WHEATLEY PARISH COUNCIL

MINUTES OF THE EXTRA ORDINARY MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 18TH OCTOBER 2010 IN THE MERRY BELLS AT 7.30 pm

PRESENT: Councillors: R J Reilly (Chairman), J. M. Carr, G. Birks, R. T .Bell,

C Sprent, N Messenger, S Coleridge, A Knapp, C Dalton, P Willmott &

R Old

OFFICER: Gareth Morris, Clerk to the Parish Council

61.  APOLOGIES FOR ABSENCE had been received from Cllrs Devlin, Coveley & Fyffe

62. TO CONSIDER A RESPONSE TO SOUTHOXFORDSHIRE’S PROPOSED CHANGES TO THE CORE STRATEGY – Consultation ends 29th October 2010

The consultation document from SODC, with four questions asking for a response had been circulated with the Agenda

Overall the feeling of the meeting was that it should reiterate the comments made by the Parish Council in its response to “South Oxfordshire Core Strategy preferred Options Consultation” in March 2009

Q1 What do you think about us working to the South east Plan numbers?

“This Council believes the South East Plan’s figures are too high and were undemocratically decided and need to be adjusted downwards.”

Proposed by Cllr Birks and Seconded by Cllr Stacey. Agreed by 10 votes in favour  with one vote against and one abstention

Q2  What do you think about our approach to growth, dividing the district into just two areas and making it proportional to the size of each market town and village?

“It is possible that the dividing of the district into two areas may be acceptable.

Proportionality is not acceptable because in reality it has an unbalanced effect on villages. In any event Green Belt considerations are particularly relevant to villages including the larger villages especially Wheatley.”

Proposed by Cllr Birks, seconded by Cllr Willmott.  Agreed by 11 votes in favour with one abstention

Q3 What do you feel about us including a windfall allowance when we work  out how many homes we need to identify land for?

Windfalls should be included in the calculation” – This was Agreed

Q4  On sites for more than 5 houses where housing development is acceptable in principle, a density of 25 to 35 dwellings per hectare (net) and in town centres locations, of 35 to 40 dwellings per hectare (net) will be required, unless such densities would have an adverse effect on the character of the area

“Acceptable”

Proposed by Cllr Reilly and seconded by Cllr Bell and Agreed by 11 votes in favour with one abstention

63. Cllr Birks asked permission of the meeting to report on the draft of the letter she had been asked to prepare at the last Parish Council meeting, to Mr Bowler, OCC Highways, concerning his e-mail stating that due to lack of finance the Church Road experimental Traffic Order would not now be implemented. Cllr Birks was given permission to outline her draft reply.

Overall the Council approved the reply but wished to say that both parts of the scheme, “No Entry” except for buses at the Kings Arms junction into Church Road and the No Waiting restrictions, should continue to be our demands.

64.    DATE OF NEXT MEETING – MONDAY 1st NOVEMBER 2010 – Noted

The meeting closed at 8.15pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE ORDINARY MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 6th SEPTEMBER 2010 IN THE MERRY BELLS AT 7.30 pm

PRESENT: Councillors: R J Reilly (Chairman), J. M. Carr, G. Birks, R. T .Bell,

C Sprent, N Messenger, S Coleridge, A Knapp, C Dalton, M Fyffe (until 9.00 pm), J Coveley, E Stacey (until 9.30pm) & R Old

OFFICER: Gareth Morris, Clerk to the Parish Council

ALSO PRESENT: County Councillor Anne Purse and 5 members of the public

46. APOLOGIES FOR ABSENCE had been received from Cllrs Devlin and Willmott

47. MINUTES OF THE PARISH COUNCIL MEETING HELD ON 5th JULY 2010 which had been circulated previously were signed as a correct and accurate record.

48. MATTERS ARISING FROM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 5th JULY 2010

a) Minute 32(i) Traffic measures in Bell Lane – A letter had been sent to all Bell Lane

residents outlining the parish Council’s thinking. A number of replies have been received. This matter to be discussed at the next Trac meeting

b) Minute 41 – Tree in St Mary’s Close – This tree has now been attended to. The Parish  Council needs to keep the area tidy and all leaves beneath it and along the path from St Mary’s Close to Church Road need to be cleared up.

c) Minute 42 – Refurbishment of Cullum Road Recreation Area – Cllr Fife would contact  a Roger Davies re fencing and look into cat deterrents

49. THE MINUTES of the meetings of the Planning Committee held on the following dates

were received:

a) Wednesday 14th July, circulated previously

b) Wednesday 11th August, circulated with this Agenda

50. THE MINUTES of the meeting of the F&GP Committee meeting held on Monday 19th July 2010, previously circulated, were received.

a) Minute 35(iv) + (v)  – Cullum Road recreation ground (See above, Minute 48c)

b) Minute 37 – Traffic on Ladder Hill – a letter had been sent to Thames Valley Police. It

was agreed that the Council look to see if TVP runs a scheme whereby residents can

be trained to use ‘speed guns’

c) Minute 39 – Provision of a replacement Youth Shelter in Church Road recreation Area

The Chairman and Clerk had met with Jayne Bolton Grants Officer SODC to talk through the Community Investment Fund Grant Aid. The application form would now be filled in. Cllrs Fyffe and Stacey would look at the form.

51. TO APPROVE AN AMENDMENT TO THE ANNUAL STATEMENT OF ACCOUNTS  2009-2010

The Clerk explained that the fixed assets of the Council had been under-recorded in Box 9 of the Annual return. This had been picked up by the external auditor and the Annual return had been returned for alteration.  Therefore Box 9 (year ending 31 March 2010) needed to be increased by £28,392 to £217,656. The alteration to be initialled by the clerk and the amendment approved by the Council. Cllr Dalton proposed and Cllr Bell seconded that the alteration of Box 9 to read £217,656 be approved by the Council. This was AGREED unanimously.

52. TO CONSIDER THE TRANSFER OF LAND (FORMERLEY TOILET BLOCK LAND)  FROM SODC TO THE PARISH COUNCIL – PURCHASE PRICE £1.

Having now received the Land Transfer Agreement from SODC Council it was proposed by Cllr Reilly and seconded by Cllr Carr that the Parish Council proceeds with the purchase of the land for the sum of £1. This was Agreed unanimously

53. TO APPROVE THE REVIEW OF THE VILLAGE PLAN

A report from the Sub-group of Councillors had been circulated before the meeting and a slightly amended one had been tabled. There had been a number of meetings of the working/subgroups, including one attended by Jim Watson of the Wheatley Society. The draft report had been provided to the Wheatley Society.

Cllr Bell had also tabled a list of points.

After a full discussion the following resolutions were put to the meeting:

  • Adopt the summary of progress at Part A. Proposed by Cllr Birks and seconded by Cllr Carr – Agreed by 12 votes in favour, with none against and one abstention
  • Adopt Part B as the forward proposal of the Parish Plan. Proposed by Cllr Fyffe and seconded by Cllr Carr – Agreed by 12 votes in favour with one against, no abstentions.
  • To review the forward plan annually against priorities, resources and achievements. Proposed by Cllr Carr and seconded by Cllr Dalton – Agreed nem con.
  • The review would be publicised in the newsletter and on the Parish Council’s website.

8.43 The Chairman declared the Council out of session and asked the County and District

Councillors to make their reports and for members of the public to speak.

County Councillor Anne Purse – There had been changes to the strategic planning process in the country which might mean anomalies arising between the Districts and the County Council.

Speed Cameras – these had been switched off as part of the County Council’s expenditure cuts.

The new A40 road surface on the west bound carriageway does seem a lot quieter.

She was meeting County officers to see whether the solar panel by the Church Road bus shelter could be made less obtrusive, this following a complaint from a Church Road resident.

District Councillor Janet Carr – work on the stream east of Crown Square to try and prevent flooding had now been completed. Recycling figures had increased from 64.44% to 71.52%. Work on the refurbishment of the gym and reception area of the Park Sports Centre was about to begin.

8.59 The Chairman declared the Council back in session.

54. The Chairman proposed a vote of thanks to Cllrs Birks, Fyffe, Coleridge and Carr for their work on the review of the village plan. This was Agreed.

