am’rse Rise Stream 321.60
106110 D Lamont Refreshments for meeting 9.45
106111 OALC Training Course 78.00
106112 The Post Office 2nd class stamps 106.00
106113 Sue Ryder Hospice Grant Aid 50.00
106114 Thame CAB Grant Aid – non 137 1,000.00
106115 OCC Bell Lane corner 6,056.39
106117-106122 GM/SW/JF/OCC/AR/HMR&C Feb/wages/pen/PAYE/NICs 3,678.37
Total £11,739.57
Cheques to Pay
106123 Sage Ltd Invoices 46.80
106124 D Lamont Travel to Crowmarsh Gifford 15.26
106125 Berinsfield Community Business Verges Feb payment 608.33
106126 Lyreco stationary 47.36
106127 The Merry Bells Hire of hall & coffee room 91.50
106128 Thames Water Memorial Gardens – 16/12-05/03 16.99
106129 SODC 2015-2016 council tax 1,416.00
GM/SW/JF/AR/OCC//HMR&C Feb sal/wages/pen/PAYE/NICs 4,000.00
Total                £6,242.24

 

 

 

INCOME RECEIVED SINCE LAST MEETING

 

Income details Amount
Newsletter Advertising 4,796.00
VAT Refund – Nov/Dec/Jan 5,676.60
WPSFMC – contribution to defibrillator 577.50
Newsletter Subscription 12.00
Total £10,786.10

 

 

 

  1. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED
  2. i) The Haseleys – March 2015*
  3. ii) Little Milton Newsletter –February 2015*
  • iii) Great Milton Bulletin – February 2015*
  1. iv) URC Newsletter March 2015*
  2. v) Holton, Waterperry & Waterstock News –February 2014*
  3. vi) Tiddington with Albury and Milton Common newsletter – Feb/March 2015
  • vii) Oxfordshire Rural Community Council – Policy Bulletin January 2015*
  • viii) Thames Valley Police – January Crime report*
  1. ix) Thames Valley Police – Neighbourhood Policing newsletter Feb 2015*
  2. x) Thank you for grant aid – Oxfordshire Association for the Blind
  3. xi) Thank you for grant aid – Thame CAB
  • xii) Open Space – Spring 2015*
  • xiii) Oxfordshire Playing Fields Association – Newsletter Winter 2015*
  • xiv) Letter from resident re 2015-2016 precept.- The clerk read out an e-mail from a resident complaining that the Parish Council had raised the precept

* On display in Parish Office

 

  1. DATE OF NEXT MEETING – 20th April 2015 – NOTED

 

 

  1. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Lamont proposed and Cllr Reilly seconded “that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters2

AGREED nem con

 

 

  1. UPDATE ON PROGRESS OF THE PARISH COUNCIL’S VILLAGE GREEN APPLICATION

 

          A reply from the Parish Council’s solicitor had been received.

It was agreed that a further meeting with the Diocese would be welcomed

 

 

The meeting closed at 9.05pm

Wheatley Parish Council
MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 15 DECEMBER 2014 IN THE Parish OFFICE AT 7.30PM
PRESENT: Councillors: P Willmott (Chair), G Stephens, R Bell, D Lamont, J Reilly, R. Old, J Carr & G Birks (until 9.05pm)

OFFICER THE CLERK: Gareth Morris

Also present: Cllr A Davis (for Agenda Item 6(i)

72. APOLOGIES FOR ABSENCE had been received from Cllr Coleridge
73. DECLARATIONS OF INTEREST- NONE

74. MINUTES OF THE PREVIOUS MEETING HELD 24th November 2014 which had been circulated previously were signed as a correct and accurate with the following addition:
Minute 67 – Traffic matters in the village. Add at the end “These items to be discussed at the TRAC meeting on 26th November 2014
75. UPDATE ON ITEMS FROM THE MINUTES 24th November 2014
i) Minute 57(i) New entrance in to Church Road Recreation ground. Still waiting for the gate to be installed
ii) Minute 65 – report from sub-committee. The Committee had met on two occasions and the completed document would be presented at the January Council meeting

