WHEATLEY PARISH COUNCIL

MINUTES OF THE EXTRA ORDINARY MEETING OF THE COUNCIL

HELD ON MONDAY 12TH OCTOBER 2011 IN THE MERRY BELLS AT 8.15 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. R Old, G. Birks, G Stephens, P Willmott, A Knapp, J Coveley, D Lamont, C Dalton & M Fyffe

OFFICER: Gareth Morris Clerk to the Parish Council

Also present: County Councillor Anne Purse and three members of the public.

64. APOLOGIES FOR ABSENCE had been received from Cllrs Anderson, Bell, Carr & Coleridge

65. DECLARATIONS OF INTEREST – None

66. MINUTES OF THE MEETING HELD ON 5TH SEPTEMBER 2011 which had been circulated earlier were signed as a correct and accurate record

66.  UPDATE ON MATTERS ON THE MINUTES OF THE MEETING HELD ON 5TH SEPTEMBER

Minute 49 – The Clerk reported that work on Holloway Road resurfacing started on 10th October (instead of the 3rd as previously intended) and Friday Lane work would start on 27th October.

67. CONSIDERATION OF THE FOLLOWING PLANNING APPLICATION:

P11/W1227 (Major) Oxford Brookes Wheatley campus and Wheatley Park School. Provision of new access to serve Wheatley park School and Oxford Brooks University. New coach park for Wheatley Park School. Redistribution of existing car parking for Wheatley Park School and Oxford Brooks University with no net increase (515 spaces for Oxford Brookes University and 95 replacement spaces at Wheatley Park School). New landscaping and ancillary works.

Cllr Birks tabled a draft response that could be made by the Parish Council giving reasons for the refusal of the application on the grounds of the traffic/pedestrian safety at the Park Hill/Holloway Road/London Road junction were inadequate. Light controlled crossings should be provided at the there proposed zebra crossings.

Following a discussion, Cllr Dalton proposed and Cllr Birks seconded that the above application should be refused on the grounds that the traffic/pedestrian safety measures at the Park Hill/Holloway Road/London Road junction are inadequate.

This was AGREED by 10 votes in favour with none against and one abstention.

It was further AGREED to send Cllr Birks’ paper as an explanation to the parish Council’s recommendation of refusal. (copy in Minute book)

8.50pm The Chairman declared the Council out of session and invited the members of the public present to speak

County Councillor Anne Purse. – She felt that the Brookes’ application would not be dealt with by SODC for a little while yet. OCC had not yet put in any comments re highway matters. She suggested that as the officer concerned would be working on comments the following day and perhaps the Parish Council might like to send him their comments.

Mrs Tess Shaw (Chairman of Wheatley Park School Governors) – thanked the Parish Council for their concern on behalf of Wheatley Park School

9.00pm The Chairman declared the Council back in session

It was Agreed to send Mr Yoward, the OCC officer dealing with Highway matters on planning applications

68. TO RECEIVE A REPORT ON THE COUNCIL’S SUBMISSION TO THE

‘EXAMINATION IN PUBLIC’ OF  SODC’s CORE STRATEGY AND TO CONSIDER A SUBMISSION TO THE NEXT EXAMINATION IN PUBLIC SESSION (1st November to 11th November)

Items for examination are:

  • the overall strategy, particularly the quantity and distribution of housing development   (CS chapter 4 and the relevant section of chapter 7)
  • ‘moving around’ (CS chapter 5)
  • Didcot (CS chapter 9),
  • Thame (CS chapter 11),
  • Wallingford (CS chapter 12),
  • ‘quality development’ (CS chapter 15),
  • infrastructure provision (CS chapter 18).

First of all Cllr Birks gave a verbal report on her attendance at the first sessions of the Examination in Public which had been held in June.

For the forthcoming session on ‘Strategy’, to be held on 1st and 2nd November she felt that the Parish Council should maintain its previously held stance against major development in the green belt and that the apportionment of housing between town and villages is unsound. Also to state that the parish Council supports the Inspectors preliminary findings.

Cllr Reilly proposed and Cllr Dalton seconded the proposal that the parish Council submits Cllr Birks’ suggestions as the Parish Council’s response to the ‘Strategy’ Session of the Examination in Public on 1st/2nd November and that Cllr Birks be asked to attend on the Parish Council’s behalf.

This was AGREED by 10 votes in favour and 1 against with no abstentions

The Chairman thanked Cllr Birks on behalf of the Parish Council for the amount of work she had put in to this matter

69. DATE OF NEXT MEETING – MONDAY 7TH NOVEMBER 2011 – Noted

The meeting closed at 9.24pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE ORDINARY MEETING OF THE COUNCIL

HELD ON MONDAY 5th SEPTEMBER 2011 IN THE MERRY BELLS AT 7.30 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. R Old, G. Birks (until 9.05pm), G Stephens, J Anderson, R. T .Bell, P Willmott , S Coleridge, A Knapp(until 8.40pm) , J Coveley, D Lamont, C Dalton (until 8.30pm) & G Stephens

OFFICER: Gareth Morris Clerk to the Parish Council

Also present: County Councillor Anne Purse, Mrs Jenny Stoker (Maple Tree Children’s Centre) and Dr J Watson (Editor of the Wheatley Newsletter)

46. APOLOGIES FOR ABSENCE had been received from Cllr Carr

47. DECLARATIONS OF INTEREST – None

  1. 48. MINUTES OF THE PARISH COUNCIL MEETING HELD ON 4th JULY 2011 which had been circulated previously were signed as a correct and accurate record

  1. 49. UPDATE ON ITEMS ARISING FROM THE PARISH COUNCIL MEETING HELD ON 4TH JULY 2011

Open Forum (page 3) – Report from County Councillor Anne Purse – resurfacing of Friday Lane & Holloway Road. The County Council have issued a temporary road closure order for Holloway Road whilst resurfacing works are carried out. The order comes into force on 3rd October and is expected to be of 3 weeks duration. The Friday Lane resurfacing should take place after the Holloway Road scheme is finished. – NOTED

50. THE MINUTES of the meetings of the Planning Committee held on the following dates were received:

i) Wednesday 13th July 2011 &

ii) Wednesday 10th August 2011

51. THE MINUTES of the meeting of the F&GP Committee meeting held on the following date were received:

(i) Monday 18th July 2011

52. TO RECEIVE A REPORT ON THE PROGRESS OF THE PARISH COUNCIL’S BID TO OCC’S BIG SOCIETY FUND FOR FUNDING FOR YOUTH PROVISION IN THE VILLAGE.

The Chairman reported that the Parish Council’s bid had been submitted at the end of August and it was understood that the bid would be discussed at the County Council’s October Cabinet meeting.

She then invited Mrs Jenny Stoker from the Maple Tree Children’s Centre to speak to the meeting. Mrs Stoker said that the youth centre would become a multi youth community building used by a number of organisations; such as Barnardos, The Maple Tree Children’s centre which caters for the under fives and parents to be, and, eventually the youth provision provided by the parish council.

In answer to a question on time scales, Mrs Stoker answered that one could not be given at the moment. But a steering committee for the building would be in place from mid October and a representative from the youth provision would be appointed. The County Council had agreed to go ahead with repairs to the building.

The Chairman reported that a meeting with Paul Lawrence of OAYP, the organisation that can advise about running the youth club and may actually run it, had unfortunately had to be cancelled due to ill health of Mr. Lawrence.

The Chairman thanked Mrs Stoker for attending the meeting

The Clerk read out an anonymous letter from ‘Wheatley Youth Club asking that the Youth Club stay open. – noted.

53. TO CONSIDER THE LETTER OF 8TH AUGUST TO THE PARISH COUNCIL FROM MR PAUL LARGE, REGISTRAR, OXFORD BROOKES UNIVERSITY ON THE APPLICATION FOR THE PROVISION OF NEW ACCESS ROAD TO SERVE WHEATLEY PARK SCHOOL AND OXFORD BROOKES UNIVERSITY.

The Planning Application is worded:

P11/W1227 Provision of new access to serve Wheatley Park School and Oxford Brooks University. New coach park for Wheatley Park School. Redistribution of existing car parking for Wheatley Park School and Oxford Brooks University with no net increase (515 spaces for Oxford Brookes University and 95 replacement spaces at Wheatley Park School). New landscaping and ancillary works.

Three zebra crossings were proposed for the Park Hill/London Road/Holloway Road junction. The Parish Council had requested that these be light controlled ‘Toucan’ crossings. There were no proposals for measures at the Round House junction (Holloway Road/Church Road). A number of councillors expressed a concern that the zebra crossings would not be light controlled and therefore posed a road safety issue for Wheatley Park School students crossing on foot at that point.

Cllr Birks volunteered to draft a letter to Brookes University requesting that light controlled crossings be installed and measures for the Roundhouse junction be included.

The Clerk reported that the Parish Council had been given until 22nd September to respond to SODC and, according to the SODC website, the consultation end date was 29th September and the target decision date was 24th November. The clerk was asked to contact SODC to arrange a later response date.

