WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 5th MARCH 2012 IN THE MERRY BELLS AT 7.30 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. R Old, G Stephens, P Willmott,

G. Anderson, A Knapp, R Bell, D Lamont, C Dalton. G Birks, J Carr &  J Coveley

OFFICER: Gareth Morris, Clerk to the Parish Council

Also present: County Councillor Anne Purse, Mr J Dykes & Mr Roberts (Sovereign Housing Association) for Agenda Item 11), and approximately 55 members of the public

97. APOLOGIES FOR ABSENCE had been received from Cllr Coleridge

98. DECLARATIONS OF INTEREST – None

99.             PRESENTATION OF PETITION

Mrs Morrish of Templars Close presented the ‘Petition against the erection of a youth shelter in the Church Road Recreation Ground ‘signed by 686 people.

Mr Schmidt also of Templars Close then spoke to the petition.

100.  MINUTES OF THE PARISH COUNCIL MEETING HELD ON 9th JANUARY 2012 which had been circulated previously were signed as a correct and accurate record

101. UPDATE ON ITEMS ARISING FROM THE PARISH COUNCIL MEETING HELD ON 9TH JANUARY – Nothing to report.

102.  THE MINUTES of the meetings of the Planning Committee held on the following dates were received:

i) Wednesday 11th January 2012

ii) Wednesday 8th February

103.  THE MINUTES of the meetings of the F&GP Committee held on the following  dates were received

i) Monday 16th January 2012, circulated previously

ii) Monday 20th February 2012, circulated with this Agenda

a) Minute 145 – Youth provision in the Village – breakdown of cost

The Clerk reported that following a conversation with Mr Holman of Oxford City Council, the costings had been reduced from £19,323.56 to £17,949.44

The Chairman had met with Fusion UK (Youth and Community) and they would come to the next Finance and General Purposes Committee with their costings.

104. THE MINUTES of the meetings of the Traffic and Roads Advisory Committee meeting held on 1st February 2012 circulated previously were received.

Minute 9 – Kerbing around the Roundhouse – it was agreed that this item be put on the next Finance and General Purposes Committee

105. TO CONSIDER THE SITING OF THE PROPOSED YOUTH SHELTER IN CHURCH ROAD RECREATION GROUND.

Following the Finance and General Purposes Committee recommendation (see F&GP Minute 144 F&GP meeting 20th February 2012) that “The issue of the proposed shelter, including its location, should be reviewed at the next Parish Council meeting”, the following resolution has been received from Cllr Bell, supported by Cllrs Anderson and Lamont:

1.“Wheatley Parish Council,  taking account of the notification from the SODC grants officer that no amount would be payable towards the proposed youth shelter in Church Road Recreation Ground until such time as proper consultation has taken place with households in Wheatley and the young people concerned, and also recognising the many expressions of concern from a significant number of residents throughout the village at the lack of any prior consultation or notification about the proposal, agrees to put the matter on hold”.

2. Wheatley Parish Council recommends that a full consultation should be  carried out throughout the village, including a thorough research into possible alternative sites, before any further action is taken on the provision of a youth shelter.”

Cllr Bell proposed and spoke to his resolution which was seconded by Cllr Lamont.

7.47pm The Chairman declared the Council out of session and asked for comments from the floor, asking particularly for comments from those people who had not spoken before. A number of residents took the opportunity to speak on the provision of a youth shelter.

9.01pm The Chairman declared the council back in session

A discussion on the resolutions took place and it was agreed that they would be taken separately and a named vote taken.

Resolution 1

Councillors in favour: Knapp, Bell, Lamont, Stephens, Coveley, Anderson, Birks, .Willmott, Old, Reilly and Stacey – Total 11

Councillors against – 0

Councillors Abstaining Carr & Dalton –Total 2

Resolution 2

Councillors in favour. Knapp, Bell, Lamont, Stephens, Coveley, Anderson, Birks, Dalton, Willmott, Old, Reilly and Stacey – Total 12

Councillors Against – 0

Councillors Abstaining, Carr – Total 1

106. DECLARATION OF A VACANCY ON THE PARISH COUNCIL following the resignation of Cllr Fyffe. The vacancy was declared. The clerk to post a notice informing the residents of the vacancy and to notify the Returning Officer at SODC.

8.40pm The Chairman declared the Council out of session and asked for contributions from the members of public and the County Councillor and District Councillors present.

County Councillor Anne Purse said that she had organised a meeting of villages that would be affected by the City Council’s ‘Barton Action Plan’ especially in terms of the A40 (Headington to Banbury Road) plans which she believed would affect traffic flows at the Green Road Roundabout leading to further ‘rat-running’ through Wheatley and neighbouring villages. She felt that villages should make strong representations to the City Council. The meeting would take place in Beckley Village Hall on 15th March at 7.00pm

District Councillor Roger Bell reported that the plans for the new entrance to Brookes University, Wheatley Campus, at Holton, had been approved though part of the conditions was that traffic flows etc would be reviewed once the entrance was in use.

8.49pm The Chairman declared the Council back in session.

107. TO CONSIDER A SITE FOR AFFORDABLE HOUSING WITHIN THE VILLAGE

Mr Dykes and Mr Roberts from Sovereign Housing Association spoke to plans they  had drawn up for the development of land owned by Mr Dykes along the London  Road just west of the Asda. Mr Dykes proposal was that a number of the houses built would be classed as ‘affordable’ and he wanted the Parish Council’s view on such a proposal. Mr Dykes was asked to present the proposal in writing for the next Finance and General Purposes Committee. The Parish Council’s view was that a small number of affordable housing units was required to meet the village’s housing needs.

108. TO CONSIDER MATERS RELATING TO ANNUAL RETURN 2011 – 2012 AND  ANNUAL ACCOUNTS 2011-2012.

(i) Risk Assessment Action Plan 2012-2013 – The Action Plan for 2012-2013 had been circulated with the Agenda. This plan was AGREED and signed by the Chairman.

109.  TO CONSIDER A PARISH COUNCIL INITIATIVE FOR THE DIAMOND JUBILEE  CELEBRATIONS.

Mrs Shipton tabled a report on the committee that had been formed and the plans that had been suggested for the Diamond Jubilee weekend in June. The committee was hoping that the Council could provide enough grant aid to fund a marquee to be erected in Crown Square. This request should be made to the next Finance and General Purposes Committee.

110. REPORTS FROM OUTSIDE BODIES

a) The Howe Trust – further tree planting had taken place.

b) Merry Bells Management Committee –the coffee room refurbishment was virtually completed and new timed light switches had been installed in the toilets

111. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE

Cllr Willmott reported that the last meeting had been attended by a Rugby Football Union officer and representatives from stakeholders from the football club, the tennis club, the rugby club and the scouts.

A visit to Thame United’s new facility had been undertaken and there would be a further meeting with the architects. It was hoped that by the end of the calendar year  plans would be ready to submit to SODC.

There would also be negotiations with Mouchel Ltd (an infrastructure company) working on behalf of the County Council, on the Management Agreement which would be running out shortly.

112. CALENDAR OF MEETINGS – NOTED

a)         Planning Committee – Wednesday 14TH March 2012 – 7.30pm

b)         F&GP Committee – Monday 19th March   – 7.30pm

c)         Planning Committee  – Wednesday 11th April  2012 – 7.30pm

d)         F&GP Committee – Monday 16th April 2012– 7.30pm

e)         Planning Committee  – Wednesday 9th May  2012 – 7.30pm

f)          Parish Council Meeting and AGM– Monday 14th May  2012– 7.30pm

g)         Traffic and Roads Advisory Committee – date to be agreed

h)         2011-2012 Annual Parish Meeting – Tuesday 1st May 2012

The meeting closed at 9.46pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 9th JANUARY 2012 IN THE MERRY BELLS AT 7.30 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. R Old, G Stephens, P Willmott, A Knapp, R Bell, D Lamont, C Dalton. G Birks,  S Coleridge, J Carr &  J Coveley

OFFICER: Gareth Morris Clerk to the Parish Council

Also present: County Councillor Anne Purse, PC P Gregory, PCSO K Cooney and 8 members of the public

84. APOLOGIES FOR ABSENCE had been received from Cllrs Anderson and Fyffe

85. DECLARATIONS OF INTEREST – None

86. MINUTES OF THE PARISH COUNCIL MEETING HELD ON 7th NOVEMBER  2011 which had been circulated with the Agenda were signed as a correct and accurate record with the addition of Cllr S Coleridge to those present.

87. UPDATE ON ITEMS ARISING FROM THE PARISH COUNCIL MEETING HELD ON 7th NOVEMBER  2011

i) MINUTE 73(iii) – SODC Core Strategy – Examination in Public Inspector’s conclusion. The Inspector’s conclusion was that the area at Wheatley should be taken out of the Review of the Green Belt

ii) MINUTE 75 – Big Society Funding – Youth Provision in Wheatley – Report on meetings with Mr Neil Holman, Oxford City Council. The Clerk had met with Mr Holman, and Mrs Stoker (Maple Tree Family Centre) at the Youth Club to look at the facilities. The refurbishment was to start in the next two week and should take around six weeks to complete. Mr Holman will send the Parish Council

a Schedule, laying out the Agreement between his organisation and the Parish Council.

With the permission of the meeting Item 7 (Youth Shelter at Church Road Recreation Ground) was now taken.