9.00pm Cllr Fyffe left the meeting

55. TO CONSIDER THE CONSULTATION DOCUMENT ‘PROVISION FOR REFERENDUMS TO VETO EXCESSIVE COUNCIL TAX INCREASES – consultation ends 10th September 2010. Responses to the Consultation Document were Agreed.

56. REPORTS FROM OUTSIDE BODIES

a) Neighbourhood Action Group – Cllr Reilly said he would raise the issue of the

training of residents to use ‘speed guns’ and the issue of the spate of graffiti that had

appeared around the village

b) The Howe Trust – Steps from Howe Close on to the Howe were about to be installed

and the 400 free saplings had been ordered from the Woodland Trust to be planted

during 2011.

c) Merry Bells Management Committee – Cllr Carr reported that the groundworks

outside the Merry Bells were now complete. Two new trees, with a life expectancy of

25 years would be installed in October/November and two new benches had been ordered. The steps and alleyway between the Merry Bells and Barclays Bank, the Coffee Room and the corridor would be the next projects undertaken.

The Chairman proposed that a letter be sent to the Merry Bells Committee saying how much the parish Council likes the new forecourt especially as it relates to the Parish Council office. This was Agreed nem con.

9.30pm Cllr Stacey left the meeting

57. TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD  MANAGEMENT COMMITTEE

Cllr bell reported that no response had been received from the SODC Planning Department concerning the proposed new pavilion.

58. TO CONSIDER REQUESTS FOR GRANT AID FROM:

a) Wheatley Park School – prizes for awards evening – Agreed £180

b) Wheatley Village produce Association – Agreed £100 contribution to printing

costs of photographic booklet of the Associations activities

59. CORRESPONDENCE – noted

i) OCC Local Transport Plan 3 – Newsletter – Issue 4 – July 2010*

ii) CPRE – ‘Countryside Voice’ – Summer 2010*

iii) ORCC – Invitation to 90th birthday AGM – 333 Banbury Road – Friday 8th October 2010 – 11.30am to 3.30pm

iv) Oxfordshire Playing Fields Association – Newsletter – Summer 2010

v) OCC – Revised 280 bus service – every 20 minutes from Sept 12th*

vi) ORCC – Celebrating 90 Years of Community Life in Rural Oxfordshire*

vii) Thames Valley Local Resilience Forum – “Preparing for Emergencies”*

viii) NHS Oxfordshire – Health news July 2010*

ix) SODC – Minutes of Standards Committee meeting – 15th July 2010*

x) OCC – E-mail from Malcolm Bowler re Church Road traffic order. This Order is unlikely to be implemented due to County Council Expenditure cuts – Agreed Cllr Birks to draft a reply

xi) OCC – ‘Big Debate’ public meetings – 7th September 7.30pm County Hall

xii) Clerks and Council’s Direct September 2010*

* on display in Parish Council

60. CALENDAR OF MEETINGS – Noted

a)    Planning Committee – Wednesday 15th September 2010 – 7.30pm

b)    F&GP Committee – Monday 27th September 2010 – 7.30pm

c)    Planning Committee  – Wednesday 13th October 2010 – 7.30pm

d)    F&GP Committee – Monday 18th October 2010 – 7.30pm

e)    Parish Council – Monday 1st November 2010 – 7.30pm

The meeting closed at 9.45pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 13th OCTOBER

PRESENT: Cllrs C Dalton (Chairman), C Sprent, A Knapp, J Coveley, J Reilly & P Willmott

Officer: the Clerk – G Morris

Also present: 4 members of the public

MEMBERS HAD BEEN ADVISED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

THERE WERE NO SUCH DECLARATIONS

43. APOLOGIES FOR ABSENCE had been received from Cllrs Carr and Messenger

44. MINUTES OF THE PREVIOUS MEETING HELD ON 15th September 2010 which had been circulated previously were signed as a correct and accurate record

45. MATTERS ARISING FROM MEETING HELD ON 15th September 2010

(i)  Minute 37(i) Land behind Wheatley Windmill – nothing more had been heard   from  SODC since the last meeting

46. AMENDMENTS TO PREVIOUS APPLICATIONS

i.)        P10/W1311 (Other) 30 Hillary Way Amendment : No. 1 Proposed side and rear 01.10.10 extensions, raised roof and alterations to form improved accommodation. (As 14.10.10 amended by Drawing Nos. 179010 1A, 2A, 5A and 6A accompanying letter from Agent dated 28 September 2010)

The committee welcomed the provision of privacy screening..

No Strong Views

ii.)        P10/W1212(Other) 16 Littleworth. Demolition of existing single storey extension and erection of single storey extension and small 1½ storey attached link with pitched roof – Recommend Refusal – Amendment (as amended by drawing numbers 1a, 2a & 3a received 24th September 2010). Mr Shrimpton, an objector to the original plans was allowed to address the meeting. He said he felt that the amendments had gone a long way to meeting his original objections.

The committee still felt, however, that the scale and bulk of the development would still lead to a loss of light and therefore agreed again to Recommend Refusal.

47. NEW PLANNING APPLICATIONS

i)        P10/W1419 (Other) 82 Church Road Raise roof of existing dwelling to provide three bedrooms and a bathroom. Demolish existing rear porch and provide a single storey extension. 2 letters of objection from neighbours on High Street were read out. That afternoon the architect had delivered amendments to the office which were considered by the committee. The applicant, who was present was given permission to address the meeting. The committee felt that the amendments met the complaints of the neighbours and therefore agreed No Strong Views. The committee hoped that the conservation officer would be closely involved in the choice of finish for the timber cladding on the exterior walls.

ii)        P10/W1485 (Other) 85 Old Road. Proposed alterations and extension including raising of roof to provide additional first floor accommodation – Recommend Approval

48. PLANNING DECISIONS AND NOTIFICATIONS – Noted

i)        P10/1068 (Minor)+Amendment No 1 – 1 & 3 Farm Close Lane Demolition of existing 2 dwellings (one with annexe) and build 2 new 4 bedroom houses and one two bedroom house. Form new access. (As amended by drawing numbers 782-035F & 033E accompanying letter from Agent dated 19 August 2010) – Recommend Refusal – REFUSED 22.09.10

ii)        P10/W0631 (Minor) 112 London Road. Proposed conversion and minor extension of existing dwelling house to allow the business of childminding for up to nine children. Construction of new vehicular access from the London Road – Recommend Refusal – Amendment – revised plan and as clarified by applicant’s e-mail dated 16 July 2010) – Recommend Refusal – GRANTED 22.09.10

iii) P10/W0977/LD (Lawful Development) 70 Farm Close Road Use of building as 08.07.10 single dwelling house. See Comments sheet – lawful Development – GRANTED 29.09.10

49.  CORRESPONDENCE

i) Copy of letter from resident to SODC re new build on Westfield Road was read out – noted

50.  DATE OF NEXT MEETING –– 10th November 2010 – noted

The meeting closed at 8. 20pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 15 SEPTEMBER  2010

PRESENT: Cllrs C Dalton (Chairman), C Sprent, N Messenger, A Knapp, J Coveley & J Carr (from 8.02)

Officer: the Clerk – G Morris

Also Present: three members of the public

MEMBERS HAD BEEN ADVISED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

Cllr Sprent declared a personal interest Agenda item 4(i) (Minute 39) and took no part in the discussion or decision making

Before the meeting started the Chairman, Cllr Dalton, apologised to the Committee for her absence at the previous meeting and thanked Cllr Coveley for Chairing the meeting

35.  APOLOGIES FOR ABSENCE had been received from Cllr Reilly

36.  MINUTES OF THE PREVIOUS MEETING HELD ON 11th August 2010,

which had been circulated with the Agenda, were signed as a correct and accurate record

37. MATTERS ARISING FROM MEETING HELD ON 11h August 2010

i) Minute 29(i) Land by Wheatley Windmill – District Cllr carr reported that this land is very high on agreed priority list with Planning Enforcement and the legal officer concerned aims to have these three enforcement notices finalised and issued by the end of October at the latest.

ii) Minute 30(i) 112 London Road – this application will be going to SODC

Planning Committee on 22nd September with a recommendation that the

application is granted. Unfortunately no-on from the parish Planning

Committee is able to attend. Councillor carr will ask District Councillor Hodgson to remind the Committee of our views

38. AMENDMENTS TO PREVIOUS APPLICATIONS

i) P10/1068 (Minor) Amendment No 1 – 1 & 3 Farm Close Lane Demolition of existing 2 dwellings (one with annexe) and build 2 new 4 bedroom houses and one two bedroom house. Form new access. (As amended by drawing numbers 782-035F & 033E accompanying letter from Agent dated 19 August 2010)

Three letters of objection and one of support were read out. Mr Tims was allowed to address the meeting and said that whilst the alterations were welcomed they did not address concerns over the bulk and dominating effect the development would have on the nearby conservation area.