76. TO CONSIDER A REVISED BUDGET FOR 2014-15 AND THE 2015-2016 BUDGET

(i) To recommend to full council a revised budget for 2014-2015
It was AGREED to recommend to full council, the revised budget for 2014-2015, as circulated,.
(ii) To recommend to full council a precept and budget for 2015-2016
It was agreed that £2,000be added to the budget for improvement to the Farm Close Road Recreation Ground.
SODC recommends that the Parish Council’s Council Tax is calculated by band ‘D’ property which for 2014-2015 was £62.54. Cllr Bell recommended and Cllr Carr seconded that this figure be increased by 1.9% to £63.72. This was AGREED unanimously.
As the Tax Base (calculated by SODC) risen from 1,611.4 to 1,693.7, the precept resulting from band ‘D’’ of £63.72 would be £107,922.56 (up from £100,782.00).
Despite this increase, to meet the estimated net expenditure for 2015-16, the Parish Council’s would be contributing £36,000 from its reserves

77. TO FORMULATE A VILLAGE EMERGENCY PLAN
i) To report on the progress on the plan. Cllr Davies spoke to the latest draft of the Emergency Plan which was circulated to the committee. . She said the next steps are to flesh out the names and contact details of the people in the ‘Local Skills and Resources, Identified Community Meeting Points and Helping vulnerable people and communities’ sections. She asked councillors for any names and addresses of ‘useful’ people. The committee thanked her for the worked she had put into the plan.
ii) To report on the purchase of two defibrillators for the Holton Pavilions and the centre of the village.
The one for the pavilions had arrived. A 10 year maintenance had been purchased for an extra £300. Total cost £1,155.00, to be met jointly by the Rugby Club and the Sportsfield management Committee
The one for the centre of the village, including the cabinet, would cost £1,993. The Merry Bells Committee would pay 50% and allow it to placed on their wall. Planning Permission had to be ascertained.

78. TO CONSIDER THE NEXT STEPS IN THE VILLAGE GREEN APPLICATION
As the 5th December deadline had passed Cllr Lamont had spoken to the County Council and had been informed that40 comments in total had now been received. These would be sent on to the solicitors.
Cllr Willmott had heard via the Wheatley CAG, who had asked the two academies to install solar panels. Wheatley Park was going ahead but the Primary School Academy would not proceeding because i) they were a fire risk and ii) the Diocese within 10 years wishes to develop the site.
79. CLERK UPDATE
i) Christmas Tree and Lights – Installed and working – £40 worth of baubles purchased
ii) Dog Bin request Windmill Lane and Litter Bin for Farm Close Patio – clerk to check with SODC
iii) No Ball Games’ Notice – Installed
iv) Tree work in Memorial Gardens and St Mary’s Close – SODC had granted permission
v) OCC TTRO – Closure of Friday Lane from 5th January for up to 5 months NOTED
80. i) TO REQUEST A FACULTY FROM THE CHURCH DIOCESE TO PLACE A SEAT IN THE MEMORIAL GARDENS AT THE REQUEST OF THE WHEATLEY SOCIETY/ROYAL BRITISH LEGION
Details of the seat and location had been submitted to the Diocese for comments. The Faculty had yet to be applied for. Following a survey of the trees in the Memorial Gardens it had been pointed out that the Root Protection Area survey should be made before the seat was installed.
ii) TO CONSIDER A REQUEST FOR A HANDRAIL ON THE STEPS FROM THE HIGH STREET
It was agreed that handrails going up at a diagonal at the corners would be preferable. The question of Planning Permission or not had now to be addressed.