88.  TO CONSIDER THE SITING OF THE PROPOSED YOUTH SHELTER IN CHURCH ROAD RECREATION GROUND. Referred form the F&GP Committee of 12th December

All the correspondence received on this matter had been circulated with the Agenda. Two further pieces of correspondence received that day was distributed to the Councillors present.

The clerk further reported that in response to his question on calls to the police re anti social behaviour on Church Road Recreation Ground the reply had been: 5 calls in 2008; 2 calls in 2009;1 call in 2010 (the last one so far); No calls in 2011.

7.59pm – The Chairman declared the meeting out of session so that members of the public might speak on this item

A number of residents from Templars Close and Church Road, Mr Davies, Mr Schmidt, Mrs Gandy, Mr Morrish and Mr Lewis expressed their dissatisfaction with the lack of consultation on the issue and their objections to the siting of the youth shelter in the proposed position on the grounds of encouraging youths to gather, noise, use of drugs and alcohol, litter and general anti-social behaviour. The police officers present responded to the questions asked to them.

8.30pm – The Chairman declared the Council back in session

Following discussion on the issue Cllr Birks proposed and Cllr Carr seconded the motion:

That the PC proceeds with the erection of the Recreation Ground Shelter at the site near the entrance to the Church Road Recreation Ground, with maximum sound-proofing and planting for the benefit of residents; the Shelter to be reviewed at 6 months and again at 12 months, local residents to be invited to the Reviews’.

The motion was Agreed by 8 votes in favour with none against and five abstentions

8.45pm The Chairman declared the meeting out of session and asked those present if they wished to speak

County Cllr Anne Purse – Brookes student parking.- she believed that there needed to be an overall plan for parking and that double yellow lines along Waterperry would push the parking into Wheatley and Holton. Also the City Council’s plans for Barton may cause greater hold-ups at the Green Road roundabout and that would cause more traffic cutting through Wheatley

PC Paul Gregory – if double yellow lines were put down on Waterperry Road where would the 80 or so cars that park there go?

He also reported that the owner of the land south of Muddy Lane where two caravans had recently been parked had been in contact with TVP and told them that he had given the occupants six week to vacate the land.

District Councillor Janet Carr said she wanted to pay tribute to the work Cllr Birks had put in to the Parish Council’s submission to the Examination in Public of SODC’s Core Strategy.

District Councillor Bell said that whilst the ‘Localism Act was now in place it was still unclear how it would affect the Council

9.02pm The Chairman declared the Council back in session

With the permission of the meeting item 10, (Proposal for double yellow lines along Waterperry Road)

was now taken)

89. TO DECIDE A RESPONSE TO THE COUNTY COUNCIL’S PROPOSAL FOR DOUBLE YELLOW LINES ALONG THE WATERPERRY ROAD.

The County Council is asking for an initial response before it formerly goes for a Traffic Order for double yellow lines between the Oxford Brookes Waterperry entrance and the M40 motorway bridge.

Parish Councillors were extremely concerned that should yellow lines be deployed along Waterperry Road the parking displaced (anything between 50 and 100 cars) would finish up on the streets of Wheatley which were already congested with parked cars and traffic.

Cllr Reilly proposed and Cllr Knapp seconded that ‘the Parish Council would object, in the strongest possible terms, to the installation of further double yellow lines along the Waterperry Road.’

This was Agreed unanimously. This resolution to be sent to Oxfordshire County Council Highways Department.

90.  THE MINUTES of the meetings of the Planning Committee held on the following dates were received

i) Wednesday 9th November 2011, circulated previously

ii) Wednesday 14th December 2011, circulated with the Agenda

91. THE MINUTES of the meetings of the F&GP Committee meeting held on the following dates were received:

i) Monday 21st November 2011, circulated previously

ii) Monday 12th December 2011, circulated with the Agenda

92. TO RESOLVE TO APPROVE THE PARISH COUNCIL REVISED BUDGET FOR 2011-2012 AND THE PARISH COUNCIL BUDGET AND PRECEPT FOR 2012-2013 AS RECOMMENDED BY F&GP ON 12TH DECEMBER.

The F&GP Committee has recommended that the precept for 2012-2013 be maintained its 2011-2012 level of £104,619. See enclosed papers.

Cllr Reilly proposed and Cllr Carr seconded that the F&GP’s recommendation be accepted.

This was Agreed unanimously.

93.  TO CONSIDER A PARISH COUNCIL INITIATIVE FOR THE DIAMOND JUBILEE CELEBRATIONS.

This item was referred to the next Finance and General Purposes Committee

94. REPORTS FROM OUTSIDE BODIES

a) The Howe Trust – Cllr Dalton reported that 320 saplings had been planted recently and that thenumber of allotments would be going up to 116.

b) Merry Bells Management Committee – Cllr Carr reported that the refurbishment of the Coffee Room was well under way.

95. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE

i) Report on last meetings.- No meetings had been held since the last parish Council meeting. The paper on the Projected Income and expenditure for 2012-2013 had been circulated with the Agenda. Cllr Bell asked about the fall in projected income from the rugby lettings, Cllr Willmott replied that the Rugby Club now only runs 2 teams and not the 4 or 5 as in past seasons. The paper was noted

ii) Update on the redevelopment of the pavilion. Cllr Willmott reported that a Finance Officer of the Rugby Football Union would attend the next meeting of the Committee along with other stakeholders. It was hoped that more information re the chosen architect would be available at the next Parish Council.

96. CALENDAR OF MEETINGS. – NOTED

a)            Planning Committee – Wednesday 11th January2012 – 7.30pm

b)            F&GP Committee – Monday 16th January    – 7.30pm

c)            Planning Committee  – Wednesday 8th February 2012 – 7.30pm

d)            F&GP Committee – Monday 20th February 2011    – 7.30pm

e)            Parish Council Meeting – Monday 5TH March 2012– 7.30pm

f)             Planning Committee  – Wednesday 14th March  2012 – 7.30pm

g)            Traffic and Roads Advisory Committee – Wednesday 1st February 7.30pm

The meeting closed at 9.45pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 7TH NOVEMBER 2011 IN THE MERRY BELLS AT 7.30 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. R Old, G Stephens, P Willmott, A Knapp, R Bell, D Lamont, C Dalton (until 8.30pm) J Carr & J Anderson

OFFICER: Gareth Morris Clerk to the Parish Council

Also present: County Councillor Anne Purse, PC P Gregory, Mr P Hood (Internal Auditor to the Parish Council), Mrs J Stoker (Maple Tree Children’s Centre and one member of the public.

70. APOLOGIES FOR ABSENCE had been received from Cllrs Coveley and Birks

71. DECLARATIONS OF INTEREST – None

72. MINUTES OF THE EXTRA ORDINARY PARISH COUNCIL MEETING HELD ON 12TH OCTOBER 2011 circulated with this Agenda were signed as a correct and accurate record.

73. UPDATE ON ITEMS ARISING FROM THE PARISH COUNCIL MEETING HELD ON 12TH OCTOBER 2011

i) Minute 66 – resurfacing of Friday Lane & Holloway Road – this had now been completed

ii) Minute 67 Brookes Planning Application – it was not known when this would go to the SODC Planning Committee. Cllr Reilly said he had heard that it was the Government’s intention to install light controlled crossings in the future

iii) Minute 68 – SODC Core Strategy – Examination in Public Wheatley Parish Council’s submission was scheduled to be heard on November 2nd. In the absence of Cllr Birks, Cllr Carr read out Cllr Birk’s report on the hearing. (Copy in Minute Book)

With the permission of the meeting Agenda Items 7 and 8 were now taken

74. TO CONSIDER ITEMS FOR THE 2011-2012 ACCOUNTS (See papers sent with the Agenda for the F&GP meeting held on 19th September 2011). Mr Hood, who was in attendance was invited to speak.

Mr Hood spoke to his report which had been circulated previously to all councillors. He said that the Parish Council should pay particular attention to the size of the balances that were being carried forward. It was perfectly acceptable to earmark funds for future projects but not to keep rolling these funds over from year to year. Some indication of when the Parish Council intended to use the earmarked funds should be given.

(i) Letter of Engagement of Internal Auditor (Mr Phillip Hood) 2011-2012

Cllr Lamont proposed and Cllr Willmott seconded that Mr Hood be engaged as the Parish Council’s internal auditor for 2011-2012

(ii) Statement of Internal Control for Wheatley Parish Council – Mr Hood said that it was no longer  necessary to have a formal, minuted Statement of Internal Control as was required in previous years. It was only necessary to place on the checklist that the parish Council had discussed.

Mr Hood was thanked for his attendance.

75.  TO SIGN THE FUNDING AGREEMENT BETWEEN OXFORDSHIRE COUNTY COUNCIL (BIG SOCIETY FUND AND WHEATLEY PARISH COUNCIL FOR £7,120.00 TO PROVIDE TWO OPEN ACCESS YOUTH CLUB SESSIONS FOR 43 WEEKS OF THE YEAR.

Jenny Stoker from OCC was invited to address the meeting. She reported that the funding for the refurbishment had been received in full. There would be a new landing area, flooring, ceiling, reception area, kitchen and front doors. It was hoped work would start in November/December and take to 6/8 weeks.

It was Agreed to invite Mr Paul Lawrence of Oxfordshire Association for Young People to the next

F&GP Meeting.