8.30pm Cllr Dalton left the meeting

8.37pm The Chairman declared the Council out of session and invited County Councillor Anne Purse to speak

County Councillor Anne Purse – she suggested that the Parish Council write to Holton parish council explaining their views on the Brookes application.

The County Council’s new ‘ Salt Bin and Grit’ procedure for Parish Councils was causing some upset and concern amongst parish councils. The clerk informed the council that this was to be discussed at the next F&GP Committee meeting.

She was disappointed that having been informed by the County Council that they would resurface Holloway Road in August, it would now not take place until October.

8.40pm – Cllr Knapp left the meeting

District Councillor Roger Bell – it had been very quiet over the summer period and therefore he had nothing new to report.

8.52pm The Chairman declared the council back in session.

54. TO RECEIVE A REPORT ON THE COUNCIL’S SUBMISSION TO THE EXAMINATION IN PUBLIC OF SODC’s CORE STRATEGY AND TO CONSIDER A SUBMISSION TO THE NEXT EXAMINATION IN PUBLIC SESSION (1st November to 11th November)

Items for examination are:

  • the overall strategy, particularly the quantity and distribution of housing development (CS chapter 4 and the relevant section of chapter 7)
  • ‘moving around’ (CS chapter 5)
  • Didcot (CS chapter 9),
  • Thame (CS chapter 11),
  • Wallingford (CS chapter 12),
  • ‘quality development’ (CS chapter 15),
  • infrastructure provision (CS chapter 18).

AGREED to refer this to F&GP

55 . TO CONSIDER THE RECOMMENDATION FROM HE FINANCE AND GENERAL PURPOSES COMMITTEE OF 18TH JULY THAT THE PARISH COUNCIL ADOPT THE FOLLOWING GUIDELINES:

1. As publisher of the newsletter the council has legal responsibility for its contents. The final decision as to the content of any article and the decision whether or not to publish rests with the council.

2 The Council reserves the right to decline to publish any article.

3 Any article the editor proposes not to publish or which he proposes to publish but gives rise to doubt, or to a conflict of interest whether actual or perceivable as such, should be identified and discussed with the Chairman of the Council who will make the final editorial decision after consulting if possible with the vice-chairman of the council and such other councillors as can be contacted within a reasonable period of time

Dr Watson, the editor of the newsletter was invited to speak. He said that the guidelines virtually followed the present procedures and he had no objection to them

Cllr Stacey proposed and Cllr Birks seconded that the guidelines be adopted. This was AGREED by 10 votes in favour and 2 against (0 abstentions).

56. TO RECEIVE AND NOTE THE REPORT OF THE INTERNAL AUDITOR, MR PHILLIP HOOD

Cllr Bell proposed and Cllr Birks seconded that the report be received and the recommendations noted. AGREED UNANIMOUSLY

57. TO CONSIDER THE FOLLOWING CONSULTATIONS:

i) Oxfordshire County Council -Library Service Public Consultation – 27th May – 30 September http://www.oxfordshire.gov.uk/wps/portal/publicsite/councilservices/libraryserviceconsultation

The proposal is that Wheatley Library will be a ‘community plus library’ which two thirds paid staff and one third volunteers – AGREED NO RESPONSE

ii) The Local Government Boundary Commission – Electoral Review of Oxfordshire

Full report, including maps available at www.lgbce.org.uk

Consultation closes 10th October 2011 – The Parish Council’s recommendation the Wheatley ward include Garsington had not been taken up. Tiddington and Waterstock would now be part of the ward. AGREED NO RESPONSE

58. TO CONSIDER A REQUEST FROM FUSION YOUTH AND COMMUNITY TO USE CULLUM ROAD RECREATION AREA FOR A MINI FUNDAY ON THE AFTERNOON OF SATURDAY 15TH OCTOBER. AGREED
Then everything runs smoothly. I was surprised by many feedbacks, which state that viagragener.com causes side effects. The only thing I noticed is an agitated state throughout the day.

9.05pm Cllr Birks left the meeting

59. TO RECEIVE A REPORT FROM COUNCILLORS JIM REILLY & ROGER BELL ON THE RECENT PARISH COUNCIL WALKS AROUND THE VILLAGE AND TO RECOMMEND THAT THE F&GP COMMITTEE LOOK AT ANY ACTIONS REQUIRED AND THE COSTS INVOLVED. It was Agreed to refer this to F&GP.

  1. 60. REPORTS FROM OUTSIDE BODIES

a) Neighbourhood Action Group – No Report

b) The Howe Trust – Cllr Fyffe reported that more hedging for the Howe had been discussed and there also had been discussion on access on to the Howe from the house on Ladder Hill

c) Merry Bells Management Committee – New heaters had been installed in the main hall and the coffee room

  1. 61. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE

i) To appoint a new Parish Council representative in place of Cllr Bell

Cllr Anderson was proposed by Cllr Bell and seconded by Cllr Reilly. It was AGREED that Cllr Anderson be the Parish Council’s representative on the SFMC

The Chairman thanked Cllr Bell on behalf of the Parish Council for his service on the Management Committee

ii) To receive the accounts for the financial year ending 31/3/2011. The balance due from the Parish Council is £10,330.95. This means that after the 4 quarterly payments of £2,000 that have been made, the Parish Council owes £2,330.95. – AGREED

iii) Cllr Willmott reported on the last meeting where the design briefs from the five architects that had been asked to submit, were opened. One did not submit and one referred to the previous design brief. Therefore at the next meeting it would be decided which of the remaining three architects should be invited to explain their designs to the committee.

62. TO CONSIDER THE ENTERTAINMENT LICENCE RENEWAL APPLICATION FROM OXFORD BROOKES UNIVERSITY – NOTED

63. CALENDAR OF MEETINGS. – NOTED

a) Planning Committee – Wednesday 14th September 2011 – 7.30pm

b) F&GP Committee – Monday 19th September – 7.30pm

c) Planning Committee – Wednesday 12th October 2011 – 7.30pm

d) F&GP Committee – Monday 17th October 2011– 7.30pm

e) Parish Council – Monday 7th November 2011 – 7.30pm

The meeting closed at 9.35pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE ORDINARY MEETING OF THE COUNCIL

HELD ON MONDAY 4th JULY 2011 IN THE MERRY BELLS AT 7.30 PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. J. M. Carr, G. Birks, R. T .Bell, P Willmott , S Coleridge, A Knapp, J Coveley, D Lamont & G Stephens

OFFICER: Gareth Morris Clerk to the Parish Council

Also present: County Councillor Anne Purse, Police Sergeant S Hookham, Mr Toby Warren SODC and one member of the public

28. APOLOGIES FOR ABSENCE had been received from Cllrs Anderson, Dalton, Fyffe and Old

29. DECLARATIONS OF INTEREST – None

30. MINUTES OF THE PARISH COUNCIL MEETING HELD ON 16TH MAY 2011 which had been previously circulated were signed as a correct and accurate record with the following amendment:

Minute 6(iv) replace Gwendolen Birks with Maggie Fyffe

31. MINUTES OF THE EXTRA-ORDINARY PARISH COUNCIL MEETING HELD ON 27TH JUNE 2011

which had been circulated with the Agenda were signed as a correct and accurate record

32. MATTERS ARISING FROM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 16th

MAY 2011

i) Minute 13(iia) Section 106 Funding for Pedestrian Safety Measures

A site meeting had been held between Parish Councillors and Mr Yoward (OCC Highways) where the councils proposals were outlined and also their reaction to those proposals put forward by Oxford Brookes. Members present felt they had had a sympathetic hearing. Mr Yoward had taken a number of photographs of the Park Hill/Holloway junction and also the Roundhouse junction.

ii)        Minute 16 – Parish Council reply to Wheatley Society Leaflet

The letter referred to in the minute had been sent and a meeting had been held between Parish Councillors and members of the Wheatley Society Committee and Jim Watson as the Village Plan Co-ordinator. This meeting had discussed ways in which the Parish Council and the Wheatley Society could work together to the benefit of the village.

33. MATTERS ARISING FROM THE MINUTES OF THE EXTRA-ORDINARY PARISH COUNCIL   MEETING HELD ON 27TH JUNE 2011

Minute 26 – 2010-2011 Final Accounts. The clerk circulated the Internal Auditors report which had been received on the previous Friday. This would be discussed at the next F&GP meeting and accepted formally at the next full council meeting in September.

34. THE MINUTES of the meetings of the Planning Committee held on the following dates were  received:

i) Wednesday 25TH May  2011, circulated previously

ii) Wednesday 8th June 2011 circulated previously

35. THE MINUTES of the meetings of the F&GP Committee meetings held on the following dates were received

(i) Monday 23rd May 2011 circulated previously

(ii) Monday 27th June 2011, tabled

36.  TO CONSIDER THE RECOMMENDATION FROM THE F&GP MEETING OF 27TH JUNE THAT “IN THE LIGHT OF INFORMATION RECEIVED AND ITS RESERVES, THE PARISH COUNCIL  IS PREPARED TO CONTRIBUTE £5,000 ANNUALLY TO YOUTH SERVICE PROVISION IN Wheatley”.