9.05pm Cllr Birks left the meeting
82. TO CONSIDER A NEW EDITOR FOR THE WHEATLEY NEWSLETTER FOLLOWING DR WATSON’S RELINQUISHMENT OF THE POST
Jim Watson had written to the Clerk and Chairman saying that after 10 years he wished to relinquish the post of Editor of the Wheatley Newsletter. His last issue would be February/March 2015.
It was agreed to ask the Assistant clerk if she might wish to take the role on, on the same terms as the current editor i.e. a fixed sum for each issue.
83. GRANTS, LICENCES AND SUBSCRIPTIONS
i) Sue Ryder Nettlebed Hospice – deferred until next meeting
ii) Oxford Association for the Blind – are in contact 23 visually impaired people in the Wheatley postcode OX33 – £200 had been granted on the previous two occasions. Cllr Carr proposed and Cllr Reilly seconded that £250.00 be awarded. AGREED
iii) Ordnance Survey – Map Copying Licence (£65.70) – AGREED
iv) Open Spaces Society – 2015 subscription – £45 – AGREED

84. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
i) Bell Lane corner –the clerk still to ascertain the placing of the dropped kerbs.
ii) Vehicle Activated Devices
OCC (Street Lighting) had confirmed that each unit would cost £2,824. 70, for parts, installation and 30 year’s maintenance costs. (£11,298.80 in total)
Cllr Stephens proposed, that as the Committee had only agreed that up to £10,000 be spent, “Three Vehicle Activated Devices be purchased. Two for London Road in the locations already agreed. One for Ladder Hill to be located near The Plant Centre for vehicles travelling north.”

This was AGREED by six votes in favour with none against and one abstention
85. FINANCIAL MANAGEMENT
a) A copy of the reconciled bank statement by Chairman & RFO
Budget to the end of November 2014 – was discussed

b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 15th December 2014 would be as follows:
Community £3,426.40
Tracker £128,910.55
Treasury £60,656.00
86. SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
106049-106054 GM/SW/JF/OCC/AR/HMR&C Nov sal/wages/pen/PAYE/NICs 4,032.00
Total £4,032.00
Cheques to Pay
106056 Berinsfield Community Business Nov payment 608.33
106057 Buryhook Countryside M’ment Tree work/Littleworth/C Close etc 720.00
106058 Lyreco UK Ltd Photocopying paper 47.44
106059 J Watson Dec/Jan newsletter 680.00
106060 Parchments of Oxford Dec/Jan newsletter 1484.90
106061 Kingdom Signs Ltd “No Ball Games” sign 163.10
106062 The Tree Barn Christmas tree 252.00
106063 Down to Earth Memorial Gardens 50.00
106064 Mainstream Digital Nov Telephone charges 0.82
106065 Hall Construction Ltd New entrance to Ch Rd Rec 13,632.80
106066 Merry Bells Annual RPI increase for 3rd quart 19.04
GM/SW/JF/AR/OCC//HMR&C Dec sal/wages/pen/PAYE/NICs 3,800.00
Total £21,458.43

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 585.00
Treasury Bill Interest 23.31
VAT Repayment 319.95
Total £928.26

87. PUBLICATIONS & CORRESPONDENCE RECEIVED & NOTED
i) The Haseleys – December2014*
ii) Little Milton Newsletter – December 2014*
iii) Great Milton Bulletin – November 2014*
iv) URC Newsletter December 2014*
v) Holton, Waterperry & Waterstock News – November 2014*
* On display in Parish Office

88. DATE OF NEXT MEETING – 19th January 2015 – NOTED

89. RESOLUTION TO EXCLUDE THE PUBLIC
Cllr Lamont proposed and Cllr Bell seconded “ that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”
AGREED NEM CON

Meeting closed at 9.30pm at the conclusion of the Confidential Agenda

Wheatley Parish Council
MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 24th NOVEMBER 2014 IN THE MERRY BELLS COFFEE ROOM AT 7.30PM
PRESENT: Councillors: P Willmott (Chair), G Stephens, R Bell, D Lamont, J Reilly &
S. Coleridge