Agreed to recommend Refusal. While the council welcomes the vehicular access from Farm Close Lane, we are concerned that there is insufficient space for large vehicles to park without protruding into the lane.  This point could be addressed by moving the footprint of the proposed two bedroomed house one metre further south.

The 4 bedroom house south of the two bedroomed one would still be too dominating in relation to the neighbouring conservation area. The problem of overshadowing could be lessened if the footprint of this property were shifted slightly closer to the eastern boundary.’

The Planning Committee also understand that the walls to the rear of the development are in the conservation area.

8.03 Cllr Carr joined the meeting

39.  NEW PLANNING APPLICATIONS

i) P10/W1159 (Major) Chilworth House School Thame Road. Erection of replacement  buildings as additional school accommodation in connection with special day  school.

This application could not be considered because the wrong plans had been attached.

ii)        P10/W1212(Other) 16 Littleworth. Demolition of existing single storey extension and erection of single storey extension and small 1½ storey attached link with pitched roof.

A letter of objection had been received from a neighbour, Mr Shrimpton, who was allowed to address the meeting. Agreed to Recommend Refusal on the grounds that it was overdevelopment of the site and unneighbourly because it would lead to the loss of light to No 14 Littleworth.

iii)        P10/W1253/LB (Listed Building Consent)(Other) 23 Crown Road

Amendment to listed approval P08/W1262/LB to include two additional

conservation rooflight to east elevation of 1987 extension. Retain existing high level windows to west elevation in lieu of enlarged windows. Agreed to recommend Approval.

iv)          P10/W1298 (Minor) 1B Windmill Lane Proposed new dwelling and garage to rear garden of existing dwelling including vehicular access onto Ladder Hill. The applicant, Mr Hogan, was allowed to address the meeting.

Agreed to Recommend Approval. The committee are pleased that the attractive stone boundary wall along Ladder Hill will be retained.  Also please say ‘ The council recommends that vehicular access should be long enough for a driver to park off the road, while opening or shutting the gate

v)        P10/W1311(Other) 30 Hillary Way Proposed side and rear extensions, raised roof and alterations to form improved accommodation. Agreed No Strong Views

vi)        P10/W1338/LD (Lawful Development) 10 Jackies Lane Erection of residential outbuilding. The Committee was unhappy because it felt that this was a step towards the development of a further dwelling on this site.

40. PLANNING DECISIONS AND NOTIFICATIONS – Noted

i) P10/W0696 (Minor) CO-OP Station Rd Variation of Condition 4 (Opening hours) of 22.05.10 planning permission P04/W1203 to allow extended hours of trading to the public from 7 am  to 10 pm – Recommend Refusal – GRANTED 28.07.10

ii)        P10/W0794/LD 10 Jackies Lane Erection of outbuilding – No Representations See Comments Sheet – WITHDRAWN 16.08.10

iii)        P10/W0923 (Minor) 3 Littleworth Rd proposed new dwelling – Formerly land attached to 4 High St. ref P07/W0999 – approval won on appeal on 08.05.08. No Strong Views – WITHDRAWN 17.08.10

iv) P10/W1008 19 Templars Close Single storey extension. No Strong Views

GRANTED 18.08.10

v) P10/W0938/LB (Listed Building consent) (Other) College farm 117 High Street Erection of studio room to rear of house. (Re-submission of P08/W0937/LB to include substitution of approved tiled roof with a glass roof) – Recommend Approval – GRANTED 19.08.10

vi) P10/W0878/RET (Retrospective) (Minor) Sun Inn Church Road Change of use of land from commercial garden (formerly part of the pub garden at the Sun Inn) to domestic garden – Recommend Approval – GRANTED 12.08.10

vii) P10/W0908 Millwinds Windmill Lane (Other) Extension to dwelling to form new first floor bedroom and en-suite, increase size of existing dormer. New garden room and study to ground floor. Demolish garage and re-build as games room/store. Replace existing swimming pool and provide new garage. Recommend Approval GRANTED 26.08.10

viii) P10/W1039 (Other) 25 London Road Conversion of attic space to form additional 21.07.10 bedroom. Addition of window to existing ground floor bathroom – No Strong Views – GRANTED 07.09.10

41.  CORRESPONDENCE – None

42.  DATE OF NEXT MEETING –– 13th October   2010 – noted

The meeting closed at 8.40pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 19th JULY 2010 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors:  G Birks (Chairman), R Bell, J Carr (from 8.20pm), S Coleridge, P Devlin, R Old,

J Reilly & M Fyffe (from 8.00pm).

OFFICER THE CLERK: Gareth Morris

ALSO PRESENT: 1 member of the public

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE. There were no such declarations

The Chairman welcomed Cllr Old to her first Finance and General Purposes Committee meeting

30. APOLOGIES FOR ABSENCE had been received from Cllr Stacey. Cllrs Carr and Fyffe would be late.

31. MINUTES OF THE PREVIOUS MEETING – 21st June 2010, which had been circulated previously, were signed as a correct and accurate record.

32. MATTERS ARISING FROM THE MINUTES  21st June 2010

i)          Minute 19(i) – Ex toilet block land – Nothing heard from SODC – (subsequently District Cllr  Carr has reported that the matter is still with the legal department at SODC)

ii) Minute 19(ii) – Kelly’s Road Allotments – Vacancy announced in August Newsletter – Noted

iii)          Minute 20 – Final Accounts 2009-2010 and Auditor’s report

a.    Rate of return – the Clerk reported that Barclays could not, at the moment, offer a better rate of return than the Council was obtaining. A bond giving 1.25% was likely to be issued soon. However this would be for a fixed term of 3, 6 or 9 months.

b.    Bank reconciliation – the clerk would produce a bank reconciliation report from the sage system to be compared against current account bank statement of the same date.

c.    A letter had been received from Mr Brian Rollerson saying that he would no longer undertake the role of the Council’s Internal Auditor in the coming years. He did give the name and address of a person who might be engaged by the Parish Council in that role. It was Agreed that a letter of thanks be sent to Mr Rollerson and that investigations begun to seek a new internal auditor.

iv) Minute 23 – The cliff in Church Road Recreation Ground – The Oxfordshire Geology Trust had completed their clearance work on the cliff face in Church Road Recreation Ground.

33. TO CONSIDER MATTERS RELATING TO TREES WITHIN THE VILLAGE

Horse Chestnut in St Mary’s Close. It had been agreed at the Full Council meeting that maintenance be carried out in line with permission granted by SODC and advice from our tree professional. Two estimates had been obtained and it was Agreed to award the contract to Mr Kavan Ring. Work was to begin as soon as possible and residents to be informed of the date.

It was noted that the limes on the southern boundary of Church Road Recreation Ground were in need of maintenance

34. TO CONSIDER THE PROVISION OF PARISH COUNCIL NOTICEBOARDS WITHIN THE VILLAGE – Agreed no action at the moment. The Clerk reported that he had placed a warning in the August issue of the newsletter that those people/organisations who/which put up signs at junctions ran the risk of them being removed either by the Parish Council or the County Council.

8.00pm Cllr Fyffe joined the meeting

35. TO REPORT PROGRESS RE REFURBISHMENT OF CULLUM ROAD RECREATION GROUND

i)        the plants then the Parish Council would purchase a suitable hosepipe. The Clerk to check with Berinsfield Community Business to see if they would undertake the maintenance of the beds etc.

ii)         Report of meeting with residents. Cllr Birks circulated her report of the meeting with the residents. With Request from resident to buy land in one of the blocked off alleyways plus other points plus other complaints. Agreed, as previously, that the Parish Council did not wish to sell of any of its land. That particular entrance was the widest of the four and would be needed should heavy machinery be used in the recreation ground. In relation to the other complaints (that the gate was too high etc) the design and materials used had been at the recommendation of Thames Valley Police’s crime prevention professionals.

iii)         Maintenance of flower beds and grass edges – at the moment Active Installations were attending to look after the plants/shrubs etc. If a resident was willing to undertake the watering of minor amendments the committee was happy that this note be sent to the residents attending the meeting.

