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Finance and General Purposes Committee 17th December 2013

Wheatley Parish Council

MINUTES OF THE MEETING OF THE FINANCE & GENERAL PURPOSES COMMITTEE OF THE COUNCIL HELD ON MONDAY 17th DECEMBER 2012 IN THE PARISH OFFICE AT 7.30PM

PRESENT: Councillors: J Reilly (in the Chair), E Bailey, J Anderson & R Bell

OFFICER THE CLERK: Gareth Morris

MEMBERS HAD BEEN REMINDED BY MEANS OF THE AGENDA THAT IF THEY   HAD AN INTEREST TO DECLARE IN ANY AGENDA ITEM, THEY SHOULD DO SO IN ADVANCE OF THE MEETING IN THE BOOK PROVIDED FOR THIS PURPOSE

75.   APOLOGIES FOR ABSENCE had been received from Cllrs Stacey, Carr, Birks, Old & Coleridge

76.   DECLARATIONS OF INTEREST – None

77.  MINUTES OF THE PREVIOUS MEETING HELD 19th NOVEMBER 2012 which had been circulated previously were signed as a correct and accurate record

78.  UPDATE ON ITEMS FROM THE MINUTES 19th NOVEMBER 2012

(i) Minute 66(i) gully clearing – London Road gullies had now been cleared

(ii) Minute 66(ii) Footway around the Roundhouse – Keith Stenning had e-mailed saying that the work was scheduled for late January/early February. It was agreed that the quote from Mr Simon Shew (design of new access in to Church Road recreation Ground be taken at full council)

(iii) Minute 66(iv) – a quantity of ‘Floodsacs’ had been received and distribute, with a reserve stock in the Parish Office. It was Agreed that the clerk contact Mr Baldwin of Monson Engineering re the possibility of building up the wall at the entrance to the culvert at Ambrose Rise

(iv) Minute 66((v) – Cullum Road Sandpit. Cllr Bailey spoke to her tabled report by Nicole O’Donnell (Oxfordshire Playing Fields Association)on the meetings of the subgroup set up to look into the replacement of the Cullum Road sandpit

79. TO RECEIVE AN UPDATE ON PROGRESS ON THE PARISH COUNCIL’S PROJECT TO PROVIDE TWO EVENINGS YOUTH PROVISION AT THE YOUTH CENTRE

The committee noted that the Youth Café was now up and running.

The advisory group would be meeting at the beginning of January and be presenting a report to Full Council on 7th January

80.   TO CONSIDER A REVISED BUDGET FOR 2012-13 AND THE BUDGET 2013-2014

The revised 2012-13 budget and the draft budget for 2013-2014 had been circulated with the agenda.

It was AGREED to recommend the Revised and Draft Budgets to Full Council on 7th January, with and increase to £15,000 in the wages provision for the outdoor workers and that the precept remains at £104,609 (the same as for 2012-2013)

81.   CLERK UPDATE

i) Gate across Muddy Lane – Countryside team still to be contacted

ii) Request from a resident for a defibrillator in the village – the clerk to check with the Doctors surgery,  Park Sports Centre and Asda.

iii) Request from Siblings Nursery via OCC for bollards on London Road – the committee supports the

installation of barriers along that stretch of London Road

iv) Request to fell 4 trees at the western end of the allotments. – Granted

v) Meeting with representatives of Arriva re Church Road – Arriva had indicated a representative could attend a meeting in January. Agreed to arrange a meeting for Tuesday 15th January 2013 at either 3 or 4pm

82.  TO CONSIDER PRODUCING A COMMUNITY EMERGENCY PLAN

This item was deferred to a later meeting.

83.  GRANTS, LICENCES AND SUBSCRIPTIONS

i) Sue Ryder Care – Nettlebed Hospice (£25 in February 2011) – no information received as to the  number of Wheatley residents receiving care. No grant made

84. TO CONSIDER OCC’S MID TERM CONSULTATION ON BUS SERVICES 103 & 104

The committee believes that this service provides a valuable means of transport especially for those at the western end of the village

85.  FINANCIAL MANAGEMENT

a) Scrutiny of budget to end of November 2012 was undertaken & a completed copy of the reconciled bank statement by Chairman & RFO

b) Balances

After the cheques below have been paid the balances on the council’s accounts as at

17th December 2012  was follows:                                          Community       £2,009.16

Tracker             £118,417.19

Treasury           £60,410.64

86.                            SCHEDULE OF PAYMENTS TO BE AUTHORISED

Cheque no. Payee Payment details Amount
Cheques paid
105610-14 GM/SW/JO/OCC/HMR&C Nov sal/wages/pen/PAYE/NICs 3,418.73
105608 Fusion Youth & Community Quarterly payment for youth cafe 2,285.00
105609 South and Vale Carers Grant Aid 200.00
d/d Barclays Bank Bank Charges – Nov 24.40
d/d Orange Internet Nov 18.37
Total £5,946.50
Cheques to Pay
105615 J Watson Oct/Nov & Dec/Jan newsletters 1,360.00
105616 AB Ingram (The Tree Barn) Christmas Tree 183.00
105617 Parchment printers Dec/Jan newsletter 1,484.90
105618 The Merry Bells Rental 25/9 to 24/12 1,046.01
105618 The Merry Bells Increase in rental for 18/10-24/12 25.01
105618 The Merry Bells Hire of hall Nov & June 54.00
105619 Berinsfield Community Business Verges and recs – cut & collect 1,153.38
105620 Buryhook Countryside M’ment Trees and hedges 900.00
105621 Lyreco Ring binders for Youth Centre 51.60
105622 SODC Dog bins – 1/4 to 30/9 195.19
105623 The Post Office Stamps 192.00
GM/SW/JF/OCC/HMR&C Dec sal/wages/pen/PAYE/NICs 3,600.00
Total £10,245.09

INCOME RECEIVED SINCE LAST MEETING

Income details Amount
Newsletter Advertising 1030.00
VAT Refund 210.93
Allotments 20.00
Interest – Treasury Deposit 14.60
Interest – Tracker 13.11
Total £1,288.64

87.  PUBLICATIONS & CORRESPONDENCE RECEIVED and NOTED

i)        The Haseleys – December 2012*

ii)        Little Milton Newsletter October 2012*

iii)        Great Milton Bulletin October  2012*

iv)        Holton, Waterperry & Waterstock News – December 2012*

v)        Tiddington with Albury & Milton Common – December 2012/January 2012 newsletter*

vi)        URC Newsletter December 2012*

vii)        Shotover Preservation Society – Winter newsletter 2012*

viii)        TVP – Wheatley/Chalgrove Neighbourhood team December newsletter*

* On display in Parish Office

88.  DATE OF NEXT MEETING – 21st January 2013 – noted

The meeting closed at 9.50pm