OFFICER THE CLERK: Gareth Morris

Also present: One member of the public
54. APOLOGIES FOR ABSENCE had been received from Cllrs Birks, Carr and Old
55. DECLARATIONS OF INTEREST
Cllr Coleridge declared an interest in item 8 (Village Green Application) as she is Governor of the John Watson Federation who are objecting to the application

56. MINUTES OF THE PREVIOUS MEETING HELD 20th OCTOBER 2014 (Including Minutes of the confidential session) which had been circulated previously were signed as a correct and accurate record with the following correction:
Page 3 item 46(v) – add ‘was noted’ at the end’
57. UPDATE ON ITEMS FROM THE MINUTES 20TH OCTOBER 2014
i) Minute 38(i) New entrance in to Church Road Recreation ground. The entrance had been made but the actual gate was yet to be installed
ii) Minute 38(ii) Refurbishment of War Memorial and Memorial Gardens – This was completed in time for Remembrance Sunday
iii) Minute 38(iv) Replacement Equipment in Cullum Road Recreation Ground.-The replacement equipment had been installed and was ready for use.
iv) Minute 38(v) State of the Gutters across the village – SODC had been visiting the village and clearing the gutters
v) Minute 43(v) – Closure of lower part of Holloway Road. The planned closure had been put on hold for the time being due to other pressures on the highway. The clerk to ask that warning signs advising of the closure be placed at the top of Holloway Road ahead of the closure

58. TO CONSIDER A REVISED BUDGET FOR 2014-15 AND THE 2015-2016 BUDGET
(i) Revised 2014-15 budget – the alterations from the last meeting had been made
(ii) 2015-2016 budget – the alterations from the last meeting had been made. The amounts for Information Booklet and Parish Council election reduce from £2,000 to £1,000 in each case.

59. TO FORMULATE A VILLAGE EMERGENCY PLAN
As requested the clerk had written to the clerk at Holton to see if they would like to join with Wheatley in an Emergency Plan. The reply was that they would like to and a name of a Holton Parish councillor had been given

Purchase of 2 defibulators

1. One for the Holton Sports pavilion – cost to be met by Wheatley Rugby Club and the Sportsfield Management Committee. The ‘secured coded box’ donated from ‘Saving Lives of Thame’ – This was Agreed

2. One for the centre of the village. Cost of defibulators £843, cost of box £850 Total = £1,693. The Merry Bells Management Committee to be asked if they would donate 50% of the cost and give permission for it to be mounted on the front wall with power taken from the Parish Office. This was Agreed
60. TO CONSIDER THE AUDIO/VIDEO RECORDING OF PARISH COUNCIL
MEETINGS
Following research undertaken by Cllr Stephens it was agreed to purchase a stereo recorder that could be placed in the middle of a meeting and make a recording. The cost would be £83.33
61. TO CONSIDER THE NEXT STEPS IN THE VILLAGE GREEN APPLICATION
Nothing had been received from Oxfordshire County Council.
Cllr Willmott had received a request from the Director for Education at the Diocese for us to withdraw the Parish Council’s application. The committee was not for withdrawing the application. It would wait until after 5th December and the deadline for objections at the County Council.
Mrs Liz Wickens (Academy Governor) was given permission to address the meeting. She said that a letter was going from the Headteacher and the Governors to all parents encouraging them to object to the application.
She gave a draft of the letter to the Cllrs Lamont and Willmott.
62. CLERK UPDATE
i) Christmas Tree and Lights- one had been ordered and would arrive on 28th November. The lights to be switched on at 4.00pm on 4th December (the day of the advent pageant)
ii) Farm Close Patio – the rebuilding of the front wall and steps had been completed
iii) SODC Town and Parish Forum – Wednesday 12th Nov @ 6.00pm – Crowmarsh Cllr Lamont gave a verbal report on the event.
iv) Dog Bin request Windmill Lane – the clerk to enquire of SODC if a normal litter bin could be installed.
v) ‘No Ball Games’ Notice – one had been ordered to be placed by the listed building that is next to the old toilet block land.
vi) Tree work in Memorial Gardens and St Mary’s Close – OCC had requested that the overhanging tree which was blocking a light in Bell Lane be trimmed back. Also a request had been made that the horses chestnut tree in St Mary’s Close be cut back. In both cases permission from SODC was necessary. The required forms had been sent in.
63. i)TO REQUEST A FACULTY FROM THE CHURCH DIOCESE TO PLACE A SEAT INTO THE MEMORIAL GARDENS AT THE REQUEST OF THE WHEATLEY SOCIETY/ROYAL BRITISH LEGION
This was AGREED subject to the design and confirmation that the seat and installation would be met by the Wheatley Society/Royal British Legion.