The Chairman outlined the proposal which was 2 evenings per week for 2 different age groups; 10 to 13 and 13 to 19 for 48 weeks of the year. The County would be paying refurbishment costs. A private provider would be engaged to run the operation on behalf of the Parish Council. The Parish Council would be responsible for other costs, including staffing costs, which are estimated to be in the region of £14,000 per annum.

The Parish Council is going to submit a bid for funding from the Big Society ‘pot’, which, if successful, will cover the first year’s costs. Other sources of funding would be available eg OCC’s “Chill Out” fund, other parish Councils could be asked wherther their young people used the centre. It might be possible to get Brookes University on board.

Mr Toby Warren of SODC addressed the meeting. He said that whilst SODC hadn’t any funds to help with staffing there was the Community Investment Fund which could help with funding for capital items e.g. IT infrastructure.

Cllr Birks proposed and Cllr Carr seconded that the F&GP’s recommendation be adopted. This was AGREED unanimously.

37.  TO CONSIDER APPOINTING A PARISH COUNCIL REPRESENTATIVE TO THE ‘SHOTOVER USER’S GROUP’

Cllr Birks was proposed by Cllr Carr and seconded by Cllr Lamont to be the Parish Council’s representative on the Shotover Users Group. This was AGREED

38. REPORTS FROM OUTSIDE BODIES

a) Neighbourhood Action Group – Sgt Stephen Hookham addressed the meeting. He confirmed that the NAG had now disappeared and would be replaced by liaison with the Parish Councils and the regular ‘Have your Say’ meetings with the public to establish priorities. He would hope a TVP representative would attend most Parish Council meetings.

The priorities in the Wheatley areas are:

Operation Maginot – targeting known criminals via automatic number plate recognition equipment entering the area.

Operation Mangrove – theft of fuel from lorries

Restorative justice project – the young people who had sprayed graffiti in Cullum Road Recreation Area had apologised to the Parish Council and would be removing it shortly.

Parking issues (especially along Waterperry Road) working with Brookes on both short and long term solutions.

The Council thanked Sgt Hookham for his attendance

8.35pm The Chairman declared the Council out of session and asked the members of the public present if they wished to speak

County Councillor Anne Purse OCC Library Consultation – whilst the Wheatley Library would be better off than some, it was still a blow to local facilities especially after the funding for the youth centre had been withdrawn. She felt that a Parish Council response would be helpful.

Youth Centre – she understood that the Fire Service might be interested in having an input. She was lobbying other Parish Councils for funding, if not in this financial year, the next one.

Roads – Friday Lane and Holloway Road are expected to be repaired in August/September.

A40 – whilst the surface noise has been reduced where it has been resurfaced, Holton and Shotover still suffer the full extent of the noise. She felt, as resurfacing of the entire stretch was unlikely in the short term, a 50 mph limit should be pushed for

Mr John Reay – he supported the Holloway Road/Friday Lane repairs but felt that if a 50 mph limit was implemented some form of Speed Indication Device should be installed as well.

He sought clarification as to exactly what the Parish Council’s intentions were for the Youth centre. The Chairman reiterated the points made earlier in the meeting.

He also asked were the results of the Wheatley Society Survey to be published in the newsletter or not. The Chairman replied that she would give a summary of the results as part of her Chairman’s report in the newsletter, when the data had been received from the Wheatley Society.

District Councillor Bell – reported that the District Council’s Community Investment Fund had £1/2 million pounds to distribute but had received twice that amount in bids. The Council was placing an emphasis on evidence of consultation. Also the Council was again consulting on the change to the times of parking in their car park on Church Road.

Core-Strategy – the Inspector, in his pre-Hearing report, said that ‘windfalls’ would not be allowed to be set against the District’s targets. This meant some adjustment to the distribution of new housing.

Finally he announced that Janet Carr had been elected Vice-Chairman of the Council which meant that it was likely that she would be Chairman the following year.

District Councillor Carr – said she had been surprised but delighted to be offered the Vice-Chairmanship of the District Council. She then outlined some examples of her duties.

9.05pm – The Chairman declared the Council back in session

39. TO CONSIDER STATEMENTS TO BE SUBMITTED ON BEHALF OF THE PARISH COUNCIL TO THE ‘EXAMINATION IN PUBLIC’ (EIP) OF SODC’S CORE STRATEGY RELATING TO THE MATTERS AND QUESTIONS RAISED BY THE INSPECTOR

The Clerk explained that if the parish Council wished to speak at the Examination in Public from 19th-22 July a submission had to be made answering the Inspectors’ questions on the different chapters of the Core Strategy. The Parish Council had until 6th July to get their submission in to the Inspector.

Cllr Birks, as the Councillor who had written the Parish Council’s initial response to the Core Strategy

in 2009, explained what she thought should be the Parish Council’s submission for Chapters 13 and 14, Rural Communities and The Environment respectively.

After some discussion Cllr Carr proposed and Cllr Reilly seconded that Cllr Birks should write the submission along the lines she had proposed. This was AGREED by 9 vote for and 2 against.

(Copy of submission in minute book)

40.  REPORTS FROM OUTSIDE BODIES (Contd)

b) The Howe Trust – no report

c) Merry Bells Management Committee – it was hoped that the new heaters for the hall and coffee room would be installed in August.

41. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT   COMMITTEE

Cllr Bell had stood down as Chairman of the committee and Cllr Willmott had taken his place. There had been meetings with the Planning Consultant and a business plan and time line had been drawn up. Architects would now be asked for proposals and one would be appointed in the hope that an application could be submitted to SODC by the end of October/ beginning of November. The Parish Council would, shortly, have to start paying for the planning costs. The total cost of the build could be around £3/4 m

Cllr Bell requested that finance for the project be placed on the next F&GP Agenda and also announced his wish to stand down as a Parish Council representative on the Committee. It was felt by the meeting that Cllr Bells place should be taken by a Parish Councillor.

42. CALENDAR OF MEETINGS. – NOTED

a)  Planning Committee – Wednesday 13th July  2011 – 7.30pm

b)  F&GP Committee – Monday 18th July  – 7.30pm

c)  Planning Committee  – Wednesday 10th August 2011 – 7.30pm

d)  Parish Council Meeting – Monday 5th September  2011– 7.30pm

43. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Birks proposed and Cllr Carr seconded that:

“Under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that   it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”

Agreed nem con

44. THE MINUTES OF THE CONFIDENTIAL SESSION HELD DURING THE MEETING OF THE F&GP COMMITTEE ON 23rd MAY 2011 were received

45. THE MINUTES OF THE CONFIDENTIAL SESSION HELD DURING THE MEETING OF THE F&GP COMMITTEE ON 27TH JUNE  2011 were received

The meeting closed at 9.50 pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE EXTRA-ORDINARY MEETING OF THE COUNCIL

HELD ON MONDAY 27TH JUNE 2011 IN THE MERRY BELLS AT 8.00PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly. J. M. Carr, G. Birks, R. T .Bell, P Willmott , M Fyffe , S Coleridge, R Old, D Lamont & G Stephens

OFFICER: Gareth Morris Clerk to the Parish Council

24.  APOLOGIES FOR ABSENCE had been received from Councillors Anderson, Dalton and Coveley

25. DECLARATIONS OF INTEREST – none

26. TO RECEIVE THE FINAL ACCOUNTS FOR THE FINANCIAL YEAR 2010-2011

i) To approve and sign the final accounts for the financial year 2010-2011

The Clerk reported that Mr Phillip Hood, the Parish Council’s newly appointed Internal Auditor had visited the Parish Office the previous Tuesday to inspect the council’s accounts and various other documentation. He had found everything was satisfactory and he had returned that day to sign Section 4 of the Annual Return. His written report was expected shortly and would be circulated to all councillors and discussed at the next Finance and General Purposes Committee and full Council

The clerk explained that due to a new instruction from the external auditors Parish Council assets should no longer be valued at their insurance values (as in past years). They should be valued at cost price or if that was not known given a proxy value, which as most of the council’s assets do not have a market value would be just £1. On paper the value of the Parish Council’s assets had been halved despite new assets having been purchased for over £3,000 and no assets having been disposed of.

The Parish Council funds had increased by £21,143 over the year and the total net assets of the Council stood at £119,905.

It was AGREED that the accounts be received and approved, as recommended unanimously by the Finance and General Purposes Committee, and signed by the Chairman.

ii)  To receive, approve and sign SECTION 1 (Statement of Accounts) and SECTION 2 (Annual Governance Statement) OF THE ANNUAL RETURN FOR THE FINANCIAL YEAR 2010 -2011

It was AGREED to receive, approve and sign Section 1 of the Annual Return and to answer ‘Yes’ to all the questions in Section 2.

27.  DATE OF NEXT MEETING – MONDAY 4th July 2011 – Noted

The meeting closed at 8.30pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE ANNUAL GENERAL MEETING OF THE COUNCIL

HELD ON MONDAY 16th MAY 2011 IN THE MERRY BELLS AT 7.30PM

PRESENT: Councillors: E.M. Stacey (Chairman), J Reilly (Retiring Chairman), J. M. Carr, C .M. Dalton, G. Birks, R. T .Bell, P Willmott , M Fyffe , E J Coveley, S Coleridge, R Old, J Anderson, D Lamont, G Stephens & A Knapp (from 8.00pm)

OFFICER: Gareth Morris Clerk to the Parish Council

ALSO PRESENT: County Councillor Anne Purse

The Retiring Chairman welcomed all to the meeting especially the new Councillors. He then asked all councillors to introduce themselves to the new councillors. He also thanked all the Councillors for their support he had received from them during his year in office.

