WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 4th MARCH 2013 IN THE MERRY BELLS AT 7.30 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly, A Knapp, R Bell, C Dalton. E Bailey, G Stephens, D Lamont, J Carr, S Coleridge & J Coveley

OFFICER: Gareth Morris, Clerk to the Parish Council

Also present: County Councillor Anne Purse, and 1 member of the public

88.   APOLOGIES FOR ABSENCE had been received from Cllrs Old, Anderson and Willmott.

89.   DECLARATIONS OF INTEREST – None

90.   MINUTES of the meeting of the Parish Council meeting held on Monday 7th    January 2013 which had been circulated previously were signed as a correct and accurate record

91.  UPDATE from the meeting held on Monday 7th January 2013

i) Minute 65 (ii) Footway around the Roundhouse – OCC Highways have indicated that this work will not be carried out in this Financial Year – The Parish’s £7,000.00 has been refunded. The Clerk is hopeful that the scheme could be undertaken in the new financial year.

ii)  Minute 80(iv) Ambrose Rise ditch – the report that the ditch has been ‘dredged’

Cllr Carr said that there was £70,000 in SODC’s 2013-14 budget for flood prevention work in Wheatley.

iii) Minute 83 – Cllr Bell said he felt that as this was an Advisory Committee to the Parish Council then the Minutes of the meetings should go with the Council’s minutes in the Minute Book

92.  THE MINUTES of the meetings of the Planning Committee held on the following dates were received.

i) Wednesday 9th January 2013 – circulated previously

ii) Wednesday 13th February 2013 – circulated previously

The Clerk reported that an amendment to 1 Elm Close application had been submitted which did reduce the side of size of the extension but the Chairman of Planning and the Clerk still felt it was overdevelopment of the site and had recommended refusal, the deadlines had fallen between Planning Committee meetings. The clerk had heard that day that the application had been granted.

93. THE MINUTES of the meetings of the F&GP Committee meeting held on the following dates were received

i)    Monday 21st January 2013 – circulated previously

ii)    Monday 18th February 2012 – circulated with the Agenda

i) Minute 78(iv) – Cullum Road sandpit – Cllr Bailey reported on the results of the questionnaire. It was hoped to provide a full breakdown of the results at the next Finance meeting

94.   TO CONSIDER MATERS RELATING TO ANNUAL RETURN 2012 – 2013 AND

ANNUAL ACCOUNTS 2012-2013

Risk Assessment Action Plan 2013-2014 – The Risk Assessment Action Plan had been circulated. The clerk explained the points on the action plan which were discussed. The Action Plan was approved and signed by the Chairman.

95. TO BE AWARE OF THE FORTHCOMING SODC COMMUNITY GOVERNANCE REVIEW – It was Agreed that the Council should wait until the consultation starts in earnest later in the year before discussing the matter

96.   TO RECEIVE A REPORT FROM THE ADVISORY GROUP ON THE YOUTH CAFÉ

Cllr Lamont spoke to his tabled report (copy in Minute Book)on the last meeting of the Advisory Group, which had been attended, by invitation, Jenny Stoker (Maple Tree) and Paul Lawrence of OAYP (Oxfordshire Association for Young People) and Cllr Bell as a substitute for Cllr Stacey.

The Advisory Group felt that the concerns of the County Council were gradually

being satisfactorily addressed eg the name used in publicity. Numbers were low  but increasing.

It was felt that OAYP could have a lot to offer, so it was Agreed that the Parish Council should affiliate to the organisation from the new financial year.

The Chairman thanked Councillor Lamont for preparing

the report.

8.37pm – The Chairman declared the Council out of session

County Councillor Purse – there was to be a £50m cut in the OCC budget in the coming year. These would particularly hit the elderly.

Having been thwarted in spending her Stewardship money on rebuilding the road humps at the eastern end of the High Street she was now going to get the area in front of the shops and Crown Square re-surfaced. Some of her money would be spent on upgrading Footpath 2, up and over the Howe. She had also been able to get a grit bin for Fairfax Gate

SODC Councillor Janet Carr – SODC council Tax to be reduced by 2.5%. and £500,000 to be put into the Community Investment Fund.

9.00pm – the Chairman declared the Council back in session.

99.  TO CONSIDER WRITING TO ORCC RE PROGRESS WHEATLEY’S REQUEST  FOR AFFORDABLE HOUSING

It was Agreed to write to ORRC and Sovereign Housing to see if there was a chance of resurrecting the Parish’s for Affordable. Housing.

100. TO CONSIDER A REQUEST TO THE DISTRICT COUNCIL FOR FUNDING FROM THEIR FUND FOR TOWN AND VILLAGE CENTRES

£75,000 had been put in a fund for improvements to the centres of the towns in SODC and the larger villages. SODC Councillors to follow up.

101.   REPORTS FROM OUTSIDE BODIES

i)        The Merry Bells Management Committee – new ceiling and lighting in the main hall had been installed. Refurbishment the gentlemen’s toilet would follow.

ii)        The Howe Trust – 45 extra trees had been planted. A survey of the ash trees revealed non were diseased.

iii)          The Park Sports Centre Joint User Group – no meetings had been held but   Cllr Lamont reported that there was a new centre manager in post

iv)       Thames Valley Police

The clerk reported from the latest TVP newsletter(March)

  • No incidents of Anti Social Behaviour in Wheatley in February
  • 5 incidents of Theft of/from motor vehicles
  • Speed checks would be taking place in the village
  • 1 incident of burglary to non dwellings
  • Following the break in to  a number of churches in the Wheatley area a man has been arrested in connection with some of those offences

102.  TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

i)       To receive a report of the latest meeting – No meetings had taken place

ii)       To consider progress on a new Joint User Agreement  – No progress to report

iii)       To consider progress on the plans for the new pavilion – No progress to report

It was Agrees that the new Chairman of Governors of the Primary should be written to by Chairman of the Council

It was further Agreed that this item should be placed further up the Agenda.

103.   CALENDAR OF MEETINGS. – Noted

i)    Planning Committee  – Wednesday 13TH March 2013 – 7.30pm

ii)    F&GP Committee Monday 18th March 2013 – 7.30pm

iii)    TRAC Meeting –Wednesday 27th March – 7.30pm

iv)    Planning Committee – Wednesday 10th April 2013  – 7.30pm

v)    F&GP Committee –  Monday 15th April 2013 – 7.30pm

vi)    Planning Committee – Wednesday 8th May 2013  – 7.30pm

vii)    Parish Council Meeting – Monday 13th May  2013– 7.30 pm

104.  RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Dalton proposed and Cllr Reilly seconded that:

that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters

This was Agreed unanimously

The meeting closed at 9.50pm after the confidential business had been completed

WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 7th JANUARY 2013 IN THE MERRY BELLS AT 7.30 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. R Old, G Birks,

A Knapp, R Bell, C Dalton. E Bailey, G Stephens, D Lamont, J Carr, P Willmott & J Coveley

OFFICER: Gareth Morris, Clerk to the Parish Council

Also present: County Councillor Anne Purse, and 18 members of the public

75.   APOLOGIES FOR ABSENCE had been received Cllrs Anderson and Coleridge

76.   DECLARATIONS OF INTEREST – none

77.   MINUTES of the meeting of the Parish Council meeting held on Monday 5th    November 2012 were signed as a correct and accurate record after the following amendment had been made:

Page 3 – Minute 72(ii) – delete ‘was now a trustee’ replace with ‘wanted to resign’

78.  UPDATE from the meeting held on Monday 5th November 2012

i) Minute 65 (ii) Footway around the Roundhouse – OCC Highways have indicated that this work is programmed for late January/early February 2013 – Noted

ii) Minute 68 – Application for the extension of the reservoir at Horspath – this application has been withdrawn.- Noted

79.  TO RECEIVE THE MINUTES of the meetings of the Planning Committee held on:

i) Wednesday 12th December 2012 – the minutes were received

80. TO RECEIVE THE MINUTES of the meetings of the F&GP Committee meeting held on:

i)     Monday 19th November 2012 – the minutes, circulated previously were received

ii)     Monday 17th December  – the minutes were received

i) Minute 78(ii) Footway around the Roundhouse – a quote (£3,200) from Mr S Shew had been received for fees in designing a new access into Church Road recreation Ground by the Roundhouse. This had been received to late for a decision/recommendation to be made. The January Council meeting to decide.

Cllr Reilly proposed and Cllr Lamont seconded that Mr Shew’s quote be accepted

Agreed  – 9 votes in favour with 3 against and 1 abstention

iii) Minute 78(iv) – Cullum Road sandpit – Cllr Bailey spoke to her tabled report. The  next stage would be to hold a consultation with residents

iv) Minute 78(iii) – Ambrose Rise stream – the clerk had asked Mr Baldwin re the possibility of building the wall up at the entrance to the culvert

8.08pm – As there were so many members of the public present from Ambrose Rise, the Chairman declared the Council out of session and invited members of the public to speak.

The overall feeling from residents was that whenever it rained they feared that their houses/ gardens would be flooded again. They asked that a bigger wall be built at the northern end of the ditch, as it entered the culvert.

The clerk replied that he had asked Mr Baldwin for advice and the reply was that whilst not ruling it out care had to be taken that any change like that did not divert the water causing flooding elsewhere. He further stated that he had requested hat he stream be ‘dredged’ but this had not happened because the bank was waterlogged and too soft.

The District Councillors said that Mr Baldwin 9Monson Engineering – SODC’s agents) was working on a scheme that would take the water from Castle Hill eastwards, so it would not run into the Ambrose Rise stream in the first place.