ii) TO CONSIDER A REQUEST FOR A HANDRAIL ON THE STEPS FROM THE HIGH STREET
It was AGREED that the clerk make investigations in to suitable handrails and the permissions needed.
64. TO CONSIDER THE REQUEST FOR STREET TRADING CONSENT FROM MR MAHDY TAVAKKOLY TO SELL KEBABS AND PIZZA FROM A CATERING VAN LOCATED IN THE SODC CAR PARK, WHEATLEY, TRADING BETWEEN 1700 AND MIDNIGHT ON EVERY WEDNESDAY, THURSDAY, FRIDAY AND SATURDAY
The committee strongly objected to the granting of this licence on the grounds of litter and the noise and disturbance it is likely to create in what is a mainly residential area.
65. TO SET UP A SUB-COMMITTEE TO DECIDE UPON THE DETAILED PROPOSALS FOR THE FORMATION OF A TRUST TO LOOK AFTER THE SPORTSFIELD (to be presented to the Council meeting in January)
It was agreed to set up the subcommittee with Cllrs Bell, Lamont and Willmott willing to serve.
The clerk would circulate all councillors to see if any others wished to serve.

66. GRANTS, LICENCES AND SUBSCRIPTIONS
i) Sue Ryder Nettlebed Hospice – deferred to next meeting
ii) Oxford Association for the Blind – deferred to next meeting
67. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE
i) Bell Lane corner
ii) Vehicle Activated Devices
iii) Pedestrian Crossing outside Morland House, London Road.
iv) Extra double yellow lines along Church Road.
v) Weight Restriction in the village

These items to be discussed at the Traffic and Roads Advisory Committee 26th
November
68. FINANCIAL MANAGEMENT
a) A completed copy of reconciled bank statement was signed by the Chairman & RFO
Budget to the end of October 2014 was discussed.
b) Balances
After the cheques below have been paid the balances on the council’s accounts as at 24th November 2014 will be as follows:
Community £3,401.02
Tracker £149,910.55
Treasury £60,632.69

69. SCHEDULE OF PAYMENTS AUTHORISED
Cheque no. Payee Payment details Amount
Cheques paid
106040 Playdale Playgrounds 50% deposit – Cullum Rd rec 2,881.56
106045 I Roberts Electricity for 2013 Xmas Tree 20.00
105992-6001-05 GM/SW/JF/OCC/AR/HMR&C Oct sal/wages/pen/PAYE/NICs 3,755.20
Total £6,656.76
Cheques to Pay
106032 AW Mobbs & Co Limited Shingle for Memorial Garden path 154.50
106033 Fenland Leisure Products Swing Shackles 11.60
106034 Grzegorz Zasuwa Window Cleaning 5.00
106035 Trinder & Son Safety Test Appliances 80.00
106036 D. Lamont Refreshments for WPS pupils 11.20
106037 R. Taylor Landscapes Rebuilt damaged wall FCR patio 270.00
106038 The Merry Bells Hall Hire 360.00
106039 WPSFMC Outstanding balance 2013/14 2,600.07
106041 Mainstream Digital Tel charges Oct 1.52
106042 Lyreco UK Ltd Stationery, office equipment 106.90
106043 Green Scythe Ltd Recs. Oct Cut 228.00
106044 Berinsfield Community Business Verges October 608.33
106046 Berinsfield Community Business FCR Patio, weeding Cullum Rd 210.00
106047 Playdale Playgrounds Cullum Rd Rec final amount 2,881.56
106048 SLCC Clerk’s manual 82.80
GM/SW/JF/AR/OCC//HMR&C Sept sal/wages/pen/PAYE/NICs 3,900.00
Total £11,511.48