8.20pm Cllr Carr joined the meeting

iv)        To consider the erection of fencing in front of the garden fence of 6 Cullum Road. It was Agreed to purchase and erect quiet, robust, unobtrusive wire fencing, minimum of 4 feet high and a minimum of 25metres long, parallel to the houses on Cullum Road.

v)        Sandpit – it was reported that a quantity of cat faeces had been seen in the sand pit. Considerable concern was expressed. Children needed to be protected and, if it should become necessary the sandpit removed. Cllr Carr proposed and Cllr Devlin seconded that a number of measures be taken; anti-cat plants be used eg curry plants; ‘Silent Roar’ lion dung pellets; citrus sticks, oil fruit peelings.  This was Agreed.

36. TO CONSIDER A REQUEST FROM FUSION TO USE CULLUM RECREATION AREA FOR A MINI FUNDAY ON SATURDAY 9TH OCTOBER 2010 – AGREED

37. TO CONSIDER TRAFFIC ISSUES ON LADDER HILL

Following incidents of vehicles not recognising the ‘Give Way’ signs at the build outs on Ladder Hill and nearly causing accidents it was Agreed to write to the police and request that the speed limit and the traffic – signs be enforced.

Agreed that the ‘Speed Watch’ signs in the possession of  the Parish Council be deployed on Ladder Hill.

38. TO RECEIVE A DRAFT OF THE NEW EDITION OF THE WHEATLEY INFORMATION BOOKLET

A copy of the draft Wheatley Information Booklet had been circulated with the Agenda. Overall the committee was impressed with the work that had been done in compiling the information. It was Agreed that councillors should look at for any corrections/amendments and send them to the clerk. The booklet to be reviewed  at the September meeting with a view to giving the go-ahead for printing.

Decision remains to be taken on what exceptions, if any, are made for commercial organisations eg health care and child care provision.

39. CLERK UPDATE

i)        Hatching on the Littleworth Apron – the clerk had now been advised to contact WS Atkins.

ii)        Dog mess in Farm Close Road Recreation Ground and on Farm Close Road verges. As a result of a complaint from a resident it was Agreed that the clerk write to all households backing on to Farm Close Road Recreation requesting them to stop exercising their dogs in Farm Close Road Recreation Ground.

It was Agreed that the proposed Church Road Recreation Ground Youth Shelter be put on the next F&GP Agenda

40. GRANTS, LICENCES AND SUBSCRIPTIONS

i)   Wheatley Boys Football Club – to set up an under 13s team Cllr Bell proposed and Cllr Carr seconded the £140 be granted (under Section 137 Local Government Act 1972) to fund a training course for one of the managers – Agreed nem con

ii)   International Tree Foundation 2010-2011 subscription £25 – Agreed

9.30 pm Cllr Birks proposed and Cllr Reilly seconded that Standing Orders be suspended for 15 minutes to allow the Agenda to be completed. Agreed

41. FINANCIAL MANAGEMENT

i)   The Chairman & RFO signed a completed copy of reconciled bank statement  to 9th July 2010.

ii)    Expenditure made by the Parish Council to the end of June (25% of the financial year)  was produced by the clerk who explained the variances against the 2010-2011 budget.

iii)   Balances

After the cheques below have been paid the balances on the council’s accounts as at

19th July 2010 will be as follows:   Community       £9,274.24

Tracker               £30,780.12

Treasury             £59,955.37

SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105140 – 45 GM/SW/JF/OCC/HMR&C June sal/wages/pen/PAYE/NICs 3,439.90
105146 Thame CAB Grant Aid 2009-2010 1,000.00
105147 Southern Electric Electricity 01.04 – 06.07 98.64
105152 WPSFMC Additional payment 2009-2010 1,523.02
d/d Siemans Financial Services Photocopier lease 328.07
Total £6,389.63
Cheques to Pay
105148 Lyreco Misc Stationary 40.35
105149 Berinsfield Business Community Recs and verges June 2010 804.87
105150 Kavan Ring Work on Path to Farm Close Rec 175.00
105151 Oxford Laptop Support Installation of new computer 280.00
105152 Merry Bells Management Cttee Office lease 949.69
105155 Caroline Dalton Trowels/forks for Pr Ssc planting 13.88
GM/SW/JF/OCC/HMR&C April sal/wages/pen/PAYE/NICs 3,400.00
Total £5663.79

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 2,392.00
Photocopying 1.40
VAT Refund 12,725.61
Total £14,871.01

42. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED

i)        The Haseleys – Newsletter July 2010*

ii)        Wheatley URC Newsletter July 2010*

iii)        Little Milton Newsletter July 2010*

iv)        Great Milton Bulletin July 2010*

v)        Holton, Waterstock and Waterperry News July 2010*

* On display in Parish Office

43. DATE OF NEXT MEETING – 20th September 2010 – NOTED

The Meeting closed at 9.40 pm

??

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 11th AUGUST 2010

PRESENT: Cllrs J Coveley (Chairman), C Sprent, J Reilly, N Messenger, J Carr,

J Reilly, P Willmott & A Knapp

Officer: the Clerk – G Morris

Also Present: three members of the public

MEMBERS HAD BEEN ADVISED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

Cllr Sprent declared a personal interest Agenda item 5(ii) (Minute 31(ii)) and took no part in the discussion or decision making

In the absence of the Chairman of the Committee, Cllr C Dalton, Cllr Coveley was elected Chairman for the meeting

26. APOLOGIES FOR ABSENCE – none

27. MINUTES OF THE PREVIOUS MEETING HELD ON 14th July 2010

circulated with the Agenda were signed as a correct and accurate record

29. MATTERS ARISING FROM MEETING HELD ON 14th July 2010

i)        Minute 20(i) Land by Wheatley Windmill – Three enforcement notices are still waiting to be signed by the Legal Dept at SODC.

  • remove the temporary structure
  • remove the container
  • general clear up of the land

30. AMENDMENTS TO PREVIOUS APPLICATIONS

i)        P10/W0631 (Minor) 112 London Road. Proposed conversion and minor extension of existing dwelling house to allow the business of childminding for up to nine children. Construction of new vehicular access from the London Road – Recommend Refusal – Amendment – revised plan and as clarified by applicant’s e-mail dated 16 July 2010)

2 letters of objection were read and one of them, Mr J Fox as given permission to address the meeting.

The meeting Agreed to Recommend Refusal. The amendment did nothing to change the Council’s opinion that the application as a whole should be refused. Furthermore the amendment, placing a children’s play area being put next to a car parking area and an extremely busy main road was not in the health and safety interests of the young children involved.

The Committee was also concerned that the Environmental Officer (Simon Hill) having said in his response of 18th June, “I need a noise impact report….” and “Until this information is received, I have no option but to recommend refusal….” the report is seemingly no longer required, the applicant having refused to undertake one.

The Committee was also concerned that an elderly neighbour had requested that officers from the District Council visit his property and see for themselves the impact of this development but so far only a buildings officer had attended. It was Agreed to write to the District and ask that a Planning Officer and an officer from the Health and Housing team do contact this gentleman.

31. NEW PLANNING APPLICATIONS

i)        P10/W1039 (Other) 25 London Road Conversion of attic space to form additional bedroom. Addition of window to existing ground floor bathroom

NO STRONG VIEWS

ii)        P10/1068 (Minor) 1 & 3 Farm Close Lane Demolition of existing 2 dwellings (one with annexe) and build 2 new 4 bedroom houses and one two bedroom house. Form new access

[Cllr Sprent had declared a personal interest in this item and took no part in the discussion or decision making]

A letter of objection had been submitted by a neighbour, Mr M Tims, who was present and was allowed to address the meeting.