8.30pm Cllr Dalton left the meeting

The Chairman declared the meeting Out of Session

County Councillor Purse – She reported that each County Councillor has a small amount of money for  ‘Local Funding’ for 2012-2013 that he or she can spend on local highway matters. She was of the opinion that Wheatley as the largest village should get her first allocation.

The Library Service – Wheatley Library needed a fund raising group – ‘Friends of Wheatley Library. She would be willing to co-ordinate meetings

Is there anybody from Wheatley Parish Council willing to meet with Holton Parish Council

PC Gregory – Car crime in rural areas is on the increase especially vans with tools etc. £3,000 worth of fishing equipment had been taken from one vehicle.

Enforcement of the parking regulations in The High Street would undertaken and there was also concern racial comments on the bus shelter at Asda and general graffiti.

District Councillors – A boundary review would be taking place leading to areduction in the number of District Councillors.

9.04pm The Chairman declared the Council back in session

76. TO RECEIVE THE MINUTES of the meetings of the Planning Committee held on:

i) Wednesday 14th September, circulated previously – These were received

ii) Wednesday 12th October, circulated with this Agenda – These were received

77. TO RECEIVE THE MINUTES of the meetings of the F&GP Committee meeting held on:

i) Monday 19th September, circulated with this Agenda – these were received

ii) Monday 17th October, circulated with this Agenda – these were received

78.  TO APPROVE AND ACCEPT ANNUAL RETURN FOR 2010-2011 FOLLOWING NOTICE OF CONCLUSION OF THE AUDIT FROM THE EXTERNAL AUDITOR AND TO CONSIDER THE ISSUES ARISING FROM THE REPORT.

i) The restatement of Fixed Assets

ii) Section 1 does not add up by £1

Cllr Bell proposed and Cllr Reilly seconded that the Annual Return for 2010-11 and the report of the External Auditor be approved and accepted. This was Agreed unanimously.

79.  TO CONSIDER THE REQUEST FROM A RESIDENT FOR THE REMOVAL OF THE FOOTPATH BARRIER BY THE CORNFIELD BAKERY

Agreed that the Clerk reply to the resident saying that the Parish Council would be requesting information from the Highways Department of the County Council on the need for a barrier and on the types of barrier that they approve.

80.  TO CONSIDER THE ROLE OF COMMUNICATION BETWEEN COUNCILLORS

81.  REPORTS FROM OUTSIDE BODIES

a) Park Sports centre Joint User Group – the concern over the effect on parking of the new Brookes entrance was now resolved

b) The Howe Trust – no report.

c) Merry Bells Management Committee – the committee was considering the refurbishment of the coffee room

82. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE

i) Report on last meetings. The County Council had handed over their role to Mouchet

ii) Update on the redevelopment of the pavilion – a site meeting had taken place where the designs had been marked out and a number of questions had arisen for the architects to address. The cost of a new pavilion was likely to be in the region of £1m to £1.5m.

83. CALENDAR OF MEETINGS – NOTED

a)            Planning Committee – Wednesday 9th November   2011 – 7.30pm

b)            F&GP Committee – Monday 21st November    – 7.30pm

c)            F&GP Committee – Monday 12th December    – 7.30pm

d)            Planning Committee  – Wednesday 14th December  2011 – 7.30pm

e)            Parish Council Meeting – Monday 9th January 2012– 7.30pm

f)             Planning Committee  – Wednesday 11th January  2012 – 7.30pm

Meeting closed at 9.56pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE EXTRA ORDINARY MEETING OF THE COUNCIL

HELD ON MONDAY 12TH OCTOBER 2011 IN THE MERRY BELLS AT 8.15 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. R Old, G. Birks, G Stephens, P Willmott, A Knapp, J Coveley, D Lamont, C Dalton & M Fyffe

OFFICER: Gareth Morris Clerk to the Parish Council

Also present: County Councillor Anne Purse and three members of the public.

64. APOLOGIES FOR ABSENCE had been received from Cllrs Anderson, Bell, Carr & Coleridge

65. DECLARATIONS OF INTEREST – None

66. MINUTES OF THE MEETING HELD ON 5TH SEPTEMBER 2011 which had been circulated earlier were signed as a correct and accurate record

66.  UPDATE ON MATTERS ON THE MINUTES OF THE MEETING HELD ON 5TH SEPTEMBER

Minute 49 – The Clerk reported that work on Holloway Road resurfacing started on 10th October (instead of the 3rd as previously intended) and Friday Lane work would start on 27th October.

67. CONSIDERATION OF THE FOLLOWING PLANNING APPLICATION:

P11/W1227 (Major) Oxford Brookes Wheatley campus and Wheatley Park School. Provision of new access to serve Wheatley park School and Oxford Brooks University. New coach park for Wheatley Park School. Redistribution of existing car parking for Wheatley Park School and Oxford Brooks University with no net increase (515 spaces for Oxford Brookes University and 95 replacement spaces at Wheatley Park School). New landscaping and ancillary works.

Cllr Birks tabled a draft response that could be made by the Parish Council giving reasons for the refusal of the application on the grounds of the traffic/pedestrian safety at the Park Hill/Holloway Road/London Road junction were inadequate. Light controlled crossings should be provided at the there proposed zebra crossings.

Following a discussion, Cllr Dalton proposed and Cllr Birks seconded that the above application should be refused on the grounds that the traffic/pedestrian safety measures at the Park Hill/Holloway Road/London Road junction are inadequate.

This was AGREED by 10 votes in favour with none against and one abstention.

It was further AGREED to send Cllr Birks’ paper as an explanation to the parish Council’s recommendation of refusal. (copy in Minute book)

8.50pm The Chairman declared the Council out of session and invited the members of the public present to speak

County Councillor Anne Purse. – She felt that the Brookes’ application would not be dealt with by SODC for a little while yet. OCC had not yet put in any comments re highway matters. She suggested that as the officer concerned would be working on comments the following day and perhaps the Parish Council might like to send him their comments.

Mrs Tess Shaw (Chairman of Wheatley Park School Governors) – thanked the Parish Council for their concern on behalf of Wheatley Park School

9.00pm The Chairman declared the Council back in session

It was Agreed to send Mr Yoward, the OCC officer dealing with Highway matters on planning applications

68. TO RECEIVE A REPORT ON THE COUNCIL’S SUBMISSION TO THE

‘EXAMINATION IN PUBLIC’ OF  SODC’s CORE STRATEGY AND TO CONSIDER A SUBMISSION TO THE NEXT EXAMINATION IN PUBLIC SESSION (1st November to 11th November)

Items for examination are:

  • the overall strategy, particularly the quantity and distribution of housing development   (CS chapter 4 and the relevant section of chapter 7)
  • ‘moving around’ (CS chapter 5)
  • Didcot (CS chapter 9),
  • Thame (CS chapter 11),
  • Wallingford (CS chapter 12),
  • ‘quality development’ (CS chapter 15),
  • infrastructure provision (CS chapter 18).

First of all Cllr Birks gave a verbal report on her attendance at the first sessions of the Examination in Public which had been held in June.

For the forthcoming session on ‘Strategy’, to be held on 1st and 2nd November she felt that the Parish Council should maintain its previously held stance against major development in the green belt and that the apportionment of housing between town and villages is unsound. Also to state that the parish Council supports the Inspectors preliminary findings.

Cllr Reilly proposed and Cllr Dalton seconded the proposal that the parish Council submits Cllr Birks’ suggestions as the Parish Council’s response to the ‘Strategy’ Session of the Examination in Public on 1st/2nd November and that Cllr Birks be asked to attend on the Parish Council’s behalf.

This was AGREED by 10 votes in favour and 1 against with no abstentions

The Chairman thanked Cllr Birks on behalf of the Parish Council for the amount of work she had put in to this matter

69. DATE OF NEXT MEETING – MONDAY 7TH NOVEMBER 2011 – Noted

The meeting closed at 9.24pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE ORDINARY MEETING OF THE COUNCIL

HELD ON MONDAY 5th SEPTEMBER 2011 IN THE MERRY BELLS AT 7.30 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. R Old, G. Birks (until 9.05pm), G Stephens, J Anderson, R. T .Bell, P Willmott , S Coleridge, A Knapp(until 8.40pm) , J Coveley, D Lamont, C Dalton (until 8.30pm) & G Stephens

OFFICER: Gareth Morris Clerk to the Parish Council

Also present: County Councillor Anne Purse, Mrs Jenny Stoker (Maple Tree Children’s Centre) and Dr J Watson (Editor of the Wheatley Newsletter)

46. APOLOGIES FOR ABSENCE had been received from Cllr Carr

47. DECLARATIONS OF INTEREST – None

  1. 48. MINUTES OF THE PARISH COUNCIL MEETING HELD ON 4th JULY 2011 which had been circulated previously were signed as a correct and accurate record

  1. 49. UPDATE ON ITEMS ARISING FROM THE PARISH COUNCIL MEETING HELD ON 4TH JULY 2011

Open Forum (page 3) – Report from County Councillor Anne Purse – resurfacing of Friday Lane & Holloway Road. The County Council have issued a temporary road closure order for Holloway Road whilst resurfacing works are carried out. The order comes into force on 3rd October and is expected to be of 3 weeks duration. The Friday Lane resurfacing should take place after the Holloway Road scheme is finished. – NOTED

50. THE MINUTES of the meetings of the Planning Committee held on the following dates were received:

i) Wednesday 13th July 2011 &

ii) Wednesday 10th August 2011

51. THE MINUTES of the meeting of the F&GP Committee meeting held on the following date were received:

(i) Monday 18th July 2011

52. TO RECEIVE A REPORT ON THE PROGRESS OF THE PARISH COUNCIL’S BID TO OCC’S BIG SOCIETY FUND FOR FUNDING FOR YOUTH PROVISION IN THE VILLAGE.