County Cllr Purse – Local Government Boundary review –she could not see any way in which Wheatley and Holton could be in the same ward because of the number of smaller villages west of Holton.

From her ‘locality money’ she hoped to convert one or two humps in the High Street to cushions and to upgrade the footpath up to Windmill Lane behind the Howe.

8.50pm – The Chairman declared the meeting back in session

80(iv)continued Ambrose Rise stream

Cllr Carr proposed and Cllr Stephens seconded that the Parish Council appoint a contractor to look after the stream – Agreed

81.  2013-2014 BUDGET

i) To resolve to agree with OALC that there is no need for Councillors to request a dispensation in order to agree the 2013-2014 precept. Agreed

ii) To resolve to approve the Parish Council revised budget for 2012-2013 and the Parish Council budget and precept for 2013-2014 as recommended by F&GP on 17th December 2012.

The F&GP Committee has recommended that the precept for 2012-2013 be maintained its 2011-2012 level of £104,609.

Cllr Reilly proposed and Cllr Bailey seconded that the revised budget for 2012-2013 and the Parish Council budget and precept for 2013-2014 as recommended by F&GP on 17th December 2012 be approve. – Agreed unanimously

82. TO CONSIDER A RESPONSE TO THE LOCAL GOVERNMENT BOUNDARY COMMISSION’S RECOMMENDATION FOR THE WHEATLEY WARD IN THEIR ELECTORAL REVIEW OF SOUTH OXFORDSHIRE

Following the response by SODC and Cllr Purse’s comments Cllr Dalton proposed and Cllr Reilly seconded the Parish Council’s response should be to support the District Council’s response that there should be two single member wards for Wheatley and Holton.

83. TO RECEIVE A REPORT FROM THE ADVISORY GROUP ON THE YOUTH     CAFÉ SINCE ITS OPENING

Cllr Lamont tabled a report from the Advisory Group. This was accepted.

84.  REPRESENTATIVES TO OUTSIDE BODIES.

(i) The Howe Trust – Cllr Joyce Coveley – Agreed

(ii) Wheatley Charities – Mr Michael Lancashire – Agreed

85.   REPORTS FROM OUTSIDE BODIES

i)        The Merry Bells Management Committee – No report

ii)        The Howe Trust – No report

iii)       The Park Sports Centre Joint User Group – No meetings had been held.

iv)       Thames Valley Police  – a written report had been tabled

86.  TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

i)       To receive a report of the latest meeting – no meeting since last Parish Council meeting

ii)       To consider progress on a new Joint User Agreement – the Chairman has

e-mailed The Primary School Headteacher

87.   CALENDAR OF MEETINGS –  NOTED

i)    Planning Committee  – Wednesday 9th January 2013 – 7.30pm

ii)    F&GP Committee Monday 21st January 2013 – 7.30pm

iii)    Planning Committee – Wednesday 13th February 2013  – 7.30pm

iv)    F&GP Committee –  Monday 18th February 2013 – 7.30pm

v)    Parish Council Meeting – Monday 4th March  2013– 7.30 pm

vi)  CPRE Neighbourhood Planning Forum Tuesday 5th February at Dorchester   at Thames Village Hall. 9.30am – 5.00pm

vii)    Oxford Green Belt Network AGM – Tuesday 15th January – 7.45pm – Islip Village Hall

WHEATLEY PARISH COUNCIL

MINUTES OF THE EXTRA ORDINARY MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 2ND JULY 2012 IN THE MERRY BELLS AT 8.00 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. R Old, J. Anderson,

A Knapp, R Bell, C Dalton. E Bailey from 7.45pm), S Coleridge &            J Coveley

OFFICER: Gareth Morris, Clerk to the Parish Council

Also present: County Councillor Anne Purse and 12 members of the public

29.   APOLOGIES FOR ABSENCE had been received from Cllrs Birks and Willmott

30.   DECLARATIONS OF INTEREST – None

31.   MINUTES of the meeting of the Extra Ordinary Parish Council of Monday 18th June 2012 circulated with this Agenda were signed as a correct and accurate record after the following amendments had been made.

i) Page 1Present: change “G Anderson” to “J Anderson”

ii) Page 1 – Minute 25 – Add “ These had been recommended by F&GP”

iii) Page 2 – Minute 27(iii) – Last sentence of the penultimate paragraph – replace ”it was felt” with “indicated”

iv) Page 3 – Minute 27 – change (ii) in the top line to (iii)

v) Page 3 – Minute 27(iii) – 2nd paragraph, 3rd line – change ”11 & 17” to “10 & 19”

32.  UPDATE from the meeting held on Monday 14th May 2012

i) Minute 13(iib) page 4 Offer of affordable housing land

The clerk reported that he had received a telephone call from a resident living near on the London Road near Asda saying that they were extremely unhappy that the Parish Council had passed a resolution on the issue which was not on the Agenda. Also the resident reported that at the start of June following torrential rain that part of the village suffered a 16 hour power outage which affected the pumps at the sewage works. This emphasises the vulnerability of the area to flooding and further housing development in that area is likely to exacerbate the problem. NOTED

33.  UPDATE from the Extra Ordinary Meeting held on Monday 18th June 2012

i) Minute 26 – Code of Conduct – please find enclosed with this Agenda ‘A guide to the standards regime effective from 1st July 2012’

The clerk had received the ‘Register of Interests’ form and circulated to the Councillors present.

ii) Minute 27(i),(ii) & (iii) – Provision 2 nights per week at the Youth Centre

A meeting between the Parish Council, Fusion, the Maple Tree Centre OCC and other interested parties was to be held on 17th July. Cllrs Stacey and Carr to attend.

7.45pm Cllr Bailey joined the meeting

34. THE MINUTES of the meeting of the Planning Committee held on:

Wednesday 13th June 2012 which had been circulated with the agenda were received:

i) Minute 15(ii) –  A report on the site meeting on Windmill Lane was given. SODC’s Enforcement Officer would welcome any information about the unlawful use of the site. He also expressed concerns about the bunds that owner seemed to be making along the boundary with the public footpath.

35. THE MINUTES of the meeting of the F&GP Committee meetings held on

Monday 18th June 2012 which had been circulated with the Agenda were received

a) Minute 8 – Bollards along Church – site meeting with Arriva Bus Company – still to be arranged

b) Minute 9Footway around the Roundhouse – No information as yet from the County Council

36.       REPRESENTATIVES TO OUTSIDE BODIES

i) Wheatley Sportsfield Management Committee – the clerk reported that he had written to Mr Edson asking if he wished to remain on the committee but no reply had been received. It was agreed that a replacement be chosen at the next meeting.

ii) Wheatley Charities – the clerk reported that he had misunderstood Mr Targett’s intention. Mr Targett intends to resign next year (2013) when his term comes to and end. The clerk apologised to Cllr Bailey for the mistake.

37.  TO RECEIVE AND NOTE THE REPORT OF THE INTERNAL AUDITOR, MR  PHILLIP HOOD

The Parish Council Agreed to receive the report and note the points made.

38.  TO CONSIDER A RESPONSE TO THE CONSULTATION ON THE ELECTORAL REVIEW OF SOUTH OXFORDSHIRE BEING CARRIED OUT BY THE LOCAL GOVERNMENT BOUNDARY COMMISSION

The proposal is to reduce the number of SODC Councillors to 36, twelve fewer than at present. They are asking for evidence about the local area to help decide the pattern of wards for the whole district.

After a short discussion it was Agreed to refer the issue to the next F&GP Committee

8.30pm The Chairman declared the Council out of session

County Councillor Anne Purse – As the planning application for the extension of the Horspath is her ward of Forest Hill she had ‘called in’ the application. It would now appear before the SODC Planning Committee.

There were a number of speakers on the application for the extension of the Horspath reservoir at the top of Old Road all of whom were raising queries or objections for example:

  • Problems of dust, noise and fumes
  • Old Road could not cope with the amount of traffic forecast
  • Issues of pedestrian safety – especially school children
    • Congestion caused along the route, especially at the Sun corner and Littleworth Rd
    • Damage to roads and property along the route – especially the listed buildings
    • What about the weight limit through the village
      • Will the village receive recompense – Section 278 money for tha footway around the Roundhouse
      • What will be the effect on traders?
      • Have alternative routes been thoroughly investigated?
      • Have alternative sites been investigated.

9.15 The Chairman declared the Council back in session

39.  TO CONSIDER THE APPLICATION FOR THE EXTENSION OF HORSPATH RESERVOIR ON OLD ROAD P12/S1147/FUL Land Adjacent to Horspath Reservoir Old Road Wheatley (in the parish of Forest Hill) Construction of new reservoir ‘cell’ on land adjacent to existing Horspath reservoir. Erection of sampling kiosk and ICA kiosk, new fencing, CCTV security camera, and pole and provision of associated landscaping, access and associated works.

the Parish Council had not received official notification of the application but according to the SODC website the end of consultation date is stated as the 18th June and the decision date is stated as 13th August

Following the comments made during the Open Forum and in the discussion in full council, Cllr Dalton proposed and Cllr Coveley seconded that the Parish Council should recommend to SODC that the application be refused. This was Agreed by 12 votes in favour with 0 against and 1 abstention.