WELCOME & HEALTH & SAFETY ANNOUNCEMENTS

1 ELECTION of Chairman for 2011 – 12 and Signing of the Acceptance of Office

Cllr E Stacey was proposed by Cllr Reilly and Seconded by Cllr Carr

There being no other nominations, Cllr Stacey was duly elected Chairman. She then signed the Acceptance of Office and took the Chair.

She thanked the meeting for electing her Chairman and paid tribute to the work that the Retiring Chairman had done during his period of office.

2 APOLOGIES FOR ABSENCE – None

3 ELECTION of Vice-chairman

Cllr Reilly was proposed by Gwendolen Birks and seconded by Cllr Carr

There being no other nominations, Cllr Reilly was declared Vice-Chairman

4 FORMAL ADOPTION OF STANDING ORDERS (INCLUDING CODE OF CONDUCT)

Proposed by Cllr Dalton and Seconded by Cllr Stephens – Agreed nem con

5 APPOINTMENT of Committees;

i.) Standing Committees

a) Finance & General Purposes

Cllrs Anderson, Bell, Birks, Carr, Coleridge, Fyffe and Old

b) Planning Committee

Cllrs Coveley, Dalton, Lamont, Stephens and Willmott

The chairman and vice-chairman are ex-officio members of each committee.

b) Advisory Committees and Working Groups

i) Traffic and Roads Advisory Committee (TRAC)

Anderson, Bell, Birks, Carr, Coveley, Dalton, Fyffe, Stacey & Reilly

ii) Recreation Areas Working Group

Deferred until item 15

6 CONFIRMATION of representatives to outside bodies: current appointees, 2010 to 2011, are as indicated below and will normally be confirmed unless they wish to resign.

i Merry Bells Management Committee; Cllr Janet Carr

ii Oxfordshire Association of Local Councils; Janet Carr. Ellie Stacey

iii Wheatley Sports Field Management Committee; Messrs Peter Bayliss, Steve Kemp, and Paul Edson, and Cllrs Roger Bell, Douglas Lamont & Paul Willmott

iv Howe Trust; Cllrs Caroline Dalton and Gwendolen Birks and Maggie Fyffe

v Park Sports Centre Advisory Committee; Cllr Douglas Lamont

vi Wheatley Charities; Mr Peter Targett, (until 2013) and Mr Graham Colverson (until 2015)

vii Public Transport Representative; Mr James Dalton – A letter of thanks to be sent to Mr Dalton expressing the gratitude for all the hard work he puts into this role.

viii Wheatley Windmill Preservation Society; Cllr Caroline Dalton

FIRST STATUTORY MEETING OF WHEATLEY PARISH COUNCIL

for council year 2011 – 12

7 APOLOGIES FOR ABSENCE – None

8. DECLARATIONS OF INTEREST – None

9. CO-OPTION OF NEW PARISH COUNCILLOR

Mrs Angela Knapp was proposed by Cllr Bell and seconded by Cllr Reilly. Mrs Knapp was duly co-opted on to the council.

10. MINUTES of the meeting of the Parish Council of Monday 7th March 2011 which had been circulated previously were signed as a correct and accurate record with the addition of Cllrs Old and Carr and the deletion of Cllr Coleridge to those present.

11. MATTERS ARISING from the meeting held on Monday 7th March 2011 – None

12. THE MINUTES of the meetings of the Planning Committee held on the following dates were received:

i.) Wednesday 9th March 2011 – circulated with the Agenda

ii.) Wednesday 13th April 2011 – circulated with the Agenda

13. THE MINUTES of the meetings of the F&GP Committee meetings held on the following dates were received:

i) Monday 21st March 2011 which had been circulated previously

ii) Monday 18th April 2011 – circulated with the Agenda

a) Minute 161(i) Section 106 Funding for Pedestrian Safety Measures (Brookes University) – To agree a formal response to Brookes’ Proposals. Unfortunately due to circumstances beyond the control of the councillors’ control a draft letter was not available. It was agreed to take this to F&GP and ask Brookes for a week’s grace in sending the response.

Cllr Birks reported that she had attended Holton Parish Council

b) Minute 161(ii) – ‘Big Society’ Funding and Youth Provision in Wheatley. No information was yet forthcoming about the amount of money that might be needed from the Parish Council.

14. THE MINUTES OF THE TRANSPORT AND ROADS ADVISORY COMMITTEE HELD 31ST MARCH 2011 which had been circulated with this Agenda were received and adopted.

Minute

The Clerk reported that he had received a telephone call from Mr Francis of OCC Highways who said that he would be taking another look at the proposals for Church Road and would get back to the parish council

15. TO CONSIDER WHETHER TO RE-INTRODUCE THE OPEN SPACES COMMITTEE AS ONE OF THE COUNCIL’S STANDING COMMITTEES.

Cllr Bell spoke to his paper which had been circulated with the Agenda (copy in Minute Book). One way of meeting his concerns could be to ‘beef up’ the Recreation Areas Working Group, if councillors were not happy with establishing a further committee and this would obviate the necessity of changing Standing Orders.

The general feeling was that there was no need for a further committee but councillors should be asked at the end of meetings for items of concern on the understanding that these could not be debated or resolutions proposed etc. These would be noted.

The remit of the Recreation Areas Working Group to be be discussed at the next F&GP meeting.

Recreation Areas Working Group – Appointment of members – deferred from the AGM

Cllrs: Fyffe, Dalton and Reilly

8.35pm The Chairman declared the Council out of session and invited the County and District Councillors to give their reports

County Cllr Anne Purse – she encouraged the Parish Council to liaise with Holton Parish Council over the proposed new entrance to Brookes University. She further reported that she would be putting in a bid to the County Council to fund some form of Youth service within the village. There was to be a meeting of interested parties in the next ten days

The Chairman then congratulated Cllrs Carr and Bell on their re-election and election to the District Council respectively.

Cllr Carr reported that the District Council’s AGM would take place on the 19th May. A pay freeze had been agreed with the staff, that monies would be taken from the reserves rather than cut services and that the sharing services with the Vale District Council had produced savings.

8.43pm The Chairman declared the Council back in session.

16. TO CONSIDER A PARISH COUNCIL REPLY TO THE Wheatley SOCIETY’S LEAFLET DISTRIBUTED TO HOUSEHOLDS IN MARCH 2011 (See Minute 168 F&GP Minutes 18.04.11)

Cllrs Reilly, Carr, Birks, Dalton and Fyffe had been requested by the Finance and General Purposes Committee to draft a reply, on behalf of the Parish Council, to the above leaflet.

The draft reply (copy in Minute Book) had been tabled.

After discussion Cllr Reilly proposed and Cllr Dalton seconded that “the letter be adopted in its entirety and sent to the Wheatley Society”.

This Agreed by 11 votes in favour to 2 votes against and 2 abstensions.

17. TO CONSIDER A REQUEST FROM NICOLE MEROLA, OCC, CHILDREN’S CENTRE OUTREACH WORKER TO USE CHURCH ROAD RECREATION AREA FOR A STAY AND PLAY EVENT (WHERE CHILDREN AND PARENTS CAN PLAY TOGETHER) ON JUNE 1ST

AGREED – The clerk to seek clarification as to whether or not the organisation has Public Liability Insurance

18. REPORTS FROM OUTSIDE BODIES

i) The Merry Bells Management Committee – Cllr Carr reported that Thames Valley Police had at last signed the new lease for the police office in the stable block. New heating for the hall and the refurbishment of the steps would be discussed by the committee

ii) The Howe Trust – Cllr Dalton reported that David Mancey had been helping the trustees establish a wildflower meadow but that his efforts had been hampered by lack of rain, so that germination of seeds had been delayed.

iii) The Park Sports Centre Joint User Group (Minutes of meeting held 29th March have been received*) The refurbishment of the centre was now complete. There was some concern at the Centre about the loss of parking and subsequent loss of business when the parking in front of the centre is lost when the new Brookes entrance is built.

19. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE

i) Cllr Bell reported that there had not been a meeting since the last Parish Council.

At the next committee meeting answers to the questions put to it by the Sportsfield Planning Consultant would formulated.

The Clerk read out Mr Cosier’s letter of resignation as a Parish Council representative to the committee was read out. It was Agreed to write a letter to Mr Cosier thanking him for his many years of service as a Council representative and that he would be solely missed.

