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Finanace and General Purposes Committee 18th November 2014

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 18th NOVEMBER 2013 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: RJ Reilly (in the chair), S Coleridge, G Birks, A Davies & R Bell

OFFICER THE CLERK: Gareth Morris

The Chairman welcomed Cllr Davies to her first meeting

58.   APOLOGIES FOR ABSENCE had been received Cllrs Carr, Stacey & Old

59.   DECLARATIONS OF INTEREST – NONE

60.    MINUTES OF THE PREVIOUS MEETING HELD 21st October 2013 which had been circulated previously were signed as a correct and accurate record

61.  UPDATE ON ITEMS FROM THE MINUTES 21st October 2013

(i)  Minute 45(i) – Sandpit at Cullum Road

(ii) Minute 45(ii) – Parish Council leaflet on boundary change

(iii) Minute 48 – SODC Town and Parish Forum – Cllrs Lamont and Willmott attended. One of the items was on changes to the planning system, including permitted development. The clerk distributed the paper they had brought back. They had also made contact with an SODC Grants Officer and were going to hold a site meeting with him up at the Sportsfield.

iv) Minute 49 – Footway around the Roundhouse -the Area Steward had replied saying that the footway was “in the planning stage”. He was not able to give an exact date when it would be started.

62.  TO CONSIDER A REVISED BUDGET FOR 2013-2014 AND THE 2014-15 BUDGET

(i) Revised 2013-2014 budget

At the moment the revised budget was £12,000 less than the budget set for the start of the year. This

was mainly due to the reduction in funding for the Youth Centre of £9,000 now it had ceased to  function.

The money for the SFMC could be increased back to the original level of £15,000 to meet possible          professional fees. It might be prudent to increase legal fees to £5,000

(ii) 2014-2015 budget – the clerk had kept the precept at the 2013-14 level, though, if the Parish Council received a sum of money under the SODC Council Tax Reduction Scheme, the council tax information sent to householders for 2014-15 would show an increase in their council tax due to the Parish Council. Given the increased interest traffic measures in the village the amount put a side for Traffic &Road Safety Measures could rise to £50,000

63.  CLERK UPDATE

i)  Refurbishment of Parish Office

The painting and boxing in of the pipes had been completed and new carpet tiles laid. New blinds were now to be ordered. One or two items of office equipment would now be ordered. The result was a clean and airy environment.

64.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Oxfordshire Association for the Blind – (£200 in 2011) – AGREED

ii) Royal British Legion – for wreath – £40 last year – AGREED

65.  FINANCIAL MANAGEMENT

a) The budget to end of October 2013 was scrutinised & a completed copy of reconciled bank statement was signed by Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at 18th November 2013 will be as follows:                                    Community       £2,819.15

Tracker             £139,186.88

Treasury           £60,506.54

66.                            SCHEDULE OF PAYMENTS  AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105800-06 GM/SW/JO/OCC/HMR&C Oct sal/wages/pen/PAYE/NICs 3,796.46
105799 South and Vale carers Grant Aid 200.00
105807 Post Office Stamps 295.00
d/d Barclays Charges -13/9 -17/10 29.41
Total £4,320.87
Cheques to Pay
105808 Cricks Hessian Bags 40.00
105809 Mainstream Digital Telephone calls 1/10-31/10 5.32
105810 Trinder & Sons PAT Testing 80.00
105811 Berinsfield Community Business Verges Oct + FC Patio 662.40
105812 Lyreco Stationary 61.46
105813 Buryhook Countryside M’ment Tree removal Church Rd rec etc 1,314.00
105814 Taylors Services Office refurbishment 3,600.00
105815 Green Scythe Gras cutting, recs Oct 222.00
105816 The Merry Bells Office Rent 25/9/13-24/12/13 1,079.48
GM/JB/SW/JF/OCC/HMR&C Nov sal/wages/pen/PAYE/NICs 3,700.00
Total £10,764.66

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 50.00
Allotments 10.00
Photocopying 1.00
Total £61.00

67.  PUBLICATIONS & CORRESPONDENCE RECEIVED & NOTED

  • The Haseleys – November  2013*
  • Little Milton Newsletter – November 2013*
  • Great Milton Bulletin November 2103*
  • Holton, Waterperry & Waterstock News – November 2013*
  • Tiddington with Albury & Milton Common Newsletter October/November 2013*
  • URC Newsletter October 2013*
  • CPRE – Countryside Voice & Field Work – winter 2013*
  • Garsington Newsletter October/November 2013
  • South and Vale Carers – Thank you for grant aid

* On display in Parish Office

68.  DATE OF NEXT MEETING – 16th December 2013 – NOTED

69 .  RESOLUTION TO EXCLUDE THE PUBLIC

To propose that under Section 100A(4) of the Local Government Act 1972, the public be excluded on  the grounds that it involves the likely disclosure of exempt information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely private contractual and employment matters