The Chairman reported that the Parish Council’s bid had been submitted at the end of August and it was understood that the bid would be discussed at the County Council’s October Cabinet meeting.

She then invited Mrs Jenny Stoker from the Maple Tree Children’s Centre to speak to the meeting. Mrs Stoker said that the youth centre would become a multi youth community building used by a number of organisations; such as Barnardos, The Maple Tree Children’s centre which caters for the under fives and parents to be, and, eventually the youth provision provided by the parish council.

In answer to a question on time scales, Mrs Stoker answered that one could not be given at the moment. But a steering committee for the building would be in place from mid October and a representative from the youth provision would be appointed. The County Council had agreed to go ahead with repairs to the building.

The Chairman reported that a meeting with Paul Lawrence of OAYP, the organisation that can advise about running the youth club and may actually run it, had unfortunately had to be cancelled due to ill health of Mr. Lawrence.

The Chairman thanked Mrs Stoker for attending the meeting

The Clerk read out an anonymous letter from ‘Wheatley Youth Club asking that the Youth Club stay open. – noted.

53. TO CONSIDER THE LETTER OF 8TH AUGUST TO THE PARISH COUNCIL FROM MR PAUL LARGE, REGISTRAR, OXFORD BROOKES UNIVERSITY ON THE APPLICATION FOR THE PROVISION OF NEW ACCESS ROAD TO SERVE WHEATLEY PARK SCHOOL AND OXFORD BROOKES UNIVERSITY.

The Planning Application is worded:

P11/W1227 Provision of new access to serve Wheatley Park School and Oxford Brooks University. New coach park for Wheatley Park School. Redistribution of existing car parking for Wheatley Park School and Oxford Brooks University with no net increase (515 spaces for Oxford Brookes University and 95 replacement spaces at Wheatley Park School). New landscaping and ancillary works.

Three zebra crossings were proposed for the Park Hill/London Road/Holloway Road junction. The Parish Council had requested that these be light controlled ‘Toucan’ crossings. There were no proposals for measures at the Round House junction (Holloway Road/Church Road). A number of councillors expressed a concern that the zebra crossings would not be light controlled and therefore posed a road safety issue for Wheatley Park School students crossing on foot at that point.

Cllr Birks volunteered to draft a letter to Brookes University requesting that light controlled crossings be installed and measures for the Roundhouse junction be included.

The Clerk reported that the Parish Council had been given until 22nd September to respond to SODC and, according to the SODC website, the consultation end date was 29th September and the target decision date was 24th November. The clerk was asked to contact SODC to arrange a later response date.

8.30pm Cllr Dalton left the meeting

8.37pm The Chairman declared the Council out of session and invited County Councillor Anne Purse to speak

County Councillor Anne Purse – she suggested that the Parish Council write to Holton parish council explaining their views on the Brookes application.

The County Council’s new ‘ Salt Bin and Grit’ procedure for Parish Councils was causing some upset and concern amongst parish councils. The clerk informed the council that this was to be discussed at the next F&GP Committee meeting.

She was disappointed that having been informed by the County Council that they would resurface Holloway Road in August, it would now not take place until October.

8.40pm – Cllr Knapp left the meeting

District Councillor Roger Bell – it had been very quiet over the summer period and therefore he had nothing new to report.

8.52pm The Chairman declared the council back in session.

54. TO RECEIVE A REPORT ON THE COUNCIL’S SUBMISSION TO THE EXAMINATION IN PUBLIC OF SODC’s CORE STRATEGY AND TO CONSIDER A SUBMISSION TO THE NEXT EXAMINATION IN PUBLIC SESSION (1st November to 11th November)

Items for examination are:

  • the overall strategy, particularly the quantity and distribution of housing development (CS chapter 4 and the relevant section of chapter 7)
  • ‘moving around’ (CS chapter 5)
  • Didcot (CS chapter 9),
  • Thame (CS chapter 11),
  • Wallingford (CS chapter 12),
  • ‘quality development’ (CS chapter 15),
  • infrastructure provision (CS chapter 18).

AGREED to refer this to F&GP

55 . TO CONSIDER THE RECOMMENDATION FROM HE FINANCE AND GENERAL PURPOSES COMMITTEE OF 18TH JULY THAT THE PARISH COUNCIL ADOPT THE FOLLOWING GUIDELINES:

1. As publisher of the newsletter the council has legal responsibility for its contents. The final decision as to the content of any article and the decision whether or not to publish rests with the council.

2 The Council reserves the right to decline to publish any article.

3 Any article the editor proposes not to publish or which he proposes to publish but gives rise to doubt, or to a conflict of interest whether actual or perceivable as such, should be identified and discussed with the Chairman of the Council who will make the final editorial decision after consulting if possible with the vice-chairman of the council and such other councillors as can be contacted within a reasonable period of time

Dr Watson, the editor of the newsletter was invited to speak. He said that the guidelines virtually followed the present procedures and he had no objection to them

Cllr Stacey proposed and Cllr Birks seconded that the guidelines be adopted. This was AGREED by 10 votes in favour and 2 against (0 abstentions).

56. TO RECEIVE AND NOTE THE REPORT OF THE INTERNAL AUDITOR, MR PHILLIP HOOD

Cllr Bell proposed and Cllr Birks seconded that the report be received and the recommendations noted. AGREED UNANIMOUSLY

57. TO CONSIDER THE FOLLOWING CONSULTATIONS:

i) Oxfordshire County Council -Library Service Public Consultation – 27th May – 30 September http://www.oxfordshire.gov.uk/wps/portal/publicsite/councilservices/libraryserviceconsultation

The proposal is that Wheatley Library will be a ‘community plus library’ which two thirds paid staff and one third volunteers – AGREED NO RESPONSE

ii) The Local Government Boundary Commission – Electoral Review of Oxfordshire

Full report, including maps available at www.lgbce.org.uk

Consultation closes 10th October 2011 – The Parish Council’s recommendation the Wheatley ward include Garsington had not been taken up. Tiddington and Waterstock would now be part of the ward. AGREED NO RESPONSE

58. TO CONSIDER A REQUEST FROM FUSION YOUTH AND COMMUNITY TO USE CULLUM ROAD RECREATION AREA FOR A MINI FUNDAY ON THE AFTERNOON OF SATURDAY 15TH OCTOBER. AGREED
Then everything runs smoothly. I was surprised by many feedbacks, which state that viagragener.com causes side effects. The only thing I noticed is an agitated state throughout the day.

9.05pm Cllr Birks left the meeting

59. TO RECEIVE A REPORT FROM COUNCILLORS JIM REILLY & ROGER BELL ON THE RECENT PARISH COUNCIL WALKS AROUND THE VILLAGE AND TO RECOMMEND THAT THE F&GP COMMITTEE LOOK AT ANY ACTIONS REQUIRED AND THE COSTS INVOLVED. It was Agreed to refer this to F&GP.

  1. 60. REPORTS FROM OUTSIDE BODIES

a) Neighbourhood Action Group – No Report

b) The Howe Trust – Cllr Fyffe reported that more hedging for the Howe had been discussed and there also had been discussion on access on to the Howe from the house on Ladder Hill

c) Merry Bells Management Committee – New heaters had been installed in the main hall and the coffee room

  1. 61. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE

i) To appoint a new Parish Council representative in place of Cllr Bell

Cllr Anderson was proposed by Cllr Bell and seconded by Cllr Reilly. It was AGREED that Cllr Anderson be the Parish Council’s representative on the SFMC

The Chairman thanked Cllr Bell on behalf of the Parish Council for his service on the Management Committee

ii) To receive the accounts for the financial year ending 31/3/2011. The balance due from the Parish Council is £10,330.95. This means that after the 4 quarterly payments of £2,000 that have been made, the Parish Council owes £2,330.95. – AGREED

iii) Cllr Willmott reported on the last meeting where the design briefs from the five architects that had been asked to submit, were opened. One did not submit and one referred to the previous design brief. Therefore at the next meeting it would be decided which of the remaining three architects should be invited to explain their designs to the committee.