20. CORRESPONDENCE

i) SODC – Examination of the South Oxfordshire Core Strategy

Exploratory meeting + Pre Hearing meeting Tuesday 17th May 10.00am

Hearing to start on July 12th with Review of the Green Belt timetabled for 28th July

Cllr Birks reported that she had been in contact with Martin Harris (Horspath Parish Council) and had advised that a representative from the Parish Council attend on 17th May and if allowed and it was appropriate give a statement on behalf of the Parish Council. (Copy in Minute book) Cllr Birks said that Cllr Carr was prepared to attend and give the statement. She (Cllr Birks) then read out the statement. She said that nothing in the statement went against current Parish Council policy but that it would be putting down a pointer to the Inspector of the Parish Council’s position.

Cllr Reilly proposed and Cllr Coveley seconded that “Cllr Carr attends the pre-hearing on behalf of the Parish Council and if allowed and it is appropriate she reads the statement as outlined”. This was Agreed by 11 votes in favour with non-against and 4 abstentions.

21. CALENDAR OF MEETINGS – NOTED

i) Planning Committee – Wednesday 25th May 2011 – 7.30pm

ii) F&GP Committee – 23rd May 2011 – 7.30pm

iii) Planning Committee – Wednesday 8th June 2011 – 7.30pm

iv) F&GP Committee – Monday 20th June 2011 – 7.30pm

v) Parish Council Meeting – Monday 4th July 2011– 7.30 pm

22. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Reilly Proposed and Cllr Carr Seconded “that under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters.”

Advantages of ” klonopinshop.com” is that you can go without one for days. I still can live an ordinary life without getting addicted. One of the main disorders “Ativan Online” applying to is anxiety and sleeping problems.

Agreed Nem Con

23. THE MINUTES OF THE CONFIDENTIAL SESSIONS OF THE FINANCE AND GENERAL PURPOSES MEETING OF 15th MARCH & 19th APRIL 2011 were received

The meeting closed at 9 37pm at the conclusion of the Confidential session

Items raised by Councillors

  • The amount of graffiti that has appeared around the village
  • An Enforcement Notice had been served on the land below the windmill. However the owner had made an appeal against the order and it was now with the Planning Inspectors. There had been some tidying up of the land subsequent to the order.
  • The sandpit at Cullum Road recreation area being used as a ‘cat litter tray’

WHEATLEY PARISH COUNCIL

MINUTES OF THE ORDINARY MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 7th MARCH 2011 IN THE MERRY BELLS AT 7.30 pm

PRESENT: Councillors: R J Reilly (Chairman), G. Birks, R. T .Bell, C Sprent,

S Coleridge, M Fyffe (from 8.47pm), J Coveley, E Stacey, C Dalton & A Knapp

OFFICER: Gareth Morris, Clerk to the Parish Council

ALSO PRESENT: County Cllr Anne Purse and PCSO Cooney

  1. 100. APOLOGIES FOR ABSENCE had been received from Cllrs Messenger, Devlin & Coleridge. Cllr Fyffe would be late

  1. 101. MINUTES OF THE PARISH COUNCIL MEETING HELD ON 10th JANUARY  2011 circulated with this Agenda were signed as a correct and accurate record with the following amendments:

i) Minute 84(i) 6th line – change ‘an’ to ‘on’

ii) Minute 88 4th line – insert ‘seconded’ between ‘Fyffe’ and ‘that’.

  1. 102. MATTERS ARISING FROM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 10TH JANUARY 2011

i) Minute 92 – Space in Wheatley ChurchyardThe Clerk reported that he had been informed by OALC that a parish council does not have a ‘duty’ to provide a cemetery

  1. 103. THE MINUTES of the meetings of the Planning Committee held on the following dates were a received.

i) Wednesday 12th January 2011, circulated previously

ii) Wednesday 9th February 2011 circulated previously

  1. 104. THE MINUTES of the meetings of the F&GP Committee meeting  held on the following dates were received:

i) Monday 24th, January 2011 previously circulated

ii) Monday 21ST February 2011, circulated with the Agenda

  1. 105. TO APPOINT MR P HOOD AS THE PARISH COUNCIL’S INDEPENDENT  INTERNAL AUDITOR

Mr Hood had been recommended as Internal Auditor by Mr Rollinson the previous Internal Auditor. Mr Hood, who is the Internal Auditor for a number of neighbouring parishes had sent his letter of engagement.

Cllr Bell proposed and Cllr Carr seconded that Mr Hood be appointed Independent Internal Auditor for the Parish Council Agreed Unanimously

  1. 106. TO CONSIDER MATERS RELATING TO ANNUAL RETURN 2010 – 2011 AND  ANNUAL ACCOUNTS 2010-2011.

(i) Review of Internal Audit Procedures – these had been circulated with the Agenda – Cllr Reilly proposed and Cllr carr proposed that the Review be adopted – Agreed Unanimously

(ii) Risk Assessment Action Plan 2010-2011 The Action plan had been circulated with the Agenda. Cllr Reilly proposed and Cllr Dalton Seconded that the Action be adopted. Agreed Unanimously

  1. 107. TO NOTE THAT THE 2011 PARISH COUNCIL ELECTIONS WILL BE HELD  ON THURSDAY 5TH MAY 2011. NOMINATIONS HAVE TO BE DELIVERED IN PERSON TO SODC OFFICES BY NOON ON MONDAY 4TH APRIL 2011

Nomination forms could be obtained from the Parish Clerk

  1. 108. TO CONSIDER A RESPONSE TO Local Government Boundary Commission’S Electoral review of Oxfordshire

Following discussion of Cllr Bell’s paper at the F&GP meeting held on 21st February the Committee agreed to recommend to full council that the Parish Council’s response should be that the Wheatley Ward should include: Wheatley, Holton, Forest Hill, Garsington and Cuddesdon.

Cllr Dalton proposed and Cllr Birks seconded that the recommendation of the  Finance and General Purposes Committee be adopted. This was Agreed

  1. 109. 10. TO CONSIDER CONSULTATION DOCUMENTS FROM OCC & SODC

i) OCC – Revised Household Waste Recycling Centre Strategy for Oxfordshire

See www.oxfordshire.gov.uk/waste. – Refer to Finance and General Purposes Committee

ii) SODC – Off street parking Order 2011 – Church Road Car park – No charge –  for max  4 hours parking 9am to 5pm Mondays to Fridays – Noted

8.30pm The Chairman declared the Council out of session and invited contributions from the floor

PCSO Cooney – PCSO Cooney gave an update on the recent crime statistics for Wheatley. In answer to a question from the floor he confirmed that the Police do patrol regularly along Old London Road.

County Councillor Anne Purse – reported on the Recycling Centre review. The Thornhill Park and Ride extension could take place in 2012. She was also pressing the County Council to repair the potholes and damaged pavements in Wheatley

8.47pm Cllr Fyffe joined the meeting

District Cllr Carr – said there would be a Parish Council forum on the Localism Bill after the elections. Also the Oxfordshire green Belt network and the CPRE are behind the Parish Council in trying to prevent development in the Green Belt (save for Affordable Housing.

8.50pm The Chairman declared the Council back n session

  1. 110. REPORTS FROM OUTSIDE BODIES

a) Neighbourhood Action Group – This body had now folded. Community Police  officers would now be attending more parish Council meetings

b) The Howe Trust – Cllr Dalton reported that one of the Parish Council representatives had resigned so a new one needed to be appointed at the Parish Council AGM.

Also the Trust had planted its first memorial tree

c) Merry Bells Management Committee – Cllr Carr reported that the central heating system needed to be upgraded

  1. 111. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD   MANAGEMENT COMMITTEE

Cllr Bell spoke to his report that had been tabled

  1. 112. CALENDAR OF MEETINGS – NOTED

a)  Planning Committee – Wednesday 9th 2011 – 7.30pm

b)  F&GP Committee – Monday 21st March  – 7.30pm

c)  TRAC – Wednesday 30th March – 7.00pm

d)  Annual Parish Meeting – Monday 4th April – 7.30pm

e)  Planning Committee  – Wednesday 13th April  2011 – 7.30pm

f)   F&GP Committee – Monday 18th April 2011 – 7.30pm

g)  Parish Council Annual General Meeting – Monday 16th May 2011– 7.30pm

  1. 113. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Carr proposed and Cllr Birks  seconded that “Under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that   it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters” Agreed Nem Con

  1. 114. THE MINUTES OF THE CONFIDENTIAL SESSION HELD DURING THE MEETING OF THE F&GP COMMITTEE ON 24TH JANUARY 2011 were received

  1. 115. THE MINUTES OF THE CONFIDENTIAL SESSION HELD DURING THE MEETING OF THE F&GP COMMITTEE ON 21ST FEBRUARY 2011 were received

The meeting Closed at 9.17pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 24th JANUARY 2011 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors:  G Birks (Chairman), S Coleridge, R Old, J Reilly, J Carr, R Bell, P Devlin

& E Stacey

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE. There were no such declarations

105. APOLOGIES FOR ABSENCE had been received from Cllr Fyffe

106.       MINUTES OF THE PREVIOUS MEETING held on 13th December 2010, which had been circulated previously, were signed as a correct and accurate record.