It was Agreed to Recommend Refusal on the following grounds:

  • Out of character with the surrounding houses
  • Over development of the site
  • Overlooking of the houses on Farm Close Lane
  • Dangerous access on to Mulberry Drive
  • Because of the developments proximity to the Conservation and the slope of Mulberry Drive the development will be dominant and over bearing in relation to the Conservation area.

32. PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i)        P10/W0644(Other) 6a Old London Rd Two storey extension to west gable of dwelling 20.05.10 No Strong Views – GRANTED 12.07.10

ii)        P10/W0724/LB Jessamine Cottage, 1 Church Road Replacement of 3 front windows. Recommend Approval – GRANTED12.07.10

iii)        R3.0026/10 John Watson School Littleworth Road – Wheatley Park Campus relocation of an existing modular classroom for a temporary period of 3 years Recommend Approval  – GRANTED 16.07.10

iv)        P10/W0746 (Other) 41 Beech Road. First floor extension to form new bedroom with en-suite. Relocation of existing bathroom. – Recommend Approval – GRANTED 15.07.10

v)        P10/W760 (Minor) 132 Church Rd Erection of new dwelling adjacent to existing

Recommend Refusal – WITHDRAWN 22.07.10

vi) P10/W0803 (Other) 44 Ladder Hill Single storey rear extension Recommend

Approval – GRANTED 27.07.10

vii) P10/W0696 (Minor) CO-OP Station Rd Variation of Condition 4 (Opening hours) of planning permission P04/W1203 to allow extended hours of trading to the public from 7 am  to 10 pm – Recommend Refusal – GRANTED 28.07.10

viii) P10/W0917 (Minor) Land adjacent to 51 London Rd. Change of use from sui generis (car sales) to previous approved use (MOT test station and workshop space). Removal of existing glazed panels and replacement with roller shutter type doors. Recommend Approval – GRANTED 02.08.10

ix) P07/W0805 (Minor) 75 Old Road Erection of two detached bungalows Recommend Refusal REFUSED 14.09.07 – GOING TO APPEAL 11.06.08 Appeal Refused 28.10.08 – GOING TO JUDICIAL REVIEW 16.03.10 APPEAL REFUSED – 02.08.10

x)        P09/W1090 (Minor) 75 Old Road Erection of one detached three bedroom bungalow and one pair of two bedroom bungalows, access and landscaping.

Recommend Refusal – Going to Appeal – APPEAL ALLOWED – 02.08.10

33.  CORRESPONDENCE – none

34.  DATE OF NEXT MEETING –– 15th September   2010 – NOTED

The meeting closed at 8.30pm

WHEATLEY PARISH COUNCIL

MINUTES OF THE ORDINARY MEETING OF THE PARISH COUNCIL

HELD ON MONDAY 5th JULY 2010 IN THE MERRY BELLS AT 7.30 pm

PRESENT: Councillors: R J Reilly (Chairman), J. M. Carr G. Birks, R. T .Bell,

C Sprent (until 9.53pm), N Messenger, S Coleridge, A Knapp, C Dalton, M Fyffe (from 8.53 pm), J Coveley (until 9.53 pm) & R Old (from 7.55

pm)

OFFICER: Gareth Morris, Clerk to the Parish Council

ALSO PRESENT: County Councillor Anne Purse and 9 members of the public

The Chairman welcomed those present to the meeting and gave the housekeeping notices. He also stated his intention to take item 4(a)(ii) – Cullum Recreation Ground, Item 10 – Planning Application at 112 London Road and item 12 – Tree at St Mary’s Close – after Open Forum to allow any members of the public present to speak to those items before the Parish Council took any decision.

26 APOLOGIES FOR ABSENCE had been received from Cllrs Devlin, Stacey and Willmott

27 THE MINUTES OF THE PARISH COUNCIL AGM AND ORDINARY MEETING HELD ON 11TH MAY 2010 which had been circulated previously were signed as a correct and accurate record after the following amendments had been made:

  • In the heading, change “11th May” to “10th May”
  • Minute 1, third line – change “car” to “Carr”
  • Minute 6(iii), third line – add “membership would continue for a further 12 months”
  • Minute 10(i) – delete “on Church
  • Minute 10(ii), second line – delete all after “Group” up to before “on” and replace with” including Jim Watson”.
  • Minute 18(v) – replace “7th” with “5th”

28 The MINUTES of THE Extra Ordinary Meeting of the Parish Council of Monday 21st June 2010 (circulated with the Agenda) were signed as a correct and accurate record

29 MATTERS ARISING

a) 11th May 2010

i) Minute 10(ii) Cullum Rd Recreation Ground – deferred until after Open Forum – See minute 42

ii) Minute 13 – Land adjoining Littleworth Park – Cllr Bell, who spoke at the SODC Planning Committee objecting to the application on behalf of the Parish Council, reported that the application for development had been granted. Parish Councillors felt that when detailed planning permission was sought there would still be the opportunity to retain the current route of the footpath behind Barlows Close. Cllr Bell also reported that it seemed that Coopers Close had not been adopted by the County Council and this might have a bearing on development.

iii) Open Forum – page three. Cllr Carr agreed to follow up her request to SODC to clear the High Street and surrounding roads of the grit that had been out down in the winter.

iv) Minute 5(vii) – The Clerk admitted that he had yet to write a letter of thanks to Mr James Dalton thanking him for his role as Public Transport representative.

b) 21st June 2010 – None

30 THE MINUTES of the meetings of the Planning Committees held on Wednesday 12th May (circulated previously) and Wednesday 9th June (tabled) were received.

31 THE MINUTES of the meetings of the F&GP Committee meetings held on:

Monday 17th May 2010 (previously circulated) and Monday 21st June 2010, (circulated with the Agenda) were received.

32 THE MINUTES of the Traffic and Roads Advisory Committee meeting of 14th June 2010, which had been circulated with the Agenda were received and adopted. It was noted that, in the absence of the Clerk, Cllr Birks had taken the minutes

i) Minute 7 – Request to County Council and consultation with residents of Bell Lane on the closure of the High Street end of Bell Lane following the pedestrian/car accident.

Cllr Birks proposed and Cllr Dalton seconded that a consultation letter based on the Cllr Dalton’s draft as appeared in the minutes, be sent to all the households in Bell Lane, before contacting the County Council. This was Agreed with 10 in favour and one abstention. A piece would be put in the next issue of the newsletter.

33 CO-OPTION OF NEW PARISH COUNCILLOR

Mrs Ruth Old was present at the meeting and expressed a wish to be co-opted on to the Parish Council. The Chairman invited Mrs Old to say a little bit about herself after which Cllr Bell proposed and Cllr Coleridge seconded that Mrs Old be co-opted on to the Parish Council. This was Agreed unanimously. Mrs Old signed the Declaration of Acceptance and took her place with the Parish Council.

Cllr Old would serve on the Finance and General Purposes Committee

34 TO RECEIVE THE REPORT OF THE INTERNAL AUDITOR (Mr B Rollerson) FOR THE YEAR 2009-2010 (Report circulated with the Agenda)

The Clerk highlighted two issues from Paragraphs I and J of the Report.

The Auditor had called the return on the money on deposit in the Treasury Bill account as ‘abysmal’ and a better rate should be investigated. It was Agreed that the matter be taken up by the Finance and General Purposes Committee.

Secondly the £57.86 difference in the bank reconciliation would need to be found.

It was Agreed that checking the bank reconciliation at the Finance and General Purposes Committee should be discussed at that committee.

35 TO CONSIDER PLANNING APPLICATION P10/W0631, 122 LONDON ROAD – PROPOSED CONVERSION AND MINOR EXTENSION OF EXISTING DWELLING HOUSE – Deferred until after Open Forum – see minute 39

36 TO CONSIDER THE REPORT AND ESTIMATES FROM TREE CARE ASSOCIATES RE HORSE CHESTNUT TREE IN ST MARY’S CLOSE. (See minute 99, Parish Council meeting, March 2010) – deferred until after Open forum – see minute 40

37 TO CONSIDER A REQUEST FROM WHEATLEY SCOUT TO USE CHURCH ROAD RECREATION AREA FOR THEIR ANNUAL FETE ON FIRST BANK HOLIDAY IN MAY – Cllr Birks proposed and Cllr Carr seconded that this request be granted. This was Agreed. The Clerk would write pointing out the lack of power and toilet facilities.