62. TO CONSIDER THE ENTERTAINMENT LICENCE RENEWAL APPLICATION FROM OXFORD BROOKES UNIVERSITY – NOTED

63. CALENDAR OF MEETINGS. – NOTED

a) Planning Committee – Wednesday 14th September 2011 – 7.30pm

b) F&GP Committee – Monday 19th September – 7.30pm

c) Planning Committee – Wednesday 12th October 2011 – 7.30pm

d) F&GP Committee – Monday 17th October 2011– 7.30pm

e) Parish Council – Monday 7th November 2011 – 7.30pm

The meeting closed at 9.35pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE ORDINARY MEETING OF THE COUNCIL

HELD ON MONDAY 4th JULY 2011 IN THE MERRY BELLS AT 7.30 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. J. M. Carr, G. Birks, R. T .Bell, P Willmott , S Coleridge, A Knapp, J Coveley, D Lamont & G Stephens

OFFICER: Gareth Morris Clerk to the Parish Council

Also present: County Councillor Anne Purse, Police Sergeant S Hookham, Mr Toby Warren SODC and one member of the public

28. APOLOGIES FOR ABSENCE had been received from Cllrs Anderson, Dalton, Fyffe and Old

29. DECLARATIONS OF INTEREST – None

30. MINUTES OF THE PARISH COUNCIL MEETING HELD ON 16TH MAY 2011 which had been previously circulated were signed as a correct and accurate record with the following amendment:

Minute 6(iv) replace Gwendolen Birks with Maggie Fyffe

31. MINUTES OF THE EXTRA-ORDINARY PARISH COUNCIL MEETING HELD ON 27TH JUNE 2011

which had been circulated with the Agenda were signed as a correct and accurate record

32. MATTERS ARISING FROM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 16th

MAY 2011

i) Minute 13(iia) Section 106 Funding for Pedestrian Safety Measures

A site meeting had been held between Parish Councillors and Mr Yoward (OCC Highways) where the councils proposals were outlined and also their reaction to those proposals put forward by Oxford Brookes. Members present felt they had had a sympathetic hearing. Mr Yoward had taken a number of photographs of the Park Hill/Holloway junction and also the Roundhouse junction.

ii)        Minute 16 – Parish Council reply to Wheatley Society Leaflet

The letter referred to in the minute had been sent and a meeting had been held between Parish Councillors and members of the Wheatley Society Committee and Jim Watson as the Village Plan Co-ordinator. This meeting had discussed ways in which the Parish Council and the Wheatley Society could work together to the benefit of the village.

33. MATTERS ARISING FROM THE MINUTES OF THE EXTRA-ORDINARY PARISH COUNCIL   MEETING HELD ON 27TH JUNE 2011

Minute 26 – 2010-2011 Final Accounts. The clerk circulated the Internal Auditors report which had been received on the previous Friday. This would be discussed at the next F&GP meeting and accepted formally at the next full council meeting in September.

34. THE MINUTES of the meetings of the Planning Committee held on the following dates were  received:

i) Wednesday 25TH May  2011, circulated previously

ii) Wednesday 8th June 2011 circulated previously

35. THE MINUTES of the meetings of the F&GP Committee meetings held on the following dates were received

(i) Monday 23rd May 2011 circulated previously

(ii) Monday 27th June 2011, tabled

36.  TO CONSIDER THE RECOMMENDATION FROM THE F&GP MEETING OF 27TH JUNE THAT “IN THE LIGHT OF INFORMATION RECEIVED AND ITS RESERVES, THE PARISH COUNCIL  IS PREPARED TO CONTRIBUTE £5,000 ANNUALLY TO YOUTH SERVICE PROVISION IN Wheatley”.

The Chairman outlined the proposal which was 2 evenings per week for 2 different age groups; 10 to 13 and 13 to 19 for 48 weeks of the year. The County would be paying refurbishment costs. A private provider would be engaged to run the operation on behalf of the Parish Council. The Parish Council would be responsible for other costs, including staffing costs, which are estimated to be in the region of £14,000 per annum.

The Parish Council is going to submit a bid for funding from the Big Society ‘pot’, which, if successful, will cover the first year’s costs. Other sources of funding would be available eg OCC’s “Chill Out” fund, other parish Councils could be asked wherther their young people used the centre. It might be possible to get Brookes University on board.

Mr Toby Warren of SODC addressed the meeting. He said that whilst SODC hadn’t any funds to help with staffing there was the Community Investment Fund which could help with funding for capital items e.g. IT infrastructure.

Cllr Birks proposed and Cllr Carr seconded that the F&GP’s recommendation be adopted. This was AGREED unanimously.

37.  TO CONSIDER APPOINTING A PARISH COUNCIL REPRESENTATIVE TO THE ‘SHOTOVER USER’S GROUP’

Cllr Birks was proposed by Cllr Carr and seconded by Cllr Lamont to be the Parish Council’s representative on the Shotover Users Group. This was AGREED

38. REPORTS FROM OUTSIDE BODIES

a) Neighbourhood Action Group – Sgt Stephen Hookham addressed the meeting. He confirmed that the NAG had now disappeared and would be replaced by liaison with the Parish Councils and the regular ‘Have your Say’ meetings with the public to establish priorities. He would hope a TVP representative would attend most Parish Council meetings.

The priorities in the Wheatley areas are:

Operation Maginot – targeting known criminals via automatic number plate recognition equipment entering the area.

Operation Mangrove – theft of fuel from lorries

Restorative justice project – the young people who had sprayed graffiti in Cullum Road Recreation Area had apologised to the Parish Council and would be removing it shortly.

Parking issues (especially along Waterperry Road) working with Brookes on both short and long term solutions.

The Council thanked Sgt Hookham for his attendance

8.35pm The Chairman declared the Council out of session and asked the members of the public present if they wished to speak

County Councillor Anne Purse OCC Library Consultation – whilst the Wheatley Library would be better off than some, it was still a blow to local facilities especially after the funding for the youth centre had been withdrawn. She felt that a Parish Council response would be helpful.

Youth Centre – she understood that the Fire Service might be interested in having an input. She was lobbying other Parish Councils for funding, if not in this financial year, the next one.

Roads – Friday Lane and Holloway Road are expected to be repaired in August/September.

A40 – whilst the surface noise has been reduced where it has been resurfaced, Holton and Shotover still suffer the full extent of the noise. She felt, as resurfacing of the entire stretch was unlikely in the short term, a 50 mph limit should be pushed for

Mr John Reay – he supported the Holloway Road/Friday Lane repairs but felt that if a 50 mph limit was implemented some form of Speed Indication Device should be installed as well.

He sought clarification as to exactly what the Parish Council’s intentions were for the Youth centre. The Chairman reiterated the points made earlier in the meeting.

He also asked were the results of the Wheatley Society Survey to be published in the newsletter or not. The Chairman replied that she would give a summary of the results as part of her Chairman’s report in the newsletter, when the data had been received from the Wheatley Society.

District Councillor Bell – reported that the District Council’s Community Investment Fund had £1/2 million pounds to distribute but had received twice that amount in bids. The Council was placing an emphasis on evidence of consultation. Also the Council was again consulting on the change to the times of parking in their car park on Church Road.

Core-Strategy – the Inspector, in his pre-Hearing report, said that ‘windfalls’ would not be allowed to be set against the District’s targets. This meant some adjustment to the distribution of new housing.

Finally he announced that Janet Carr had been elected Vice-Chairman of the Council which meant that it was likely that she would be Chairman the following year.

District Councillor Carr – said she had been surprised but delighted to be offered the Vice-Chairmanship of the District Council. She then outlined some examples of her duties.

9.05pm – The Chairman declared the Council back in session

39. TO CONSIDER STATEMENTS TO BE SUBMITTED ON BEHALF OF THE PARISH COUNCIL TO THE ‘EXAMINATION IN PUBLIC’ (EIP) OF SODC’S CORE STRATEGY RELATING TO THE MATTERS AND QUESTIONS RAISED BY THE INSPECTOR

The Clerk explained that if the parish Council wished to speak at the Examination in Public from 19th-22 July a submission had to be made answering the Inspectors’ questions on the different chapters of the Core Strategy. The Parish Council had until 6th July to get their submission in to the Inspector.

Cllr Birks, as the Councillor who had written the Parish Council’s initial response to the Core Strategy

in 2009, explained what she thought should be the Parish Council’s submission for Chapters 13 and 14, Rural Communities and The Environment respectively.

After some discussion Cllr Carr proposed and Cllr Reilly seconded that Cllr Birks should write the submission along the lines she had proposed. This was AGREED by 9 vote for and 2 against.

(Copy of submission in minute book)

40.  REPORTS FROM OUTSIDE BODIES (Contd)

b) The Howe Trust – no report

c) Merry Bells Management Committee – it was hoped that the new heaters for the hall and coffee room would be installed in August.

41. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT   COMMITTEE

Cllr Bell had stood down as Chairman of the committee and Cllr Willmott had taken his place. There had been meetings with the Planning Consultant and a business plan and time line had been drawn up. Architects would now be asked for proposals and one would be appointed in the hope that an application could be submitted to SODC by the end of October/ beginning of November. The Parish Council would, shortly, have to start paying for the planning costs. The total cost of the build could be around £3/4 m

Cllr Bell requested that finance for the project be placed on the next F&GP Agenda and also announced his wish to stand down as a Parish Council representative on the Committee. It was felt by the meeting that Cllr Bells place should be taken by a Parish Councillor.