107.       DECLARATIONS OF INTEREST – None

108. MATTERS ARISING FROM THE MINUTES  13th December 2011

i. Minute 94(i) – Grit Bins in the Village. The clerk had been informed that there would be no more bins supplied this financial year. The OCC Highways dept. would check to see if the locations suggested were suitable. Councillors expressed concern re pot holes in  Wheatley’s roads. Agreed that the clerk write to the Highways Dept.

ii. Minute 949iii) – Oxford City’s Management of Shotover Park – no feedback as yet on the meeting held on 11th January

iii. Minute 69(iv) – Christmas tree – this had been a success and the lights had remained on throughout the period. The clerk to write to Mr Tandy thanking him for supplying the electricity.

109. TO REPORT PROGRESS RE REFURBISHMENT OF CULLUM ROAD RECREATION GROUND

Cllr Dalton was arranging the planting of shrubs along the top boundary.

It was reported that barbed/razor wire had been put along one of the fences at the back of one of the houses on Miller Road. The clerk to investigate.

110. TO CONSIDER THE PROPOSED YOUTH SHELTER IN CHURCH ROAD RECREATION   GROUND

The application to SODC for grant aid had been sent off.

111. TO RECEIVE AN UPDATE ON THE PARISH COUNCIL’S REQUEST TO SECTION 106

FUNDING FOR PEDESTRIAN AND TRAFFIC SAFETY MEASURES.

The Clerk to contact Anne Purse re the request for the original and current costings for the 2002 pedestrian safety plans for the village.

The clerk and Chairman of the Council reported on a further meeting at Thame Police Station re the car parking along Waterperry Road etc

112. TO CONSIDER THE NEED TO PROVIDE A NEW BURIAL AREA WHEN THE CURRENT CHURCHYARD RUNS OUT OF SPACE

This item had been referred to the F&GP Committee from the Parish Council meeting   of 10th January. Mr Sprent, churchwarden, had suggested the Parish Council eg write to the Diocese of Oxford asking for part of the vicarage garden to be used.

Agreed that the clerk check the legal position re Parish Councils’ ‘duty’ to provide a burial ground. It was noted that Mr Sprent had already written to the Diocese along the lines he suggested at the Parish Council meeting

113. CLERK UPDATE

i)   Computer back up – The internet back –up facility has now been installed

ii)   An e-mail had been received from a resident asking the Parish Council to note his correspondence to SODC re the non adoption of the sewerage system in Elton Crescent

iii)   The Clerk had been informed that the road through Littleworth would be closed for a few days from 14th February whilst sewer repair works are carried out.

iv)   The Clerk requested permission to attend the training day/ conference organised by the  Oxfordshire branch of the Society for Local Council Clerks on 16th February. This was Agreed. It was further Agreed that the council pay the conference fee of £40.

114. GRANTS, LICENCES AND SUBSCRIPTIONS

i) Sage Instant Accounts Cover for 2011 – £174.00 (inc VAT) – Agreed

ii) Ryder-Cheshire Volunteers, Oxfordshire – 16 disabled members and 3 volunteers in this area – Agreed £100 under Section 137 of the 1972 Local Government Act

115. FINANCIAL MANAGEMENT

i)   Scrutiny of budget to end December (see enclosed paper) and signing of completed copy of reconciled bank statement by Chairman & RFO

ii) Balances

After the cheques below have been paid the balances on the council’s accounts as at

24th January 2011 will be as follows:              Community     £2,122.07

Tracker           £48,110.22

Treasury         £60,034.07

SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105236-240 GM/SW/JF/OCC/HMR&C Dec wages/pen/PAYE/NICs 3,362.41
105241 WPSFMC Quarterly Payment 2,000.00
105242 South and Vale Carers Grant Aid 150.00
d/d Siemans Financial Services Photocopier lease 383.05
d/d Bank charges 6/9 – 5/12 81.89
Total £5,977.35
Cheques to Pay
105243 Sage (UK) – Accounts Instant accounts cover for 2011 174.00
105244 Claire Logic IT Support 93.60
105245 Southern Electric Electricity 1/10 – 7/01 60.81
105246 Whetter, Duckworth and Fowler SODC Land in High Street 348.75
105247 Sage (UK) Accounts Accounts stationery 63.46
105248 Thames Water Memorial gardens 8.28
105249 Berinsfield Business Community Grass verge contract 542.26
105250 Merry Bells Management C’ttee Hire of Hall 15/11/10 25.00
105250 Merry Bells Management C’ttee Rental Increase 18/10/10–25/12/10 42.34
105250 Merry bells management C’ttee Gas recharge 1/6/10 – 31/12/10 247.50
105251 Oxfordshire Business Alliance Grant Aid 2009-2010 150.00
105253 Swift Digital Services Charge for photocopies 51.41
GM/SW/JF/OCC/HMR&C Jan wages/pen/PAYE/NICs 3,500
Total £5,307.41

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Tracker Interest 7.04
Newsletter Advertising 5,382.00
Total £5,389.04

116. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED

i)        The Haseleys – Newsletter January 2011*

ii)        Wheatley URC Newsletter January 2011*

iii)        Little Milton Newsletter January 2011*

iv)        Great Milton Bulletin January 2010*

v)        Holton, Waterstock and Waterperry News – December  2010*

vi)        SODC Minutes of Standards Committee 25th November 2010*

vii) Letter from resident expressing concern over the education provided at the Primary and Secondary schools within the village – Agreed that the clerk would reply to the effect that  this matter does not fall within the Parish Council’s remit and that he might wish to contact the Chairman of the Governing body of each school

viii) Local Government Boundary Commission – Electoral review of Oxfordshire. Agreed that the matter be placed on the next F&GP agenda and that the clerk sends each councillor the Boundary Commission correspondence.

ix) Thames Valley Primary Care – Application By Morland House Surgery to provide pharmaceutical services – refused

x) Clerks and Councils Direct*

xi) Request from resident for double yellow lines along the road leading up to the Caravan Park from Littleworth Road opposite the Primary School. Agreed that the clerk reply saying that this road is a private Road.

xii) E-mail from resident pointing out the removal of the solar powered real time bus indicator from the bus stop on Church Road by the SODC car park – Noted The clerk reported that the County Council would be erecting a ‘normal’ real time information post during February

xiii) OCC Snow guide for Oxfordshire Communities – Noted

xiv) The Royal British Legion request to hold or support ‘The Great Poppy Party Weekend’ on 10th,11th & 12th June 2011 – to celebrate 90 years of the Royal British Legion – Noted

xv) 2011 Census – request to help those who need help to complete the forms, consider venue and volunteer resource for assisted sessions. This to be discussed at the next F&GP meeting

xvi) To consider a request from the PCSO that given the recent outbreak of graffiti in the village the Parish Council provides a ‘graffiti wall’. Agreed that no action be taken on this.

*On display in Parish Office

117. DATE OF NEXT MEETING – 21st January 2011 – Noted

118. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Carr proposed and Cllr Reilly seconded that “Under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that   it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”

Agreed nem con

The meeting closed at 9.00pm following the confidential items

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 13th DECEMBER 2010 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors:  G Birks (Chairman), S Coleridge, R Old, J Reilly, J Carr, R Bell,

M Fyffe (until 9.00pm) & E Stacey

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE. There were no such declarations

91. APOLOGIES FOR ABSENCE had been received from Cllr Devlin

92.  MINUTES OF THE PREVIOUS MEETING – 15th November 2010, which had been circulated previously were signed as a correct and accurate record.

93.  DECLARATIONS OF INTEREST – None

94. MATTERS ARISING FROM THE MINUTES  15th November 2010

i. Minute 79(i) – Grit Bins in the Village – No reply had been received from OCC Highways. The clerk would chase up

ii. Minute 79(ii) – Wheatley Information Booklet – this had now been distributed. A letter of thanks to be sent to Martin Tims.

iii. Minute 79(iii) – Oxford City’s Management of Shotover Park. Cllr Devlin had been in touch with the Natural England organisation and Oxford City Council. There was to be a ‘Shotover User Forum on Tuesday 11th January 2011 in the Tea Room at Horspath Sports Ground. Parish Councillors were encouraged to attend.

iv. Minute 69(iv) – Christmas tree – this was now in situ. An external extension cable and 2 extra lengths of lights had been purchased.

v. Minute 81 – Newsletter publishing – Mr Jim Watson to be asked to quote a price for the doing the work that Mr Durbin used to undertake in preparing the newsletter for printing.

vi. The clerk had yet to contact the contractor re the hatching at Littleworth.

95. TO CONSIDER A REVISED BUDGET FOR 2010-2011 AND A DRAFT BUDGET FOR 2011– 2012 WITH A VIEW TO MAKING A RECOMMENDATION TO FULL COUNCIL ON 10th JANUARY 2011

i.      Revised budget 2010-2011 – The clerk presented a 2nd draft of the revised 2010-2011 budget in which was included the new rental amount for the Parish Office and up to date income and cost figures for the newsletter.

ii.     Budget for 2011-2010 – the second draft of the budget for 2011-2012 included increases for the Parish Office rent and in the cost of the grass cutting cost. There was also an additional £5,000 provided at the request of the Sportsfield Management Committee to meet the possible costs of providing plans for the proposed pavilion development. These additional costs could be met by drawing on the Parish Council’s general fund.