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 3,930.00
Treasury Bill Interest 23.68
Tracker Interest 18.62
Total £3,972.30
70. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED
i) The Haseleys – October 2014*
ii) Little Milton Newsletter – October 2014*
iii) Great Milton Bulletin – November 2014*
iv) URC Newsletter November 2014*
v) Holton, Waterperry & Waterstock News – November 2014*
vi) Thank You from South and Vale Carers for grant aid
vii) ORCC – Annual Review 2013-2014
viii) Clerks and Councils Direct – November 2014
ix) CPRE – ‘Countryside Voice’ & ’Fieldwork’ – Winter 2014
x) CPRE, Oxfordshire – ‘Oxfordshire Voice’ – Autumn 2014
xi) Open Spaces Society – ‘Open Space’ – Autumn 2014
xii) Oxford Brookes Residents’ meeting – 21.10.14 – minutes
* On display in Parish Office

71. DATE OF NEXT MEETING – 15th December – Noted

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 20th OCTOBER 2014 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: P Willmott (Chair), G Stephens, R Bell, D Lamont, J Carr &

S. Coleridge

OFFICER THE CLERK: Gareth Morris

Also present: Cllr A Davis for item 6 (minute 40)

35.  APOLOGIES FOR ABSENCE had been received from Cllr R Old.

36. DECLARATIONS OF INTEREST – None

37.  MINUTES OF THE PREVIOUS MEETING HELD 22nd SEPTEMBER 2014 which had been circulated previously were signed as a correct and accurate record with the following corrections:

Minute 19- second line -change ‘They’ to ‘The’

Minute 26(ii) – second line – Add ‘Road’ after ‘London’.

38. UPDATE ON ITEMS FROM THE MINUTES 22ND SEPTEMBER 2014

i) Minute 6(i) New entrance in to Church Road Recreation ground. Hall Construction had accepted the contract for the work. No start date had been agreed.

ii) Minute 22(vii) Refurbishment of War Memorial and Memorial Gardens. The   cleaning of the Memorial had been completed but not the repainting of the lettering.

Cllr Lamont along with Cllr Stephens & Reilly had laid 2 tons of chippings (cost £160) along the footpaths. They were given excellent help from 6 students from Wheatley Park School as part of their ‘Big Learning Day’.

iii) Minute 22(ix) Playground Inspection – the shackles for the swings had been purchased and fixed.

iv) Minute 24 Replacement Equipment in Cullum Road Recreation Ground. Playdale had provided a quote for £4,802. The clerk had discussed with the representative that there would be no need for toilet facilities and to keep the site secure overnight Harris Fencing could be put across the public entrances.

v) Minute 28 State of the Gutters across the village

SODC had written saying that their ‘The Big Clean Up’ would be visiting the village. The letter was rather confusing as to what exactly would be included. Cllr Carr to take the matter up with the Waste Team. The Committee suggested that the High Street, Ladder Hill, Old Road and Acremead Road

39. TO FORMULATE A VILLAGE EMERGENCY PLAN

Cllr Davies was present and spoke to her draft Emergency Plan which was circulated to the committee.

She emphasised that input would be needed from other Parish Councillors and residents on ‘useful’ people, locations and suppliers. She suggested that a small working party be set up to add details. Cllr Lamont and Stephens agreed to help.

Cllr Davies was thanked for the hard work she had put into the draft plan.