38 REPORTS FROM OUTSIDE BODIES

a) Neighbourhood Action Group – there was to be major road works at the A40/A418 junction which would necessitate its overnight closure 3rd/4th September and a diversion using London Road, Wheatley

It was Agreed that the issue of speeding/dangerous driving on Ladder Hill be on the next F&GP Agenda

b) The Howe Trust – prioritisation of work for the next 6-9 months was about to be undertaken.

c) Merry Bells Management Committee – a copy of letter sent to the MBMC, from a resident expressing concern about the loss of the two lime trees when the forecourt of the Merry Bells is redeveloped, was read out. Cllr Carr, as Parish Council representative on the MBMC explained that permission had been sought and granted from SODC to remove the trees which would be replaced with flowering cherries. A reply to the resident had been sent explaining the situation.

Open Forum8.30 pm The Chairman declared the Council out of session and invited the County and District Councillors and members of the public to speak.

County Councillor Anne Purse – Local Transport Plan 3, Consultation 5 had now finished and it was now entering its last stage. There is a concern that the expansion of the Thornhill Park and Ride may fall victim to the cuts in public expenditure.

Signs indicating “Unsuitable for HGVs” would be installed on the roads leading into the village.

District Councillor Janet Carr – The responsibility for the Concessionary fares scheme was being transferred from the District Council to the County Council. The time the fares come into operation will move from 9.00am to 9.30pm

The Chairman asked for anyone wishing to speak on the Planning Application for 112 London Road. The applicant, Mr McCarthy, made a statement as did, Mr Fox, one of the objectors present.

The Chairman then read out the report received from Tree Care Associates on the horse chestnut tree in St Mary’s Close and asked if any resident would like to speak.

Mrs Simpson, 7 St Mary’s Close, made a statement requesting that the Parish Council once again becomes a ‘good neighbour’ and tends to this tree and cuts it back so it does not overhang her and others’ property and shed leaves and conkers on to cars and drives. Three other residents supported her statement

8.53 pm Cllr Fyffe joined the meeting

9.03 – The Chairman declared the Council back in session

39. TO CONSIDER PLANNING APPLICATION P10/W0631, 112 LONDON ROAD – PROPOSED CONVERSION AND MINOR EXTENSION OF EXISTING DWELLING HOUSE

The Clerk read out a number of letters of objection to, and in support of the application that appeared on the SODC website.

Cllr Carr proposed and Cllr Dalton seconded that the Parish Council recommends refusal of this application, on the grounds of; noise generation, generation of traffic across the footpath, overdevelopment of the antibioticspro.com site which is out of character with the area. This was Agreed unanimously.

41. TO CONSIDER THE REPORT AND ESTIMATES FROM TREE CARE ASSOCIATES RE HORSE CHESTNUT TREE IN ST MARY’S CLOSE.

It was Agreed to get quotes for attending to the tree in line with the advice from Tree Care Associates and the limitations placed on any action by SODC Tree Officers. The advice had been that work should be carried out in the summer and not, as the Parish Council had previously stated, in the autumn.

42. MATTERS ARISING FROM THE PARISH COUNCIL MEETING OF 11th may 2010

Minute 10(ii) Cullum Rd Recreation Ground

Cllr Birks gave a verbal report of a meeting held with two complainants, attended by herself, the Chairman of the Council, the Clerk, PCSO Cooney and PC Gregory. The residents were complaining, in particular, about footballs being kicked against their garden fence. Generally councillors felt that something should be done to alleviate this problem, short of removing the ‘target goal’ that had been installed. It was agreed that estimates for wire mesh fencing to be installed along the fence, about a metre away, be considered by the next F&FP committee.

Some councillors expressed concern about the problem of lack of watering of the plants and shrubs. Cllr Fyffe explained that the installers were to pay a number of visits to make sure that the shrubs etc survived.

9.53 pm Cllrs Sprent and Coveley left the meeting

43 TO CONSIDER MATTERS RELATING TO WHEATLEY PARK SPORTSFIELD MANAGEMENT COMMITTEE

a) The Annual Accounts for 2009-2010 were received. It was noted that Parish Council’s contribution to funding in 2009-2010 was £9,533.02. £8,000 is paid as four quarterly instalments, therefore a further £1,523.02 was due from the parish Council

b) Cllr Bell gave a verbal report of the 2010 AGM. He remained as Chairman of the Committee. The report of the SODC Planning Officer on the development of the new pavilion was still awaited.

44 CORRESPONDENCE – NOTED

a) Oxfordshire NHS – ‘come and talk health’ – getting involved in your phenterminehealth.com

local NHS*

b) Oxfordshire Countryside Access Guide* – electronic copy only

c) Oxford Brookes University – Minutes of Residents’ Associations meeting.*

d) Letter from resident concerning the removal of the tress outside the Merry Bells.

* on display in Parish Council

45. CALENDAR OF MEETINGS. – NOTED

a) Planning Committee – Wednesday 14th July – 7.30pm

b) F&GP Committee – Monday 19th July 2010 – 7.30pm

c) Planning Committee – Wednesday 11th August 2010 – 7.30pm

d) Parish Council – Monday 6th September 2010

The meeting closed at 10.00pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 14th JULY 2010

PRESENT: Cllrs C Dalton (Chairman), C Sprent, J Reilly & J Coveley (to 8.50 pm)

Officer: the Clerk – G Morris

Also Present: one member of the public

MEMBERS HAD BEEN ADVISED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

18. APOLOGIES FOR ABSENCE were received from Cllrs Carr and Messenger Knapp & Willmott.

19.  MINUTES OF THE PREVIOUS MEETING HELD ON  9th June 2010,

which had been circulated with the Agenda, were signed as a correct and accurate record.

20. MATTERS ARISING FROM MEETING HELD ON 9th June 2010

i)        Minute 3(i) Land by Wheatley Windmill – At the Parish Council meeting District Councillor Carr reported that the three enforcement notices are still waiting to  be signed by the Legal Dept at SODC.

  • remove the temporary structure
  • remove the container
  • general clear up of the land

ii)        Minute 4(i) Land adjacent to Coopers Close.- Despite our representations this outline planning permission for this development had been granted by SODC Planning Committee

21. AMENDMENTS TO PREVIOUS APPLICATIONS

i)        P10/0758 (Minor) B1 & 3 Farm Close Lane Demolition of existing 2 dwellings and erection of 2×4 bed dwellings, 1×3 bed dwelling. New vehicular access. (As amended by drawing number 782-035Revision C accompanying Agent’s letter dated 22 June 2010) – Withdrawn 02.07.10

ii) 14.06.10 P10/W0550/RM (Reserved Matters) (Minor) 13 Station Road Proposed landscaping – Recommend Approval – Amended landscaping plan. For information only. Noted

22. NEW PLANNING APPLICATIONS

i)        P10/W0631 (Minor) 112 London Road. Proposed conversion and minor extension of existing dwelling house – Dealt with at Parish Council 5th July

ii)        P10/W0794/LD 10 Jackies Lane Erection of outbuilding – Noted that this was permitted development. Agreed to comment that the site had been an overgrown garden for many years. Gave Cllrs Reilly and Sprent as persons who had knowledge of the site over the past years

iii)        P10/0758 (Minor) B1 & 3 Farm Close Lane Demolition of existing 2 dwellings and erection of 2×4 bed dwellings, 1×2 bed dwelling. New vehicular access. – Withdrawn 02.07.10

iv)        P10/W0803 (Other) 44 Ladder Hill Single storey rear extension –Recommend Approval

v)        P10/W760 (Minor) 132 Church Rd Erection of new dwelling adjacent to existing. The committee was not happy with the loss of mature trees on the first third of the site; the road frontage and south boundary of the house. Notwithstanding the comments of Oxfordshire Highways the committee feels that it is not safe to add an extra road access on to the narrowest part of Church Road at an extremely busy road junction. The zinc roof is out of character with the area as no other building has such a roof and is unacceptable opposite a listed building. Recommend Refusal

vi)        P10/W0923 (Minor) 3 Littleworth Rd proposed new dwelling – Formerly land attached to 4 High St. ref P07/W0999 – approval won on appeal on 08.05.08.