40. TO CONSIDER A REQUEST FROM FUSION YOUTH AND COMMUNITY TO USE CHURCH ROAD RECREATION GROUND ON 31ST JULY (7PM -9PM), 1ST AUGUST, (7PM -9PM) AND 2ND AUGUST (3PM -9PM) AND CULLUM ROAD RECREATION GROUND 31ST JULY (1PM-4PM) AND 1ST AUGUST (1PM-4PM)

This was Agreed

41.   REPORTS FROM OUTSIDE BODIES

i)        The Merry Bells Management Committee – No meeting

ii)        The Howe Trust – a wetland area had been successfully provided

iii)       The Park Sports Centre Joint User Group – No meeting

42.  TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

Cllr Willmott gave a verbal report

43.  FINANCIAL MANAGEMENT

a) A completed copy of reconciled bank statement was signed by Chairman &   RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at 2nd July will be as follows:

:                                                                              Community     £3,731.25

Tracker          £106,085.25

Treasury         £60,345.68

44.

SCHEDULE OF PAYMENTS  AUTHORISED

Payee Payment details Amount
Cheques paid
105531 Thames Valley Air Ambulance Grant Aid 100.00
105533 OALC Planning Training 42.00
d/d Orange Internet June 18.37
Total £160.37
Cheques to Pay
d/d Barclays Bank Ltd Charges 14/05-12/06 23.35
105539 WPSFMC 2nd Quarterly Payment 2,000.00
105540 Thames Water Memorial Gardens -07.03-18.06 7.90
105541 Berinsfield Community Business Verges and recs May2012 1,073.64
105534-538 GM/SW/JF/OCC/HMR&C June sal/wages/pen/PAYE/NICs 3,600.00
Total £6,704.89

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter advertising 167.00
Total £167.00

45.  CORRESPONDENCE – RECEIVED AND NOTED

(i) Shotover Preservation Society – Summer Newsletter 2012

(ii) Wheatley URC Newsletter – July August 2012*

46.   CALENDAR OF MEETINGS. – NOTED

i)    Planning Committee  – Wednesday 11th July 2012 – 7.30pm

ii)    Planning Committee – Wednesday 15th August 2012 – 7.30pm

iii)    F&GP Committee –  Monday 20th August 2012 – 7.30pm

iv)    Parish Council Meeting – Monday 3rd September 2011– 7.30 pm

v)    Date for a Councillor ‘walkabout’

Tuesday 10th July – 6.30pm – meet outside Merry Bells

Tuesday 24th July – 6.30pm

Meeting Closed 9.50pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE EXTRA ORDINARY MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 18TH JUNE 2012 IN THE MERRY BELLS AT 8.00 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. R Old,

G. Anderson, A Knapp, R Bell, C Dalton. E Bailey, S Coleridge &            J Coveley

OFFICER: Gareth Morris, Clerk to the Parish Council

Also present: County Councillor Anne Purse

22.  APOLOGIES FOR ABSENCE had been received from P Willmott and G Birks

23. DECLARATIONS OF INTEREST – None

24. MINUTES OF THE AGM AND ORDINARY MEETING HELD 0N 14TH MAY2012 were signed as a correct and accurate after Cllr Anderson’s initial had been changed from ‘G’  to ‘J’ in Minute

25. TO RECEIVE THE FINAL ACOUNTS FOR THE FINANCIAL YEAR 2011-2012

i) To approve and sign the final accounts for the financial year 2011-2012

ii)  To receive and approve  SECTIONS 1 (Statement of Accounts) and SECTION 2 (Annual Governance Statement) OF THE ANNUAL RETURN FOR THE FINANCIAL YEAR 2011 -2012

The papers for the final accounts (Detailed Balance Sheet, Income and Expenditure Account, Budget Statement, Bank Reconciliation and Notes to the Accounts) had been distributed previously. As had Sections 1 and 2 of the Annual Return 2011-2012 and the papers titled ‘Review of Parish Council Funds’  and ‘Internal Control and Management of Risk’ (Review of Internal Audit).

The clerk went through the various papers explaining the figures and answering questions. A revised section 1 of the Annual Return was distributed which also showed that the Internal Auditor, who had paid his annual visit that afternoon had ‘signed off’ Section 2 of the Annual Return.

The Council went through Section 2 of the Annual Return, Annual Governance Statement  and answered ‘Yes’ to all the questions.

Cllr Reilly proposed and Cllr Coveley seconded that the final accounts for the financial year 2011-2012 be approved and signed  and that Sections 1 & 2 of the Annual Return  be received, approved and signed. This was Agreed unanimously

The clerk that he had received the Internal Auditors report just before the meeting started. There were no major recommendations made. The report would be circulated to all councillors and discussed at the council meeting on 2nd July.

26. TO ADOPT A CODE OF CONDUCT FOR THE PARISH COUNCIL by passing the following resolution:

“That

  1. the code of conduct adopted by the South Oxfordshire District Council be adopted as the code for members and co-opted members of the [Name of parish/town council] Parish/Town [delete as necessary] Council with effect from 1 July 2012, or such other date as may be specified in regulations, to replace the current code of conduct; and
  2. the clerk be requested to notify the monitoring officer of the South Oxfordshire District Council of the passing of the above resolution”

The resolution was proposed by Cllr Bell and seconded by Cllr Dalton and Agreed unanimously

27.       TO AGREE TO;

i) SIGN THE AMENDED FUNDING AGREEMENT WITH OXFORDSHIRE COUNTY COUNCIL RELATING TO THE BIG SOCIETY FUND (previously circulated)

Cllr Bell reported on the meeting held between Parish Councillors, clerk and officers of the County Council to look at the agreement between the two councils in the light of the fact the Parish Council wished to sub-contract the project to Fusion Youth and Community.

As a result the County Council had issued a new Agreement which was now before the meeting. Cllr Bell outlined the differences with original agreement. It was felt that there were no major differences between the two documents.

Cllr Bell proposed and Cllr Coveley seconded that the document be signed by the Chairman and Vice Chairman. This was Agreed unanimously.

The clerk would now contact the County Council to say the Parish Council were ready to sign the agreement so that the County could send out a non draft copy to be signed.

Also permission was to be asked of the County Council, under paragraph 9.2 of the Agreement, to sub contract the project to Fusion Youth and Community UK.

ii) SIGN THE SERVICE AGREEMENT BETWEEN THE PARISH COUNCIL AND FUSION YOUTH AND COMMUNITY

As a result of the meeting held with County Council officers and the new draft Agreement, Cllr Bell had redrafted The Service Agreement and Schedules to reflect what had been said and drawn up.

A meeting had been held between representatives of Fusion, and Cllrs Stacey, Reilly and Bell to discuss the changes. The representatives of Fusion had taken the document away but it was felt that they would have no objections to the changes made.

Cllr Dalton proposed and Cllr Coveley seconded the Service Agreement and Schedules be signed by the Parish Council. This was Agreed unanimously

ii) TO CONSIDER SETTING UP AN ADVISORY COMMITTEE AS PER CLLR BELL’S RESOLUTION DEFERRED FROM LAST MEETING

Under Section 3 of Schedule 3 of the Service Agreement a monitoring committee, set up as an Advisory Committee, would be set up.

Cllr Bell had proposed the following resolution which had been deferred from the last meeting, so that the position of the County Council could be clarified.

“To set up an Advisory Committee under Standing Order 56(a) of the Parish Council’s Standing Orders to monitor, investigate and promote facilities for young people of the village between the ages of 11 & 17.The committee to consist of three parish councillors, two representatives from Fusion Youth & Community(Fusion) and one member of the public with teenage children and experience of youth work. To be known as  ‘The Youth Facilities Advisory Committee’.

Terms of reference:

  1. To act as the monitoring committee for the Youth Club activities now to be carried out by Fusion  in accordance with the agreement signed with them.
  2. To carry out detailed research into the needs and aspirations of young residents of the village and to investigate possible areas of land where these activities might take place.
  3. To do this by organising a house to house survey throughout the village of all residents.
  4. The committee to form a Steering Group of interested villagers, including the young people concerned, to undertake this work
  5. To report back to the Parish Council on the results and recommendations for action within the next twelve months.”

The resolution was Agreed unanimously

28.  DATE OF NEXT MEETING – MONDAY 2nd July 2011 – Noted

9.00pm The Chairman declared the Council out of session.

County Councillor Anne Purse – she said that she was having a meeting with Mr Keith Stenning, Area Steward OCC Highways, in the village next Wednesday and she suggested that they come to the office for a brief meeting on issues such as the footway around the Round House

9.20pm The Chairman declared the Council back in session and the meeting closed

The meeting closed at 9.20pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE ANNUAL GENERAL MEETING OF THE COUNCIL

HELD ON MONDAY 14th May 2012 IN THE MERRY BELLS AT 7.30PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly, J. M. Carr, C .M. Dalton (to 9.55pm), R. T .Bell, P Willmott, E J Coveley, S Coleridge, R Old, D Lamont, G Stephens, A Knapp & E Bailey (from item 5)

OFFICER: Gareth Morris Clerk to the Parish Council

ALSO PRESENT: County Councillor Anne Purse and 5 members of the public

1          ELECTION of Chairman for 2012 – 13 and Acceptance of Office

Cllr E Stacey was proposed by Cllr Dalton and Seconded by Cllr Reilly

There being no other nominations, Cllr Stacey was duly declared Chairman. She then signed the Acceptance of Office and took the Chair.

2          APOLOGIES FOR ABSENCE had been received from Cllrs Anderson and Birks

3          ELECTION of Vice-chairman

Cllr Reilly was proposed by Cllr Bell and seconded by Cllr Carr

There being no other nominations, Cllr Reilly was declared Vice-Chairman

4          FORMAL ADOPTION OF STANDING ORDERS (INCLUDING CODE OF         CONDUCT)

Proposed by Cllr Reilly and Seconded by Cllr Lamont – Agreed nem con

5.         TO CO-OPT A PARISH COUNCILLOR TO REPLACE CLLR FYFFE

Three members of the public present had declared their willingness to be co-opted on to the council

Each person was asked to say a little about themselves and why they wished to serve on the council. Councillors were then able to ask questions of the candidates and a ballot of councillors then took place.