42. CALENDAR OF MEETINGS. – NOTED

a)  Planning Committee – Wednesday 13th July  2011 – 7.30pm

b)  F&GP Committee – Monday 18th July  – 7.30pm

c)  Planning Committee  – Wednesday 10th August 2011 – 7.30pm

d)  Parish Council Meeting – Monday 5th September  2011– 7.30pm

43. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Birks proposed and Cllr Carr seconded that:

“Under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that   it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”

Agreed nem con

44. THE MINUTES OF THE CONFIDENTIAL SESSION HELD DURING THE MEETING OF THE F&GP COMMITTEE ON 23rd MAY 2011 were received

45. THE MINUTES OF THE CONFIDENTIAL SESSION HELD DURING THE MEETING OF THE F&GP COMMITTEE ON 27TH JUNE  2011 were received

The meeting closed at 9.50 pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE EXTRA-ORDINARY MEETING OF THE COUNCIL

HELD ON MONDAY 27TH JUNE 2011 IN THE MERRY BELLS AT 8.00PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. J. M. Carr, G. Birks, R. T .Bell, P Willmott , M Fyffe , S Coleridge, R Old, D Lamont & G Stephens

OFFICER: Gareth Morris Clerk to the Parish Council

24.  APOLOGIES FOR ABSENCE had been received from Councillors Anderson, Dalton and Coveley

25. DECLARATIONS OF INTEREST – none

26. TO RECEIVE THE FINAL ACCOUNTS FOR THE FINANCIAL YEAR 2010-2011

i) To approve and sign the final accounts for the financial year 2010-2011

The Clerk reported that Mr Phillip Hood, the Parish Council’s newly appointed Internal Auditor had visited the Parish Office the previous Tuesday to inspect the council’s accounts and various other documentation. He had found everything was satisfactory and he had returned that day to sign Section 4 of the Annual Return. His written report was expected shortly and would be circulated to all councillors and discussed at the next Finance and General Purposes Committee and full Council

The clerk explained that due to a new instruction from the external auditors Parish Council assets should no longer be valued at their insurance values (as in past years). They should be valued at cost price or if that was not known given a proxy value, which as most of the council’s assets do not have a market value would be just £1. On paper the value of the Parish Council’s assets had been halved despite new assets having been purchased for over £3,000 and no assets having been disposed of.

The Parish Council funds had increased by £21,143 over the year and the total net assets of the Council stood at £119,905.

It was AGREED that the accounts be received and approved, as recommended unanimously by the Finance and General Purposes Committee, and signed by the Chairman.

ii)  To receive, approve and sign SECTION 1 (Statement of Accounts) and SECTION 2 (Annual Governance Statement) OF THE ANNUAL RETURN FOR THE FINANCIAL YEAR 2010 -2011

It was AGREED to receive, approve and sign Section 1 of the Annual Return and to answer ‘Yes’ to all the questions in Section 2.

27.  DATE OF NEXT MEETING – MONDAY 4th July 2011 – Noted

The meeting closed at 8.30pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE ANNUAL GENERAL MEETING OF THE COUNCIL

HELD ON MONDAY 16th MAY 2011 IN THE MERRY BELLS AT 7.30PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly (Retiring Chairman), J. M. Carr, C .M. Dalton, G. Birks, R. T .Bell, P Willmott , M Fyffe , E J Coveley, S Coleridge, R Old, J Anderson, D Lamont, G Stephens & A Knapp (from 8.00pm)

OFFICER: Gareth Morris Clerk to the Parish Council

ALSO PRESENT: County Councillor Anne Purse

The Retiring Chairman welcomed all to the meeting especially the new Councillors. He then asked all councillors to introduce themselves to the new councillors. He also thanked all the Councillors for their support he had received from them during his year in office.

WELCOME & HEALTH & SAFETY ANNOUNCEMENTS

1 ELECTION of Chairman for 2011 – 12 and Signing of the Acceptance of Office

Cllr E Stacey was proposed by Cllr Reilly and Seconded by Cllr Carr

There being no other nominations, Cllr Stacey was duly elected Chairman. She then signed the Acceptance of Office and took the Chair.

She thanked the meeting for electing her Chairman and paid tribute to the work that the Retiring Chairman had done during his period of office.

2 APOLOGIES FOR ABSENCE – None

3 ELECTION of Vice-chairman

Cllr Reilly was proposed by Gwendolen Birks and seconded by Cllr Carr

There being no other nominations, Cllr Reilly was declared Vice-Chairman

4 FORMAL ADOPTION OF STANDING ORDERS (INCLUDING CODE OF CONDUCT)

Proposed by Cllr Dalton and Seconded by Cllr Stephens – Agreed nem con

5 APPOINTMENT of Committees;

i.) Standing Committees

a) Finance & General Purposes

Cllrs Anderson, Bell, Birks, Carr, Coleridge, Fyffe and Old

b) Planning Committee

Cllrs Coveley, Dalton, Lamont, Stephens and Willmott

The chairman and vice-chairman are ex-officio members of each committee.

b) Advisory Committees and Working Groups

i) Traffic and Roads Advisory Committee (TRAC)

Anderson, Bell, Birks, Carr, Coveley, Dalton, Fyffe, Stacey & Reilly

ii) Recreation Areas Working Group

Deferred until item 15

6 CONFIRMATION of representatives to outside bodies: current appointees, 2010 to 2011, are as indicated below and will normally be confirmed unless they wish to resign.

i Merry Bells Management Committee; Cllr Janet Carr

ii Oxfordshire Association of Local Councils; Janet Carr. Ellie Stacey

iii Wheatley Sports Field Management Committee; Messrs Peter Bayliss, Steve Kemp, and Paul Edson, and Cllrs Roger Bell, Douglas Lamont & Paul Willmott

iv Howe Trust; Cllrs Caroline Dalton and Gwendolen Birks and Maggie Fyffe

v Park Sports Centre Advisory Committee; Cllr Douglas Lamont

vi Wheatley Charities; Mr Peter Targett, (until 2013) and Mr Graham Colverson (until 2015)

vii Public Transport Representative; Mr James Dalton – A letter of thanks to be sent to Mr Dalton expressing the gratitude for all the hard work he puts into this role.

viii Wheatley Windmill Preservation Society; Cllr Caroline Dalton

FIRST STATUTORY MEETING OF WHEATLEY PARISH COUNCIL

for council year 2011 – 12

7 APOLOGIES FOR ABSENCE – None

8. DECLARATIONS OF INTEREST – None

9. CO-OPTION OF NEW PARISH COUNCILLOR

Mrs Angela Knapp was proposed by Cllr Bell and seconded by Cllr Reilly. Mrs Knapp was duly co-opted on to the council.

10. MINUTES of the meeting of the Parish Council of Monday 7th March 2011 which had been circulated previously were signed as a correct and accurate record with the addition of Cllrs Old and Carr and the deletion of Cllr Coleridge to those present.

11. MATTERS ARISING from the meeting held on Monday 7th March 2011 – None

12. THE MINUTES of the meetings of the Planning Committee held on the following dates were received:

i.) Wednesday 9th March 2011 – circulated with the Agenda

ii.) Wednesday 13th April 2011 – circulated with the Agenda

13. THE MINUTES of the meetings of the F&GP Committee meetings held on the following dates were received:

i) Monday 21st March 2011 which had been circulated previously

ii) Monday 18th April 2011 – circulated with the Agenda

a) Minute 161(i) Section 106 Funding for Pedestrian Safety Measures (Brookes University) – To agree a formal response to Brookes’ Proposals. Unfortunately due to circumstances beyond the control of the councillors’ control a draft letter was not available. It was agreed to take this to F&GP and ask Brookes for a week’s grace in sending the response.

Cllr Birks reported that she had attended Holton Parish Council

b) Minute 161(ii) – ‘Big Society’ Funding and Youth Provision in Wheatley. No information was yet forthcoming about the amount of money that might be needed from the Parish Council.

14. THE MINUTES OF THE TRANSPORT AND ROADS ADVISORY COMMITTEE HELD 31ST MARCH 2011 which had been circulated with this Agenda were received and adopted.

Minute

The Clerk reported that he had received a telephone call from Mr Francis of OCC Highways who said that he would be taking another look at the proposals for Church Road and would get back to the parish council

15. TO CONSIDER WHETHER TO RE-INTRODUCE THE OPEN SPACES COMMITTEE AS ONE OF THE COUNCIL’S STANDING COMMITTEES.

Cllr Bell spoke to his paper which had been circulated with the Agenda (copy in Minute Book). One way of meeting his concerns could be to ‘beef up’ the Recreation Areas Working Group, if councillors were not happy with establishing a further committee and this would obviate the necessity of changing Standing Orders.

The general feeling was that there was no need for a further committee but councillors should be asked at the end of meetings for items of concern on the understanding that these could not be debated or resolutions proposed etc. These would be noted.

The remit of the Recreation Areas Working Group to be be discussed at the next F&GP meeting.

Recreation Areas Working Group – Appointment of members – deferred from the AGM

Cllrs: Fyffe, Dalton and Reilly

8.35pm The Chairman declared the Council out of session and invited the County and District Councillors to give their reports

County Cllr Anne Purse – she encouraged the Parish Council to liaise with Holton Parish Council over the proposed new entrance to Brookes University. She further reported that she would be putting in a bid to the County Council to fund some form of Youth service within the village. There was to be a meeting of interested parties in the next ten days

The Chairman then congratulated Cllrs Carr and Bell on their re-election and election to the District Council respectively.

Cllr Carr reported that the District Council’s AGM would take place on the 19th May. A pay freeze had been agreed with the staff, that monies would be taken from the reserves rather than cut services and that the sharing services with the Vale District Council had produced savings.

8.43pm The Chairman declared the Council back in session.

16. TO CONSIDER A PARISH COUNCIL REPLY TO THE Wheatley SOCIETY’S LEAFLET DISTRIBUTED TO HOUSEHOLDS IN MARCH 2011 (See Minute 168 F&GP Minutes 18.04.11)

Cllrs Reilly, Carr, Birks, Dalton and Fyffe had been requested by the Finance and General Purposes Committee to draft a reply, on behalf of the Parish Council, to the above leaflet.