No Strong Views

vii)        P10/W0917 (Minor) Land adjacent to 51 London Rd. Change of use from sui generis (car sales) to previous approved use (MOT test station and workshop space). Removal of existing glazed panels and replacement with roller shutter type doors.- Recommend Approval

viii)        P10/W0938/LB (Listed Building consent) (Other) College farm 117 High Street. Erection of studio room to rear of house. (Re-submission of P08/W0937/LB to include substitution of approved tiled roof with a glass roof)

Recommend Approval

ix)        P10/W0878/RET (Retrospective) (Minor) Sun Inn Church Road Change of use of land from commercial garden (formerly part of the pub garden at the Sun Inn) to domestic garden – Recommend Approval

x)        P10/W0908 Millwinds Windmill Lane (Other) Extension to dwelling to form new first floor bedroom and en-suite, increase size of existing dormer. New garden room and study to ground floor. Demolish garage and re-build as games room/store. Replace existing swimming pool and provide new garage. – Recommend Approval

xi)        P10/W0977/LD (Lawful Development) 70 Farm Close Road Use of building as single dwelling house. There are congestion problems with the number of cars that park in this part of Farm Close Road and there are access problems for the rear entrances to houses on the High Street. Making the extension to no. 70 into a separate dwelling exacerbates this situation. It is a pity SODC did not take vigorous enforcement action when the application of 2004 was infringed.  Allowing the annexe to no 70 to become a separate dwelling has led to problems with access and car parking, and much ill feeling among other residents

8.50 pm Cllr Coveley left the meeting

xii)        P10/W1008 19 Templars Close Single storey extension – No Strong Views – The velux windows would be more in keeping on the rear roof not the front`

23. PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i)        10 P10/W0371 (Other) 92 High St. Removal of existing roof and replacement roof 27.04.10 structure to provide accommodation space. Recommend No Strong Views 17.05.10 GRANTED 04.06.10

ii)        P10/0429 (Other) 18A Old London Road. Single storey lean to extension and bay window extension, internal rearrangements – Recommend Approval – GRANTED 07.06.10

iii) P10/W0481(Other) 7 Simons Close Ground floor extension for disabled child Recommend Approval  – GRANTED 10.06.10

iv) P10/W0550/RM (Reserved Matters) (Minor) 13 Station Road Proposed landscaping – Recommend Approval – Amended landscaping plan. For  information only – GRANTED 24.06.10

v)        P10/W0461/O(Outline)(Minor) Land Adjoining Little Worth Park Coopers Close
Development of 2 x 2 bedroom houses, 4 x 3 bedroom houses and 1 x 3-4 bedroom house – Recommend Refusal – GRANTED 23.06.10

vi)        P10/W0287 17 Park Hill (Minor) Proposed new dwelling with vehicular access

No Strong Views – GRANTED 07.07.10

24. CORRESPONDENCE

i)          Letter from resident to SODC re illuminated sign at Wheatley Estates

SODC had written to Wheatley Estates and the business had agreed to comply with the conditions re the hours to sign could be illuminated.

25. DATE OF NEXT MEETING –– 11th August  2010 – Noted

The meeting closed at 9.03 pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE PLANNING COMMITTEE OF

THE COUNCIL HELD ON WEDNESDAY 9th June 2010

PRESENT: Cllrs C Dalton (Chairman), C Sprent, A Knapp, P Willmott, J Reilly & J Carr

Officer: the Clerk – G Morris

Also present: Cllr R Bell and one member of the public

MEMBERS HAD BEEN ADVISED BY MEANS OF THE AGENDA THAT IF THEY HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE.

10. APOLOGIES FOR ABSENCE had been received from Cllr Messenger

11. MINUTES OF THE PREVIOUS MEETING HELD ON  12TH May 2010 which had been circulated with the Agenda were signed as a correct and accurate record

12. MATTERS ARISING FROM MEETING HELD ON 12th May 2010

i)        Minute 3(i) Land by Wheatley Windmill – Three enforcement notices are waiting to be signed by the Legal Dept at SODC.

  • remove the temporary structure
  • remove the container
  • general clear up of the land

ii)        Minute 4(i) Land adjacent to Coopers Close. This was to be referred to the SODC Planning Committee on 23rd June. It was Agreed that Cllr Bell would attend and speak on behalf of the parish Council. The committee asked Cllr Carr, as our District Councillor, to request a site visit.

13. AMENDMENTS TO PREVIOUS APPLICATIONS

i)        P10/W0287 17 Park Hill (Minor) Proposed new dwelling with vehicular access No Strong Views Amendment 1 – For information only – updated arboriculture

Report – Noted

ii)        P10/W0365 (Minor) The Furlongs Windmill Lane Proposed extensions, alteration and refurbishment of existing house, erection of detached single-storey garage and home office and part change of use from agricultural land to domestic curtilage to increase garden (As clarified by agent’s e-mail of 19th May 2010 and accompanying drawing 09037-L02-A) – For information only – Noted

14. NEW PLANNING APPLICATIONS

i)        P10/W0644(Other) 6a Old London Rd Two storey extension to west gable of dwelling – No Strong Views

ii)        P10/W0652(Other) New Place, Ladder Hill. Extension to the property forming an orangery at the rear and alteration of flat roofed dormers to pitched roofs on rear elevation- Recommend Approval as long as the advice concerning bats is adhered to.

iii)        P10/W0696 (Minor) CO-OP Station Rd Variation of Condition 4 (Opening hours) of planning permission P04/W1203 to allow extended hours of trading to the public from 7 am  to 10 pm – Recommend Refusal on the grounds of additional nuisance to residents in terms of noise and additional traffic.

iv)        P10/W0746 (Other) 41 Beech Road. First floor extension to form new bedroom with en-suite. Relocation of existing bathroom. Recommend Approval.

v)          P10/W0724/LB Jessamine Cottage,1 Church Road Replacement of 3 front windows. Recommend Approval

15. PLANNING DECISIONS AND NOTIFICATIONS – NOTED

i)                P10/W0398/RET (Retrospective) (Other) 8 Jackies Lane Demolition of dilapidated timber shed and extension of garage to rear. Revision of existing garage roof structure from near flat, sloping at rear to pitched. Recommend Approval – GRANTED 12.05.10

ii) P10/W0412 (Minor) 70 -72 Church Road Change of use of garden (part only) to commercial B1 use and extension of existing office. Partial demolition of existing house (No 72) and extension, alteration to sub-division to form 2 no. one bedroom  dwellings. No Strong Views – GRANTED 13.05.10.

iii) P10/W0426 (Other) Granary Church, 30 Church Rd. Change of use from D1 to sui generis (photographic studio) – No Strong Views – GRANTED 20.05.10

iv) P10/W0365 (Minor) The Furlongs Windmill Lane Proposed extensions, alteration and refurbishment of existing house, erection of detached single-storey garage and home office and part change of use from agricultural land to domestic curtilage to   increase garden (As clarified by agent’s e-mail of 19th May 2010 and accompanying drawing 09037-L02-A) Recommend Approval GRANTED 20.05.10

16.  CORRESPONDENCE

i) Darbys Solicitors – Copy of letter to SODC re damages  for Aunties Old School Nursery, 33 Littleworth Road for work done due to the filling in of the pond adjoining 11 Barlow Close. – Noted

17. DATE OF NEXT MEETING –– 14th July 2010 – Noted

The clerk informed the meeting that there was an application just received for an

extension at 110 London Road. This application to be referred to the July Council

meeting. Councillors should familiarise themselves with the history of this site.

The Meeting Closed at 8.16 pm

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 21st JUNE 2010 IN THE MERRY BELLS HALL AT 7.30PM

PRESENT: Councillors:  G Birks (Chairman), R Bell, J Carr, S Coleridge & E Stacey

OFFICER THE CLERK: Gareth Morris

ALSO PRESENT: 2 members of the public

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE. There were no such declarations

17. APOLOGIES FOR ABSENCE had been received from Cllrs Devlin, Reilly & Fyffe

18. MINUTES OF THE PREVIOUS MEETING – 24th May 2010 which had been circulated previously were signed as correct and accurate record

19. MATTERS ARISING FROM THE MINUTES  24th May 2010

i)       Minute 5 – Ex toilet block land – Nothing had been heard from SODC – Noted

ii) Minute 11(ii) – Kelly’s Road Allotments – vacancy to be advertised in next newsletter

iii) Minute  11(vi) – Year 6 pupils from the primary school, with help of Cllrs Reilly and Dalton had planted flowers in the area by the side of Londis. The Parish Council was grateful to Wheatley Farm Shop on the London Road for the providing the plants and compost free of charge. Letters of thanks to be written to the Primary School and the shop.