The voting was as follows:

Elizabeth Bailey 7 votes; Nick Gibb 5 votes; Ian Roberts 0 votes

Elizabeth Bailey was therefore invited to join the council as a co-opted member. She then signed the Declaration of Acceptance

6.         APPOINTMENT of Committees;

i)   Standing Committees

a)  Finance & General Purposes Committee

Cllrs: Anderson, Bell, Birks, Carr, Coleridge, Bailey and Old

b)  Planning Committee:

Cllrs Coveley, Dalton, Lamont, Stephens, Knapp and Willmott

The chairman and vice-chairman are ex-officio members of each committee

ii) Advisory Committees and Working Groups

a) Traffic and Roads Advisory Committee (TRAC):

Anderson, Bell, Birks, Carr, Coveley, Dalton, Stacey & Reilly

b) Recreation Areas Working Group – the meeting agreed not to appoint to this group at the present time.

7.   CONFIRMATION of representatives to outside bodies:

i Merry Bells Management Committee; Cllr Janet Carr

ii   Oxfordshire  Association of Local Councils; Janet Carr. Ellie Stacey

iii   Wheatley Sports Field Management Committee; Messrs Peter Bayliss, Steve Kemp and Paul Edson, and Cllrs J Anderson, D Lamont & Paul Willmott

It was agreed that the clerk write to Mr Edson to see if he wished to remain on the committee

iv Howe Trust; Cllrs Caroline Dalton and Janet Carr and Mrs M Fyffe

v Park Sports Centre Advisory Committee; Cllr D Lamont

vi   Wheatley Charities; Cllr Bailey (to replace Mr Targett – until 2013 in the first instance and Mr Graham Colverson (until 2015)

vii   Public Transport Representative: Vacant – request to be made in the next Newsletter

viii   Wheatley Windmill Preservation Society; Cllr Caroline Dalton

ix. Wheatley Nursery School: Cllr Coleridge

FIRST STATUTORY MEETING OF WHEATLEY PARISH COUNCIL

for council year 2012 – 13

8.   APOLOGIES FOR ABSENCE had been received from Cllrs Anderson and Birks

9.   DECLARATIONS OF INTEREST – None

10.   MINUTES of the meeting of the Parish Council of Monday 7th March 2011 which had been circulated previously were signed as a correct and accurate record

11.  UPDATE from the meeting held on Monday 5th March 2011

i) Minute 105 – Proposed Youth Centre – see Minute 5 F&GP Committee 19.03.12 below – Noted

ii) Minute 107 – site for Affordable Housing within the village – see 11 of the F&GP Committee 16.04.12 below – Noted

iii) Minute – Open Forum – County Councillor Anne Purse’s report. Response to Oxford City Council’s ‘Barton Action Plan’ – see Minute 100 Planning Committee 14.03.12 – Noted

12. THE MINUTES of the meetings of the Planning Committee held on the following dates were received;

i) Wednesday 14th March 201 – circulated previously

Minute 100 – Barton Area Action Plan – The Parish Council had been invited to the Pre Hearing meeting & the Examination in Public on 7th June and 17th July 2012. Respectively. It was agreed that a speaker should be sent to the Examination in Public on 17th July.

ii)    Wednesday 11th April 2011 – circulated previously

iii)    Wednesday 9th May 2011 – tabled

13. THE MINUTES of the meetings of the F&GP Committee held on the following dates were received

i)    Monday 19th March 2011 – circulated previously

Minute 5 – Resolution passed at Full Council re provision of Youth Shelter in Church Road Recreation Ground.

[That] the Committee recommends no further action be taken on a shelter pending the outcome of the Parish Council’s initiative to fund the replacement of the youth facilities in the village.

This recommendation was accepted

ii)    Monday 16th April 2011 – circulated with this Agenda

a) Minute 8 – Bollards along Church – site meeting – The clerk had written to the County Council Highways’ Dept and Arriva bus company to arrange a site meeting on Church Road.

b) Minute 9Footway around the Roundhouse

The clerk reported that he has sent the committee’s request that extending the footpath to the existing entrance and a crossing across Church Road be added to the County Council’s design feasibility study.

The friends of Church Road Recreation Ground would like to lodge a formal interest in the project with the parish Council. Noted

8.33pm the Chairman declared the Council out of session

County Councillor Purse said she was concerned that the process of reporting potholes and the claiming of compensation for damage caused to vehicles was working satisfactorily. It was suggested that information is asked for in her newsletter article

District Councillor Bell reported that the District Council was introducing a new ‘loan scheme’ that the parish councils might avail themselves of was being introduced by the District Council

Mr John Dykes spoke to his request for Parish Council support in his making an application for development of his land to the west of the Asda Petrol Station to include a number of affordable housing units for local residents.

9.12pm the Chairman declared the Council back in session

b) Minute 11 – Offer of affordable housing in a development on London Road

A discussion on Mr Dykes presentation took place Cllr Carr proposed and Cllr Lamont seconded the motion that:

“This council supports in principal and without prejudice Mr Dykes applying for  outline planning permission on land adjacent to the Asda petrol station, providing affordable housing for local community needs.”

This was Agreed by 12 votes in favour with 1 vote against and 0 abstentions

14.  TO CONSIDER THE AGREEMENT AND SCHEDULES BETWEEN THE PARISH COUNCIL AND FUSION YOUTH AND COMMUNITY UK TO PROVIDE YOUTH PROVISION AT THE YOUTH CENTRE UNDER THE ‘BIG SOCIETY’

Cllrs Stacey and Bell and the Clerk had met with representatives of Fusion and had met and agreed a Draft Agreement with Schedules which was now before the Council and the Fusion Trustees.

However Oxfordshire County Council, who had agreed to provide funding from the ‘Big Society’ Fund had expressed doubts as to whether this funding could be given to Fusion undercurrent County Council policies.

A meeting was to be arranged between representatives of both councils. Noted

15.  TO CONSIDER THE FOLLOWING RESOLUTION SUBMITTED BY CLLR BELL

To set up an Advisory Committee under Standing Order 56(a) of the Parish Council’s Standing Orders to monitor, investigate and promote facilities for young people of the village between the ages of 11 & 17.The committee to consist of three parish councillors, two representatives from Fusion Youth & Community(Fusion) and one member of the public with teenage children and experience of youth work. To be known as  ‘The Youth Facilities Advisory Committee’.

Terms of reference:

  1. To act as the monitoring committee for the Youth Club activities now to be carried out by Fusion  in accordance with the agreement signed with them.
  2. To carry out detailed research into the needs and aspirations of young residents of the village and to investigate possible areas of land where these activities might take place.
  3. To do this by organising a house to house survey throughout the village of all residents.
  4. The committee to form a Steering Group of interested villagers, including the young people concerned, to undertake this work
  5. To report back to the Parish Council on the results and recommendations for action within the next twelve months.

It was Agreed that this resolution be deferred until the outcome meeting referred to in Minute 14 (above) had been held.

16.    TO REVIEW THE GRASS CUTTING CONTRACT WITH BERINSFIELD BUSINESS COMMUNITY

Referred to the next F&GP meeting

17. TO CONSIDER A REQUEST FROM SODC FOR ROAD CLOSURES (AS  REQUESTED BY THE DIAMOND JUBILEE COMMITTEE) ON SUNDAY 3RD JUNE

Crown Square – 11.00am to 12.00 midday

High Street 12.00midday to 12.45pm

Church Road – from Templars Close to Holloway Road -11.00am to 12.00 midnight

No objections.

18.  FINANCIAL MANAGEMENT

a) The Chairman &  RFO signed a copy of the reconciled bank statement

b) Balances

After the cheques below had been paid the balances on the council’s accounts as at 16th April 2012 would be as follows:

:                                                                              Community     £2,346.49

Tracker          £122,085.25

Treasury         £60,302.00

SCHEDULE OF PAYMENTS  AUTHORISED

Payee Payment details Amount
Cheques paid
105508-512 GM/SW/JF/OCC/HMR&C April  sal/wages/pen/PAYE/NICs 3,300.33
105505 Southern Electric Electricity Jan-Mar 2012 57.23
105506+7 The Post Office Stamps 691.00
d/d Orange Internet charge April 18.37
Total £4,757.93
Cheques to Pay
105513 Sage(UK)Ltd Accounting stationary -invoices 66.53
105514 Lyreco Coloured paper 14.14
105515 Swift Digital Services Photocopier usage 54.65
GM/SW/JF/OCC/HMR&C April sal/wages/pen/PAYE/NICs 3,600.00
Total £3,735.32

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 1,860.00
SODC 1st half of precept 52,304.50
Total £54,164.10

19.  REPORTS FROM OUTSIDE BODIES

i)        The Merry Bells Management Committee

Cllr Carr reported that new radiators had been installed in the main hall and new furniture installed in the coffee room. Wheatley park School student art work would be exhibited in the coffee room. In response to a question from Cllr Bell she replied that the committee had agreed to hang the WI tapestry over the piano in the main hall.

ii)        The Howe Trust – Cllr Dalton reported that the newly planted trees were doing well and the working parties had started their tasks again.