However it was felt that an increase in the precept should be recommended to meet possible future expenditure; notably an increase in the Section 137 funding to allow for a Parish Council grant towards the provision of a lift on the steps from the bank to the Merry Bells Car Park which is being pursued by the Merry Bells Management Committee and to increase the amount earmarked for pedestrian and traffic safety measures within the village as the County Council does  not appear at present to wish to fund measures which the Parish Council feels are necessary and supported by residents.

Cllr Reilly proposed and Cllr Carr seconded that the revised 2010-2011 Budget and the draft budget for 2011-2012 as presented, with the addition of £3,000 to the Grants (Section 137) heading and an increase in the earmarked funds for traffic and road safety measures of £7,000, thus making the precept required £104,619, be recommended to the full council meeting on 10th January 2011. This was Agreed unanimously

96. TO REPORT PROGRESS RE REFURBISHMENT OF CULLUM ROAD RECREATION GROUND

Cllr Fyffe said she was yet to check whether or not the replacement trees/ shrubs had been planted.

97. TO CONSIDER THE PROPOSED YOUTH SHELTER IN CHURCH ROAD RECREATION GROUND

Cllr Stacey had completed the application form for Grant Aid from SODC and this would be sent of by the end of the week

98. TO AGREE A DATE FOR THE 2011 ANNUAL PARISH MEETING

Monday 4th April 2011 was Agreed as the date for the 2011 Annual Parish Meeting. The clerk would see if Sergeant Hookham, the neighbourhood police sergeant would attend.

99. CLERK UPDATE

i)       Computer back up – to consider automatic Internet backup – £45 pa. Agreed

100. GRANTS, LICENCES AND SUBSCRIPTIONS

i) South and Vale Carers – 19 carers in the area (last year £150) – Agreed £150

101. FINANCIAL MANAGEMENT

i)   The budget to end November  had been circulated and a completed copy of reconciled bank statement was signed by the Chairman & RFO

ii) Balances

After the cheques below have been paid the balances on the council’s accounts as at

13th December will be as follows:               Community           £1,849.27

Tracker           £51,103.18

Treasury         £60,034.07

SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105219-223 GM/SW/JF/OCC/HMR&C Nov wages/pen/PAYE/NICs 3506.37
105218 BT Telephone rental and calls 120.51
105224 Thame and District CAB Grant Aid 2010-2011 (non137) 1,000.00
105258 Post Office Stamps 154.00
Total £4,780.88
Cheques to Pay
105225 The Tree Barn Village Christmas Tree 172.72
105226 Mallabar Durbin Dec/Jan Newsletter 235.00
105227 SODC Dog Waste Bin contract 224.84
105228 Lyreco Stationary 18.21
105229 Berinsfield Community Business Verges, Nov 542.26
105230 Parchments Dec/Jan newsletter 1,484.90
105231 J Watson Dec/Jan newsletter 480.00
105232 G Ewbank Cable/lights for tree 67.10
Parchment Information Booklet 801.16
GM/SW/JF/OCC/HMR&C Dec wages/pen/PAYE/NICs 3,500.00
Total £7,526.19

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Treasury Bill Interest 25.07
Vat Refund 231.26
Newsletter Advertising 2437.00
Total £2,693.33

102. PUBLICATIONS & CORRESPONDENCE RECEIVED – NOTED

i)        The Haseleys – Newsletter December   2010*

ii)        Wheatley URC Newsletter December 2010*

iii)        Little Milton Newsletter December  2010*

iv)        Great Milton Bulletin December   2010*

v)        Holton, Waterstock and Waterperry News – December  2010*

vi)        CPRE ‘Fieldwork’ December 2010*

vii)        Tiddington with Albury and Milton Common  Newsletter Dec 2010/Jan 2011*

viii)        Neighbourhood Policing December Newsletter.*

*On display in Parish Office

9.00pm Cllr Fyffe left the meeting

103. DATE OF NEXT MEETING – 24th January 2011– Noted

104. RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Carr proposed and Cllr Reilly seconded that: “Under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that   it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters” Agreed nem con

The meeting closed at 9.15pm at the end of the confidential session

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 15th NOVEMBER 2010 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors:  G Birks (Chairman), S Coleridge, R Old, J Reilly, J Carr, R Bell,

P Devlin, M Fyffe & E Stacey

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE. There were no such declarations

75. APOLOGIES FOR ABSENCE – None

76. MINUTES OF THE MEETING OF 27TH SEPTEMBER were signed as a correct and accurate record with the addition of Cllr E Stacy to those present and the deletion of the second Cllr S Coleridge (These minutes had been tabled at the F & GP’s last meeting but not signed).

77.  MINUTES OF THE PREVIOUS MEETING – 18th OCTOBER 2010 which had been tabled at Parish Council meeting  of November 1st were signed as a correct and accurate record

78. MATTERS ARISING FROM THE MINUTES  27th SEPTEMBER   2010

i) Minute 55(i) – Real time bus information – A resident had reported that the solar panel and post at the Church Road bus shelter was to be taken down. The clerk had checked with the County Council and they had confirmed this but had said that a standard real time timetable would replace it.

79. MATTERS ARISING FROM THE MINUTES  18th October  2010

i) Minute 63(i) – Grit Bins in the Village – the County Council had been asked to look at the additional location on Crown Road and had been asked about the material placed in the bins. No reply had been received.

ii)   Minute 63(ii) – Wheatley Information Booklet – the clerk had ordered an extra 100 copies. The cost of cost printing 2,100 copies is £801.He had received a copy from Parchment for proof reading.

iii) Minute 63(iii) – Oxford City’s Management of Shotover Park. Cllr Devlin had been in touch with Martin Harris of Horspath. It was Agreed that Wheatley supports Horspath’s position in seeking better management of the Park.

iv) Minute 69(iv) – Christmas tree – 14’ Norway spruce £112 + £35 transport. Agreed. An extension cable and further lights would be purchased

80. TO CONSIDER A REVISED BUDGET FOR 2010-2011 AND A DRAFT BUDGET FOR 2011– 2012 WITH A VIEW TO MAKING A RECOMMENDATION TO FULL COUNCIL ON 10th JANUARY 2011

The figures for a revised budget 2010-2011 and a budget for 2011-2012 had been circulated with the Agenda.

Suggestions were made for changes to the figures provided e.g. office rental for 2011-2012 was likely to be more than estimated and the amount for the Sportsfield Management Committee was likely to be higher due to the cost of submitting a planning application for the pavilion development.

It was the feeling of the meeting that the Parish Council should be prepared to increase the precept because:

  • The County Council may require parishes to undertake work that they (the County Council) had previously undertaken.
  • The new Localism Act was likely to give Parish Councils greater powers/responsibilities

It should be noted that the precept had not risen in the previous year and that whilst being exempt from a freeze on its precept the Parish Council could not be certain that one would not be imposed in the future. Councillors were asked to consider what projects might be taken on in 2011-12 eg traffic and pedestrian safety measures.

Parish Council newsletter advertising charges for 2011-12

Due to the fact that VAT was to increase to 20% on 4th January 2011 and advertising prices had not been increased for 6 years the committee felt an increase in price was needed. There was a full discussion on the scale of the rise.

Cllr Devlin proposed and Cllr Birks seconded the following prices (gross of VAT):

Quarter page – £25 –  Agreed by 7 votes in favour to 2 against

Half page – £35    –     Agreed unanimously

Full page – £55     –    Agreed unanimously

81. TO CONSIDER THE RENEWAL OF THE EDITORSHIP OF THE NEWSLETTER FROM JANUARY 2011

It was Agreed appoint Jim Watson as editor of the newsletter for 2011

The Clerk reported that Mr Clive Durbin who had prepared the newsletter for the printers for a number of years would cease to do it after the December/January issue. It was Agreed that Mr Watson be asked to make new arrangements which might involve the Parish Council purchasing the relevant software.

82. TO REPORT PROGRESS RE REFURBISHMENT OF CULLUM ROAD RECREATION GROUND

Cllr Fyffe reported that a number of ‘failed’ trees in the recreation ground would be replaced. On fencing her advice had been that fencing would not be suitable and that planting would be better. It was Agreed that this be investigated. It is the Council’s intention to do something to protect the residents’ fencing as soon as was practicable.

83. TO CONSIDER THE PROPOSED YOUTH SHELTER IN CHURCH ROAD RECREATION GROUND

Cllr Stacy circulated a draft application for submission to SODC for grant aid towards the shelter. Councillors gave suggestions for the answers to the questions. Cllr Stacy will complete the form and submit to the clerk to be sent off. Cllr Bell will provide details of prices from a second supplier.

Cllr Stacy was thanked for her work on the application.