The Clerk would now circulate the draft plan to all councillors and ask Holton Parish Council (via their Clerk, Sonia Barter) if they wish to be part of Wheatley’s plan.

40. TO CONSIDER A REVISED BUDGET FOR 2014-15 AND THE 2015-2016 BUDGET

(i) Revised 2014-15 budget

Following discussion on the revised budget it was agreed that:

  • ‘Tree Work should be kept at £4,000
  • ‘Street Furniture’ to include £4,000 for new notice boards.
    • ‘Footpaths’ – to include £20,000 cost of new entrance into Church Road  Recreation Ground

(ii) 2015-2016 budget

Suggestions for changes were

  • Rent for office needs to be checked
  • Tree Work to be kept at £,4000
  • £2,000 to be added for update of Information Booklet. Clerk to check previous booklet cost.
  • £2,000 provision made for recharge to SODC for Parish Council elections
  • It was likely that Council Tax Reimbursement from SODC would go down next year
  • Refund form OCC for verges would be reduced by 50%

The Clerk reported that even if the precept was increased there would be a decrease in the Parish Council’s balances both in this financial year and the next.

41.  TO CONSIDER THE AUDIO/VIDEO RECORDING BY THE PARISH COUNCIL OF PARISH COUNCIL MEETINGS

Cllr Lamont proposed and Cllr Coleridge seconded that Cllrs Willmott and Stephens investigate the feasibility the Parish Council making audio recordings of Parish Council meetings. This was AGREED

42. TO CONSIDER THE NEXT STEPS IN THE VILLAGE GREEN APPLICATION

Nothing had been received from the County Council

Cllr Willmott reported that he believed that Joan Mortars (Headteacher at the Primary Academy) had asked M. Watts (Grounds Contractor) to quote for regular maintenance of ¼ of the field and for 1 cut per year for the rest of the field including the football pitch.

43.  CLERK UPDATE

i) Christmas Tree and Lights – AGREED

ii) OALC Training – “Being Good Employer” – 12th November 2014 – £65. AGREED that Cllr Lamont would attend

iii) Oxford Brookes and the Residents’ Associations Meeting – 21st Oct – 6.30pm –   Cllr Bell would be attending

iv) SODC Town and Parish Forum – Wednesday 12th Nov @ 6.00pm – Crowmarsh

AGREED that Cllr Lamont and Cllr Stephens or Willmott would attend

v) The Clerk reported that the lower part of Holloway Road would be closed for gas main works from 11th November for up to 6 weeks

44. To seek approval for the establishment of a joint working party to include the PC and the Wheatley British Legion to monitor and recommend improvements to the maintenance of the memorial gardenS

Cllr Stephens proposed and Cllr Lamont seconded that the working party be established. This was AGREED

Cllrs Lamont, Coleridge and Bell agreed to be the Parish Council representatives

45.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Royal British Legion – Wreath – £40 – AGREED

ii) South and Vale Carers – request for grant (£200 213-14) – (supports 8 carers from the village) Cllr Carr proposed and Cllr Stephens seconded that the amount be raised to £250. – AGREED

46. TO CONSIDER VARIOUS TRAFFIC MATTERS IN THE VILLAGE

i) Bell Lane corner – still awaiting costings.

ii) Vehicle Activated Devices – exact locations eg lamp post numbers to be decided

iii) Pedestrian Crossing outside Morland House, London Road.  Meeting with Anthony Kirkwood and Mark Francis (both OCC Highways) had yet to be arranged..

iv) Extra double yellow lines along Church Road. – has been referred to Full  Council on 3rd November.

v) SODC – Civil Parking Enforcement – response by 31st October.

The Clerk read out objections from 3 residents of High Street to the possibility  of parking enforcement in the High Street. An objection from Cllr Davies to the decision to support SODC in parking enforcement being taken by Finance and General Purposes Committee and not full council was noted.