The draft reply (copy in Minute Book) had been tabled.

After discussion Cllr Reilly proposed and Cllr Dalton seconded that “the letter be adopted in its entirety and sent to the Wheatley Society”.

This Agreed by 11 votes in favour to 2 votes against and 2 abstensions.

17. TO CONSIDER A REQUEST FROM NICOLE MEROLA, OCC, CHILDREN’S CENTRE OUTREACH WORKER TO USE CHURCH ROAD RECREATION AREA FOR A STAY AND PLAY EVENT (WHERE CHILDREN AND PARENTS CAN PLAY TOGETHER) ON JUNE 1ST

AGREED – The clerk to seek clarification as to whether or not the organisation has Public Liability Insurance

18. REPORTS FROM OUTSIDE BODIES

i) The Merry Bells Management Committee – Cllr Carr reported that Thames Valley Police had at last signed the new lease for the police office in the stable block. New heating for the hall and the refurbishment of the steps would be discussed by the committee

ii) The Howe Trust – Cllr Dalton reported that David Mancey had been helping the trustees establish a wildflower meadow but that his efforts had been hampered by lack of rain, so that germination of seeds had been delayed.

iii) The Park Sports Centre Joint User Group (Minutes of meeting held 29th March have been received*) The refurbishment of the centre was now complete. There was some concern at the Centre about the loss of parking and subsequent loss of business when the parking in front of the centre is lost when the new Brookes entrance is built.

19. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE

i) Cllr Bell reported that there had not been a meeting since the last Parish Council.

At the next committee meeting answers to the questions put to it by the Sportsfield Planning Consultant would formulated.

The Clerk read out Mr Cosier’s letter of resignation as a Parish Council representative to the committee was read out. It was Agreed to write a letter to Mr Cosier thanking him for his many years of service as a Council representative and that he would be solely missed.

20. CORRESPONDENCE

i) SODC – Examination of the South Oxfordshire Core Strategy

Exploratory meeting + Pre Hearing meeting Tuesday 17th May 10.00am

Hearing to start on July 12th with Review of the Green Belt timetabled for 28th July

Cllr Birks reported that she had been in contact with Martin Harris (Horspath Parish Council) and had advised that a representative from the Parish Council attend on 17th May and if allowed and it was appropriate give a statement on behalf of the Parish Council. (Copy in Minute book) Cllr Birks said that Cllr Carr was prepared to attend and give the statement. She (Cllr Birks) then read out the statement. She said that nothing in the statement went against current Parish Council policy but that it would be putting down a pointer to the Inspector of the Parish Council’s position.

Cllr Reilly proposed and Cllr Coveley seconded that “Cllr Carr attends the pre-hearing on behalf of the Parish Council and if allowed and it is appropriate she reads the statement as outlined”. This was Agreed by 11 votes in favour with non-against and 4 abstentions.

21. CALENDAR OF MEETINGS – NOTED

i) Planning Committee – Wednesday 25th May 2011 – 7.30pm

ii) F&GP Committee – 23rd May 2011 – 7.30pm

iii) Planning Committee – Wednesday 8th June 2011 – 7.30pm

iv) F&GP Committee – Monday 20th June 2011 – 7.30pm

v) Parish Council Meeting – Monday 4th July 2011– 7.30 pm

22. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Reilly Proposed and Cllr Carr Seconded “that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters.”

Advantages of ” klonopinshop.com” is that you can go without one for days. I still can live an ordinary life without getting addicted. One of the main disorders “Ativan Online” applying to is anxiety and sleeping problems.

Agreed Nem Con

23. THE MINUTES OF THE CONFIDENTIAL SESSIONS OF THE FINANCE AND GENERAL PURPOSES MEETING OF 15th MARCH & 19th APRIL 2011 were received

The meeting closed at 9 37pm at the conclusion of the Confidential session

Items raised by Councillors

  • The amount of graffiti that has appeared around the village
  • An Enforcement Notice had been served on the land below the windmill. However the owner had made an appeal against the order and it was now with the Planning Inspectors. There had been some tidying up of the land subsequent to the order.
  • The sandpit at Cullum Road recreation area being used as a ‘cat litter tray’

WHEATLEY PARISH COUNCIL

MINUTES OF THE ORDINARY MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 7th MARCH 2011 IN THE MERRY BELLS AT 7.30 pm

PRESENT: Councillors: R J Reilly (Chairman), G. Birks, R. T .Bell, C Sprent,

S Coleridge, M Fyffe (from 8.47pm), J Coveley, E Stacey, C Dalton & A Knapp

OFFICER: Gareth Morris, Clerk to the Parish Council

ALSO PRESENT: County Cllr Anne Purse and PCSO Cooney

  1. 100. APOLOGIES FOR ABSENCE had been received from Cllrs Messenger, Devlin & Coleridge. Cllr Fyffe would be late

  1. 101. MINUTES OF THE PARISH COUNCIL MEETING HELD ON 10th JANUARY  2011 circulated with this Agenda were signed as a correct and accurate record with the following amendments:

i) Minute 84(i) 6th line – change ‘an’ to ‘on’

ii) Minute 88 4th line – insert ‘seconded’ between ‘Fyffe’ and ‘that’.

  1. 102. MATTERS ARISING FROM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 10TH JANUARY 2011

i) Minute 92 – Space in Wheatley ChurchyardThe Clerk reported that he had been informed by OALC that a parish council does not have a ‘duty’ to provide a cemetery

  1. 103. THE MINUTES of the meetings of the Planning Committee held on the following dates were a received.

i) Wednesday 12th January 2011, circulated previously

ii) Wednesday 9th February 2011 circulated previously

  1. 104. THE MINUTES of the meetings of the F&GP Committee meeting  held on the following dates were received:

i) Monday 24th, January 2011 previously circulated

ii) Monday 21ST February 2011, circulated with the Agenda

  1. 105. TO APPOINT MR P HOOD AS THE PARISH COUNCIL’S INDEPENDENT  INTERNAL AUDITOR

Mr Hood had been recommended as Internal Auditor by Mr Rollinson the previous Internal Auditor. Mr Hood, who is the Internal Auditor for a number of neighbouring parishes had sent his letter of engagement.

Cllr Bell proposed and Cllr Carr seconded that Mr Hood be appointed Independent Internal Auditor for the Parish Council Agreed Unanimously

  1. 106. TO CONSIDER MATERS RELATING TO ANNUAL RETURN 2010 – 2011 AND  ANNUAL ACCOUNTS 2010-2011.

(i) Review of Internal Audit Procedures – these had been circulated with the Agenda – Cllr Reilly proposed and Cllr carr proposed that the Review be adopted – Agreed Unanimously

(ii) Risk Assessment Action Plan 2010-2011 The Action plan had been circulated with the Agenda. Cllr Reilly proposed and Cllr Dalton Seconded that the Action be adopted. Agreed Unanimously

  1. 107. TO NOTE THAT THE 2011 PARISH COUNCIL ELECTIONS WILL BE HELD  ON THURSDAY 5TH MAY 2011. NOMINATIONS HAVE TO BE DELIVERED IN PERSON TO SODC OFFICES BY NOON ON MONDAY 4TH APRIL 2011

Nomination forms could be obtained from the Parish Clerk

  1. 108. TO CONSIDER A RESPONSE TO Local Government Boundary Commission’S Electoral review of Oxfordshire

Following discussion of Cllr Bell’s paper at the F&GP meeting held on 21st February the Committee agreed to recommend to full council that the Parish Council’s response should be that the Wheatley Ward should include: Wheatley, Holton, Forest Hill, Garsington and Cuddesdon.

Cllr Dalton proposed and Cllr Birks seconded that the recommendation of the  Finance and General Purposes Committee be adopted. This was Agreed

  1. 109. 10. TO CONSIDER CONSULTATION DOCUMENTS FROM OCC & SODC

i) OCC – Revised Household Waste Recycling Centre Strategy for Oxfordshire

See www.oxfordshire.gov.uk/waste. – Refer to Finance and General Purposes Committee

ii) SODC – Off street parking Order 2011 – Church Road Car park – No charge –  for max  4 hours parking 9am to 5pm Mondays to Fridays – Noted

8.30pm The Chairman declared the Council out of session and invited contributions from the floor

PCSO Cooney – PCSO Cooney gave an update on the recent crime statistics for Wheatley. In answer to a question from the floor he confirmed that the Police do patrol regularly along Old London Road.

County Councillor Anne Purse – reported on the Recycling Centre review. The Thornhill Park and Ride extension could take place in 2012. She was also pressing the County Council to repair the potholes and damaged pavements in Wheatley

8.47pm Cllr Fyffe joined the meeting

District Cllr Carr – said there would be a Parish Council forum on the Localism Bill after the elections. Also the Oxfordshire green Belt network and the CPRE are behind the Parish Council in trying to prevent development in the Green Belt (save for Affordable Housing.

8.50pm The Chairman declared the Council back n session

  1. 110. REPORTS FROM OUTSIDE BODIES

a) Neighbourhood Action Group – This body had now folded. Community Police  officers would now be attending more parish Council meetings

b) The Howe Trust – Cllr Dalton reported that one of the Parish Council representatives had resigned so a new one needed to be appointed at the Parish Council AGM.