84. TO CONSIDER A REQUEST FOR A DOG WASTE BIN IN THE CULLUM/MILLER/LEYSHON  ROAD AREA – Agreed (cost approx £190)

85. CLERK UPDATE

i)        Parish Councils exempt from freeze on Council Tax – Noted

ii)        In 2011 it is the intention that payment methods for Parish Councils will be reformed i.e. freedom to use modern banking methods such as electronic banking – Noted

iii)        To consider quotes received for the hatching on the Littleworth industrial apron Agreed to accept the quote from Acculine Ltd for £385

86. GRANTS, LICENCES AND SUBSCRIPTIONS

i) Thame CAB – in past years the Parish Council have given £1,000. A letter from the CAB had been circulated with Agenda. In it the manager explained that clients seem to be accessing advice by telephone or travelling to Thame rather than face to face in Wheatley. There was a discussion about whether the Parish Council should reduce its grant aid in light of this.

Cllr Carr proposed and Cllr Reilly seconded that a grant of £500 be made. This motion was lost by 4 votes in favour to 5 against.

Cllr Bell proposed and Cllr Devlin seconded that the grant should remain at £1,000 for 2010/2011. This was Agreed with 5 votes in favour to 4 against.

9.30 pm Cllr Devlin proposed and Cllr Reilly seconded that Standing Orders be suspended for 20 minutes in order to finish the Agenda. Agreed

87. FINANCIAL MANAGEMENT

i)   The budget to October 2010 was scrutinised and a copy of the reconciled bank statement was signed by the Chairman & RFO

ii) Balances

After the cheques below have been paid the balances on the council’s  accounts  as at 15th November 2010 will be as follows:           Community        £1,756.15

Tracker             £56,103.18

Treasury           £60,009.00

SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105207-211 GM/SW/JF/OCC/HMR&C Oct wages/pen/PAYE/NICs 3506.37
105200 The Post Office Stamps 185.00
105201 Southern Electric Electricity July – Sept 2010 3.40
105202 Royal British Legion Wreath 40.00
105203 M Hogan 4 years antivirus subscription 169.95
105204 Oxfordshire Assoc. or the Blind Grant Aid 200.00
105205 Society for local Council Clerks 2010-2011 subscription 168.00
105206 Berinsfield Community Business September verges and recs 804.87
d/d BNP Paribas Quarterly lease for photocopier 360.18
Total £5,437.77
Cheques to Pay
105212 MBMC Office rental Sept-Dec 2010 949.69
105212 MBMC Hire of hall 75.00
105213 Berinsfield Business Community Verges/Recs/Patio/Greens 981.22
105214 Swift Business services Ltd Final excess copies on old copier 95.72
105215 Anthony Stiff Associates Defects Inspection and report 500.00
105216 Active Installations Cullum Rd 5% retainer 4,775.60
GM/SW/JF/OCC/HMR&C Nov wages/pen/PAYE/NICs 3,500.00
Total £10,877.23

Also authorised £234.52 to Queensbury Shelters – replacement glass for Park Hill Bus shelter

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Allotments 20.00
Photocopying 1.10
Total £21.10

88. PUBLICATIONS & CORRESPONDENCE RECEIVED – NOTED

i)        The Haseleys – Newsletter November  2010*

ii)        Wheatley URC Newsletter October 2010*

iii)        Little Milton Newsletter November  2010*

iv)        Great Milton Bulletin November  2010*

v)        Holton, Waterstock and Waterperry News – October 2010*

vi)        CPRE Oxfordshire Bulletin Autumn 2010*

vii) The Wheatley Society – Letter re centre of the village and footpaths

It was Agreed that the outdoor workers be asked to clear the grit from the kerbs and in the longer term investigation be mad into using the ‘Unpaid Work in the Community’ scheme run by Thames Valley Probation to help with such tasks in the future

*On display in Parish Office

89.  DATE OF NEXT MEETING – 13th December 2010 – Noted

90.  RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Carr proposed and Cllr Reilly seconded that:

“Under Section 100A(4) of the Local Government Act 1972, the public be excluded on the grounds that   it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters”

Agreed

The meeting closed at 9.50pm following the confidential item

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 9th February 2011

PRESENT: Cllrs C Dalton (Chairman), P Willmott, J Coveley & N Messenger

Officer: the Clerk – G Morris

Also present: Cllr R Bell

MEMBERS HAD BEEN ADVISED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE. THERE WERE NO SUCH DECLARATIONS

77. APOLOGIES FOR ABSENCE had been received from Cllrs Sprent, Knapp and Carr

78.  DECLARATIONS OF INTEREST –  None

79.  MINUTES OF THE PREVIOUS MEETING HELD ON 12th JANUARY 2011 were signed as a correct and accurate record

80. MATTERS ARISING FROM MEETING HELD ON 12TH JANUARY 2011 – None

81. AMENDMENTS TO PREVIOUS APPLICATIONS – None

82. NEW PLANNING APPLICATIONS

i)       P10/W1824/RM (Reserved Matters) (Minor) Land adjoining Littleworth Park, Cooper Close. Reserved Matters regarding P10/W0461/O – Layout, scale, appearance, the means of access, vehicle and cycle parking, sustainable forms of construction and the landscaping of the site. A number of letters of objection that had been sent to SODC were read out and Cllr Bell spoke to his letter of objection. Agreed to Recommend Refusal. The Committee wishes to reiterate its reason for objecting. This application is an overdevelopment of the site out of keeping with that part of the village.

The land at the west end of the site is not viable as an amenity/recreation space (as suggested by the Design Statement) due to the embankment by the bridge. Also, isn’t the land by the bridge owned by British Railways and not the applicant? Furthermore who is going to be responsible for its maintenance.

There is concern over the diverting of the footpath, changing a ‘safe way to school’ and into the village to a route across drives and parked cars. If the house on plot 1 is removed from the plan the present route of the footpath may still be viable.

Also what is going to happen to the footpath and its users whilst construction is going on?

Coopers Close and the footpath have not been adopted by OCC Highways. How does this affect the development?

The Committee would like the Planning Officer to make a site visit to look at the viability of the house at plot 1.

ii)       P11/W0025(Other) 87 Littleworth Rd proposed dormer window and rooflight in north facing slope – No Strong Views

iii)       P11/W0122 24 Ladder Hill (Other) Demolition of existing single-storey rear 03.02.11 extension and part side extension and construction of two storey rear and side 04.03.11 extensions to form sun room, enlarged kitchen, utility room to ground floor and bedroom and study to first floor

No Strong Views

iv)       P11/W0039/DA (Other[Deemed]) Land at the rear of The Windmill Windmill Lane TOWN AND COUNTRY PLANNING ACT 1990 (AS AMENDED)  NOTIFICATION OF ENFORCEMENT APPEAL Location: Land at the rear of The Windmill, Windmill Lane  Alleged breach : Change of use of the Land edged red on the plan from agriculture to mixed purposes, consisting of: 1) agriculture and  2) storage purposes located in the approximate position shown hatched blue within the Land edged red on the Plan. Agreed to write to the Planning Inspectorate supporting SODC’s enforcement notices and objecting to an extension in the time for compliance. The land, which is in the Green Belt, and highly visible and intrusive in views from across the valley should be returned to agricultural use. The Parish Council would be opposed to any granting of a Certificate of Lawful Development. The parish Council further believes that the land should be viewed from the Acremead/Keydale Road area of the village as the full impact is not seen from Windmill Lane.

v)       P11/W0076 (Other) 50 Crown Road  Removal of existing porch for new entrance porch extension – Recommend Approval

83. PLANNING DECISIONS AND NOTIFICATIONS – Noted

i) P10/W1780 (other) 93, Old Road Single storey side extension and alterations to existing side windows. Erection of roof canopy GRANTED 14.01.11

ii) P10/W1700 (Other) 65 High Street. Change of use to retail and training

Recommend Approval – Plus floor plan (for information only) – GRANTED  17.01.11

iii) P10/W1779 (Other) 69 Church Road Creation of hard standing for vehicle in front of property No Strong Views  – GRANTED 18.01.11

iv) P10/W1800/RLB (Retrospective Listed Building) Greystones 88 High Street

Works to remedy damp & rot in cellar comprising block-work lining and new  joists reclaimed floorboards above; also replace cement to external plinth with lime mortar. Introduce gas supply to property, with meter in cellar adjacent existing water meterInstall CH boiler in first-floor Airing Cupboard with flu through south roof-space, to replace inefficient oil-fired boiler in kitchen. Conservation velux with side opening in north roof to provide access to inner valley. Recommend Approval – GRANTED 20.01.11

v) P10/W1670/A (Advertisement Consent) 93 High Street Removal of the existing fascia signage and projecting sign, and installation of new individual fascia signage and projecting sign – No Strong Views – GRANTED 25.01.011

vi) P10/1903/LD (Lawful Development) 111 Old Road. Proposed single storey side extension with a tiled roof on three sides, with a flat top section. Part demolition of existing garden wall to allow for new front wall of the proposed extension.

No Representations – GRANTED 19.01.11

vii) P10/W1855 (Minor) 34 Roman Rd Erection of one dwelling No Strong Views

REFUSED 27.01.11

viii) P10/W1878 (Minor) Asda Stores Ltd London Road. Proposed  entrance lobby to existing store main entrance. Recommend Approval – GRANTED 27.01.11

84.  CORRESPONDENCE – None

85.  DATE OF NEXT MEETING – Wednesday 9TH March 2011 – Noted The parish clerk gave his apologies for the meeting

The meeting closed at 8.30pm