Home » Finance » Finance and General Purposes Committee 15th April 2013

Finance and General Purposes Committee 15th April 2013

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 15th APRIL 2013 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: J Reilly (in the Chair), J  Anderson, R Bell, G Birks, S Coleridge & R Old

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

133.   APOLOGIES FOR ABSENCE had been received from Cllrs Stacey, Bailey and Carr

134.   DECLARATIONS OF INTEREST – None

135.  MINUTES OF THE PREVIOUS MEETING HELD 18th MARCH 2013 which had been circulated with the agenda were signed as a correct and accurate record

136.  UPDATE ON ITEMS FROM THE MINUTES 18th MARCH 2013

i) Minute 118 – Footway around the roundhouse –the clerk had asked Keith Stenning (OCC) if this project could go ahead in the new financial year. The reply had been that he (Mr Stenning) was waiting for an answer ‘from above’.

137.  TO CONSIDER APPLYING FOR INFRASTRUCTURE IMPROVEMENTS FUNDING FROM SODC

SODC had made available £150,000 for the 3  towns and 12 larger villages in the District for infrastructure

Improvements funding.

It was agreed that the clerk would contact the District saying that the Parish Council was interested in applying for funding and asking what would be the next steps in the process of application

138. TO DECIDE UPON THE FUTURE OF THE SAND PIT IN CULLUM, ROAD RECREATION GROUND FOLLOWING THE RECENT CONSULTATION WITH THE RESIDENTS

The  clerk reported that a further questionnaire had been received plus a design for the sandpit’s replacement by a nine year old resident. A request had been made by a resident for the sand to be made available to members of the public. It was agreed that this resident be invited to take what he wants but otherwise the sand and logs be removed asap.

139.  TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S PROJECT TO PROVIDE TWO EVENINGS YOUTH PROVISION AT THE YOUTH CENTRE

Cllr Stacey had submitted a written report. In it she said:

At the advisory meeting on 29th April, we will be reviewing progress so far, including an update from Fusion about numbers. We will also go over the concerns below since our last meeting:-

Update on clashes between Fusion and the children’s centre over housekeeping points

Offer of the grant secured by Jenny Stoker for holiday activities

Consultation at Wheatley Park School, overseen by Skye from Fusion and and Paul Lawrence from OAYP

new publicity material after the removal of all literature with the wrong terminology, and ways forward in publicising the club.

140 CLERK UPDATE

i) Muddy Lane – application to make Muddy Lane a public right of way. Cllr Reilly was dealing with this

ii) Meeting with representatives of Arriva & OCC Highways re Church Road. Cllrs Reilly and Bell, the clerk met with Mr Mark Francis (OCC) and Mr Roughton (Arriva) to discuss the traffic situation on Church Rd.

Mr Francis said the only measure likely to get approval from the County Council was to put new double yellow lines in two places on the south side of Church Road, losing just two parking spaces but allowing the west bound traffic a larger ‘pull-in’ to avoid east bound traffic.

iii) Local Government Boundary Commission – Report on new wards for SODC – from 2015 Wheatley Parish would be a single member ward – Noted

iv) SODC Community Governance review – suggested changes to the Parish boundary to be brought to the May Council meeting

v)  OCC had informed the clerk that the lower portion of Holloway Road would be closed from 9.00pm to 6.00am on 15th May for telecommunication works.

141.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) OALC – £738.94 (£615.78 + VAT) – Agreed

ii) Information Commissioner Office Registration 2013-14 – £35.00 – Agreed

iii) Wheatley Village Archives – Grant Aid 2013-2014 – £1,000 – Agreed

iv) 2013-14 Subscription to LCR (formerly The Local Council Review) – £16.00 – Agreed

v) International Tree Foundation – £25 – Agreed

142.  FINANCIAL MANAGEMENT

a) The budget to end of March 2013 was scrutinised & a completed copy of reconciled bank    statement was signed by Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

15th April will be as follows:                                          Community         £1,333.46

Tracker             £96,446.00

Treasury          £60,445.91

143.                            SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105666, 670-72 GM/SW/JO/OCC/HMR&C Mar sal/wages/pen/PAYE/NICs 3,685.97
105664 MBMC Hire of Hall 60.00
105664 MBMC Recharge for gas 124.65
105665 SODC Dog Bin Contract 195.19
105667 Mr I Roberts Electricity for Christmas tree 35.42
105668 Thames Water Memorial gardens 6.06
105669 MBMC 4th Quarter of office rental 1,079.48
105674 Fusion Youth and Community Grant Aid St Georges Funday 250.00
did Barclays Bank Bank charges 13.2-12.3 31.64
d/d Public Works Loan Board Loan repayment 483.47
Total £5,951.88
Cheques to Pay
105675 Lyreco Stationary and office equipment 77.14
105676 Trinder and Sons Socket for Christmas tree 40.00
105678 SODC Non Domestic Rates 1,362.90
105683 OALC 2013-14 subscription 738.94
105679 Information Commissioner’s Office Registration 35.00
105677 Berinsfield Community Business Verge cutting March 2013 581.88
105677 Berinsfield Community Business Cullum Rec and FCR Patio 282.00
105681 Parchment Printers April/May Newsletter 1,484.90
105682 J. Watson April/May Newsletter 680.00
105689 Wheatley Villages Archives Grant Aid 2013-2014 1,000.00
105680 Headley Brothers Ltd (NALC) LCR Subscription 16.00
105684 Buryhook Country Side M’ment Pollarding of willow in FC Rec 510.00
105685 OCC (Maple Tree Centre) Use of building Nov 12 – April 13 1,581.75
105686 Post Office Stamps 220.00
105687 Southern Electric Electricity 77.35
105688 MBMC 1st Quarter office rental 1,079.48
105690 International Tree Foundation Subscription 2013-2014 25.00
GM/SW/JF/OCC/HMR&C April sal/wages/pen/PAYE/NICs 3,600.00
Total £13,392.34

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 3,725.00
Treasury deposit interest 9.93
Tracker A/c Interest 13.67
Photocopying 7.00
Total £3,755.60

144.  PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED

i)        The Haseleys – April 2013*

ii)        Little Milton Newsletter April 2013*

iii)        Great Milton Bulletin April2103*

iv)        Holton, Waterperry & Waterstock News – March 2013*

v)        URC Newsletter March 2013*

vi)        Clerks and Councils Direct

vii)        Tiddington with Alberry and Milton Common April/May 2013*

viii)        Tree News Spring/Summer 2013*

ix)        Thame CAB – Thank you letter for grant aid.

x)        Fusion Youth and Community – thank you for grant aid for St Georges Funday

* On display in Parish Office

145.  DATE OF NEXT MEETING – 17th May 2013 – noted

146.  RESOLUTION TO EXCLUDE THE PUBLIC

Cllr Birks proposed and Cllr Bell seconded that “under Section 100A(4) of the Local Government Act 1972, the  public be excluded on the grounds that it involves the likely disclosure of exempt

information as defined in paragraph X of Part 1 of Schedule 12A to the Act, namely

private contractual and employment matters”

AGREED Nem Con

147     MINUTES OF THE CONFIDENTIAL SESSION OF THE FINANCE AND GENERAL PURPOSES COMMITTEE HELD ON 18th MARCH 2012 were agreed as a correct and accurate record

148.   MATTER ARISING FROM THE CONFIDENTIAL SESSION OF THE FINANCE AND GENERAL  PURPOSES COMMITTEE HELD ON 18TH MARCH  2012

The clerk had followed up the references which had been satisfactory and the contract had been duly awarded