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Finance and General Purposes Committee 16th December 2013

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 16th DECEMBER 2013 IN THE COFFEE ROOM OF THE MERRY BELLS AT 8.10pm AT THE CONCLUSION OF THE EXTRA ORDINARY MEETING OF PARISH COUNCIL

PRESENT: Councillors: RJ Reilly (in the chair), R Old, G Birks, J Carr, E Stacey & R Bell

OFFICER THE CLERK: Gareth Morris

72.   APOLOGIES FOR ABSENCE had been received from Cllrs Coleridge and Davies

73.   DECLARATIONS OF INTEREST – None

74.  MINUTES OF THE PREVIOUS MEETING HELD 18th November 2013 – which had been circulated previously were signed as a correct and accurate record

75.  UPDATE ON ITEMS FROM THE MINUTES 218th November 2013

(i)    Minute 45(i) – Sandpit at Cullum Road –nothing further to report

76.  TO CONSIDER A REVISED BUDGET FOR 2013-2014 AND THE 2014-15 BUDGET

(i) To recommend to full council a revised budget for 2013-2014

Cllr Reilly proposed and Cllr Stacey seconded that the Revised 2013-2014 Budget that had been circulated be recommended to Full Council- AGREED NEM CON

(ii) To recommend to full council a precept and budget for 2014-2015

Cllr Stacey proposed and Cllr Carr seconded that the 2014-2015 budget, as circulated, and the 2014-2015 precept of £100,782, be recommended to Full Council. AGREED NEM CON

77.  CLERK UPDATE

i)  Refurbishment of Parish Office New blinds would be fitted December

ii) OALC Training i) Roles and Responsibilities – Working with your Local Council

Wednesday 5th March 2014 10.00am – 3pm Didcot Civic Hall (£65) – Agreed

ii) Getting to Grips with Local Finance – An introduction to procedures and responsibilities – Tuesday 8th April 10.00am – 3pm Didcot Civic Hall (£60) – Agreed

iii) Village Christmas tree. – This had now been erected and new lights purchased. There had been a delay in being able to plug them in.

78. TO CONSIDER A REQUEST FROM COUNTY COUNCILLOR TURNER AS TO WHETHER THE   PARISH COUNCIL WOULD LIKE TO SEE THE NEIGHBOURHOOD ACTION GROUP RESURRECTED

AGREED resurrection of the group would be a good idea.

79.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Open Spaces Society – £45  – NOTED AND AGREED

80.  FINANCIAL MANAGEMENT

a) Scrutiny of budget to end of November 2013 took place & the signing of completed copy of reconciled bank statement by Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

16th December 2013 will be as follows:                                   Community       £3,400.60

Tracker             £130,186.88

Treasury           £60,527.10

81.                            SCHEDULE OF PAYMENTS AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105800-06 GM/SW/JB/JO/OCC/HMR&C Nov sal/wages/pen/PAYE/NICs 3,796.46
105826 Open Spaces Society Subscription 45.00
Total £3,841.46
Cheques to Pay
Berinsfield Community Business Verges/FC Patio & Cull Rd tidy 806.40
Clairelogic Computer, monitor, Office 2013 1,273.80
Parchment Oxford Dec/Jan newsletter 1,484.90
Cllr D Lamont Travel – Crowmarsh (6.11) 15.26
Cllr D Lamont Map from the Ordnance Survey 64.42
A B Ingram Christmas tree 252.00
J Watson Dec/Jan newsletter 680.00
Gwendolen Birks Getting Greens Registered OSS 11.00
Mainstream Digital Telephone calls 02/11- 30/11 7.14
GM/JB/SW/JF/OCC/HMR&C Dec sal/wages/pen/PAYE/NICs 3,700.00
Total £8,291.92

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 2,480.00
Treasury Deposit Int Sept-Nov 2013 20.56
Total £2,500.00

82.  PUBLICATIONS & CORRESPONDENCE RECEIVED AND NOTED

i)        The Haseleys – December 2013*

ii)        Little Milton Newsletter – December  2013*

iii)        Great Milton Bulletin December 2103*

iv)        Tiddington with Albury & Milton Common Newsletter December 2013/*January 2014

v)        Oxfordshire Association for the Blind – Thank you for grant aid

* On display in Parish Office

83.  DATE OF NEXT MEETING – 20th January 2014 – NOTED