9.55 pm Cllr Dalton left the meeting

iii)       The Park Sports Centre Joint User Group – Cllr Lamont reported that the centre continued to make positive progress under MR Busby the new manager. Customer advisory hours had increased, a number of new classes had started and membership was up by 1,000

20.   TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

i)         Cllr Willmott reported on progress being made on the new pavilion planning.

21.  CORRESPONDENCE – Noted

i) The Hasleys newsletter May 2012

ii) Wheatley URC Newsletter – May 2012

iii) Little Milton Newsletter – May 2012

iv) Letter of thanks from Fusion UK for grant aid

v) Letter of thanks from Oxfordshire Business Education Alliance for grant aid

vi) Notice from Thames Water that they intend to submit an application for planning permission to build a new reservoir next to the existing one at the top of Old Road. This could involve a substantial number of lorry movements through the village and up Old Road. They have been invited to the next Planning Committee – Noted.

Representatives of Thames Water would attend the next Planning Committee

22.   CALENDAR OF MEETINGS.- Noted

i)    Planning Committee  – Wednesday June 13th 2012 – 7.30pm

ii)    F&GP Committee –  Monday 18th June 2012 – 7.30pm

iii)    Parish Council Meeting – Monday 4th July 2011– 7.30 pm

The meeting closed at 10.05pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 5th MARCH 2012 IN THE MERRY BELLS AT 7.30 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. R Old, G Stephens, P Willmott,

G. Anderson, A Knapp, R Bell, D Lamont, C Dalton. G Birks, J Carr &  J Coveley

OFFICER: Gareth Morris, Clerk to the Parish Council

Also present: County Councillor Anne Purse, Mr J Dykes & Mr Roberts (Sovereign Housing Association) for Agenda Item 11), and approximately 55 members of the public

97. APOLOGIES FOR ABSENCE had been received from Cllr Coleridge

98. DECLARATIONS OF INTEREST – None

99.             PRESENTATION OF PETITION

Mrs Morrish of Templars Close presented the ‘Petition against the erection of a youth shelter in the Church Road Recreation Ground ‘signed by 686 people.

Mr Schmidt also of Templars Close then spoke to the petition.

100.  MINUTES OF THE PARISH COUNCIL MEETING HELD ON 9th JANUARY 2012 which had been circulated previously were signed as a correct and accurate record

101. UPDATE ON ITEMS ARISING FROM THE PARISH COUNCIL MEETING HELD ON 9TH JANUARY – Nothing to report.

102.  THE MINUTES of the meetings of the Planning Committee held on the following dates were received:

i) Wednesday 11th January 2012

ii) Wednesday 8th February

103.  THE MINUTES of the meetings of the F&GP Committee held on the following  dates were received

i) Monday 16th January 2012, circulated previously

ii) Monday 20th February 2012, circulated with this Agenda

a) Minute 145 – Youth provision in the Village – breakdown of cost

The Clerk reported that following a conversation with Mr Holman of Oxford City Council, the costings had been reduced from £19,323.56 to £17,949.44

The Chairman had met with Fusion UK (Youth and Community) and they would come to the next Finance and General Purposes Committee with their costings.

104. THE MINUTES of the meetings of the Traffic and Roads Advisory Committee meeting held on 1st February 2012 circulated previously were received.

Minute 9 – Kerbing around the Roundhouse – it was agreed that this item be put on the next Finance and General Purposes Committee

105. TO CONSIDER THE SITING OF THE PROPOSED YOUTH SHELTER IN CHURCH ROAD RECREATION GROUND.

Following the Finance and General Purposes Committee recommendation (see F&GP Minute 144 F&GP meeting 20th February 2012) that “The issue of the proposed shelter, including its location, should be reviewed at the next Parish Council meeting”, the following resolution has been received from Cllr Bell, supported by Cllrs Anderson and Lamont:

1.“Wheatley Parish Council,  taking account of the notification from the SODC grants officer that no amount would be payable towards the proposed youth shelter in Church Road Recreation Ground until such time as proper consultation has taken place with households in Wheatley and the young people concerned, and also recognising the many expressions of concern from a significant number of residents throughout the village at the lack of any prior consultation or notification about the proposal, agrees to put the matter on hold”.

2. Wheatley Parish Council recommends that a full consultation should be  carried out throughout the village, including a thorough research into possible alternative sites, before any further action is taken on the provision of a youth shelter.”

Cllr Bell proposed and spoke to his resolution which was seconded by Cllr Lamont.

7.47pm The Chairman declared the Council out of session and asked for comments from the floor, asking particularly for comments from those people who had not spoken before. A number of residents took the opportunity to speak on the provision of a youth shelter.

9.01pm The Chairman declared the council back in session

A discussion on the resolutions took place and it was agreed that they would be taken separately and a named vote taken.

Resolution 1

Councillors in favour: Knapp, Bell, Lamont, Stephens, Coveley, Anderson, Birks, .Willmott, Old, Reilly and Stacey – Total 11

Councillors against – 0

Councillors Abstaining Carr & Dalton –Total 2

Resolution 2

Councillors in favour. Knapp, Bell, Lamont, Stephens, Coveley, Anderson, Birks, Dalton, Willmott, Old, Reilly and Stacey – Total 12

Councillors Against – 0

Councillors Abstaining, Carr – Total 1

106. DECLARATION OF A VACANCY ON THE PARISH COUNCIL following the resignation of Cllr Fyffe. The vacancy was declared. The clerk to post a notice informing the residents of the vacancy and to notify the Returning Officer at SODC.

8.40pm The Chairman declared the Council out of session and asked for contributions from the members of public and the County Councillor and District Councillors present.

County Councillor Anne Purse said that she had organised a meeting of villages that would be affected by the City Council’s ‘Barton Action Plan’ especially in terms of the A40 (Headington to Banbury Road) plans which she believed would affect traffic flows at the Green Road Roundabout leading to further ‘rat-running’ through Wheatley and neighbouring villages. She felt that villages should make strong representations to the City Council. The meeting would take place in Beckley Village Hall on 15th March at 7.00pm

District Councillor Roger Bell reported that the plans for the new entrance to Brookes University, Wheatley Campus, at Holton, had been approved though part of the conditions was that traffic flows etc would be reviewed once the entrance was in use.

8.49pm The Chairman declared the Council back in session.

107. TO CONSIDER A SITE FOR AFFORDABLE HOUSING WITHIN THE VILLAGE

Mr Dykes and Mr Roberts from Sovereign Housing Association spoke to plans they  had drawn up for the development of land owned by Mr Dykes along the London  Road just west of the Asda. Mr Dykes proposal was that a number of the houses built would be classed as ‘affordable’ and he wanted the Parish Council’s view on such a proposal. Mr Dykes was asked to present the proposal in writing for the next Finance and General Purposes Committee. The Parish Council’s view was that a small number of affordable housing units was required to meet the village’s housing needs.

108. TO CONSIDER MATERS RELATING TO ANNUAL RETURN 2011 – 2012 AND  ANNUAL ACCOUNTS 2011-2012.

(i) Risk Assessment Action Plan 2012-2013 – The Action Plan for 2012-2013 had been circulated with the Agenda. This plan was AGREED and signed by the Chairman.

109.  TO CONSIDER A PARISH COUNCIL INITIATIVE FOR THE DIAMOND JUBILEE  CELEBRATIONS.

Mrs Shipton tabled a report on the committee that had been formed and the plans that had been suggested for the Diamond Jubilee weekend in June. The committee was hoping that the Council could provide enough grant aid to fund a marquee to be erected in Crown Square. This request should be made to the next Finance and General Purposes Committee.

110. REPORTS FROM OUTSIDE BODIES

a) The Howe Trust – further tree planting had taken place.

b) Merry Bells Management Committee –the coffee room refurbishment was virtually completed and new timed light switches had been installed in the toilets

111. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE

Cllr Willmott reported that the last meeting had been attended by a Rugby Football Union officer and representatives from stakeholders from the football club, the tennis club, the rugby club and the scouts.

A visit to Thame United’s new facility had been undertaken and there would be a further meeting with the architects. It was hoped that by the end of the calendar year  plans would be ready to submit to SODC.

There would also be negotiations with Mouchel Ltd (an infrastructure company) working on behalf of the County Council, on the Management Agreement which would be running out shortly.

112. CALENDAR OF MEETINGS – NOTED

a)         Planning Committee – Wednesday 14TH March 2012 – 7.30pm

b)         F&GP Committee – Monday 19th March   – 7.30pm

c)         Planning Committee  – Wednesday 11th April  2012 – 7.30pm

d)         F&GP Committee – Monday 16th April 2012– 7.30pm

e)         Planning Committee  – Wednesday 9th May  2012 – 7.30pm

f)          Parish Council Meeting and AGM– Monday 14th May  2012– 7.30pm

g)         Traffic and Roads Advisory Committee – date to be agreed

h)         2011-2012 Annual Parish Meeting – Tuesday 1st May 2012

The meeting closed at 9.46pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 9th JANUARY 2012 IN THE MERRY BELLS AT 7.30 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. R Old, G Stephens, P Willmott, A Knapp, R Bell, D Lamont, C Dalton. G Birks,  S Coleridge, J Carr &  J Coveley

OFFICER: Gareth Morris Clerk to the Parish Council

Also present: County Councillor Anne Purse, PC P Gregory, PCSO K Cooney and 8 members of the public

84. APOLOGIES FOR ABSENCE had been received from Cllrs Anderson and Fyffe

85. DECLARATIONS OF INTEREST – None

86. MINUTES OF THE PARISH COUNCIL MEETING HELD ON 7th NOVEMBER  2011 which had been circulated with the Agenda were signed as a correct and accurate record with the addition of Cllr S Coleridge to those present.