20.  TO RECEIVE THE FINAL ACOUNTS FOR THE FINANCIAL YEAR 2009-2010 prior to their approval at a Extra-Ordinary Council Meeting of the parish Council to be held at 8.00pm.

The Clerk reported that Mr Brian Rollerson had visited the Parish Office the previous Friday to inspect the council’s accounts and various other documentation. There was an imbalance of £57.86 on the bank reconciliation as of 31st March 2010 which had to be found. Otherwise everything else was satisfactory. and he had signed Section Four of the Annual Return.

The clerk distributed a new Balance Sheet, Income and Expenditure Account and Section 1 of the Annual Return including amendments that had been discussed with and agreed by Mr Rollerson that morning.

Cllr Stacey proposed and Cllr Coleridge seconded that the Accounts and the Annual Return be received and recommended for approval by the Parish Council. This was Agreed unanimously.

21. TO REPORT PROGRESS RE REFURBISHMENT OF CULLUM ROAD RECREATION GROUND

i)        Request from resident to buy land in one of the blocked off alleyways, deferred from last meeting. Agreed that the Parish Council did not wish to sell this land off. The land had only just been purchased from SODC and there would be no advantage to the Parish Council in disposing of the land. Furthermore it cannot be predicted whether or not the Parish Council would need to use that land in the future.

ii)        Maintenance of flower beds and grass edges – The Clerk would contact the Parish Council’s contractors to discuss.

8.00 pm – The Finance and General Purposes Committee meeting was adjourned to enable the Extra-Ordinary Meeting of the Parish Council to approve the 2009 – 2010 Accounts and Annual Return

8.10 pm – The Finance and General Purposes Committee meeting resumed its business

iii)        Complaint from resident – a further two e-mails had been received from the same address re complaints that had been made to the police on Saturday and Sunday evenings. It was Agreed to hold a meeting with the complainants and invite PCSO Cooney to attend.

22.  TO CONSIDER THE PARISH’S RESPONSE TO OCC’S LOCAL TRANSPORT PLAN 3 (2011-2030): CONSULTATION 5: SCENARIOS.

Cllr Birks had tabled some possible responses to the consultation document on behalf of the Transport and Roads Advisory Committee’s meeting held on 14th June. Cllr Carr proposed and Cllr Stacey seconded that these response were submitted to the County Council. This was Agreed. The clerk would e-mail the response the following day having agreed a two day extension from the County Council

23. TO CONSIDER A REQUEST FROM THE OXFORSHIRE GEOLOGY TRUST TO CARRY OUT MINOR CLEARANCE WORK ON THE CLIFF AT CHURCH ROAD RECREATION GROUND

Agreed to grant permission but to seek assurances that the cliff face would not be damaged or  undermined. The Clerk to write to residents of Gardiner Close to inform them of the work.

24. TO CONSIDER A REQUEST FROM FLORA MURRAY ON BEHALF OF YEAR 5 & 6 CHILDREN FOR A DEDICATED AREA FOR SKATEBOARDS/BMX BIKES ETC

A petition of 118 signatories, mainly Years 5 & 6 of the Primary School asking for the provision of a skate/BMX park with in the village. Whilst applauding the initiative of the pupils concerned the committee felt that it was unable to help directly because there was no suitable Parish Council owned land in the village plus the council had a number of projects it was already pursuing and did not have any spare capacity to deal with another one. It was Agreed to send the petition to The Wheatley Park Sportsfield Management Committee as they were responsible for the upkeep of the land (at the Primary School) that was mentioned in the petition.

25. TO CONSIDER MATTERS RELATING TO TREES WITHIN THE VILLAGE

i)        Report from Tree Care Associates re inspection of Common Lime Tree in the Memorial Gardens. The report was read out and it was Agreed to ask Tree Care Associates for an estimate for the recommended work. Permission of SODC would have to be obtained as the tree is within the Conservation Area.

ii)        Report on the meeting held in St Mary’s Close on 5th June. Cllrs Reilly and Dalton had attended, along with Mr Harris of Tree Care Associates. Mr Harris’ report and estimates would be reported to the July Parish Council.

26. CLERK UPDATE

i)        International Tree Foundation AGM 10.30 am Saturday 26th June 2010 NCVQ Conference Centre, London – Noted

ii)        To consider removal of the barrier(s) in the alley way up the side for The Cornfield Bakery following graffiti spraying – It was Agreed to take no action at the present time but to monitor the situation.

iii)        Report from PCSOs on graffiti spraying at above alley and at Cullum Road recreation Area .The offenders had been identified and had been to make an attempt to clean the graffiti off.

iv)        Parish Council’s notice board on Crown Road had been replaced with the one that was outside Lavells’ newsagents. It was Agreed to look for a replacement board.

27. GRANTS, LICENCES AND SUBSCRIPTIONS

i)        Berks/Oxon/Bucks Air Ambulance (2008-2009 £100) – Cllr Bell proposed and Cllr carr seconded that under Section 137 of the 1972 Local Government Act £100 be granted – Agreed

ii)        CPRE 2010-2011 Subscription – £29 – Agreed

28. FINANCIAL MANAGEMENT

Balances

After the cheques below have been paid the balances on the council’s accounts as at

21st June 2010 will be as follows:                            Community       £1,354.27

Tracker           £30,780.12

Treasury         £59,955.37

SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105116-20 GM/SW/JF/OCC/HMR&C May sal/wages/pen/PAYE/NICs 3,213.80
105121 AON Ltd Insurance 2010 – 2011 2,424.43
105122 The Post Office Stamps 139.00
105115 Clair Logic Computer maintenance 101.64
Total £5,878.87
Cheques to Pay
105124 Kingdom Signs Signs for Cullum Road Rec 541.62
105125 WPSFMC 2nd Quarterly Payment 2000.00
105126 Mallabar Durbin June /July newsletter 235.00
105127 J Watson June/July newsletter 480.00
105128 Berinsfield Community Business Verges – May 542.26
105128 Berinsfield Community Business Recs,&  Littleworth Green 262.61
105129 Safe and Sound Playgrounds New Cradle swing seats – FCRd 652.13
105130 Kantara Ltd Domain+ Host name& Email A/cs 163.33
105131 Active Installations Grass mats Cullum Rec goals 737.02
105132 Glasdon UK Litter bin for Holloway Road 49.05
d/d Barclays Bank Bank charges 08.03.10–06.06.10 137.80
105133 parchments Newsletter June/July 2010 1,476.78
102134 Earth Anchors Dog Bins x3 654.42
102135 Thames Water Memorial Gardens 6.05
105136 BR Consulting Internal Audit 2009-2010 331.80
105137 MBMC Gas – 11.12.09 – 31.05.10 197.80
105138 CPRE 2010-2011 Subscription 29.00
105139 Berks/Ox/Bucks Air Ambulance Grant Aid 100.00
GM/SW/JF/OCC/HMR&C April sal/wages/pen/PAYE/NICs 3,400.00
Total £11,996.67

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 925.00
Photocopying .20
Allotments 6.00
Clear bags 4.00
Total £935.20

29. PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED

i)        The Haseleys – Newsletter June 2010*

ii)        Wheatley URC Newsletter June 2010*

iii)        Little Milton Newsletter June 2010*

iv)        Tiddington with Albury & Milton Common Newsletter – June/July 2010

v)        Shotover Preservation Society – Summer Newsletter 2010*

vi)        Great Milton Bulletin June 2101*

vii)        OCC – Planning for Emergencies- A Community Approach – Thursday 8th July – SODC Offices Committee Room 4 – 6pm to 8.00pm

* On display in Parish Office

30. DATE OF NEXT MEETING  –  19th July 2010 – Noted