Also the Trust had planted its first memorial tree

c) Merry Bells Management Committee – Cllr Carr reported that the central heating system needed to be upgraded

  1. 111. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD   MANAGEMENT COMMITTEE

Cllr Bell spoke to his report that had been tabled

  1. 112. CALENDAR OF MEETINGS – NOTED

a)  Planning Committee – Wednesday 9th 2011 – 7.30pm

b)  F&GP Committee – Monday 21st March  – 7.30pm

c)  TRAC – Wednesday 30th March – 7.00pm

d)  Annual Parish Meeting – Monday 4th April – 7.30pm

e)  Planning Committee  – Wednesday 13th April  2011 – 7.30pm

f)   F&GP Committee – Monday 18th April 2011 – 7.30pm

g)  Parish Council Annual General Meeting – Monday 16th May 2011– 7.30pm

  1. 113. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Carr proposed and Cllr Birks  seconded that “Under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that   it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters” Agreed Nem Con

  1. 114. THE MINUTES OF THE CONFIDENTIAL SESSION HELD DURING THE MEETING OF THE F&GP COMMITTEE ON 24TH JANUARY 2011 were received

  1. 115. THE MINUTES OF THE CONFIDENTIAL SESSION HELD DURING THE MEETING OF THE F&GP COMMITTEE ON 21ST FEBRUARY 2011 were received

The meeting Closed at 9.17pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE ORDINARY MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 10th JANUARY 2011 IN THE MERRY BELLS AT 7.30 pm

PRESENT: Councillors: R J Reilly (Chairman), G. Birks, R. T .Bell, C Sprent,

N Messenger, S Coleridge, C Dalton, M Fyffe (until 8.55pm), P Willmott, J Coveley, P Devlin, and A Knapp (from 9.00pm)

OFFICER: Gareth Morris, Clerk to the Parish Council

ALSO PRESENT: 8 members of the public

  1. APOLOGIES FOR ABSENCE had been received from Cllrs Carr and Old and County Councillor Purse; Cllr Knapp would be late.

  1. MINUTES OF THE PARISH COUNCIL MEETING HELD ON 1st NOVEMBER  2010 which had been circulated with the Agenda were signed as a correct and accurate record

  1. MATTERS ARISING FROM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 1ST NOVEMBER 2010

i) Minute 76 – Brookes University – Parking at the Wheatley Campus

The clerk reported on a meeting he had attended a meeting at Thame Police Station with at which Brookes University and Anne Purse had been present. It was reported that the County Council would be removing the central white lines from the stretch of Waterperry Road north of the campus and would put a solid white lines on the inside of the carriage way an the bends in the road. A further meeting would be held on 12th January at Thame Police Station

ii) Minute 77 – Transfer of land in Wheatley High Street from SODC. Upon payment of £1 this land would now be owned by the Parish Council

  1. THE MINUTES of the meetings of the Planning Committee held on the following dates were received:

i) Wednesday 10TH November 2010, circulated previously

ii) Wednesday 8th December 2010, which had been circulated with the Agenda

Minute 62 – the clerk would try to ascertain the time scale for the Enforcement Notices

  1. THE MINUTES of the meetings of the F&GP Committee meetings  held on the following dates were received:

(i) Monday 15th November 2010, previously circulated

(ii) Monday 13th December 2010, which had been circulated with the Agenda

87. TO RESOLVE TO APPROVE THE PARISH COUNCIL REVISED BUDGET FOR 2010-2011 AND THE PARISH COUNCIL BUDGET AND PRECEPT FOR 2011-2012 AS RECOMMENDED BY F&GP ON 13TH DECEMBER.

The F&GP Committee had recommended that the precept for 2011-2012 be raised to £104,619 (up from £94, 619 for 2010-2011).

The 3rd draft had been circulated with the £3,000 added to Section 137 Grants heading and an extra £7,000 to pedestrian and traffic safety (though this would transferred to the Capital Spending heading. It was pointed out that the extra £5,000 added to the Sportsfield Management Committee and the capital spend on the prospective youth shelter had been funded from the reserves of the Parish Council.

Cllr Reilly proposed and Cllr Birks seconded that the revised budget for 2010-2011 and the budget for 2011-2012 as recommended by the F&GP committee and as amended by the clerk be approved. This was unanimously AGREED

88. TO CONSIDER THE SOUTH OXFORDSHIRE PROPOSED SUBMISSION CORE STRATEGY

The Parish office had one hard copy and it could also be found at www.southoxon.gov.uk/corestrategy and clicking on the Proposed Submission Core Strategy link. The consultation lasts until Friday 21st January 2011.

Cllr Birks proposed and Cllr Fyffe seconded that the council submits its previous objections to Core Strategy as it pertain to the review of the Green Belt around Wheatley.

The resolution was Agreed by 10 votes in favour to 1 against.

Cllr Birks requested that the names of those voting be recorded.

Those in favour were Cllrs Reilly, Willmott, Birks, Coveley, Sprent, Coleridge, Dalton, Messenger, Fyffe and Devlin and those against Cllr Bell.

89. TO CONSIDER A RESPONSE TO THE IMMINENT PLANNING APPLICATION FROM OXFORD CITY COUNCIL TO A WIND TURBINE ON OXFORD CITY LAND AT OXFORD ROAD, HORSPATH

It was Agreed by 10 votes to 0 with 1 abstention that the Parish Council support Horspath parish Council in its objection to the siting of this wind turbine.

90. TO RESPOND TO OXFORDSHIRE COUNTY COUNCIL LOCAL TRANSPORT PLAN 3 –The County Council had given the PC two extra days to respond to this consultation (officially closed on 9th January) due to the timing of the Parish Council’s meeting. Cllr Birks tabled a draft response which was unanimously adopted. It was agreed to submit the Parish Council’s response to the County Council.

91. TO CONSIDER A RESPONSE TO OXFORDSHIRE COUNTY COUNCIL’S LETTER (from Mr Bowler) THAT THE IMPLEMENTATION OF THE CHURCH ROAD MEASURES ‘REMAIN ON HOLD’

Following the Parish Council’s letters to the bus companies, the Arriva Bus Company sent the Parish Council a copy of their letter to the County Council supporting the measures.

It was Agreed to reiterate the Parish Council’s case and press to be supplied with costings.

8.35pm The Chairman declared the Council out of session and invited comment from the floor

Three residents from Anson Close were present to voice their complaints over Brookes’ students causing parking problems in their close. The Chairman replied that the police and the County Council were aware of the problem and there had been a meeting with Oxford Brookes, and further ones planned, to urge the university to press for more parking on site and to discourage students from parking anti-socially.

Mr Christopher Sprent, Church Warden, was present to give information on the remaining burial space in the Church yard. He stated that there were 60 grave spaces left, which could at the present rate of burials, for another 10 years.

He suggested that the parish Council might like to write to the Diocese to suggest that the bottom part of the vicarage garden, which adjoins the Church cemetery, is used. He thought the Diocese would require payment for the land.

8.55pm Cllr Fyffe left the meeting

The Chairman announced that he had had a meeting with the person in charge of the ‘Community Payback Scheme’ and he hoped a group would be coming to the village shortly and remove the graffiti that had appeared over the Christmas and New Year period

9.00pm The Chairman declared the Council back in session and Cllr Knapp joined the meeting

92. TO CONSIDER PLANNING FOR THE NECESSITY TO PROVIDE EXTRA CEMETERY SPACE  WITHIN THE NEXT TEN YEARS

It was Agreed to refer Mr Sprent’s suggestion to the next F&GP meeting

  1. REPORTS FROM OUTSIDE BODIES

a) Neighbourhood Action Group – Cllr Reilly gave a brief report on the last meeting

b) The Howe Trust – Cllr Dalton gave a brief update

c) Merry Bells Management Committee – no report

94. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

Cllr Bell reported that the Parish Council had been furnished with the 2011-2012 budget.

A response had been received (on 10th November) from SODC on the proposed pavilion development. Not surprisingly SODC were not keen on the proposed positioning. Mr Uzzell (WPSFMC planning consultant) recommends that the replacement building goes by the fence.

A meeting had also been held with the new Oxfordshire County Council Officer dealing with the joint use scheme.

  1. CALENDAR OF MEETINGS – NOTED

a)  Planning Committee – Wednesday 12th January  2011 – 7.30pm

b)  F&GP Committee – Monday 24th January 2011 – 7.30pm

c)  Planning Committee  – Wednesday 9th February 2011 – 7.30pm

d)  F&GP Committee – Monday 21st February 2011 – 7.30pm

e)  Parish Council – Monday 7th March 2011– 7.30pm

96. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Birks proposed and Cllr Devlin seconded that:

“Under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that   it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”

Agreed

97. THE MINUTES OF THE CONFIDENTIAL SESSION HELD DURING THE MEETING OF THE F&GP COMMITTEE ON 15TH NOVEMBER WERE RECEIVED

98. THE MINUTES OF THE CONFIDENTIAL SESSION HELD DURING THE MEETING OF THE F&GP COMMITTEE ON 13TH DECEMBER WERE  RECEIVED

99. MATTERS ARISING FROM THE MINUTES OF THE CONFIDENTIAL SESSIONS HELD DURING THE ABOVE MEETINGS   – None

The meeting closed at 9.20pm