87. UPDATE ON ITEMS ARISING FROM THE PARISH COUNCIL MEETING HELD ON 7th NOVEMBER  2011

i) MINUTE 73(iii) – SODC Core Strategy – Examination in Public Inspector’s conclusion. The Inspector’s conclusion was that the area at Wheatley should be taken out of the Review of the Green Belt

ii) MINUTE 75 – Big Society Funding – Youth Provision in Wheatley – Report on meetings with Mr Neil Holman, Oxford City Council. The Clerk had met with Mr Holman, and Mrs Stoker (Maple Tree Family Centre) at the Youth Club to look at the facilities. The refurbishment was to start in the next two week and should take around six weeks to complete. Mr Holman will send the Parish Council

a Schedule, laying out the Agreement between his organisation and the Parish Council.

With the permission of the meeting Item 7 (Youth Shelter at Church Road Recreation Ground) was now taken.

88.  TO CONSIDER THE SITING OF THE PROPOSED YOUTH SHELTER IN CHURCH ROAD RECREATION GROUND. Referred form the F&GP Committee of 12th December

All the correspondence received on this matter had been circulated with the Agenda. Two further pieces of correspondence received that day was distributed to the Councillors present.

The clerk further reported that in response to his question on calls to the police re anti social behaviour on Church Road Recreation Ground the reply had been: 5 calls in 2008; 2 calls in 2009;1 call in 2010 (the last one so far); No calls in 2011.

7.59pm – The Chairman declared the meeting out of session so that members of the public might speak on this item

A number of residents from Templars Close and Church Road, Mr Davies, Mr Schmidt, Mrs Gandy, Mr Morrish and Mr Lewis expressed their dissatisfaction with the lack of consultation on the issue and their objections to the siting of the youth shelter in the proposed position on the grounds of encouraging youths to gather, noise, use of drugs and alcohol, litter and general anti-social behaviour. The police officers present responded to the questions asked to them.

8.30pm – The Chairman declared the Council back in session

Following discussion on the issue Cllr Birks proposed and Cllr Carr seconded the motion:

That the PC proceeds with the erection of the Recreation Ground Shelter at the site near the entrance to the Church Road Recreation Ground, with maximum sound-proofing and planting for the benefit of residents; the Shelter to be reviewed at 6 months and again at 12 months, local residents to be invited to the Reviews’.

The motion was Agreed by 8 votes in favour with none against and five abstentions

8.45pm The Chairman declared the meeting out of session and asked those present if they wished to speak

County Cllr Anne Purse – Brookes student parking.- she believed that there needed to be an overall plan for parking and that double yellow lines along Waterperry would push the parking into Wheatley and Holton. Also the City Council’s plans for Barton may cause greater hold-ups at the Green Road roundabout and that would cause more traffic cutting through Wheatley

PC Paul Gregory – if double yellow lines were put down on Waterperry Road where would the 80 or so cars that park there go?

He also reported that the owner of the land south of Muddy Lane where two caravans had recently been parked had been in contact with TVP and told them that he had given the occupants six week to vacate the land.

District Councillor Janet Carr said she wanted to pay tribute to the work Cllr Birks had put in to the Parish Council’s submission to the Examination in Public of SODC’s Core Strategy.

District Councillor Bell said that whilst the ‘Localism Act was now in place it was still unclear how it would affect the Council

9.02pm The Chairman declared the Council back in session

With the permission of the meeting item 10, (Proposal for double yellow lines along Waterperry Road)

was now taken)

89. TO DECIDE A RESPONSE TO THE COUNTY COUNCIL’S PROPOSAL FOR DOUBLE YELLOW LINES ALONG THE WATERPERRY ROAD.

The County Council is asking for an initial response before it formerly goes for a Traffic Order for double yellow lines between the Oxford Brookes Waterperry entrance and the M40 motorway bridge.

Parish Councillors were extremely concerned that should yellow lines be deployed along Waterperry Road the parking displaced (anything between 50 and 100 cars) would finish up on the streets of Wheatley which were already congested with parked cars and traffic.

Cllr Reilly proposed and Cllr Knapp seconded that ‘the Parish Council would object, in the strongest possible terms, to the installation of further double yellow lines along the Waterperry Road.’

This was Agreed unanimously. This resolution to be sent to Oxfordshire County Council Highways Department.

90.  THE MINUTES of the meetings of the Planning Committee held on the following dates were received

i) Wednesday 9th November 2011, circulated previously

ii) Wednesday 14th December 2011, circulated with the Agenda

91. THE MINUTES of the meetings of the F&GP Committee meeting held on the following dates were received:

i) Monday 21st November 2011, circulated previously

ii) Monday 12th December 2011, circulated with the Agenda

92. TO RESOLVE TO APPROVE THE PARISH COUNCIL REVISED BUDGET FOR 2011-2012 AND THE PARISH COUNCIL BUDGET AND PRECEPT FOR 2012-2013 AS RECOMMENDED BY F&GP ON 12TH DECEMBER.

The F&GP Committee has recommended that the precept for 2012-2013 be maintained its 2011-2012 level of £104,619. See enclosed papers.

Cllr Reilly proposed and Cllr Carr seconded that the F&GP’s recommendation be accepted.

This was Agreed unanimously.

93.  TO CONSIDER A PARISH COUNCIL INITIATIVE FOR THE DIAMOND JUBILEE CELEBRATIONS.

This item was referred to the next Finance and General Purposes Committee

94. REPORTS FROM OUTSIDE BODIES

a) The Howe Trust – Cllr Dalton reported that 320 saplings had been planted recently and that thenumber of allotments would be going up to 116.

b) Merry Bells Management Committee – Cllr Carr reported that the refurbishment of the Coffee Room was well under way.

95. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE

i) Report on last meetings.- No meetings had been held since the last parish Council meeting. The paper on the Projected Income and expenditure for 2012-2013 had been circulated with the Agenda. Cllr Bell asked about the fall in projected income from the rugby lettings, Cllr Willmott replied that the Rugby Club now only runs 2 teams and not the 4 or 5 as in past seasons. The paper was noted

ii) Update on the redevelopment of the pavilion. Cllr Willmott reported that a Finance Officer of the Rugby Football Union would attend the next meeting of the Committee along with other stakeholders. It was hoped that more information re the chosen architect would be available at the next Parish Council.

96. CALENDAR OF MEETINGS. – NOTED

a)            Planning Committee – Wednesday 11th January2012 – 7.30pm

b)            F&GP Committee – Monday 16th January    – 7.30pm

c)            Planning Committee  – Wednesday 8th February 2012 – 7.30pm

d)            F&GP Committee – Monday 20th February 2011    – 7.30pm

e)            Parish Council Meeting – Monday 5TH March 2012– 7.30pm

f)             Planning Committee  – Wednesday 14th March  2012 – 7.30pm

g)            Traffic and Roads Advisory Committee – Wednesday 1st February 7.30pm

The meeting closed at 9.45pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 7TH NOVEMBER 2011 IN THE MERRY BELLS AT 7.30 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. R Old, G Stephens, P Willmott, A Knapp, R Bell, D Lamont, C Dalton (until 8.30pm) J Carr & J Anderson

OFFICER: Gareth Morris Clerk to the Parish Council

Also present: County Councillor Anne Purse, PC P Gregory, Mr P Hood (Internal Auditor to the Parish Council), Mrs J Stoker (Maple Tree Children’s Centre and one member of the public.

70. APOLOGIES FOR ABSENCE had been received from Cllrs Coveley and Birks

71. DECLARATIONS OF INTEREST – None

72. MINUTES OF THE EXTRA ORDINARY PARISH COUNCIL MEETING HELD ON 12TH OCTOBER 2011 circulated with this Agenda were signed as a correct and accurate record.

73. UPDATE ON ITEMS ARISING FROM THE PARISH COUNCIL MEETING HELD ON 12TH OCTOBER 2011

i) Minute 66 – resurfacing of Friday Lane & Holloway Road – this had now been completed

ii) Minute 67 Brookes Planning Application – it was not known when this would go to the SODC Planning Committee. Cllr Reilly said he had heard that it was the Government’s intention to install light controlled crossings in the future

iii) Minute 68 – SODC Core Strategy – Examination in Public Wheatley Parish Council’s submission was scheduled to be heard on November 2nd. In the absence of Cllr Birks, Cllr Carr read out Cllr Birk’s report on the hearing. (Copy in Minute Book)

With the permission of the meeting Agenda Items 7 and 8 were now taken

74. TO CONSIDER ITEMS FOR THE 2011-2012 ACCOUNTS (See papers sent with the Agenda for the F&GP meeting held on 19th September 2011). Mr Hood, who was in attendance was invited to speak.

Mr Hood spoke to his report which had been circulated previously to all councillors. He said that the Parish Council should pay particular attention to the size of the balances that were being carried forward. It was perfectly acceptable to earmark funds for future projects but not to keep rolling these funds over from year to year. Some indication of when the Parish Council intended to use the earmarked funds should be given.

(i) Letter of Engagement of Internal Auditor (Mr Phillip Hood) 2011-2012

Cllr Lamont proposed and Cllr Willmott seconded that Mr Hood be engaged as the Parish Council’s internal auditor for 2011-2012

(ii) Statement of Internal Control for Wheatley Parish Council – Mr Hood said that it was no longer  necessary to have a formal, minuted Statement of Internal Control as was required in previous years. It was only necessary to place on the checklist that the parish Council had discussed.

Mr Hood was thanked for his attendance.