SODC had asked for suggestions for roads that would benefit from better enforcement. The clerk to reply with all of High Street, Church Road, Crown Square, Littleworth Road, Station Road, Old London Road and Crown Road

vi) Collision between house and HGV in High St – the clerk had contacted OCC Trading Standards and they would write back with advice.

9.30pm Cllr Stephens proposed that Standing orders be suspended for 20 minutes so the Agenda could be finished. Cllr Carr seconded. AGREED.

47.  FINANCIAL MANAGEMENT

A copy of reconciled bank statement was signed by the Chairman  & RFO

Budget to the end of September 2014 – taken under Item 5 (Minute 40)

b) Balances

After the cheques below have been paid the balances on the council’s   accounts as at

20th October 2014 will be as follows:             Community      £2,047.29

Tracker             £161,891.93

Treasury           £60,651.31

48.                            SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105993 OALC Training Course 84.00
105997 CPRE 2014-2015 Subscription 36.00
105998 Wheatley Park School Grant Aid Prizegiving 200.00
105999 The Post Office Stamps 292.00
106016 OALC Training Course 78.00
106000 St Mary’s Church Grant Aid 500.00
d/d Barclays Bank Bank Charges 13/8 – 14/9 40.13
105992-6001-05 GM/SW/JF/OCC/AR/HMR&C Sept sal/wages/pen/PAYE/NICs 3,736.77
Total £4,888.90
Cheques to Pay
106007 Berinsfield Community Business Verges – September 608.33
106008 Anker International Black rubbish bags 124.80
106009 Online Playgrounds Shackles for swings 30.20
106010 The Merry Bells Office Rent 25/9 -24/12 1,107.55
106011 J Watson Oct/Nov newsletter 680.00
106012 Lyreco Copier paper etc 48.84
106013 Mainstream Digital Ltd Phone book entry/linerental/calls 76.72
106014 Parchment Printers Ltd Oct/Nov Newsletter 1,484.90
106015 Southern Electric Electricity 05.07-06.10 78.85
106017 Swift Digital Services Copies(14/7-13/10)Support 14-15 213.04
106018 Clair Logic Support for computer 84.00
106019 C Sprent Tags for newsletter bags 3.00
106020 Green Scythe Oct cut of recs 228.00
GM/SW/JF/AR/OCC//HMR&C Sept sal/wages/pen/PAYE/NICs 3,800.00
Total £8,568.23

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 4,408.29
Treasury Bill Interest 23.68
VAT refund 323.99
Allotment’s 120.00
Newsletter Subscriptions 30.00
Total £4,905.96

49. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED

i)        The Haseleys – October 2014*

ii)        Little Milton Newsletter – October 2014*

iii)        Great Milton Bulletin – October 2014*

iv)        URC Newsletter October 2014*

v)        Holton, Waterperry & Waterstock News – September & October 2014*

vi)        Tiddington with Albury &Milton Common –Oct/Nov 2014*

vii)        Wheatley/Chalgrove Neighbourhood Policing August 2014*

viii)        TVP Neighbourhood Newsletter September 2014*

ix)        Tree  Council’s ‘Tree News’ Autumn/Winter 2014*

* On display in Parish Office

50.  DATE OF NEXT MEETING – 24th November – NOTED

51. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Stephens proposed and Cllr Carr seconded:

that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters

This was AGREED nem con

The meeting closed at 9.50pm at the conclusion of the Confidential Item

WHEATLEY PARISH COUNCIL

Finance and General Purposes Committee – Confidential Agenda Monday 20th October 2014

51.  RESOLUTION TO EXCLUDE THE PUBLIC

To propose that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters

52.    MINUTES OF THE CONFIDENTIAL SESSION HELD ON 22nd SEPTEMBER 2014 which had been circulated previously were signed as a correct and accurate record,

53.   UPDATE FROM THE CONFIDENTIAL SESSION HELD ON 22ND SEPTEMBER. – None