75.  TO SIGN THE FUNDING AGREEMENT BETWEEN OXFORDSHIRE COUNTY COUNCIL (BIG SOCIETY FUND AND WHEATLEY PARISH COUNCIL FOR £7,120.00 TO PROVIDE TWO OPEN ACCESS YOUTH CLUB SESSIONS FOR 43 WEEKS OF THE YEAR.

Jenny Stoker from OCC was invited to address the meeting. She reported that the funding for the refurbishment had been received in full. There would be a new landing area, flooring, ceiling, reception area, kitchen and front doors. It was hoped work would start in November/December and take to 6/8 weeks.

It was Agreed to invite Mr Paul Lawrence of Oxfordshire Association for Young People to the next

F&GP Meeting.

8.30pm Cllr Dalton left the meeting

The Chairman declared the meeting Out of Session

County Councillor Purse – She reported that each County Councillor has a small amount of money for  ‘Local Funding’ for 2012-2013 that he or she can spend on local highway matters. She was of the opinion that Wheatley as the largest village should get her first allocation.

The Library Service – Wheatley Library needed a fund raising group – ‘Friends of Wheatley Library. She would be willing to co-ordinate meetings

Is there anybody from Wheatley Parish Council willing to meet with Holton Parish Council

PC Gregory – Car crime in rural areas is on the increase especially vans with tools etc. £3,000 worth of fishing equipment had been taken from one vehicle.

Enforcement of the parking regulations in The High Street would undertaken and there was also concern racial comments on the bus shelter at Asda and general graffiti.

District Councillors – A boundary review would be taking place leading to areduction in the number of District Councillors.

9.04pm The Chairman declared the Council back in session

76. TO RECEIVE THE MINUTES of the meetings of the Planning Committee held on:

i) Wednesday 14th September, circulated previously – These were received

ii) Wednesday 12th October, circulated with this Agenda – These were received

77. TO RECEIVE THE MINUTES of the meetings of the F&GP Committee meeting held on:

i) Monday 19th September, circulated with this Agenda – these were received

ii) Monday 17th October, circulated with this Agenda – these were received

78.  TO APPROVE AND ACCEPT ANNUAL RETURN FOR 2010-2011 FOLLOWING NOTICE OF CONCLUSION OF THE AUDIT FROM THE EXTERNAL AUDITOR AND TO CONSIDER THE ISSUES ARISING FROM THE REPORT.

i) The restatement of Fixed Assets

ii) Section 1 does not add up by £1

Cllr Bell proposed and Cllr Reilly seconded that the Annual Return for 2010-11 and the report of the External Auditor be approved and accepted. This was Agreed unanimously.

79.  TO CONSIDER THE REQUEST FROM A RESIDENT FOR THE REMOVAL OF THE FOOTPATH BARRIER BY THE CORNFIELD BAKERY

Agreed that the Clerk reply to the resident saying that the Parish Council would be requesting information from the Highways Department of the County Council on the need for a barrier and on the types of barrier that they approve.

80.  TO CONSIDER THE ROLE OF COMMUNICATION BETWEEN COUNCILLORS

81.  REPORTS FROM OUTSIDE BODIES

a) Park Sports centre Joint User Group – the concern over the effect on parking of the new Brookes entrance was now resolved

b) The Howe Trust – no report.

c) Merry Bells Management Committee – the committee was considering the refurbishment of the coffee room

82. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE

i) Report on last meetings. The County Council had handed over their role to Mouchet

ii) Update on the redevelopment of the pavilion – a site meeting had taken place where the designs had been marked out and a number of questions had arisen for the architects to address. The cost of a new pavilion was likely to be in the region of £1m to £1.5m.

83. CALENDAR OF MEETINGS – NOTED

a)            Planning Committee – Wednesday 9th November   2011 – 7.30pm

b)            F&GP Committee – Monday 21st November    – 7.30pm

c)            F&GP Committee – Monday 12th December    – 7.30pm

d)            Planning Committee  – Wednesday 14th December  2011 – 7.30pm

e)            Parish Council Meeting – Monday 9th January 2012– 7.30pm

f)             Planning Committee  – Wednesday 11th January  2012 – 7.30pm

Meeting closed at 9.56pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE EXTRA ORDINARY MEETING OF THE COUNCIL

HELD ON MONDAY 12TH OCTOBER 2011 IN THE MERRY BELLS AT 8.15 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. R Old, G. Birks, G Stephens, P Willmott, A Knapp, J Coveley, D Lamont, C Dalton & M Fyffe

OFFICER: Gareth Morris Clerk to the Parish Council

Also present: County Councillor Anne Purse and three members of the public.

64. APOLOGIES FOR ABSENCE had been received from Cllrs Anderson, Bell, Carr & Coleridge

65. DECLARATIONS OF INTEREST – None

66. MINUTES OF THE MEETING HELD ON 5TH SEPTEMBER 2011 which had been circulated earlier were signed as a correct and accurate record

66.  UPDATE ON MATTERS ON THE MINUTES OF THE MEETING HELD ON 5TH SEPTEMBER

Minute 49 – The Clerk reported that work on Holloway Road resurfacing started on 10th October (instead of the 3rd as previously intended) and Friday Lane work would start on 27th October.

67. CONSIDERATION OF THE FOLLOWING PLANNING APPLICATION:

P11/W1227 (Major) Oxford Brookes Wheatley campus and Wheatley Park School. Provision of new access to serve Wheatley park School and Oxford Brooks University. New coach park for Wheatley Park School. Redistribution of existing car parking for Wheatley Park School and Oxford Brooks University with no net increase (515 spaces for Oxford Brookes University and 95 replacement spaces at Wheatley Park School). New landscaping and ancillary works.

Cllr Birks tabled a draft response that could be made by the Parish Council giving reasons for the refusal of the application on the grounds of the traffic/pedestrian safety at the Park Hill/Holloway Road/London Road junction were inadequate. Light controlled crossings should be provided at the there proposed zebra crossings.

Following a discussion, Cllr Dalton proposed and Cllr Birks seconded that the above application should be refused on the grounds that the traffic/pedestrian safety measures at the Park Hill/Holloway Road/London Road junction are inadequate.

This was AGREED by 10 votes in favour with none against and one abstention.

It was further AGREED to send Cllr Birks’ paper as an explanation to the parish Council’s recommendation of refusal. (copy in Minute book)

8.50pm The Chairman declared the Council out of session and invited the members of the public present to speak

County Councillor Anne Purse. – She felt that the Brookes’ application would not be dealt with by SODC for a little while yet. OCC had not yet put in any comments re highway matters. She suggested that as the officer concerned would be working on comments the following day and perhaps the Parish Council might like to send him their comments.

Mrs Tess Shaw (Chairman of Wheatley Park School Governors) – thanked the Parish Council for their concern on behalf of Wheatley Park School

9.00pm The Chairman declared the Council back in session

It was Agreed to send Mr Yoward, the OCC officer dealing with Highway matters on planning applications

68. TO RECEIVE A REPORT ON THE COUNCIL’S SUBMISSION TO THE

‘EXAMINATION IN PUBLIC’ OF  SODC’s CORE STRATEGY AND TO CONSIDER A SUBMISSION TO THE NEXT EXAMINATION IN PUBLIC SESSION (1st November to 11th November)

Items for examination are:

  • the overall strategy, particularly the quantity and distribution of housing development   (CS chapter 4 and the relevant section of chapter 7)
  • ‘moving around’ (CS chapter 5)
  • Didcot (CS chapter 9),
  • Thame (CS chapter 11),
  • Wallingford (CS chapter 12),
  • ‘quality development’ (CS chapter 15),
  • infrastructure provision (CS chapter 18).

First of all Cllr Birks gave a verbal report on her attendance at the first sessions of the Examination in Public which had been held in June.

For the forthcoming session on ‘Strategy’, to be held on 1st and 2nd November she felt that the Parish Council should maintain its previously held stance against major development in the green belt and that the apportionment of housing between town and villages is unsound. Also to state that the parish Council supports the Inspectors preliminary findings.

Cllr Reilly proposed and Cllr Dalton seconded the proposal that the parish Council submits Cllr Birks’ suggestions as the Parish Council’s response to the ‘Strategy’ Session of the Examination in Public on 1st/2nd November and that Cllr Birks be asked to attend on the Parish Council’s behalf.

This was AGREED by 10 votes in favour and 1 against with no abstentions

The Chairman thanked Cllr Birks on behalf of the Parish Council for the amount of work she had put in to this matter

69. DATE OF NEXT MEETING – MONDAY 7TH NOVEMBER 2011 – Noted

The meeting closed at 9.24pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE ORDINARY MEETING OF THE COUNCIL

HELD ON MONDAY 5th SEPTEMBER 2011 IN THE MERRY BELLS AT 7.30 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. R Old, G. Birks (until 9.05pm), G Stephens, J Anderson, R. T .Bell, P Willmott , S Coleridge, A Knapp(until 8.40pm) , J Coveley, D Lamont, C Dalton (until 8.30pm) & G Stephens

OFFICER: Gareth Morris Clerk to the Parish Council

Also present: County Councillor Anne Purse, Mrs Jenny Stoker (Maple Tree Children’s Centre) and Dr J Watson (Editor of the Wheatley Newsletter)

46. APOLOGIES FOR ABSENCE had been received from Cllr Carr

47. DECLARATIONS OF INTEREST – None

  1. 48. MINUTES OF THE PARISH COUNCIL MEETING HELD ON 4th JULY 2011 which had been circulated previously were signed as a correct and accurate record

  1. 49. UPDATE ON ITEMS ARISING FROM THE PARISH COUNCIL MEETING HELD ON 4TH JULY 2011

Open Forum (page 3) – Report from County Councillor Anne Purse – resurfacing of Friday Lane & Holloway Road. The County Council have issued a temporary road closure order for Holloway Road whilst resurfacing works are carried out. The order comes into force on 3rd October and is expected to be of 3 weeks duration. The Friday Lane resurfacing should take place after the Holloway Road scheme is finished. – NOTED

50. THE MINUTES of the meetings of the Planning Committee held on the following dates were received:

i) Wednesday 13th July 2011 &

ii) Wednesday 10th August 2011

51. THE MINUTES of the meeting of the F&GP Committee meeting held on the following date were received:

(i) Monday 18th July 2011

52. TO RECEIVE A REPORT ON THE PROGRESS OF THE PARISH COUNCIL’S BID TO OCC’S BIG SOCIETY FUND FOR FUNDING FOR YOUTH PROVISION IN THE VILLAGE.

The Chairman reported that the Parish Council’s bid had been submitted at the end of August and it was understood that the bid would be discussed at the County Council’s October Cabinet meeting.

She then invited Mrs Jenny Stoker from the Maple Tree Children’s Centre to speak to the meeting. Mrs Stoker said that the youth centre would become a multi youth community building used by a number of organisations; such as Barnardos, The Maple Tree Children’s centre which caters for the under fives and parents to be, and, eventually the youth provision provided by the parish council.

In answer to a question on time scales, Mrs Stoker answered that one could not be given at the moment. But a steering committee for the building would be in place from mid October and a representative from the youth provision would be appointed. The County Council had agreed to go ahead with repairs to the building.

The Chairman reported that a meeting with Paul Lawrence of OAYP, the organisation that can advise about running the youth club and may actually run it, had unfortunately had to be cancelled due to ill health of Mr. Lawrence.

The Chairman thanked Mrs Stoker for attending the meeting

The Clerk read out an anonymous letter from ‘Wheatley Youth Club asking that the Youth Club stay open. – noted.

53. TO CONSIDER THE LETTER OF 8TH AUGUST TO THE PARISH COUNCIL FROM MR PAUL LARGE, REGISTRAR, OXFORD BROOKES UNIVERSITY ON THE APPLICATION FOR THE PROVISION OF NEW ACCESS ROAD TO SERVE WHEATLEY PARK SCHOOL AND OXFORD BROOKES UNIVERSITY.

The Planning Application is worded:

P11/W1227 Provision of new access to serve Wheatley Park School and Oxford Brooks University. New coach park for Wheatley Park School. Redistribution of existing car parking for Wheatley Park School and Oxford Brooks University with no net increase (515 spaces for Oxford Brookes University and 95 replacement spaces at Wheatley Park School). New landscaping and ancillary works.

Three zebra crossings were proposed for the Park Hill/London Road/Holloway Road junction. The Parish Council had requested that these be light controlled ‘Toucan’ crossings. There were no proposals for measures at the Round House junction (Holloway Road/Church Road). A number of councillors expressed a concern that the zebra crossings would not be light controlled and therefore posed a road safety issue for Wheatley Park School students crossing on foot at that point.

Cllr Birks volunteered to draft a letter to Brookes University requesting that light controlled crossings be installed and measures for the Roundhouse junction be included.

The Clerk reported that the Parish Council had been given until 22nd September to respond to SODC and, according to the SODC website, the consultation end date was 29th September and the target decision date was 24th November. The clerk was asked to contact SODC to arrange a later response date.

8.30pm Cllr Dalton left the meeting

8.37pm The Chairman declared the Council out of session and invited County Councillor Anne Purse to speak

County Councillor Anne Purse – she suggested that the Parish Council write to Holton parish council explaining their views on the Brookes application.

The County Council’s new ‘ Salt Bin and Grit’ procedure for Parish Councils was causing some upset and concern amongst parish councils. The clerk informed the council that this was to be discussed at the next F&GP Committee meeting.

She was disappointed that having been informed by the County Council that they would resurface Holloway Road in August, it would now not take place until October.

8.40pm – Cllr Knapp left the meeting

District Councillor Roger Bell – it had been very quiet over the summer period and therefore he had nothing new to report.

8.52pm The Chairman declared the council back in session.

54. TO RECEIVE A REPORT ON THE COUNCIL’S SUBMISSION TO THE EXAMINATION IN PUBLIC OF SODC’s CORE STRATEGY AND TO CONSIDER A SUBMISSION TO THE NEXT EXAMINATION IN PUBLIC SESSION (1st November to 11th November)

Items for examination are:

  • the overall strategy, particularly the quantity and distribution of housing development (CS chapter 4 and the relevant section of chapter 7)
  • ‘moving around’ (CS chapter 5)
  • Didcot (CS chapter 9),
  • Thame (CS chapter 11),
  • Wallingford (CS chapter 12),
  • ‘quality development’ (CS chapter 15),
  • infrastructure provision (CS chapter 18).

AGREED to refer this to F&GP

55 . TO CONSIDER THE RECOMMENDATION FROM HE FINANCE AND GENERAL PURPOSES COMMITTEE OF 18TH JULY THAT THE PARISH COUNCIL ADOPT THE FOLLOWING GUIDELINES:

1. As publisher of the newsletter the council has legal responsibility for its contents. The final decision as to the content of any article and the decision whether or not to publish rests with the council.

2 The Council reserves the right to decline to publish any article.

3 Any article the editor proposes not to publish or which he proposes to publish but gives rise to doubt, or to a conflict of interest whether actual or perceivable as such, should be identified and discussed with the Chairman of the Council who will make the final editorial decision after consulting if possible with the vice-chairman of the council and such other councillors as can be contacted within a reasonable period of time

Dr Watson, the editor of the newsletter was invited to speak. He said that the guidelines virtually followed the present procedures and he had no objection to them

Cllr Stacey proposed and Cllr Birks seconded that the guidelines be adopted. This was AGREED by 10 votes in favour and 2 against (0 abstentions).

56. TO RECEIVE AND NOTE THE REPORT OF THE INTERNAL AUDITOR, MR PHILLIP HOOD

Cllr Bell proposed and Cllr Birks seconded that the report be received and the recommendations noted. AGREED UNANIMOUSLY

57. TO CONSIDER THE FOLLOWING CONSULTATIONS:

i) Oxfordshire County Council -Library Service Public Consultation – 27th May – 30 September http://www.oxfordshire.gov.uk/wps/portal/publicsite/councilservices/libraryserviceconsultation

The proposal is that Wheatley Library will be a ‘community plus library’ which two thirds paid staff and one third volunteers – AGREED NO RESPONSE

ii) The Local Government Boundary Commission – Electoral Review of Oxfordshire

Full report, including maps available at www.lgbce.org.uk

Consultation closes 10th October 2011 – The Parish Council’s recommendation the Wheatley ward include Garsington had not been taken up. Tiddington and Waterstock would now be part of the ward. AGREED NO RESPONSE

58. TO CONSIDER A REQUEST FROM FUSION YOUTH AND COMMUNITY TO USE CULLUM ROAD RECREATION AREA FOR A MINI FUNDAY ON THE AFTERNOON OF SATURDAY 15TH OCTOBER. AGREED
Then everything runs smoothly. I was surprised by many feedbacks, which state that viagragener.com causes side effects. The only thing I noticed is an agitated state throughout the day.

9.05pm Cllr Birks left the meeting

59. TO RECEIVE A REPORT FROM COUNCILLORS JIM REILLY & ROGER BELL ON THE RECENT PARISH COUNCIL WALKS AROUND THE VILLAGE AND TO RECOMMEND THAT THE F&GP COMMITTEE LOOK AT ANY ACTIONS REQUIRED AND THE COSTS INVOLVED. It was Agreed to refer this to F&GP.

  1. 60. REPORTS FROM OUTSIDE BODIES

a) Neighbourhood Action Group – No Report

b) The Howe Trust – Cllr Fyffe reported that more hedging for the Howe had been discussed and there also had been discussion on access on to the Howe from the house on Ladder Hill

c) Merry Bells Management Committee – New heaters had been installed in the main hall and the coffee room

  1. 61. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE

i) To appoint a new Parish Council representative in place of Cllr Bell

Cllr Anderson was proposed by Cllr Bell and seconded by Cllr Reilly. It was AGREED that Cllr Anderson be the Parish Council’s representative on the SFMC

The Chairman thanked Cllr Bell on behalf of the Parish Council for his service on the Management Committee

ii) To receive the accounts for the financial year ending 31/3/2011. The balance due from the Parish Council is £10,330.95. This means that after the 4 quarterly payments of £2,000 that have been made, the Parish Council owes £2,330.95. – AGREED

iii) Cllr Willmott reported on the last meeting where the design briefs from the five architects that had been asked to submit, were opened. One did not submit and one referred to the previous design brief. Therefore at the next meeting it would be decided which of the remaining three architects should be invited to explain their designs to the committee.

62. TO CONSIDER THE ENTERTAINMENT LICENCE RENEWAL APPLICATION FROM OXFORD BROOKES UNIVERSITY – NOTED

63. CALENDAR OF MEETINGS. – NOTED

a) Planning Committee – Wednesday 14th September 2011 – 7.30pm

b) F&GP Committee – Monday 19th September – 7.30pm

c) Planning Committee – Wednesday 12th October 2011 – 7.30pm

d) F&GP Committee – Monday 17th October 2011– 7.30pm

e) Parish Council – Monday 7th November 2011 – 7.30pm

The meeting closed at 9.35pm